Republic of the Philippines

Department of Education
Region VIII (Eastern Visayas)
DIVISION OF LEYTE
Leyte II District
BELEN ELEMENTARY SCHOOL

Date:_______________________

MINUTES OF THE PLANNING CONFERENCE

The meeting started at 9:00 in the morning.

This follow-up Meeting was called by the School Head for the updates of the status
of the School Improvement Plan. A short prayer was led by Mrs. Amelia D. Fuentes to begin
the short opening program. Then, an attendance check was made using the attendance
sheet. The said aid meeting was attended by all stakeholders.
Mr. Rolando A. Dadizon asked the chairman to make updates of their tasks.
Concerns and issues were entertained. Possible solutions were solicited from the body in
order to achieve our goals effectively. Mrs. Edna C. Sumalo made comments that she lack
data on the current status of the attendance tracking in order to prevent drop outs and
failures. These data needed to be included in the framing of School Profile Data under
access. Mrs. Rachel Marie M. Gomez presented her work for critiquing and proofreading.
Later, with the help of the School Head and the Lead Teacher started the proofreading of
the script.
It was decided to ask the help of the ICT coordinator, Mr. Gerome R. Negad, for
the encoding of the SIP. Mrs. Rachel Marie M. Gomez suggested to assist in the encoding.
Mrs Jovelyn C. Rivera is charged for the bookbinding of the SIP in Ormoc. Our school head
also announced the validation schedule and venue.
Moreso, all the members of the School Planning Team were given a chance to make
their own judgement/suggestions/comments about other important data that should be
included in the School Improvement Plan. All members were around during the meeting
and was able to carried-out the plan of activities for this school year.
We were very thankful to everyone who helped and attested the follow-up meeting
in order to come up with a more realistic and timely ESIP.
There was monetary aspect involved in the conduct of this activity to cover expenses
for the snacks.
The meeting ended at 11:35 a.m.

Prepared by:

GEROME R. NEGAD
Lead Teacher

NOTED:

ROLANDO A. DADIZON
School Head
 Republic of the Philippines
Department of Education
Region VIII (Eastern Visayas)
DIVISION OF LEYTE
Leyte II District
BELEN ELEMENTARY SCHOOL

Activity Completion Report

I. Identifying Information

Project Title: Formulation of SIP/Development Plan

Type of Project: Workshop
Project Proponent: Belen Elementary School
Number of Beneficiaries: 356
Project Beneficiaries: Learners and other stakeholders of BES
Location of Beneficiaries: Brgy. Belen, Leyte, Leyte
Area of Project Implementation: Belen Elementary School, Brgy. Belen, Leyte, Leyte
Total Expenditures:
Amount Received from MBFI: NONE

II. Executive Summary

School Improvement Plan serves as a guide for school heads in attaining the objectives
formulated with the end view of providing quality services to achieve quality basic education.
The teachers were grouped into three to correspond to the three aspect of the
development plan, namely: ACCESS, QUALITY and GOVERNANCE.
Retirees, GPTA President and some representatives from Barangay Local government
Unit/agencies were invited in drafting/crafting the School Improvement Plan.
The activity was held on January 21, 2017 and facilitated by the school and it took three
sessions to come up with the final plan.

III. Accomplishment of Objectives

Objectives Strategies Activities Results

 Orients the group Lecture-Discussion  Grouped the Copy of the SIP
to the SIP Workshop participants into
components three
 Make the SIP  Provided basic
data needed as
bases in setting up
objectives
 Identified
programs and
activities to
achieve the target
IV. Financial Aspect/Budget Utilization

Source of fund: MOOE

Snack ----------------------------- ₱ 1, 500.00
Office Supplies ----------------- 600.00
Miscellaneous ------------------ 50.00
₱ 2, 150.00

V. Major Problems Encountered

NONE

VI. Other Insights

 Active involvement of the participants in the process.

 A sense of ownership was felt by the participants and more likely will lead
to better attainment/improvement of the objectives.

