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REGULATORY PROGRAM
FOR MEDICAL DEVICES:
AN INTERNATIONAL GUIDE
April 2001
i
A Model Regulatory Program for Medical Devices: An International Guide
PAHO Cataloguing-in-Publication
Pan American Health Organization
A Model Regulatory Program For Medical Devices: An International Guide
Washington, D.C. PAHO, ©2001. 72p.
ISBN 92 75 12345 4
I. Title II. Author
1. EQUIPMENT AND SUPPLIES
2. MEDICAL TECHNOLOGY
3. CONSUMER PRODUCT SAFETY
4. POSTMARKETING PRODUCT SURVEILLANCE
5. LABORATORY EQUIPMENT
NLM W26.P187 2000
ISBN 92 75 12345 4
ii
FOREWORD
“WHO’s efforts to improve health and quality of life are grounded in the
firm belief that in order to bring about the necessary changes, health poli-
cies must reach beyond the health sector, while remaining rooted in the
health-for-all principles of primary health care. Health is becoming a cen-
tral political, social and economic issue in all countries, and health con-
cerns must therefore be taken up at the highest political level and given due
consideration in all public policies.”
The World Health Report, 1995
Maintaining and improving human health are noble goals. As the world ush-
ers in a new millennium, these dual goals are more achievable than at any time
in our history given the advent of medical technology. Although medical tech-
nology has emerged as an integral part of health care, it poses a number of unique
challenges. Foremost among these challenges is assuring that medical devices,
like human drugs and vaccines, are produced properly and are used judiciously
and safely so that patients can reap the benefits of mankind’s miraculous inven-
tions.
As technologies become more complex, the role of medical devices in health
care is constantly being re-defined, as is the role of governmental public health
bodies. Some countries around the world have substantial experience in regu-
lating the full gamut of medical device research, development, manufacturing,
distribution and use. Others have more limited rules that apply only to certain
aspects of devices. Still others have no controls pertaining to medical devices. It
is the latter audience that this document is especially designed to reach.
I commend this document to your attention. Its purpose is to assist you in
deciding what governmental controls, if appropriate, are best suited for your
nation’s health care situation.
I wish to recognize and thank Mr. Robert C. Eccleston, Assistant to the Director
in the U. S. Food and Drug Administration’s Center for Devices and Radiological
Health. Mr. Eccleston authored this document in 1996 as a part of an FDA-
supported consultancy for WHO. He later provided expert assistance to PAHO
officials as they prepared the document for publication.
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A Model Regulatory Program for Medical Devices: An International Guide
iv
TABLE OF CONTENTS
INTRODUCTION ................................................................................................................................. xi
SECTION I
GUIDING PRINCIPLES AND ESSENTIAL FEATURES OF A REGULATORY PROGRAM FOR MEDICAL DEVICES .............................. 1
SECTION II
A MODULAR APPROACH TO A REGULATORY PROGRAM FOR MEDICAL DEVICES ......................................................... 9
SECTION III
REUSE OF MEDICAL DEVICES ........................................................................................................................ 35
REFERENCES ....................................................................................................................................... 69
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A Model Regulatory Program for Medical Devices: An International Guide
vi
PREFACE
In the span of three decades, medical devices—from the most basic to the
most sophisticated—have become an indispensable part of the world’s medical
diagnostic and therapeutic armamentarium. With each passing year, advance-
ments in medical technology make it increasingly imperative for governments to
promulgate laws and regulations or undertake other public health measures to
ensure that maximal benefits are derived from their use while risks to patients
are kept to a minimum.
This document and the model program it offers represent an effort towards
that end. In 1986, the World Health Organization (WHO), the Pan American Health
Organization (PAHO) and the United States Food and Drug Administration (FDA)
co-sponsored an International Conference of Medical Device Regulatory Authori-
ties. The conference’s primary goal was to be a “significant first step towards the
promotion of exchange of information and closer communication and coopera-
tion among countries.” On October 20-22, 1999, PAHO sponsored an expert con-
sultation on medical device regulation with senior representatives from the U.S.
FDA, Health Canada’s Medical Devices Bureau and ECRI, among other organiza-
tions.
This document, which as noted previously was initially written by Mr. Rob-
ert C. Eccleston as an FDA consultant to WHO, has been revised in accordance
with comments received from PAHO Member States and experts from the medi-
cal device field. In addition to Mr. Eccleston, the following professionals from
the U. S. Food and Drug Administration contributed to the final preparations of
this document: Ms. Linda Horton, Ms. Minna Golden, Mr. John Stigi, Mr. Steven
Niedelman, Mr. Larry Spears, Ms. Deb Yoder Blum, Mr. Timothy Ulatowski,
Ms. Christine Nelson, Dr. Jerome Donlon, Mr. Les Weinstein and Mr. Wes
Morgenstern. PAHO expresses appreciation to these persons for their invaluable
assistance.
PAHO also wishes to acknowledge the exemplary work of the Global Harmo-
nization Task Force (GHTF), which is referenced in various locations throughout
this document. In keeping with a Resolution CD42.R10 endorsed in 2000 by the
PAHO 42nd Directive Council supporting and promoting the goals of interna-
tional harmonization of medical device regulatory requirements, this document
identifies key areas where GHTF guidance documents may be used to supple-
ment information provided herein.
The document is designed to give countries in pursuit of regulatory or other
controls for medical devices the guidance and information necessary to estab-
lish programs based on individual needs and capacities. It is not intended to
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A Model Regulatory Program for Medical Devices: An International Guide
viii
NOTE TO USERS OF THE GUIDE
It may be useful at the outset to outline the purpose of this international
program guide on medical devices. Although medical devices are used by pro-
viders of health care throughout the world, relatively few of the world’s commu-
nity of nations have systems in place to assure the safety and efficacy of the wide
variety of products, both in terms of their production and use. In fact, in the vast
majority of countries, medical devices, either imported or domestically produced,
are free of any kind of independent and impartial scrutiny. This leaves health
professionals and patients to fend for themselves in deciding which devices will
perform as intended and which can be used safely and effectively in medical
diagnostic and therapeutic procedures.
This document seeks to help fill this void. For government institutions en-
deavoring to establish medical device programs—regulatory or non-regulatory
—this guide is intended to provide the basic “tools” to complete the task. It also
outlines various issues and options countries should weigh carefully in fashion-
ing programs to insure safe and high quality medical devices. Finally, this docu-
ment serves as an informational resource to assist national officials in obtaining
concrete information on a host of issues relating to medical device regulation.
It should be emphasized that this document is not a textbook on how to
perform technology assessment. Nor is it a tutorial on how to procure medical
devices or a prescription for filling the basic medical equipment needs of any
given country. It does not examine the impact of medical device regulation on
trade, economic development or overall societal costs. Finally, this document
does not offer value judgments on any national regulatory system now in opera-
tion.
Rather, this document should be viewed strictly as a suggested framework
that can be modified in accordance with national policies or laws, as well as any
relevant resource and support structure constraints. It should also be pointed
out that in several locations throughout the report, the terms “regulation” and
“regulatory” are used. While in most contexts these terms have very definite and
somewhat limited meanings, it is intended for the purpose of this document that
they be broadly defined. That is to say, “regulation” encompasses more than
strict requirements mandated by a government body. It includes other public
health measures aimed at ensuring the safety and clinical effectiveness of medi-
cal devices in their broadest context.
The U. S. Food and Drug Administration supports the overall purpose of this
publication and applauds the efforts of the Pan American Health Organization
and World Health Organization to promote implementation of effective national
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A Model Regulatory Program for Medical Devices: An International Guide
medical device regulatory systems. However, this general support is not, nor
should it be construed as, a formal endorsement by the agency of any of the
specific material contained herein.
Should you have questions about any of the material provided in this docu-
ment, you are encouraged to contact either of the people listed below.
John F. Stigi
Director, Division of Small Manufacturers,
Consumers and International Affairs
Center for Devices and Radiological Health (HFZ-220)
Food and Drug Administration
1350 Piccard Drive
Rockville, MD 20850
USA
Tel. (301) 443-6597, ext. 124
Fax (301) 443-8818
E-mail: jfs@cdrh.fda.gov
Antonio Hernández
Regional Advisor
Health Services Engeneering and Maintenance
Essential Drugs and Technology Program
Division of Health Systems and Services Development
Pan American Health Organization
525 23rd Street, N.W.
Washington, D.C.
USA
Tel. (202) 974-3276
Fax (202) 974-3610
E-mail: 1hernana@paho.org
x
INTRODUCTION
It is a truism that medical technology, in varying degrees, has permeated
health care delivery systems throughout the world. Major advances after World
War II in electronics, computerization, biomaterials and other scientific and tech-
nical fields led to the development of life-saving, life-supporting and other criti-
cal devices at a staggering pace. Indeed, more than 50,000 different types of
devices are now being distributed in world trade. This technological revolution,
which has saved lives and improved the quality of life for millions of people,
continues today and should continue on into the foreseeable future.
This post-war phenomenon theoretically knows no geographic boundaries.
Globally, it is estimated that the market for medical devices is growing steadily at
7 percent (1993 estimate) compared to a 1.2 percent growth rate for the world
economy for the same time period. Expansion of the world market is the particu-
lar result of rapidly-emerging markets in Asia and regions in Latin America. In
these areas alone, the rate of market growth is roughly three to four times higher
than for the United States, Japan and Europe. Nevertheless, the availability of
innovative, safe and clinically effective medical devices to the world’s popula-
tion is not universal. This variability in access to even basic medical technolo-
gies exists from continent to continent, country to country, locale to locale and
population group to population group.
