INTEGRATED MANAGEMENT SYSTEM Doc.

No : PPEPL/SOP/06
PROCEDURE Rev.No : R0
Title: Standard Operating Procedure for Rev Date: 01.08.2018
Performance Evaluation Page 1 of 4

1.0 PURPOSE:
It encompasses all the Activities, Processes Products & Services covered under IMS
Management System.

2.0 SCOPE:
Applicable throughout the organization

3.0 PROCESS OWNER:

3.1 Primary: Core Team is responsible for Monitoring & measurement, Investigating Non-
Conformance and taking Corrective actions in that particular area.
3.2 Secondary: Other required staff from Departments

4.0 PROCESS INPUTS:

 Process measurables
 Process monitoring parameters related to EHS

5.0 PROCESS DESCRIPTION:

5.1 Core Team Members shall identify the operations and activities that can have significant aspects
& impacts / Risks on the Environment as per Significant Aspects & Impacts procedure and identify
the key characteristic to be monitored and measured and inform concerned HOD’s for monitoring
and measurement.

5.2 Concerned HOD’s shall ensure the monitoring, measurement, analysis and evaluation of these key
characteristics on regular basis and recording of information to track performance, relevant
operational controls and effectiveness. Dept HOD’s ensures that both qualitative and quantitative
measures are monitored on a periodical basis.

5.3 EHS performance monitoring & measurement plan (MMP/MR/20) covers the following points for
effective implementation of EHS Management system.
 Monitoring of significant Aspects & Impacts/ Risks and Opportunities
 KSPCB norms/Specification as defined by the board

Raghavendra Joshi Sandhya Narain Renganathan

Prepared By : AMR Reviewed By: MR Approved By: MD
 INTEGRATED MANAGEMENT SYSTEM Doc.No : PPEPL/SOP/06
PROCEDURE Rev.No : R0
Title: Standard Operating Procedure for Rev Date: 01.08.2018
Performance Evaluation Page 2 of 4

 Legal requirements & compliance monitoring

 Monitoring the performance of EHS objectives
 Monitoring the key characteristics of operational planning and controls
 Calibration or verification of EHS equipments/ instruments.
 Compliance obligations.
 Monitoring the effectiveness of established safety controls
 Performance of proactive measures such as safety controls, operational criteria, work permit
(Hot / cold / working at height) etc.,
 Reactive performance measures such as near miss, accident, incidents, concerns /complaints
from interested parties, EHS non conformances identified during audit.

The results of the above parameters were monitored on a periodical basis as per defined plan.

5.4 The Significant Aspects / Risks to be Monitored, the norms/Specification, Legal requirements
(compliance obligations), Method of Monitoring, frequency of Monitoring covered in Monitoring
& measurement Plan.

5.5 The Instruments used for EHS parameters Monitoring shall be calibrated by External Agency
which will be coordinated by Maintenance Dept is responsible for calibration of inspection;
measuring and test equipments used for monitoring and measurement of EHS attributes and shall
maintain the records.

5.6 In case the monitoring and measurement is carried out through External Agency, Maintenance
shall ensure that the Instruments used by the External Agency are calibrated. Copy of calibration
instrument master to be made available for traceability.

5.7 Maintenance Dept is maintaining a Master list of Instruments & equipments required to be
calibrated on a periodical basis. The list shows all instruments & equipments, identification &
traceability, place of usage, frequency of calibration & agency of calibration. After calibration of
equipment / instrument will verify the instrument / equipment. Wherever there is an error, it will
be taken into account in measurement. The error will be communicated to user department. All
instruments & equipments will be calibrated wherever usages of those equipments are having
effect on Environmental, Health & Safety Management system.

Raghavendra Joshi Sandhya Narain Renganathan

Prepared By : AMR Reviewed By: MR Approved By: MD
 INTEGRATED MANAGEMENT SYSTEM Doc.No : PPEPL/SOP/06
PROCEDURE Rev.No : R0
Title: Standard Operating Procedure for Rev Date: 01.08.2018
Performance Evaluation Page 3 of 4

5.8 Records related to above are maintained as per procedure for control of documented
information.

5.9 Process measurables related to QMS are tracked on monthly basis through trend charts and
circulated among members.

5.10 Medical examinations are carried out for all employees. Health Plan is prepared by HR which
includes all medical checkups to be carried out. Records of such examinations are maintained.

6.0 PROCESS OUTPUTS:

 Performance evaluation records

7.0 DOCUMENT / RECORD REFERENCE:

Sl. No. Document /Record Description Reference No.

1 Monitoring & measurement Plan MMP/MR/20

8.0 ISO 9001:2015 and ISO 14001:2015 Ref:

Clause ref 9.1.1 – Performance Evaluation includes monitoring, measurement, analysis and
evaluation

9.0 PROCESS INTERACTIONS:

a) All Business Processes

10.0 REVISION HISTORY:

Rev.
Sl. No. Nature of change Description Date Reason for change
No.
- NIL

Raghavendra Joshi Sandhya Narain Renganathan

Prepared By : AMR Reviewed By: MR Approved By: MD
 INTEGRATED MANAGEMENT SYSTEM Doc.No : PPEPL/SOP/06
PROCEDURE Rev.No : R0
Title: Standard Operating Procedure for Rev Date: 01.08.2018
Performance Evaluation Page 4 of 4

Raghavendra Joshi Sandhya Narain Renganathan

Prepared By : AMR Reviewed By: MR Approved By: MD