VI. Annexes

Attendance
Pictures

Prepared by:

GEROME R. NEGAD
Teacher III

Noted:

ROLANDO A. DADIZON
Head Teacher III

Republic of the Philippines

Department of Education
Region VIII (Eastern Visayas)
DIVISION OF LEYTE
Leyte II District
 BELEN ELEMENTARY SCHOOL
GENERAL PARENTS AND TEACHERS ASSOCIATION
(BES-GPTA)

GPTA BULLETIN NO. 2016-01

FROM: ARLYN A. MILLOS

GPTA President

TO: ALL GPTA OFFICERS & BOARD OF DIRECTORS

SUBJECT: GPTA BOARD MEETING

DATE: September 30, 2016

To all GPTA officers and Board of Directors:

We shall have our first GPTA Board Meeting on September 29, 2016 (Friday) at 3:00 in the
afternoon, at the school E-Classroom. The objective of the meeting is to discuss the following:
 Rehabilitation of Water Facility
 Proposed/Plan for concrete perimeter fence
 Updating of GPTA contribution to be utilized for the above mentioned plan.
 Other matters.

Thank you.

Sincerely,

JOAN D. CABUQUING
GPTA Secretary

Noted:

ARLYN A. MILLOS
GPTA President

Republic of the Philippines

Department of Education
Region VIII (Eastern Visayas)
DIVISION OF LEYTE
Leyte II District
 BELEN ELEMENTARY SCHOOL
GENERAL PARENTS AND TEACHERS ASSOCIATION
(BES-GPTA)

GPTA BULLETIN NO. 2016-02

FROM: ARLYN A. MILLOS

GPTA President

TO: ALL GPTA OFFICERS & BOARD OF DIRECTORS

SUBJECT: GPTA BOARD MEETING

DATE: DECEMBER 12, 2016

To all GPTA officers and Board of Directors:

We shall have our first GPTA Board Meeting on December 11, 2016 (Monday) at 3:00 in the
afternoon, at the school E-Classroom. The objective of the meeting is to discuss the following:
 Monitoring and inspection of Water Facility
 Updating the status of the proposed concrete perimeter fence
 Updating of GPTA contribution to be utilized for the formulation of Enhanced SIP
 Other matters.

Thank you.

Sincerely,

JOAN D. CABUQUING
GPTA Secretary

Noted:

ARLYN A. MILLOS
GPTA President

Republic of the Philippines

Department of Education
Region VIII (Eastern Visayas)
DIVISION OF LEYTE
Leyte II District
 BELEN ELEMENTARY SCHOOL
GENERAL PARENTS AND TEACHERS ASSOCIATION
(BES-GPTA)

GPTA BULLETIN NO. 2017-01

FROM: ARLYN A. MILLOS

GPTA President

TO: ALL GPTA OFFICERS & BOARD OF DIRECTORS

SUBJECT: GPTA BOARD MEETING

DATE: JANUARY 20, 2017

To all GPTA officers and Board of Directors:

We shall have our first GPTA Board Meeting on January 20, 2016 (Friday) at 3:00 in the afternoon,
at the school E-Classroom. The objective of the meeting is to discuss the following:
 Updating the status of the proposed concrete perimeter fence
 Updating of GPTA contribution to be utilized for the formulation of Enhanced SIP
 Updating of GPTA contribution to be utilized for the annual conduct of Induction Program and Party
 Updating the roles and functions of all members as a part of the school community
 Other matters.

Thank you.

Sincerely,

JOAN A. DOLLER
GPTA Secretary

Noted:

ARLYN A. MILLOS
GPTA President

Republic of the Philippines

Department of Education
Region VIII (Eastern Visayas)
DIVISION OF LEYTE
Leyte II District
BELEN ELEMENTARY SCHOOL
 BES GENERAL PARENT-TEACHER ASSOCIATION
Resolution 2017-05-21

A RESOLUTION AUTHORIZING THE SCHOOL GPTA TREASURER OF THE

BELEN ELEMENTARY SCHOOL, JENEVA A. MORILLA, TO USE THE AMOUNT
OF SIX THOUSAND PESOS (PHP 6, 000.00) TO APPROPRIATELY FINANCE THE
CONCRETIZATION OF THE PERIMETER FENCE AT THE RIGHT SIDE OF THE
SCHOOL AS WELL AS THE PASSAGE CONNECTING THE E-CLASSROOM TO
THE GRADE THREE BUILDING – A PRIORITY BES GPTA PROJECT for school year
2017-2018.