At the same time, the types and levels of regulatory controls to safeguard
consumers from unsafe and ineffective medical devices, if they exist at all, also
vary significantly around the world. While efforts are presently underway among
some industrialized nations with medical device regulatory systems to harmo-
nize their requirements to spur global competitiveness and provide for better
husbandry of scarce regulatory resources, many if not most of the world’s devel-
oping countries have no regulatory requirements for medical devices, whether
imported or produced domestically, to protect their citizens.
This document provides a framework to assist Member States in establishing
regulatory programs for medical devices. Because of the differences in socio-
economic conditions that exist among countries that may pursue device regula-
tory programs and their infrastructural capacities to implement them, the model
program contained in this document is, by necessity, relatively general. It is also
designed in a modular format to give interested nations the flexibility to adapt
those elements of the model that best serve their individual needs and which
they are best able to support.
The hope for this document is that it will serve as a useful guidepost for
nations presently without medical device regulatory systems: in other words, to
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A Model Regulatory Program for Medical Devices: An International Guide
equip them with the information necessary to get them started in a positive and
internationally-compatible direction, one that will have beneficial societal im-
pacts and enhance public health and safety. The document is based, although
not totally, on the experiences of industrialized sectors of the world which have
established comprehensive regulatory programs for medical devices. It draws
upon what has worked for those nations so that readers may benefit from their
experiences.
xii
xiii
Guiding Principles and Essential Features of a Regulatory Program for Medical Devices SECTION I
SECTION I
Guiding Principles and
Essential Features of A
Regulatory Program For
Medical Devices
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A Model Regulatory Program for Medical Devices: An International Guide
2
Guiding Principles and Essential Features of a Regulatory Program for Medical Devices SECTION I
A. GUIDING PRINCIPLES
Preceding any discussion of what constitutes an effective medical device
regulatory system must be the identification of the goals and guiding principles
of such a program. National regulatory programs for consumer goods, including
medical devices, are driven by a panoply of interests: for example, ensuring pub-
lic safety, promoting trade, encouraging marketplace competition and ensuring
timely availability of and access to state-of-the-art technologies and treatment
modalities.
Although some of these factors may have had a bearing on the formulation of
device regulatory systems now operating in various industrialized nations, the
goal of protecting public health and safety is common to all. It is important to
note, however, that in striving to meet this goal, some trade-offs are inevitable.
Regulatory decision-making in general, as is true for medical devices, must oc-
cur against the backdrop of known risks and benefits.
It is a given that nothing in society is perfectly safe. With medical devices
and many other consumer products, societies must learn to cope with and un-
derstand that some level of risk is not only acceptable but inevitable in order to
realize and reap the benefits of their use.
Absolute safety cannot be guaranteed or ever attained. Nor can any regula-
tory system assure that a product will endure and perform optimally forever or
that effectiveness can be totally assured. In any rational regulatory system, rela-
tive risks must be properly balanced against expected benefits. Judgments must
be made based on cultural norms, economic impacts, effects on the viability of
native businesses, the availability of clinically important products and public
acceptance of the premise that nothing in life is risk-free.
With this said, the following suggested tenets can be used as cornerstones of
an effective medical device regulatory program.
Principle 1
The primary goal is to protect public health and safety.
This is the most fundamental goal, provided the underlying mechanisms re-
flect the kind of public attitudes toward risk and the need for reason and realism
that were discussed previously. Accordingly, a device regulatory program must
be grounded in what is reasonably achievable or, in other words, assuring that
medical devices are regulated in a way that weighs probable benefits to health
against the probable risk of illness or injury.
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A Model Regulatory Program for Medical Devices: An International Guide
Principle 2
A regulatory system should ensure that valuable new technologies are
made available to the clinical community and to patients and consumers
expeditiously while preventing unsafe or ineffective devices from reaching
the market.
Principle 3
Regulatory decisions must be based on strong and clear science, free of
external influences and consistent with the directives of law.
Principle 4
As the guarantor of public health, enforcement of the law must be
vigorously, fairly and uniformly carried out and appropriate regulatory and
legal actions taken against violators.
4
Guiding Principles and Essential Features of a Regulatory Program for Medical Devices SECTION I
which experience unforeseen failures must be dealt with fairly, but resolutely.
The public rightfully expects that government regulators will take decisive ac-
tion to protect them from dangerous devices as well as from economic and scien-
tific fraud.
Principle 5
Government-prescribed rules and procedures must be clearly articulated
for those who must comply with them.
Principle 6
Assuring medical device safety entails more than the functioning of the
device itself; it requires oversight of the use of medical devices.
Users of medical devices can have a profound effect on their safe and effec-
tive performance. Unfamiliarity with a certain technology, use of the product for
clinical indications outside the scope of those specified in labeling, and disre-
gard for contraindications are but a few examples of why devices fail despite the
absence of any inherent design or manufacturing defects. It is crucial that expe-
rience gained with medical devices be shared with other users to prevent future
mishaps. Documenting adverse events, with a complementary mechanism for
alerting other users, should be considered essential.
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A Model Regulatory Program for Medical Devices: An International Guide
Principle 7
Information on product risks must be openly communicated with health
professionals and consumers.
Principle 8
Countries instituting medical device programs should be cognizant of
ongoing international harmonization efforts so as to preclude regulatory
controls that conflict with actual harmonized rules and guidelines or with
the spirit and goals of international harmonization.
The globalization of the medical device industry has given rise to the insti-
tution of government controls in more and more nations throughout the world in
order to safeguard the health and safety of their individual populations. How-
ever, due to differing laws, regulatory interpretations and implementation ap-
proaches, international commerce has been hindered. Device manufacturers have
become frustrated over having to comply with either conflicting or redundant
marketing requirements. Communications between countries with medical de-
vice programs have also been hampered as a result of differing regulatory pro-
cesses and nomenclature.
As these difficulties have grown, it became apparent that harmonizing de-
vice regulatory requirements on an international level was imperative. This real-
ization served as the catalyst to the formation of a Global Harmonization Task
Force (GHTF) in the early 1990’s, which is endeavoring to unify international
regulatory requirements pertaining to quality systems and audits, premarket evalu-
ation and post-market vigilance and surveillance. PAHO/WHO Member States
that decide to embark upon medical device programs are encouraged to heed the
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Guiding Principles and Essential Features of a Regulatory Program for Medical Devices SECTION I
work outputs of the GHTF in order to profit from the experiences of its partici-
pant nations and thereby avoid further proliferation of disparate regulatory re-
gimes for medical devices.
B. ESSENTIAL FEATURES
With any new undertaking, certain basics are critical to success. In existing
device regulatory systems, there are, indisputably, features common to them. All
must be considered by governments interested in regulating medical devices. A
prerequisite to any program is the adoption of a clear legal definition of the term
“medical device” in order to distinguish this commodity from others that are
also subject to regulation (e.g., pharmaceuticals). In terms of an actual program
structure, the features can be grouped into four basic categories. The first two
activities can apply to importer countries as well as those with native medical
device industries. The latter two apply chiefly to countries with domestic pro-
ducers of medical devices.
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A Model Regulatory Program for Medical Devices: An International Guide
8
A Modular Approach to a Regulatory Program for Medical Devices SECTION II
SECTION II
A Modular Approach To A
Regulatory Program For
Medical Devices
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A Model Regulatory Program for Medical Devices: An International Guide
10
A Modular Approach to a Regulatory Program for Medical Devices SECTION II
A. PROGRAM OVERVIEW
Medical Device Definition
A rudimentary step in establishing a device regulatory system is to clearly
define what is meant by the term “medical device” and to differentiate it from
other products for which a government body may have regulatory oversight re-
sponsibilities. “Medical device” is used by many as an all-encompassing term
that refers to medical technology, medical supplies and medical equipment. The
distinctions between each of these terms is probably less critical than demarcat-
ing devices from drugs. Fundamentally, the difference lies in the mechanism of
action.
In the case of drugs, the product generally is metabolized by the body for
some intended effect. In contrast, devices generally depend on physical interac-
tion (i.e., mechanical, thermal, electrical or other form of non-metabolic action)
to achieve a desired effect.
Devices differ from drugs in other respects not directly relevant to the issue
of legal definition. For example, many devices have a considerably shorter use-
ful life than drugs given the high degree of innovation and constant turnover
due to technological obsolescence. Unlike the drug industry, which (other than
biotechnology) remains relatively static, the device industry is a dynamic one,
with a diversity of products that is unparalleled in comparison to the field of
pharmaceuticals. In turn, this diversity leads to spirited entrepreneurialism, par-
ticularly among small businesses. Thus the composition of the drug industry
vis-a-vis the device industry is vastly different. Because the make-up of the de-
vice industry is far more heterogeneous, with a large proportion of small compa-
nies, special challenges face those tasked with regulating these products.
Generally speaking, devices can also have considerably higher initial pro-
curement costs. Purchasers face the added cost of maintenance of non-dispos-
able devices over their lifespan that can extend for years. A final difference is
that devices are used by a complex network of health professionals, ancillary
health care workers and consumers, whereas drugs are generally prescribed by
doctors, dispensed by pharmacists and self-administered by patients.
