Republic of the Philippines

EASTERN VISAYAS STATE UNIVERSITY

Tacloban City

Annex C DIVISION PERFORMANCE COMMITMENT AND REVIEW (DPCR)

I, JEAN A. MEDINO, Coordinator of the STUDENT AFFAIRS AND SERVICES OFFICE commit to deliver and agree to be rated on the attainment of the following targets in
accordance with the indicated measures for the period JANUARY-JUNE 2023.

JEAN A. MEDINO
Signature of Unit Head
Date: _______________
Approved by:

RONALD B. MADERA, Ph.D.

Name and Signature of Supervisor Date: _________

5 – Outstanding 130% and above

4 – Very Satisfactory 115% to 129%
Rating Scale* 3 – Satisfactory 90% to 114%
2 – Unsatisfactory 51% to 89%
1 – Poor 50% and below

% Rating Ave.
MFO/PAP Success indicators (Targets Allott Divisions/ Actual Distribu score Remarks
+ Measures) ed Individuals accomplishments -tion Q E T A
(a) budg accountable ave.of k=fx
(b) et (e) (f) (g) (h) (i) g, h, i j
(d) (j) (l)
(k)
(c)
CORE FUNCTIONS (60 %)
1. Supervise student development Conducted 3 series of Department Webinars,
programs along personal, social, webinars/forum/trainings on Heads/SAS meetings, 7%
emotional, and moral-spiritual personal, social, emotional, and Coordinators/ forum student
aspects through guided activities, moral-spiritual aspects Guidance development
group dynamics, encounters, Advocate programs along
lecture forum, pep talks, seminars, personal,
trainings and the like. social, emotional,
 Republic of the Philippines
EASTERN VISAYAS STATE UNIVERSITY
Tacloban City

and moral-spiritual
aspects
Regular monitoring of Scholarship
undergraduate students Coordinator/ Consultative 2%
enrolled in CHED identified and SASO Team Assembly
RDC identified priority program
Recommend 17 grantees for Scholarship
academic scholarship grant (in- Coordinator/ Consultative 1%
house funded) SASO Team assembly
Recommend 17 grantees for Scholarship
sport scholarship grant (in Coordinator/ Consultative 2%
house funded) SASO Team assembly
2. Helps formulate admission Notify concerned departments Department
guidelines and coordinate in the and units on admission Head, SAS Online information 5%
implementation of the general guidelines and enrolment Coordinators/ dissemination on
enrolment procedures of the procedures through 1 written Guidance admission
university communication (1) online post Advocate/ guidelines and
of the SASO Faculty/ enrolment
Enrolling procedures
Teachers
3.Takes charge of the orientation One scheduled orientation on Department
programs/activities of all freshmen programs/activities of the Head, SASO Online information 2%
students university to all freshmen Team/ dissemination on
students Guidance Scheduled
Advocate/ Orientation
Faculty/
4. Participates in the policy Assistance on walk in clients on Department
making/committee deliberations issues academic problems as Head, Endorsement letter 4%
concerning academic problems as well matters relating to student SASO Team/ of CODI
well matters relating to student discipline Guidance
discipline, welfare and interests Advocate/
and recommends to the University Coordinators
President, through the Campus Facilitate policy intended to Department
Director cater to disadvantaged students Head, Consultative 2%
SASO Team/ meeting
Guidance
Advocate/
Coordinators
 Republic of the Philippines
EASTERN VISAYAS STATE UNIVERSITY
Tacloban City

Facilitate Tracer Studies Department

Head, Consultative .5 %
SASO Team/ meeting
Guidance
Advocate/
Coordinators
Monitor residency/carrying Department/
capacity of enrolled students, Enrolling Data Review 1%
actual vs enrolled Teachers/
Class
Advisers/
Registrar
Monitor class observations Department/
Class Checklist, .5%
Advisers Feedback Form
SASO
5. Keeps complete record of One record each student for Department Sample derived
students for use/reference of use/reference of SAS advisers Head, SASO from case notes of 1%
advisers and other faculty and other faculty members Team/ student’s classified
members concerned and helps Guidance under special
safeguard and maintain Advocate/ cases
confidentiality of said records Coordinators
Attendance