WHEREAS, the demand of aforementioned perimeter fence of the school for

concretization will provide comfort and convenience among teachers and pupils in their day-to-
day school routinely activities.

WHEREAS, the passage connecting the E-classroom to the Grade three building
requires immediate concretization to assure the safeguard among teachers and pupils, traveling
during rainy season.

WHEREAS, the call for urgent implementation of this project will help the school itself
ready enough in the offering of better education.

WHEREAS, the appropriated fund to sustain this project is taken from the GPTA
savings amounted to six thousand pesos (Php 6, 000.00).

BE IT SOLVED, as it is hereby resolved authorizing the school GPTA treasurer to use

the amount of six thousand pesos (Php 6, 000.00) to finance the concretization of perimeter fence
and the passage connecting the E-classroom to other buildings of the school.

RESOLVED FINALLY, authorizing the school GPTA treasurer, Mrs. Jeneva A.

Morilla, for the withdrawal of six thousand pesos (Php 6, 000.00) from the school’s General
Parents-Teachers Association Fund and disburse the said amount to the officers.

GPTA OFFICERS
S.Y. 2016-2017

PRESIDENT: Arlyn A. Millos

VICE-PRESIDENT: Jeneva Morilla
SECRETARY: Joan D. Cabuquing
TREASURER: Lourdes P. Calo
AUDITORS: Elvira Monte
Lorna F. Guiral
PIO:
Wilfredo A. Quizon Madelyn Lazarte
Rosemarie D. Apan Rosemarie Emberso
Lorna A. Malinao Teresita Cruto
SGT AT ARMS:
Ruben Enere Jonalyn Laurente
Maricris Ragomio Ana Tacbobo
Josephine A. Quinto Leah G. Ligutan
BOARD OF DIRECTORS:
COMMITTEE ON WAYS & MEANS
CHAIRMAN: RIZA PENAFLOR
MEMBER: VIRGINIA OBALAN
COMMITTEE ON PROGRAMS/PROJECTS
CHAIRMAN: VANESSA PEREZ
MEMBER: EUNICE MAGDALI
COMMITTEE ON AUDIT
CHAIRMAN: ANECIA S. CONCHAS
MEMBER: ROSALIE DELIMA
COMMITTEE ON GRIEVANCE
CHAIRMAN: OFELIA P. CABARDO
MEMBER: AMELIA D. FUENTES
COMMITTEE ON ELECTION
CHAIRMAN: JOSEPHINE Q. ROSA
MEMBERS: MERLINDA PENANO
MA. ROWENA V. SOPOSO
COMMITTEE ON EXTERNAL COMMUNICATION AFFAIRS
CHAIRMAN: EDERLINA C. CANILLO
MEMBER: LILET ROSA
COMMITTEE ON INTERNAL COMMUNICATION AFFAIRS
CHAIRMAN: RACHEL MARIE M. GOMEZ
MEMBER: ROSE ANN RENDORA
COMMITTEE ON GUIDANCE AND COUNSELLING
CHAIRMAN: JOVELYN C. RIVERA
MEMBER: JEAN RIVERA
COMMITTEE ON FINANCE
CHAIRMAN: EDNA C. SUMALO
MEMBERS: NIDA ACEBEDO
GEROME R. NEGAD