These practical distinctions can affect the crafting of a legal definition. Thus
it is suggested that a medical device be thought of as an instrument, apparatus,
machine, implant or in-vitro reagent whose use is intended for the diagnosis of
disease, or for the cure, mitigation, treatment or prevention of disease, or for
affecting the structure or function of the body for some medical purpose. If a
country’s legal system differentiates devices from drugs, the definition should
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A Model Regulatory Program for Medical Devices: An International Guide
also specify that devices do not achieve any of their intended purposes by means
of chemical action within or on humans and are not dependent on being metabo-
lized to achieve a result.
It should be recognized that the line distinguishing drugs and devices can
sometimes be blurred as discrete products are physically, chemically or other-
wise combined to form a single product or packaged together in order to achieve
a particular clinical outcome. Medicated wound dressings, bone cements with
antibiotics, syringes pre-filled with specific drugs, inhalers for administering
aerosolized drugs and dental composites with fluoride are but a few examples.
Particularly in cases when a government has vested oversight responsibili-
ties for pharmaceuticals, biologicals and medical devices in different organiza-
tional units, questions can arise as to how the finished combination product will
be regulated and by which government entity. Answering these questions can be
based on the primary mode of action of the finished product. This in turn can be
determined by categorizing the combination product in the same way as other
countries that have already cleared the product, or by requiring manufacturers,
importers or others seeking market clearance to provide information that de-
scribes: (1) the product and its known modes of action; (2) the product’s compo-
nents and their individual composition; (3) the manufacturing processes used;
(4) proposed use indications and schedule/duration of use; and (5) dosage and
route of administration.
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A Modular Approach to a Regulatory Program for Medical Devices SECTION II
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A Model Regulatory Program for Medical Devices: An International Guide
Post-Market Vigilance
No amount of rigor in any premarketing review process can predict all pos-
sible device failures or problems arising from product misuse. Thus, the ability
to monitor the performance of marketed devices is an essential component of a
device regulatory system. How elaborate a system is for tracking device perfor-
mance, documenting problems and imparting vital information about device-
related incidents with other users is, of course, a function of available resources
and perhaps other local and national considerations.
It is recommended, however, that some surveillance activity be initiated.
This can range from routine gathering of information related to the performance
of individual devices (as well as trend data for generic types of devices) collected
by other government or private organizations to some form of documenting sys-
tem—mandatory or voluntary—that is operated by the regulatory body. Com-
bined with establishment and product information obtained via a premarket
notification procedure, post-market vigilance data can be invaluable in pinpoint-
ing problems and achieving prompt remediation.
Manufacturing Controls,
Inspections Audits and Safety and
Efficacy/Performance Assessment
The final two levels of a device regulatory program, perhaps more than any
other, are ones that must be adapted to the socioeconomic conditions,
infrastructural capacities and unique needs of individual countries. There is a
broad spectrum of available mechanisms for regulating product safety, which
can be selectively adopted, incrementally applied, or instituted en bloc. This
menu of regulatory controls gives countries broad discretion in designing sys-
tems that are best suited for them and the constituencies they represent.
Whichever route a country chooses, it is strongly suggested that some form of
graduated regulation be employed. This can be done using hierarchial, risk-based
regulation, in a manner similar to the processes used by the United States, Euro-
pean Union and others. Alternatively, products can be typecast and arrayed by
generic category, e.g., implantable, invasive, non-invasive, electrical, life-sup-
porting, etc. Regardless of the regulatory route chosen, careful consideration
should be given to the sub-elements that will constitute the operational basis for
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A Modular Approach to a Regulatory Program for Medical Devices SECTION II
assessing device safety and efficacy (the term “effectiveness” is also used syn-
onymously in this text). These can include:
• site inspection of manufacturing facilities and the practices used in mass
production of medical devices;
• required manufacturer conformance with national or international con-
sensus standards developed by third parties that address product safety,
quality, effectiveness, performance and sterility of finished devices;
• premarket testing of production devices, either by the regulatory body,
or the manufacturer or an independent testing entity, that demonstrates
conformance with applicable standards and other performance and mar-
keting requirements;
• mandatory premarket evaluation of new devices and market clearance
to attest that safety, effectiveness and performance requirements are met;
• controls under which devices can be marketed: that is, specifications on
the conditions under which devices can be offered for sale, in addition
to who may use particular devices and under what conditions.
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A Model Regulatory Program for Medical Devices: An International Guide
MODULE IV:
Safety and
Efficacy/Performance
Assessment
MODULE III:
Manufacturing Controls
and Inspections
MODULE II:
Post-Market Vigilance
MODULE I:
Market Entry Notification
Module I
Market Entry Notification
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A Modular Approach to a Regulatory Program for Medical Devices SECTION II
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A Model Regulatory Program for Medical Devices: An International Guide
S A M P L E
MARKET ENTRY NOTIFICATION
(To be completed by domestic or foreign establishment)
[ INSERT NAME / ADDRESS OF DEVICE IMPORTER COUNTRY ]
SECTION A
ESTABLISHMENT NAME:
SECTION B
PRODUCT TYPE (Check one): SITE OF MANUFACTURE:
ACTIVE IMPLANTABLE
GENERAL MEDICAL DEVICE
IN VITRO DIAGNOSTIC
SECTION C
PRODUCT APPROVAL STATUS (Check more than one if applicable): OFFICIAL USE ONLY
18
A Modular Approach to a Regulatory Program for Medical Devices SECTION II
SECTION D
PRODUCT HISTORY:
HAS THE PRODUCT TO BE SOLD BEEN SUBJECT OF REGULATORY IN THIS OR ANOTHER COUNTRY IN THE LAST YEAR? (IF YES, IDENTIFY COUNTRY)
YES NO
HAS THE PRODUCT TO BE SOLD EVER BEEN THE SUBJECT OF A VOLUNTARY MARKET WITHDRAWAL IN THIS OR ANOTHER COUNTRY? (IF YES,
IDENTIFY COUNTRY) YES NO
HAS THE PRODUCT TO BE SOLD EVER BEEN THE SUBJECT OF A HEALTH ADVISORY? YES NO
PROVIDE A SUMMARY REPORT ON THE PERFORMANCE HISTORY OF THE DEVICE TO BE SOLD (INCLUDE DESCRIPTION OF ANY ADVERSE EVENTS
ATRIBUTED TO THE PRODUCT THAT RESULTED IN COMPLAINTS RECEIVED BY YOUR ESTABLISHMENT FROM USERS AND RELATED REPORTS MADE TO
NATIONAL GOVERNMENTS
NO PROBLEMS REPORTED
PROBLEM(S) REPORTED (SPECIFY NATURE OF PROBLEM(S) AND NUMBER OF ADVERSE REPORTS; ATTACH SUPPLEMENTAL INFORMATION IF
AVAILABLE ON BASELINE DATA FOR PRODUCT SOLD/DISTRIBUTE):
IF YOU ANSWERED “YES”TO EITHER OF THE PREVIOUS TWO QUESTIONS, ANSWER THE FOLLOWING:
HAS THE PRODUCT BEEN INDEPENDENTLY TESTED FOR CONFORMANCE WITH SAFETY/QUALITY SPECIFICATIONS? YES NO
IS THE MANUFACTURING PROCESS IN COMPLIANCE WITH GOOD MANUFACTURING PRACTICES AND/OR ISO 9001 STANDARDS?
YES NO
SECTION E
I HEREBY CERTIFY THAT THE FOREGOING INFORMATION IS COMPLETE AND FACTUAL. I UNDERSTAND THAT FAILURE TO REPORT ALL REQUIRED
INFORMATION OR SUBMISSION OF FALSE OR MISLEADING INFORMATION IS A CRIMINAL VIOLATION, PUNISHABLE BY FINE OR IMPRISONMENT OR BOTH.
19
A Model Regulatory Program for Medical Devices: An International Guide
Module II
Post-Market Vigilance
For detailed guidance in this area, it is suggested that readers refer to the
following documents prepared and endorsed by the Global Harmonization Task
Force (GHTF), an international consortium of device regulators and manufactur-
ers whose mission is to develop uniform regulatory approaches for use by na-
tional competent authorities.
• Minimum Data Set for Manufacturer Reports to the National
Competent Authority
• Guidance on How to Handle Information Concerning Vigilance
Reporting Related to Medical Devices
• Global Medical Devices Vigilance Report
• National Competent Authority Report Criteria
• Manufacturer Trend Reporting on Post-Market Medical Device
Associated Adverse Events
• Adverse Event Reporting Guidance for the Medical Device
Manufacturer Or Its Authorized Representative
These documents can be obtained by visiting the GHTF Internet Web site:
www.ghtf.org. Once you have accessed the Home Page, click on “GHTF Docu-
ments” and then select “Study Group 2 - Medical Device Vigilance/Post-Market
Surveillance.” The documents listed above can be found in this category. Addi-
tional guidance in this area is expected in the future.
Please note that reference to or use of this material does not represent en-
dorsement of the Pan American Health Organization or the World Health Organi-
zation.
Module III
Manufacturing Controls and Inspections
For detailed guidance in this area, it is suggested that readers refer to the
following documents prepared and endorsed by the Global Harmonization Task
Force (GHTF), an international consortium of medical device regulators and
manufacturers whose mission is to develop uniform regulatory approaches for
use by national competent authorities.