6. Supervises the conduct of co- Accreditation of co-

curricular, social, religious activities Conduct one (1) meeting with Department curricular 5%
of students and helps to develop organizations to monitor Head, SASO organizations
their interests along these areas. activities relative to co- Team/
curricular, social, religious Guidance Written/online
activities of students Advocate/ communications
Coordinators
7. Assists in determining issuances 100 % assistance in the Department Accomplished
of clearances for all students who processing of the issuance of Head, Leave of Absence .5 %
are graduating and/or transferees clearance for graduating SASO Team/ Forms
students, transferees and filing Coordinators
leave of absences

8. Recommends the conduct of Recommends one (1) fund SASO

 Republic of the Philippines
EASTERN VISAYAS STATE UNIVERSITY
Tacloban City

fund-raising activities of student raising activity of student Team/Org.

organizations organizations Adviser/ Fund Raising 2%
Coordinators/ Activity
Organization
Officers/
Members
9. Requires the submission of Obligate organization to submit SASO
periodic financial reports of the (1) financial report of student Team/Org.
student organizations organizations involved in Adviser/ Financial Report .5 %
monetary transactions Coordinators/
Organization
Officers/Memb
ers
10. Serves as consultant/adviser of Monitor the activities of all SASO
all student organizations and has Student led campus Team/Org.
the authority to issue/grant permits organizations. Adviser/ Communication .5 %
for the recognition of said Coordinators/ Letters
organization Three (3) permits granted for Organization
the recognition of the said Officers/
organization Members
11. Recommends the conduct of Encourage involvement of one Department Letter of .5 %
off-campus student activities (1) off campus activity Head/ endorsement for an
SASO Team/ off campus student
Coordinators activities
12. Approves/disapproves and One (1) online and (1) offline SASO Team/ Online and offline
supervises the posting of notices, posting of notices, Organization post of notices of .5 %
announcements and posters of the announcements and posters of Adviser/ the organizations
organizations and department/units the organizations and Coordinators/ and
of the University, as well as outside departments/units of the Organization departments/units
agencies. University, as well outside Officers/ of the University
agencies. Members
13. Maintains consistency and Department Activities on
strict observance of all provisions Coordinate with the department Head, awareness of the 3%
of the Student Handbook and on provisions of policies SASO Team/ articulated policies
University Code pertaining to stipulated in the Student Coordinators/ found in the
students Handbook Guidance Student Handbook
Advocate/ and University
Faculty/ Code
 Republic of the Philippines
EASTERN VISAYAS STATE UNIVERSITY
Tacloban City

Enrolling
Teachers
Head,
Craft SASO draft operation SASO Team/ Student Handbook, .5 %
manual Coordinators/ University Code,
Guidance CSC Manual
Advocate/

14. Initiates conduct of research Present one (1) research R and D

related student affairs proposal related to student Head/ Research proposal .5 %
affairs SASO Team/
Coordinators
15. Promotes closer understanding One (1) team building activity Department
and harmonious relationship that promotes closer Head, Endorsement letter 3%
between faculty members and understanding and harmonious SASO Team to Department
students relationship Coordinators/ Head/Faculty/
Guidance
Advocate/
Faculty
16. Coordinates with Parent Facilitate the realization of one PTEA
Teacher Association (PTA) in the (1) PTA funded project Officers/ Parent Teacher 2%
granting of benefits to students and Members/ Association (PTA)
their beneficiaries as provided in SASO Team
the PTA by-laws
17. Provides proper linkage Establish one (1) community Department
between the university and the related activity related to Head/ Letter request .5 %
community on matters of student student development and Ext. Services To concerned
development, participation and participation through written Head/ officials
involvement through written communications R and D
communications and visits Head/
government and private agencies Coordinators/
and in meetings and conferences SASO Team
of these agencies
18. Coordinates with the Director One (1) consultative meeting Director
of the Student Affairs and Services with the Director of Student SASO-Main/St Travel Order, 3%
Office at the main Campus Affairs and Services Office at udent Affairs Benchmarks
the main Campus and Services Processes
Team
 Republic of the Philippines
EASTERN VISAYAS STATE UNIVERSITY
Tacloban City