Noted:
EMMA R. MILITANTE
School Head
GPTA OFFICERS
S.Y. 2017-2018

PRESIDENT: Wilfredo A. Quizon

VICE-PRESIDENT: Arlyn Millos
SECRETARY: Elvira A. Monte
TREASURER: Jeneva A. Morilla
AUDITORS: Flordeliza Anzures
Anita Legaspi
PIO:
Jesus R. Brezo Madelyn Lazarte
Rosemarie D. Apan Rosemarie Emberso
Lorna A. Malinao Teresita Cruto
SGT AT ARMS:
Ruben Enere Jonalyn Laurente
Maricris Ragomio Ana Tacbobo
Josephine A. Quinto Leah G. Ligutan
BOARD OF DIRECTORS:
COMMITTEE ON WAYS & MEANS
CHAIRMAN: RIZA PENAFLOR
MEMBER: VIRGINIA OBALAN
COMMITTEE ON PROGRAMS/PROJECTS
CHAIRMAN: VANESSA PEREZ
MEMBER: EUNICE MAGDALI
COMMITTEE ON AUDIT
CHAIRMAN: ANECIA S. CONCHAS
MEMBER: ROSALIE DELIMA
COMMITTEE ON GRIEVANCE
CHAIRMAN: OFELIA P. CABARDO
MEMBER: AMELIA D. FUENTES
COMMITTEE ON ELECTION
CHAIRMAN: JOSEPHINE Q. ROSA
MEMBERS: MERLINDA PENANO
MA. ROWENA V. SOPOSO
COMMITTEE ON EXTERNAL COMMUNICATION AFFAIRS
CHAIRMAN: EDERLINA C. CANILLO
MEMBER: LILET ROSA
COMMITTEE ON INTERNAL COMMUNICATION AFFAIRS
CHAIRMAN: RACHEL MARIE M. GOMEZ
MEMBER: ROSE ANN RENDORA
COMMITTEE ON GUIDANCE AND COUNSELLING
CHAIRMAN: JOVELYN C. RIVERA
MEMBER: JEAN RIVERA
COMMITTEE ON FINANCE
CHAIRMAN: EDNA C. SUMALO
MEMBERS: NIDA ACEBEDO
GEROME R. NEGAD

Noted:
EMMA R. MILITANTE
School Head
Republic of the Philippines
Department of Education
Region VIII (Eastern Visayas)
DIVISION OF LEYTE
Leyte II District
BELEN ELEMENTARY SCHOOL
 MEMORANDUM OF AGREEMENT

Based on the Organizational Structure, we commit ourselves to perform the following functions:

Belen Elementary School:

1. To provide technical assistance to the council as need arises;

2. To disseminate to parents and encourage involvement when desires;
3. To help protect the integrity of the council; and
4. To inspire every member of the council in their efforts to attain the vision and mission of
DepEd.

School Governing Council:

1. To match all programs with the school Development Plan;

2. To render financial statement and furnish the School Head a copy of similar document
every after an activity is done;
3. To help the school progress and belong to the high performing learning institution of
Area III;
4. Invite the School Planning Team in all meetings to be conducted;
5. Make an Action Plan for presentation during the meeting;
6. Implement the plan/project upon approval by the School Head;
7. Prepare an Activity Completion Report.

IN WITNESS HEREOF, the parties hereby affix their signatures on the 21th day of
January 2017 at the Belen Elementary School Brgy. Belen, Leyte, Leyte.

ROLANDO A. DADIZON FRANCISCO G. GRANADOS

School Head SGC Chairperson

WITNESSES:

OFELIA P. CABARDO ARLYN A. MILLOS AMELIA D. FUENTES

Teacher III GPTA President Teacher III

Republic of the Philippines

Department of Education
Region VIII (Eastern Visayas)
DIVISION OF LEYTE
Leyte II District
BELEN ELEMENTARY SCHOOL
 WRITTEN UNDERTAKING

I, _________________________________ having duly enrolled as a bonafide pupil of

the Belen Elementary School, do hereby swear:

1. THAT I shall not affiliate or enlist as a member or officer of any organization, groups
(i.e. fraternity/sorority) which have not been issued a Certificate of Recognition by the
Belen Elementary School Administration, having as its purpose the advocacy of violence
and the inflection of bodily harm in the guise of brotherhood.

2. THAT failure on my part to comply with this written undertaking and the provisions of
Resolution No. 01 herein attached shall subjects me to the sanction therein imposed (i.e.
dismissal or expulsion from the roles).

3. IN WITNESS WHEREOF, I/WE, ________________________________, parent/s or

guardians of the aforementioned pupil, bound ourselves in the exercise of our parental
authority to the term to this undertaking. We hereby affix our signatures to manifest our
consent thereto.

________________________ _____________________________
Pupil’s Signature Parent/Guardian’s Signature

WITNESSES:

OFELIA P. CABARDO AMELIA D. FUENTES JOVELYN C. RIVERA

T-III T-III T-III

ROLANDO A. DADIZON
School Head

SUBSCRIBED AND SWORN TO before me this __________ day of ____________ at

Leyte, Leyte affiant exhibiting to me his/her Community Tax Certificate No. ___________ at
_______________________ issued at __________________________ on
______________________.

_______________________________
Officer Administering Oath