20
A Modular Approach to a Regulatory Program for Medical Devices SECTION II
Module IV
Safety, Efficacy and Performance Assessment
Introduction
Several of the world’s existing device regulatory systems require manufac-
turers to prove the safety, effectiveness and/or performance of their products as a
condition to commercial marketing, in addition to having sufficient information
to guide doctors on the appropriate use of the products. While the standards of
proof may vary from one regulatory system to another, and depending on whether
governmental entities or non-government entities should bear primary responsi-
bility for conducting premarket evaluations, there is general consensus on the
value of having medical treatment theories and technological concepts validated
by controlled scientific experiments before wide-scale use in humans.
One of the foremost decisions a regulatory authority must make in establish-
ing a premarket review program is whether the program should be oriented strictly
to product safety or whether demonstration of clinical effectiveness/performance
should also be a prerequisite to marketing. Under a “safety only” system, a regu-
latory authority would presumably evaluate safety data for a new device derived
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A Model Regulatory Program for Medical Devices: An International Guide
from laboratory studies. If such studies, for example, show that a device is safe
and can perform its purported medical functions, it would be allowed on the
market. (Some countries treat the efficacy decision as a part of their health care
financing arrangements.)
Under a “safety only” system, device effectiveness would be measured after
marketing occurs through a process of gradual consensus based on accumulated
experience with the product by health professionals and consumers, as well as
evaluations in the medical literature. Under such a program, ineffective devices
would presumably lose their standing in the marketplace, demand would dimin-
ish and, ultimately, the product would cease to be manufactured.
Another school of thought is that device safety is inextricably linked to effec-
tiveness/performance. Since few if any medical devices are absolutely safe, mak-
ing safety judgments involves a benefit-risk decision. In other words, one can-
not ask simply whether a product is safe, but rather whether it is safe enough in
view of the benefits to patients. For example, the benefit of a life-saving device
where no alternative treatment options exist, may outweigh known risks. On the
other hand, the use of a device with minimal benefits might not be justified
unless the corresponding risks are low and well understood.
Admittedly, assessing effectiveness can be a more time-consuming and costly
endeavor. In recent years, the complexity of medical technology and the rising
demand for cost-effectiveness information have contributed to the ever-growing
need for clinical trials as an objective method of scientific inquiry. However,
measuring patient benefits is not an easy undertaking since some patients may
benefit from a particular medical device while others do not. Thus it becomes
important for health care providers who use a device to know what groups of
patients will benefit from it and under what circumstances. Comparison of a
particular device with other available forms of treatment enables health practi-
tioners to make rational decisions about patient management.
Relying on post-market consensus-building to gauge a product’s effective-
ness can have an impact on patient care in two ways. First, before consensus is
reached among health professionals, a significant number of patients may re-
ceive relatively ineffective and potentially dangerous treatments from unproven
devices. In such cases, patients could be deprived of more effective therapies
and scarce health care resources may be expended for ineffective or marginally
effective medical procedures, which exacerbates the resource problem. Second,
the data to establish a consensus may be inadequate, particularly if it comes
from practitioners’ personal experiences. Individual clinicians rarely treat pa-
tients in sufficient numbers and under controlled conditions to be able to detect
and measure adverse effects or assess clinical outcomes among large patient popu-
lations.
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A Modular Approach to a Regulatory Program for Medical Devices SECTION II
The Belmont Document was published by the National Commission for the
Protection of Human Subjects of Biomedical and Behavioral Research in 1979.
This document identifies three essential requirements for the ethical conduct of
research involving human subjects:
• respect for persons: recognition of the personal dignity and autonomy
of individuals and special protection for those persons with diminished
autonomy;
• beneficence: an obligation to protect persons from harm by maximizing
anticipated benefits and minimizing possible risks of harm; and
• justice: fairness in distribution of burdens and benefits, often expressed
in terms of treating persons of similar circumstances or characteristics
similarly.
C. LEGISLATIVE MODEL
On the assumption that countries without regulatory controls for medical
devices lack the basic authorizing legislation upon which to construct a pro-
gram, this section provides a template for use by health agencies and legislative
bodies.
Section 1
Definitions
(A) “Product” means any medical device, medical equipment, medical technology
or medical product.
(B) “Medical product” or “medical device” means any article intended for use
in, or actually used in, the diagnosis, treatment or prevention of disease or
other health condition in humans by a health professional or a patient/
consumer.
(C) “Investigational product” means a product that is experimental and has not
yet been accepted for marketing.
(D) (1) “Safety” means the benefit of a product to a patient who is medically
diagnosed or treated with the product outweighs the risk that the product
might cause harm to the patient.
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A Model Regulatory Program for Medical Devices: An International Guide
Section 2
General Requirements
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A Modular Approach to a Regulatory Program for Medical Devices SECTION II
Section 3
Post-Market Vigiliance for Approved Medical Devices
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A Model Regulatory Program for Medical Devices: An International Guide
Section 4
Surveillance by Regulatory Control Authority
The regulatory control authority may through its officers and employees:
(1) conduct investigations of persons and medical devices, including in-
spections;
(2) enter a facility for the purpose of inspecting the facility, physical records
and any other materials in the possession of a person who manufactures,
distributes, holds or sells medical devices, and may take photographs,
gather physical evidence and collect product samples;
(3) issue an order requiring that a manufacturer, importer or other business
entity responsible for medical devices submit the results of product safety
and effectiveness testing and, absent such testing, issue an order requir-
ing that such tests be performed and the results submitted to the regula-
tory control authority; and
(4) inspect and copy all records, regardless of their location, that pertain to
medical devices and a facility’s compliance with applicable laws and
regulations.
Section 5
Requirements for Medical Device Manufacturing and Quality Assurance
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A Modular Approach to a Regulatory Program for Medical Devices SECTION II
(E) A person shall not distribute any medical device that is not labeled with the
identity of the product and, if appropriate, its ingredients, the name and
address of the manufacturer/sponsor, all indications relating to use of the
device, all relevant warnings, precautions and contraindications, and such
other information as required by the regulatory control authority.
(F) A person shall not distribute any medical device if the product labeling or
advertising is false or misleading.
Section 6
Premarket Evaluation Requirements
(A) Before offering a new medical device for sale, the manufacturer/sponsor
shall submit an application to the regulatory control authority or a surrogate
accredited review entity, and obtain market approval from the authority or
accredited review entity before any sale can occur. To ensure an unbiased,
objective and qualified review, the authority will assign review responsibil-
ity for an application to scientists, clinical experts and/or other officials who
do not have any conflict of interest concerning the medical device.
(B) The regulatory control authority may establish different investigational and
premarket requirements based upon the complexity and risk of the medical
device.
(1) To assure that the scientific and clinical investigations performed by the
manufacturer/sponsor are appropriate to enable a decision by the regu-
latory control authority or review entity on a medical device, it is im-
perative that the authority elucidate in its instructions to manufactur-
ers/sponsors what information is required in premarket applications.
(2) The regulatory control authority or accredited review entity shall use
whatever means of communicating premarket application requirements
to manufacturers/sponsors are deemed to be the most effective and ap-
propriate. These can include regulations, guidelines, policies, points-to-
consider documents, presentations at industry meetings and consulta-
tive discussions between the authority and manufacturers/sponsors about
individual medical devices.
(C) During the investigational phase of product development, the regulatory
control authority or accredited review entity may vary the requirements for
different types of medical devices and will permit researchers and manufac-
turers/sponsors the flexibility to develop new devices provided that human
subjects are adequately protected.
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A Model Regulatory Program for Medical Devices: An International Guide
(D) The manufacturer/sponsor shall collect information for the premarket ap-
plication during the investigational phase.
(E) Premarket testing can encompass the following: physical and animal tests,
non-clinical laboratory studies and clinical trials.
(F) Manufacturers/sponsors shall conduct investigational tests in accordance
with scientifically sound protocols and procedures, in addition to good labo-
ratory practices (GLPs) in the case of non-clinical laboratory studies.
(G) With respect to clinical research, the manufacturer/sponsor shall inform all
human subjects that the medical device being tested is investigational and
the nature of the risks involved with its use, obtain patients’ written consent
prior to the medical procedure and have safeguards that are in accordance
with the Declaration of Helsinki and other international accords to protect
human subjects.
(H) The manufacturer/sponsor is responsible for and shall assure that all infor-
mation and data generated from investigational studies are accurate, com-
prehensive and thoroughly analyzed.
(I) The manufacturer/sponsor shall submit a premarket application to the regu-
latory control authority or another entity duly authorized by the regulatory
control authority that includes all relevant data from preclinical laboratory,
animal and clinical research, in addition to proposed product labeling that
includes clinical indications, directions for use, warnings, precautions and
contraindications and/or demonstration of conformance with applicable
product standards.
(J) The regulatory control authority and all accredited review entities shall have
procedures to evaluate the safety, effectiveness and quality of new medical
devices as a condition to granting market approval to a manufacturer/spon-
sor.
(K) The manufacturer/sponsor bears the burden of proof in the premarket appli-
cation to demonstrate to the regulatory control authority or an accredited
review entity that a medical device is safe and effective, is manufactured in
accordance with quality standards and its benefits outweigh the risks asso-
ciated with its use.
(L) The regulatory control authority or accredited review entity will determine
within a specified period of time whether to grant market approval to the
manufacturer/sponsor who submits a premarket application.
