Ramadan & Summer Working

Plan

Ramadan & Summer Working

Plan

SMA & OPERATIONS

Ramadan & Summer Working Plan
 Ramadan & Summer Working
Plan

CONTENTS

Contents
1. RAMADAN WORK................................................................................................................................................
1.1 Ramadan Work Guidelines and Welfare Arrangement.............................................................................................
1.2 Welfare areas locations:............................................................................................................................................
1.3 Work Shift and Timings............................................................................................................................................
EFS- KAIA (Summary).........................................................................................................................5
1.4 Transportation...........................................................................................................................................................
1.5 Escalation Matrix.......................................................................................................................................................

2. SUMMER WORK...................................................................................................................................................
2.1 Work Preparations & Welfare Arrangements...........................................................................................................
2.2 Work Timings..........................................................................................................................................................
2.3 Hazard Identification, Control and Safe Practices..................................................................................................

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1. RAMADAN WORK

Ramadan is a once-a-year spiritual recharge and boost for Muslims. During Ramadan, Muslims worldwide
abstain from food, drink and other physical needs during daylight hours.

Ramadan is considered to be the most sacred month of the Islamic calendar, and a lack of cultural awareness and
understanding can cause stress, unhappiness and inconvenience in the workplace for both Muslims and non-
Muslims. There are also strict rules on working hours during Ramadan for specific categories of employees
which all staff should carefully consider.

1.1 Ramadan Work Guidelines and Welfare Arrangement

 During Ramadan, the working day should be 6 hours for all employees, and the scheduling at EFS
ensure appropriate coverage around the clock despite decreased working hours.
 All Shift employees must be present for the entire duration of their assigned shift
 Transportation will be provided, and timings will be aligned based on the work shift timing.
 Prayer times are a defined right to all Muslims employees. However, Muslim who prays must
commence back to their duties’ soon as the prayers are finished.
 All Non-Muslim/Non-Fasting employees have to respect the month of Ramadan and their colleagues
who are fasting during Ramadan. They are advised that eating, drinking and smoking in any public
space is not allowed according to the Saudi labor law. A separate room shall be assigned to employees
who are not fasting to take their meals.
 EFS will make necessary arrangements for non-fasting staff by providing covered make-shift drinking
facilities to ensure that they are always hydrated.
 If any critical work arises which would require them to work for more than 6 hours, the same will be
intimated to HSEQ Officer and Sector leads and will be paid suitable Over time, but will be limited to
2 hours only. This work, if pending, would be taken over by the next shift.
 HR and L&D Department will conduct annual awareness sessions to help prepare Non-Muslim and to
employees new to Saudi Arabia, about acceptable behaviors during Ramadan.

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1.2 Welfare Areas locations:

EFS shall utilize welfare facilities for staff in airport.

1.3 Work Shift and Timings

EFS- KAIA (Summary)

TIMINGS STAFF BREAKDOWN

SHIFT TOTAL
From To Muslim Non-Muslim STAFF

Shift 1 09:00 AM 09:00 PM 1506 105 1,622

Shift 2 09:00 PM 09:00 AM 401 115 516

TOTAL 1,901 220 2,138

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Staff Breakdown

Shift 1 Fasting Non- Total

Fasting
Project Director 0 1 1
Contract Manager 1 0 1
Facilities Manager 7 0 7
HSE Manager 1 0 1
HSE Officer 3 0 3
Store Keeper 14 0 14
Sr. Operation Manager 1 0 1
Coordinator 5 0 5
Supervisors 33 2 35
CAFM Operator 5 1 6
TOTAL 70 4 74

Shift 2 Fasting Non-Fasting Total

Facilities Manager 4 0 4
Coordinator 3 0 3
HSE Officer 1 0 1
Supervisor 12 0 12
20
TOTAL 20 0 20

HSE Coverage Plan

Shif1 Designation Shift End Area

Time Time
Aslam Zeb HSE Manager 08:00 AM 04:00 PM All Areas
Tousif Umer HSE Officer 02:00 PM 11:00 PM T1(Swing Shift)
Saleh Komi HSE Officer 09:00 AM 05:00 PM North Terminal
Mazar Khan HSE Officer 12:00 AM 08:00 AM T1 (Night Shift)

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1.4 Transportation

All bus timings will be aligned based on the work shift timing of EFS.