19. Prepares and submits annual One (1) annual report to be SASO
report, periodic reports, and or submitted Team/Budget Annual report, 4%
budgetary proposals of the office Officer/ Budget Proposal
Accountant
20. Recommends to the Campus One (1) PPMP for the purchase SASO Team/
Director the purchase equipment, equipment, tools, supplies and /Budget PPMP, 2%
tools, supplies and materials materials Officer/ Purchase Requests
necessary for the operation of the Accountant/
office. BAC
21. Attends conferences, Attend one (1) campus wide SASO
seminars, supervisory staff conferences and supervisory Team/Budget Attendance, 2%
meetings and other activities in meetings and one (1) regional Officer/ Certificate of
behalf of the office conference/seminar on student Accountant Participation
welfare services
22. Performs such other duties and Processed and submit one (1) SASO Team/
responsibilities as may be student related activities such Records Processed 2%
assigned by the Campus Director as insurance claims and the Office insurance claim
likes
STRATEGIC FUNCTIONS (30%)
Present 1 research proposal Department One research
Crafts research proposal during R and D Hearing Head proposal 26 %
Research
Head
Joins identified extension activities Active participation in 1 Extension Research-based 2%
of the campus identified research-based Head community
community extension event. extension
Participates in an IGP of the Attend one (1) IGP activities of IGP Head Non- attendance 2%
college or department the campus/college/dept
SUPPORT FUNCTIONS (10%)
Participates in all university Attends institutional activities HRMO Attendance in 2%
activities (flag ceremony, university activities
meetings/programs)
Submits modified OBE course Regular submission updated 2 Department 1%
syllabi and instructional materials OBE course syllabi Head/ 2 OBE syllabi
of all assigned subjects CID
Coordinator
Conducts class instructions and Conduct class instructions and Department Class instruction 4%
attend seminars for curricular attended 2 webinars to improve Head/HRMO 2 webinars
 Republic of the Philippines
EASTERN VISAYAS STATE UNIVERSITY
Tacloban City

enrichment curricular content delivery

Prepares and submits CSR, DTR, Submits on time CSR, DTR, HRMO
ACR and other pertinent ACR and other pertinent Department CSR, DTR, ACR 2%
documents/reports such as documents/reports such as Head/
periodic accomplishments periodic accomplishments Records
(monthly/quarterly) narrative Office
reports, IPCR, grade sheets,
clearance, PDS, SALN etc. as
scheduled
Attends community related Participates community related HRMO Attendance, MOV’s 1%
activities events
Final average rating
Adjectival rating
Assessed by PMT Secretariat: Reviewed by PMT Chair: Final Rating by:
Start of the rating period End of the rating period Start of the rating period End of the rating period

CHRISTOPHER C. BACUNGAN CHRISTOPHER C. LYDIA M. MORANTE, DA LYDIA M. MORANTE, DA DENNIS C. DE PAZ, Ph.D.
Date: __________ BACUNGAN Date: __________ Date: __________ Date: __________
Date: __________

Legend: Q – Quality E – Efficiency T – Timeliness A – Average

*The 130% and above range for Outstanding rating and the 50% and below range for Poor rating are based on the ranges prescribed under CSC Memorandum Circular No 13, s. 1999. The 90% to 114% range for Satisfactory rating is based on
Executive Order No. 80,p s. 2012 (Directing the Adoption of a Performance-Based Incentive System for Government Employees).