(M) Upon completion of its review of a premarket application, the regulatory
control authority or accredited review entity shall notify the manufacturer/
sponsor of its decision with respect to:
(1) market approval, in addition to any marketing conditions; or
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A Modular Approach to a Regulatory Program for Medical Devices SECTION II
(2) denial of market approval, the basis for the decision and the procedures
the manufacturer/sponsor may follow to appeal the decision of the regu-
latory control authority or surrogate review entity.
(N) In addition to other requirements, the manufacturer/sponsor of any medical
device subject to approval shall comply with such additional requirements
that apply to the product which the regulatory control authority may deem
necessary.
Section 7
Emergency Orders By Regulatory Control Authority Inspectors
Section 8
Enforcement of Requirements
(A) The regulatory control authority is authorized to initiate the following ac-
tions against persons or medical devices:
(1) detention or seizure of the medical device(s);
(2) physical destruction of the medical device(s);
(3) recall of the medical device(s);
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A Modular Approach to a Regulatory Program for Medical Devices SECTION II
(c) The person(s) against whom the action(s) is/are directed shall have
the right to submit written information and/or meet with regulatory
control officials to discuss the proposed actions, or request a hearing
before an administrative judge if the person(s) can demonstrate the
existence of a substantial issue of material fact to be presented at the
hearing. If the regulatory control authority provides for a hearing,
the matter shall be assigned to the administrative judge for hearing
and decision.
Section 9
Regulations
Section 10
Cooperation With Other Governments
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A Model Regulatory Program for Medical Devices: An International Guide
Section 11
Public Participation
(A) The regulatory control authority shall periodically issue a Health Register
that contains the authority’s proposed and final regulations, guidelines, op-
erational policies and procedures and other information relevant to the
authority’s regulation of medical devices.
(B) The regulatory control authority shall make available to the public, upon
request, a copy of this law, the implementing regulations, the Health Regis-
ter, a list of all registrations and the public files of all regulation proceed-
ings.
(C) Any member of the public may petition the regulatory control authority to
issue a regulation or to initiate other action.
Section 12
Confidentiality of Information
Officers and employees of the regulatory control authority shall not make
public or use for their own personal gain any trade secret or proprietary infor-
mation which they obtain or become familiar with during the course of their
official duties.
34
Reuse of Medical Devices SECTION III
SECTION III
Reuse of Medical Devices
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Reuse of Medical Devices SECTION III
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A Model Regulatory Program for Medical Devices: An International Guide
Nevertheless, the desire for cost containment often overrides these concerns,
as does word-of-mouth acceptance of the practice if it does not pose any immedi-
ate or obvious adverse health effects. A case in point is the large-scale reuse of
dialyzers used in hemodialysis. There is abundant evidence of product reuse.
Given the difficulty in tracing problems, such as pyrogenic reactions, to reuse
can be problematic given the poor health status of the majority of dialysis pa-
tients. Indeed, some health care providers have come to accept dialyzer reuse
and the trade-offs that come with it as the standard of care. While questions are
persistently raised about the effects of repeated reprocessing on dialyzer mem-
branes and their functionality compared to new dialyzers, the practice of dia-
lyzer reuse (and reuse of ancillary equipment such as blood lines) has become
increasingly popularized.
In more recent years, these concerns have spawned a rapidly-growing cot-
tage industry of device reprocessors and refurbishers which is minimally regu-
lated. As a result, customers essentially have no independent assurance of either
the firms’ business integrity or the end-safety of the devices they commercially
reprocess for reuse. Thus, caveat emptor (“let the buyer beware”) is the watch-
word.
Despite the rising trend in device reuse, most government regulatory authori-
ties have not offered their approval, either tacitly or explicitly, to this practice. In
fact, just the opposite is true. For example, among the nations that comprise the
European Union, none has policies supporting the practice and some expressly
forbid it by law. The Australian Therapeutic Goods Administration has taken a
position against reuse and proposes to go a step farther by mandating informed
consent prior to the use of a reprocessed device.
Historically, in the United States, the Food and Drug Administration has taken
the position that the health institution or practitioner that authorizes reprocess-
ing and reuse assumes full responsibility for product safety and effectiveness.
This position has changed with FDA’s publication of its Enforcement Priorities
Guidance on Reuse of Single-Use Devices in August 2000. This final guidance
requires premarket clearance depending on certain device risks. Thus, all
reprocessors, including hospitals, will be subject to premarket requirements af-
ter a phase-in period that is to end in August 2002. Additionally, reprocessors
must comply by August 2001 with certain post-market requirements including
inspections, mandatory adverse event reporting, manufacturer registration, prod-
uct listing, labeling, etc.
Although PAHO/WHO neither condone or disfavor reuse, both organizations
recognize the economic realities faced by many Member States and the poten-
tial—real or perceived—for appreciable health care resource-savings that may
accrue from this practice. At the same time, PAHO/WHO believes that as medical
institutions make individual decisions about whether to reuse medical devices,
consideration of possible impacts on patient safety is paramount.
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Reuse of Medical Devices SECTION III
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A Model Regulatory Program for Medical Devices: An International Guide
General Reuse
1. Association for the Advancement of Medical Instrumentation (US):
“Designing, Testing and Labeling Reusable Devices for Reprocessing in Health
Care Facilities - A Guide for Device Manufacturers.”
2. Association for the Advancement of Medical Instrumentation/American
National Standards Institute (US): “Sterilization of Health Care Products -
Requirements for Validation and Routine Control/Industrial Moist Heat
Sterilization.”
3. Association for the Advancement of Medical Instrumentation/American
National Standards Institute (US): “Sterilization of Health Care Products -
Requirements for Validation and Routine Control/Radiation Sterilization.”
4. Canadian Healthcare Association: “The Reuse of Single-Use Medical Devices
- Guidelines for Health Care Facilities.”
5. European Confederation of Medical Devices Associations: “The Case Against
Reuse of Single-Use Medical Devices.”
6. Medical Devices Agency (UK): “The Reuse of Medical Devices Supplied for
Single-Use Only.”
7. National Health and Medical Research Council Expert Panel on Reuse of
Medical Devices Labelled As Single Use (DRAFT).
8. ECRI (US): “Special Report - Reuse of Single-Use Medical Devices: Making
Informed Decisions.”
9. Food and Drug Administration (US): “Enforcement Priorities Guidance on
Reuse of Single-Use Devices.”
Product-Specific
1. American Society of Gastrointestinal Endoscopy/Society of Gastroenterology
Nurses and Associates (US): “Reprocessing of Flexible Gastrointestinal
Endoscopes.”
2. American Society for Testing and Materials (US): “Standard Practice for
Cleaning and Disinfection of Flexible Fiberoptic and Video Endoscopes Used
in the Examination of the Hollow Viscera.”
3. Association for Professionals in Infection Control and Epidemiology (US);
“APIC Guideline for Infection Prevention and Control in Flexible Endoscopy.”
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Reuse of Medical Devices SECTION III
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A Model Regulatory Program for Medical Devices: An International Guide
42
Human Subjects Protection Guidelines and Rules APPENDIX
APPENDIX
Human Subjects Protection
Guidelines and Rules
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A Model Regulatory Program for Medical Devices: An International Guide
44
Human Subjects Protection Guidelines and Rules APPENDIX
DECLARATION OF HELSINKI:
RECOMMENDATION GUIDING PHYSICIANS
IN BIOMEDICAL RESEARCH INVOLVING
HUMAN SUBJECTS
Introduction
It is the mission of the physician to safeguard the health of the people. His or
her knowledge and conscience are dedicated to the fulfillment of this mission.
The Declaration of Geneva of the World Medical Assembly binds the physi-
cian with the words, “The health of my patient will be my first consideration,”
and the International Code of Medical Ethics declares that, “A physician shall act
only in the patient’s interest when providing medical care which might have the
effect of weaking the physical and mental condition of the patient.”
The purpose of biomedical research involving human subjects must be to
improve diagnostic, therapeutic and prophylactic procedures and the understand-
ing of the aetiology and pathogenesis of disease.
In current medical practice most diagnostic, therapeutic or prophylactic pro-
cedures involve hazards. This applies especially to biomedical research.
Medical progress is based on research which ultimately must rest in part on
experimentation involving human subjects.
In the field of biomedical research, a fundamental distinction must be recog-
nized between medical research in which the aim is essentially diagnostic or
therapeutic for a patient, and medical research, the essential object of which is
purely scientific and without implying direct diagnostic or therapeutic value to
the person subjected to the research.
Special caution must be exercised in the conduct of research which may
affect the environment, and the welfare of animals used for research must be
respected.
Because it is essential that results of laboratory experiments be applied to
human beings to further scientific knowledge and to help suffering humanity,
the World Medical Association has prepared the following recommendations as
a guide to every physician in biomedical research involving human subjects.
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A Model Regulatory Program for Medical Devices: An International Guide
They should be kept under review in the future. It must be stressed that the
standards as drafted are only a guide to physicians all over the world. Physi-
cians are not relieved from criminal, civil and ethical responsibilities under the
laws of their own countries.
I. Basic Principles
1. Biomedical research involving human subjects must conform to generally
accepted scientific principles and should be based on adequately performed
laboratory and animal experimentation and on a thorough knowledge of the
scientific literature.
2. The design and performance of each experimental procedure involving hu-
man subjects should be clearly formulated in an experimental protocol which
should be transmitted for consideration, comment and guidance to a spe-
cially appointed committee independent of the investigator are the sponsor,
provided that this independent committee is in conformity with the laws
and regulations of the country in which the research experiment is per-
formed.
3. Biomedical research involving human subjects should be conducted only
by scientifically qualified persons and under supervision of a clinically com-
petent medical person. The responsibility for the human subject must al-
ways rest with a medically qualified person and never on the subject of the
research, even though the subject has given his or her consent.
4. Biomedical research involving human subjects cannot legitimately be car-
ried out unless the importance of the objective is in proportion to the inher-
ent risk to the subject.
5. Every biomedical research project involving human subjects should be pre-
ceded by careful assessment of predictable risks in comparison with fore-
seeable benefits to the subject or to others. Concern for the interests of the
subject must always prevail over the interests of science and society.
6. The right of the research subject to safeguard his or her integrity must al-
ways be respected. Every precaution should be taken to respect the privacy
of the subject and to minimize the impact of the study on the subject’s physi-
cal and mental integrity and on the personality of the subject.
7. Physicians should abstain from engaging in research projects involving hu-
man subjects unless they are satisfied that the hazards involved are believed
to be predictable. Physicians should cease any investigation if the hazards
are found to outweigh the potential benefits.
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Human Subjects Protection Guidelines and Rules APPENDIX
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Human Subjects Protection Guidelines and Rules APPENDIX
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Human Subjects Protection Guidelines and Rules APPENDIX
¹ Since 1945, various codes for the proper and responsible conduct of human experimentation in medical research
have been adopted by different organizations. The best known of these codes are the Nuremberg Code of 1947, the
Helsinki Declaration of 1964 (revised in 1975) and the 1971 Guidelines (codified into Federal Regulations in
1974) issued by the former U.S. Department of Health, Education, and Welfare (now the Department of Health
and Human Services). Codes for the conduct of social and behavioral research have also been adopted, the best known
being that of the American Psychological Association, published in 1973.
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A Model Regulatory Program for Medical Devices: An International Guide
A. Boundaries Between
Practice and Research
It is important to distinguish between biomedical and behavioral research,
on the one hand, and the practice of accepted therapy on the other, in order to
know what activities ought to undergo review for the protection of human sub-
jects of research.
The distinction between research and practice is blurred partly because both
often occur together (as in research designed to evaluate a therapy) and partly
because notable departures from standard practice are often called “experimen-
tal” when the terms “experimental” and “research” are not carefully defined.
For the most part, the term “practice” refers to interventions that are designed
solely to enhance the well-being of an individual patient or client and that have
a reasonable expectation of success. The purpose of medical or behavioral prac-
tice is to provide “diagnosis”, preventive treatment or therapy to particular indi-
viduals.² By contrast, the term “research” designates an activity designed to test
a hypothesis, permit conclusions to be drawn and thereby to develop or contrib-
ute to generalizable knowledge (expressed, for example, in theories, principles
and statements of relationships). Research is usually described in a formal pro-
tocol that sets forth an objective and a set of procedures designed to reach that
objective.
When a clinician departs in a significant way from standard or accepted prac-
tice, the innovation does not, in and of itself, constitute research. The fact that a
procedure is “experimental,” in the sense of new, untested or different, does not
automatically place it in the category of research. Radically new procedures of
²Although practice usually involves interventions designed solely to enhance the well-being of a particular indi-
vidual, interventions are sometimes applied to one individual for the enhancement of the well-being of another (e.g.,
blood donation, skin grafts, organ transplants) or an intervention may have the dual purpose of enhancing the well-
being of a particular individual, and, at the same time, providing some benefit to others (e.g., vaccination, which
protects both the person who is vaccinated and society generally). The fact that some forms of practice have elements
other than immediate benefit to the individual receiving an intervention, however, should not confuse the general
distinction between research and practice. Even when a procedure applied in practice may benefit some other person,
it remains in intervention designed to enhance the well-being of a particular individual or groups of individuals;
thus, it is practice and need not be reviewed as research.
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Human Subjects Protection Guidelines and Rules APPENDIX
³Because the problems related to social experimentation may differ substantially from those of biomedical and
behavioral research, the Commission specifically declines to make any policy determination regarding such research at
this time. Rather, the Commission believes that the problem ought to be addressed by one of its successor bodies.
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A Model Regulatory Program for Medical Devices: An International Guide
2. Beneficence
Persons are treated in an ethical manner not only by respecting their deci-
sions and protecting them from harm, but also by making efforts to secure their
well-being. Such treatment falls under the principle of beneficence. The term
“beneficence” is often understood to cover acts of kindness or charity that go
beyond strict obligation. In this document, beneficence is understood in a stron-
ger sense, as an obligation. Two general rules have been formulated as comple-
mentary expressions of beneficent actions in this sense: (1) do not harm; and (2)
maximize possible benefits and minimize possible harms.
The Hippocratic maxim “do no harm” has long been a fundamental principle
of medical ethics. Claude Bernard extended it to the realm of research, saying
that one should not injure one person regardless of the benefits that might come
to others. However, even avoiding harm requires learning what is harmful; and,
in the process of obtaining this information, persons may be exposed to risk of
harm. Further, the Hippocratic Oath requires physicians to benefit their patients
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Human Subjects Protection Guidelines and Rules APPENDIX
“according to their best judgment.” Learning what will in fact benefit may re-
quire exposing persons to risk. The problem posed by these imperatives is to
decide when it is justifiable to seek certain benefits despite the risks involved,
and when the benefits should be foregone because of the risks.
The obligations of beneficence affect both individual investigators and soci-
ety at large because they extend both to particular research projects and to the
entire enterprise of research. In the case of particular projects, investigators and
members of their institutions are obliged to give forethought to the maximiza-
tion of benefits and the reduction of risk that might occur from the research
investigation. In the case of scientific research in general, members of the larger
society are obliged to recognize the longer term benefits and risks that may result
from the improvement of knowledge and from the development of novel medi-
cal, psychotherapeutic and social procedures.
The principle of beneficence often occupies a well-defined justifying role in
many areas of research involving human subjects. An example is found in re-
search involving children. Effective ways of treating childhood diseases and fos-
tering healthy development are benefits that serve to justify research involving
children—even when individual research subjects are not direct beneficiaries.
Research also makes is possible to avoid the harm that may result from the appli-
cation of previously accepted routine practices that on closer investigation turn
out to be dangerous. But the role of the principle of beneficence is not always so
unambiguous. A difficult ethical problem remains, for example, about research
that presents more than minimal risk without immediate prospect of direct ben-
efit to the children involved. Some have argued that such research is inadmissible,
while others have pointed out that this limit would rule out much research prom-
ising great benefit to children in the future. Here again, as with all hard cases,
the different claims covered by the principle of beneficence may come into con-
flict and force difficult choices.
3. Justice
Who ought to receive the benefits of research and bear its burdens? This is a
question of justice in the sense of “fairness in distribution” or “what is deserved.”
An injustice occurs when some benefit to which a person is entitled is denied
without good reason or when some burden is imposed unduly. Another way of
conceiving the principle of justice is that equals ought to be treated equally.
However, this statement requires explication. Who is equal and who is unequal?
What considerations justify departure from equal distribution? Almost all co-
mmentators allow that distinctions based on experience, age, deprivation, com-
petence, merit and position do sometimes constitute criteria justifying differen-
tial treatment for certain purposes. It is necessary, then, to explain in what re-
spects people should be treated equally. There are several widely accepted for-
mulations of just ways to distribute burdens and benefits. Each formulation
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A Model Regulatory Program for Medical Devices: An International Guide
mentions some relevant property on the basis of which burdens and benefits
should be distributed. These formulations are: (1) to each person an equal share;
(2) to each person according to individual need; (3) to each person according to
individual effort; (4) to each person according to societal contribution; and (5) to
each person according to merit.
Questions of justice have long been associated with social practices such as
punishment, taxation and political representation. Until recently these questions
have not generally been associated with scientific research. However, they are
foreshadowed even in the earliest reflections on the ethics of research involving
human subjects. For example, during the 19th and early 20th centuries, the bur-
dens of serving as research subjects fell largely upon poor ward patients, while
the benefits of improved medical care flowed primarily to private patients. Subse-
quently, the exploitation of unwilling prisoners as research subjects in Nazi con-
centration camps was condemned as a particularly flagrant injustice. In this
country, in the 1940’s, the Tuskegee syphilis study used disadvantaged, rural
black men to study the untreated course of a disease that is by no means con-
fined to that population. These subjects were deprived of demonstrably effec-
tive treatment in order not to interrupt the project, long after such treatment
became generally available.
Against this historical background, it can be seen how conceptions of justice
are relevant to research involving human subjects. For example, the selection of
research subjects needs to be scrutinized in order to determine whether some
classes (e.g., welfare patients, particular racial and ethnic minorities, or persons
confined to institutions) are being systematically selected simply because of their
easy availability, their compromised position or their manipulability, rather than
for reasons directly related to the problem being studied. Finally, whenever re-
search supported by public funds leads to the development of therapeutic de-
vices and procedures, justice demands both that these not provide advantages
only to those who can afford them and that such research should not unduly
involve persons from groups unlikely to be among the beneficiaries of subse-
quent applications of the research.
C. Applications
Applications of the general principles to the conduct of research leads to
consideration of the following requirements: informed consent, risk/benefit as-
sessment and the selection of subjects of research.
1. Informed Consent
Respect for persons requires that subjects, to the degree that they are ca-
pable, be given the opportunity to choose what shall or shall not happen to
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Human Subjects Protection Guidelines and Rules APPENDIX
them. This opportunity is provided when adequate standards for informed con-
sent are satisfied.
While the importance of informed consent is unquestioned, controversy pre-
vails over the nature and possibility of an informed consent. Nonetheless, there
is widespread agreement that the consent process can be analyzed as containing
three elements: information, comprehension and voluntariness.
Information. Most codes of research establish specific items for disclosure
intended to assure that subjects are given sufficient information. These items
generally include: the research procedure, their purposes, risks and anticipated
benefits, alternative procedures (where therapy is involved), and a statement
offering the subject the opportunity to ask questions and to withdraw at any time
from the research. Additional items have been proposed, including how subjects
are selected, the person responsible for the research, etc.
However, a simple listing of items does not answer the question of what the
standard should be for judging how much and what sort of information should
be provided. One standard frequently invoked in medical practice, namely the
information commonly provided by practitioners in the field or in the locale, is
inadequate since research takes place precisely when a common understanding
does not exist. Another standard, currently popular in malpractice law, requires
the practitioner to reveal the information that reasonable persons would wish to
know in order to make a decision regarding their care. This, too, seems insuffi-
cient since the research subject, being in essence a volunteer, may wish to know
considerably more about risks gratuitously undertaken than do patients who
deliver themselves into the hand of a clinician for needed care.
It may be that a standard of “the reasonable volunteer” should be proposed:
the extent and nature of information should be such that persons, knowing that
the procedure is neither necessary for their care nor perhaps fully understood,
can decide whether they wish to participate in the furthering of knowledge. Even
when some direct benefit to them is anticipated, the subjects should understand
clearly the range of risk and the voluntary nature of participation.
A special problem of consent arises where informing subjects of some perti-
nent aspect of the research is likely to impair the validity of the research. In
many cases it is sufficient to indicate to subjects that they are being invited to
participate in research of which some features will not be revealed until the
research is concluded. In all cases of research involving incomplete disclosure,
such research is justified only if it is clear that: (1) incomplete disclosure is truly
necessary to accomplish the goals of the research; (2) there are no undisclosed
risks to subjects that are more than minimal and; (3) there is an adequate plan for
debriefing subjects, when appropriate, and for dissemination of research results
to them. Information about risks should never be withheld for the purpose of
eliciting the cooperation of subjects, and truthful answers should always be given
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to direct questions about the research. Care should be taken to distinguish cases
in which disclosure would destroy or invalidate the research from cases in which
disclosure would simply inconvenience the investigator.
Comprehension. The manner and context in which information is conveyed
is as important as the information itself. For example, presenting information in
a disorganized and rapid fashion, allowing too little time for consideration or
curtailing opportunities for questioning, all may adversely affect a subject’s abil-
ity to make an informed choice.
Because the subject’s ability to understand is a function of intelligence, ratio-
nality, maturity and language, it is necessary to adapt the presentation of the
information to the subject’s capacities. Investigators are responsible for ascer-
taining that the subject has comprehended the information. While there is al-
ways an obligation to ascertain that the information about risk to subjects is
complete and adequately comprehended, when the risks are more serious, that
obligation increases. On occasion, it may be suitable to give some oral or written
tests of comprehension. Special provision may need to be made when compre-
hension is severely limited—for example, by conditions of immaturity or mental
disability. Each class of subjects that one might consider as incompetent (e.g.,
infants and young children, mentally disabled patients, the terminally ill and
the comatose) should be considered on its own terms. Even for these persons,
however, respect requires giving them the opportunity to choose to the extent
they are able, whether or not to participate in research. The objections of these
subjects to involvement should be honored, unless the research entails provid-
ing them a therapy unavailable elsewhere. Respect for persons also requires
seeking the permission of other parties in order to protect the subjects from harm.
Such persons are thus respected both by acknowledging their own wishes and
by the use of third parties to protect them from harm.
The third parties chosen should be those who are most likely to understand
the incompetent subject’s situation and to act in that person’s best interest. The
person authorized to act on behalf of the subject should be given an opportunity
to observe the research as it proceeds in order to be able to withdraw the subject
from the research if such action appears in the subject’s best interest.
Voluntariness. An agreement to participate in research constitutes a valid
consent only if voluntarily given. This element of informed consent requires
conditions free of coercion and undue influence. Coercion occurs when an overt
threat of harm is intentionally presented by one person to another in order to
obtain compliance. Undue influence, by contrast, occurs through an offer of an
excessive, unwarranted, inappropriate or improper reward or other overture in
order to obtain compliance. Also, inducements that would ordinarily be accept-
able may become undue influences if the subject is especially vulnerable.
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jects be outweighed by the sum of both the anticipated benefit to the subject, if
any, and the anticipated benefit to society in the form of knowledge to be gained
from the research. In balancing these different elements, the risks and benefits
affecting the immediate research subject will normally carry special weight. On
the other hand, interests other than those of the subject may on some occasions
be sufficient by themselves to justify the risks involved in the research, so long
as the subjects’ rights have been protected. Beneficence thus requires that we
protect against risk of harm to subjects and also that we be concerned about the
loss of the substantial benefits that might be gained from research.
The Systematic Assessment of Risks and Benefits. It is commonly said that
benefits and risks must be “balanced” and shown to be “in a favorable ratio.”
The metaphorical character of these terms draws attention to the difficulty of
making precise judgments. Only on rare occasions will quantitative techniques
be available for the scrutiny of research protocols. However, the idea of system-
atic, non-arbitrary analysis of risks and benefits should be emulated insofar as
possible. This ideal requires those making decisions about the justifiability of
research to be thorough in the accumulation and assessment of information about
all aspects of the research, and to consider alternatives systematically. This pro-
cedure renders the assessment of research more rigorous and precise, while
making communication between review board members and investigators less
subject to misinterpretation, misinformation and conflicting judgments. Thus,
there should first be a determination of the validity of the presuppositions of the
research; then the nature, probability and magnitude of risk should be distin-
guished with as much clarity as possible. The method of ascertaining risks should
be explicit, especially where there is no alternative to the use of such vague
categories as small or slight risk, it should also be determined whether an
investigator’s estimates of the probability of harm or benefits are reasonable, as
judged by known facts or other available studies.
Finally, assessment of the justifiability of research should reflect at least the
following considerations:
(i) Brutal or inhumane treatment of human subjects is never morally justified.
(ii) Risks should be reduced to those necessary to achieve the research objec-
tive. It should be determined whether it is in fact necessary to use human
subjects at all. Risk can perhaps never be entirely eliminated, but it can
often be reduced by careful attention to alternative procedures.
(iii) When research involves significant risk of serious impairment, review
committees should be extraordinarily insistent on the justification of the
risk (looking usually to the likelihood of benefit to the subject—or, in some
rare cases, to the manifest voluntariness of the participation).
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Human Subjects Protection Guidelines and Rules APPENDIX
3. Selection of Subjects
Just as the principle of respect for persons finds expression in the require-
ments for consent, and the principle of beneficence in risk-benefit assessment,
the principle of justice gives rise to moral requirements that there be fair proce-
dures and outcomes in the selection of research subjects. Justice is relevant to
the selection of subjects of research at two levels: the social and the individual.
Individual justice in the selection of subjects would require that researchers
exhibit fairness: thus, they should not offer potentially beneficial research only
to some patients who are in their favor or select only “undesirable” persons for
risky research. Social justice requires that distinction be drawn between classes
of subjects that ought, and ought not, to participate in any particular kind of
research, based on the ability of members of that class to bear burdens and on
the appropriateness of placing further burdens on already burdened persons.
Thus, it can be considered a matter of social justice that there is an order of
preference in the selection of classes of subjects (e.g., adults before children) and
that some classes of potential subjects (e.g., the institutionalized mentally infirmed
or prisoners) may be involved as research subjects, if at all, only on certain con-
ditions.
Injustice may appear in the selection of subjects, even if individual subjects
are selected fairly by investigators and treated fairly in the course of research.
Thus injustice arises from social, racial, sexual and cultural biases institutional-
ized in society. Thus, even if individual researchers are treating their research
subjects fairly, and even if IRBs are taking care to assure that subjects are se-
lected fairly within a particular institution, unjust social patterns may neverthe-
less appear in the overall distribution of the burdens and benefits of research.
Although individual institutions or investigators may not be able to resolve a
problem that is pervasive in their social setting, they can consider distributive
justice in selecting research subjects.
Some populations, especially institutionalized ones, are already burdened
in many ways by their infirmities and environments. When research is proposed
that involves risks and does not include a therapeutic component, other less
burdened classes of persons should be called upon first to accept these risks of
research, except where the research is directly related to the specific conditions
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of the class involved. Also, even though public funds for research may often
flow in the same directions as public funds for health care, it seems unfair that
populations dependent on public health care constitute a pool or preferred re-
search subjects if more advantaged populations are likely to be the recipients of
the benefits.
One special instance or injustice results from the involvement of vulnerable
subjects. Certain groups, such as racial minorities, the economically disadvan-
taged, the very sick and the institutionalized may continually be sought as re-
search subjects, owing to their ready availability in settings where research is
conducted. Given their dependent status and their frequently compromised ca-
pacity for free consent, they should be protected against the danger of being
involved in research solely for administrative convenience, or because they are
easy to manipulate as a result of their illness or socioeconomic condition.
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GLOSSARY
GLOSSARY
Active Implantable. Any medical device that, in order to function, relies on a source of
electrical energy or any other source of power other than that directly generated by the
human body or gravity which is intended to be totally or partially introduced, surgically
or medically, into the human body or by medical intervention into a natural orifice, and
which is intended to remain after the procedure.
Administrative Proceeding. An action or proceeding that occurs in accordance with
established procedures in order to issue, amend or revoke a regulation or order, or to
take or refrain from taking any other form of administrative action against a product or
person.
Advertising. The process by which information about a medical device is made generally
or publicly known, usually to encourage people to buy or use it. Most if not all advertising,
what may include promotional materials, is considered labeling. (See “Labeling”).
Audit. A systematic, independent examination of a manufacturer’s quality system that is
performed at defined intervals and at sufficient frequency to determine: (1) whether
both quality system activities and the results of such activities comply with quality system
procedures; (2) that these procedures are implemented effectively; and (3) that these
procedures are suitable to achieve quality system objectives.
Banning. An established procedure that a regulatory control authority may use to institute
proceedings to ban a medical device intended for human use that presents substantial
deception or an unreasonable and substantial risk of illness or injury which cannot be
corrected or eliminated by labeling or change in labeling.
Biological(s). Any virus, therapeutic serum, toxic, antitoxin, vaccine, blood, blood
component or derivative, allergenic product or analogous product, or arsphenamine or
its derivatives (or any other trivalent organic arsenic compound), applicable to the
prevention, treatment or cure of diseases or injuries in humans.
CE Mark. “Communaute Europeen” (CE) mark is required for all medical devices marketed
in the European Union indicating that they meet common standards of performance and
safety, known as essential requirements.
Civil Money Penalty. A monetary fine levied against a person found to be in violation of
laws and/or companion regulations or other statutes enforced by a regulatory control
authority.
Clinical Trial. A clinical investigation or research study involving one or more human
subjects which generates clinical data to be used to demonstrate the safety and
effectiveness of a medical device.
Commercialization (also Sale). Any distribution of a medical device intended for human
use which is held or offered for sale.
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Conflict-of-Interest (also Independence). Means to be impartial and free from any real
or perceived commercial or financial interest or other pressures that might compromise
the independence or objectivity of a regulatory control authority in making public health
decisions or taking regulatory action.
Contract Sterilizer. A person who provides a sterilization service for medical devices
manufactured by another person.
Corrective Action. Refers to the repair, modification or adjustment of a violative condition,
or the repair, modification, adjustment, relabeling, removal or destruction of a violative
product.
Criminal Prosecution. A legal action, typically resulting in imprisonment and/or monetary
fines, that is directed against a person to punish past behavior, deter similar behavior in
the future, and obtain future compliance.
Debarment (also Debar). An administrative sanction that a regulatory control authority
can initiate against a person for inappropriate conduct relating to the development or
approval of a medical device application. Debarment prohibits such persons from
submitting or assisting in the submission of any market application for medical devices.
Design Control. An interrelated set of practices and procedures that are incorporated
into the initial design and development process (i.e., a system of checks and balances).
Design control assures a systematic assessment of the design an integral part of
development of a finished medical device. As a result, deficiencies identified in design
input requirements, in addition to discrepancies between proposed designs and
requirements, are made evident and corrected earlier in the development process,
increasing the likelihood that a design transferred to production will result in a medical
device that is appropriate for its intended use.
Detention. An administrative action by which a regulatory control authority requires
imported articles that appear violative under laws it administers to be held intact until
such time as they are brought into compliance or determined to not be subject to applicable
laws, or refused entry if they are not brought into compliance.
Distributor. Any person who furthers the marketing of a medical device from the original
place of manufacture to the person who makes final delivery or sale to the ultimate
consumer or user, but does not repackage or otherwise change the container, wrapper or
labeling of the device, or the device package. This definition encompasses, but is not
limited to, persons engaged in direct sales, mail orders, leasing, distribution of promotional
samples, distribution of demonstration units, and drop shipping. The term “distributor”
excludes brokers or other persons who merely perform a service for a person (other than
the ultimate consumer) who owns a device.
Effectiveness (also Efficacy). Evidence that a medical device produces an intended
clinical effect in a target population, usually from valid scientific research.
Emergency Order. A command or request by a regulatory control authority as a result of
an unexpected occurrence or set of circumstances that threatens public health and
demands immediate attention.
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GLOSSARY
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A Model Regulatory Program for Medical Devices: An International Guide
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GLOSSARY
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A Model Regulatory Program for Medical Devices: An International Guide
was designed. This may include cosmetic enhancement of the device and the performance
of prevention maintenance. Refurbishers do not significantly change the performance, safety
specifications or intended use(s) of a finished device.
Regulation. A rule, ordinance or requirement, established, controlled or directed, to assure
consistent interpretation by persons relating to the manufacture, distribution, importation
and processing of medical devices.
Regulatory Control Authority. An entity empowered to act on behalf of a national government
(in most countries, these are departments within or affiliated with the ministry of health) to
ensure that the requirements of medical device laws are properly carried out in that
jurisdiction.
Relabeler. A person who changes the content of the labeling for a medical device from that
supplied by the original manufacturer for distribution under the establishment’s name. A
relabeler does not include establishments that do not change original labeling but merely
add their own name.
Restricted Use. A medical device for which a regulatory control authority has restricted the
sale, distribution or use upon the written or oral authorization of a health practitioner licensed
by law to administer or use the device, or upon such other conditions as the regulatory
control authority may prescribe.
Reuse (also Reprocessing). Refers to use of a medical device more than once on the same or
multiple patients. Action necessary for reuse of a device may include instructions for assembly/
disassembly, on-site sterilization or disinfection, etc. This definition does not apply to the
refurbishing or repair of a device for the purpose of redistribution or resale.
Safety. Means the benefits of a medical device to a patient undergoing medical diagnosis or
treatment outweigh the risks of the product doing harm to the patient.
Seizure. An action by a regulatory control authority to take control of and, if necessary,
remove a medical device from commerce because it is in violation of national laws and/
or regulations.
Sponsor. A person who initiates, but does not conduct a clinical investigation: that is, an
investigational device is administered, dispensed or used under the immediate direction
of another person.
Tracking. A process to ensure that manufacturers of certain medical devices establish a
system to enable them to promptly locate specific devices in commercial distribution.
Tracking information can be used to facilitate notifications and recalls ordered by a
regulatory control authority in cases when devices are determined to pose serious health
risks.
Warning Letter. An official advisory issued to a person that communicates the position
of a regulatory control authority on a matter which, if left uncorrected, could result in
serious health consequences and appropriate enforcement action(s).
68
REFERENCES
REFERENCES
Annual Summary Report 1996 on Basic Medical Equipment Needs In the Newly
Independent States, WHO European Information Service on Medical Supplies;
September 15, 1996.
“Assessing the Efficacy and Safety of Medical Technologies,” Office of Technology
Assessment, United States Congress; OTA-H-75; September 1978.
“Assignment of Agency Component for Review of Premarket Applications,” Federal
Register, Vol. 56, No. 225, United States Department of Health and Human
Services, Food and Drug Administration; November 21, 1991.
“Basic Documents” - Fortieth Edition, World Health Organization; 1994.
Brochure on “Ethics and Professionalism,” International Association of Medical
Equipment Remarketers.
“Clinical Trials: An Introduction,” Kshitij Mohan, Ph.D. and Harold E. Sargent,
Medical Device and Diagnostic Industry; January 1996.
Conference Proceedings - “International Conference on the Reuse of Disposable
Medical Devices In the 1980’s”; March 1984.
“Council Directive Concerning Medical Devices,” Commission of the European
Communities; June 1993.
“Council Directive On the Approximation of the Laws of the Member States Relating to
Active Implantable Medical Devices” (as amended); Commission of the European
Communities; January 1994.
Draft Document: “European Union Study on EU Medical Devices Industry.”
“Enforcement Priorities Guidance on Reuse of Single-Use Devices,” United States Food
and Drug Administration; August 2000.
“Federal Policies and the Medical Devices Industry,” Office of Technology Assessment,
United States Congress; OTA-H-2291; October 1984.
“Final Document On A Review of Selected Medical Device Applications,” Committee for
Clinical Review, United States Food and Drug Administration; March 1993.
Global Harmonization Task Force (Medical Devices), Lisbon, Portugal Meeting; October 8,
1996.
Global Harmonization Task Force Documents:
· “Essential Principles of Safety and Performance of Medical Devices” [SG1-N020R4].
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A Model Regulatory Program for Medical Devices: An International Guide
· “Minimum Data Set for Manufacturer Reports to the National Competent Authority”
[SG2-N7R1].
· “Adverse Event Reporting Guidance for the Medical Device Manufacturer Or Its
Authorized Representative” [SG-2-N21R8].
· “Guidance on Quality Systems for the Design and Manufacture of Medical Devices”
[SG3-N99-8].
70
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A Model Regulatory Program for Medical Devices: An International Guide
“The Use of Essential Drugs” - Sixth Document of the WHO Expert Committee, World
Health Organization; 1995.
“WHO Pharmaceuticals Newsletter,” No. 11/12 - November/December 1995 and No. 7;
July 1995.
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