As a general measure, all transport buses will be cleaned and disinfect commonly touched surfaces in the vehicle
at the beginning and end of each shift and between transporting passengers. EFS will ensure that cleaning and
disinfection procedures are followed consistently and correctly, including the provision of adequate ventilation
when chemicals are in use.

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1.5 Escalation Matrix

1.5.1 EFS/ Jedco

LEVEL 1 LEVEL 2 LEVEL 3

Statutory Requirements being critical to the
fundamental and effective operations of the facility.
Failure could leave the Client, or the Service Provider
exposed to legal actions by one or more Sauid Arabia
entity. Also covers for major non-compliances in Health
& Safety.
Business Critical elements where a failure will be highly
Normal Activities to be delivered where a failure may be
visible by having a major impact on
less visible and the impact on an Jedco stakeholder is non-
KAIA-Jedco ability to operate the site or a section of
critical. Will have no obvious impact on Jedco Project
the site. The service failure resulting in a serious loss
reputation or ability to operate effectively.
of reputation for Jedco project and/or its ability to
provide an agreed service.

Service Service Service

KAIA-Jedco KAIA-Jedco KAIA-Jedco
Provider Site Provider Site Provider Site
Services Services Services
Mr. Ian Aslam Zeb Anthony Hill Enrique Fornas Anthony Hill Imam Shafi
HSE Manager HSE Manager FM Director Cordero FM Director Sr Facilities Manager
0508059280 055 1296560 <ahill@jeddahairports Project Director <ahill@jeddahairports 0556938725
1st Point of Contact Ian Carig Aslam.zeb@efsme.c .sa> <Enrique.Cordero@e .sa> <Imam.Shaf@efsme.
icraig@jeddahairport om fsme.com> com>
s.sa
Anthony Hill Tousif Umer Renata Boland Shoaib Renata Boland Alsulaimi Owaid
FM Director HSE Officer Mansoor Duty Manager
2nd Point of <ahill@jeddahairport 059 6566513 <rboland@jeddahairp Sr. Operation <rboland@jeddahairp 0556938725
Contact (After no s.sa> <Tousif.Umer@efsm orts.sa> Manager orts.sa> <Alsulaimi.Owaid@
answer) e.com> <Shoaib.Manso efsme.com>
or@efsme.com
>

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SITE ACCESS / PERMIT-TO-WORK – KAIA- Functional Area

2nd Point 3rd Point 4th POC & 1st

1st Point of 1st Point of Contact of Contact ESCALATION
Contact Email of Contact (After no (After no to Service
Application
answer) answer) Provider
Enrique Fornas
Shoaib Imam.Shafi Abdullah Sulami Cordero
Duty Phone Mansoor Facilities Duty Manager Project Director
055 6938725 Sr. Operation Manager 0556938725
Manager 053715005
Shoaib.mans 0556938725 Alsulaimi Owaid
oor@efsme. 055 7010538 Imam.Shafi@efs <Enrique.Cordero
<Alsulaimi.Owaid
com Shoaib.Mansoor@ m e.com @efsme.com>
ef sme.com @efsme.com>

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Hazard Identification, Control and Safe Practices

Hazard or danger is the possibility of causing damage or putting any labour or human being to risk. It
may be accidentally caused by himself or by any machine, tools being used & due to unfavorable
atmosphere at work during fasting hours .

The role of supervisor or person who is in charge of the task team (being the front-line
supervisors) is critical in preventing impact on the workers’ health during the fasting hours.

Fatigue
Adjust shift schedules to account for fasting hours, provide sufficient breaks and rest periods, encourage
healthy sleep habits during non-working hours, and provide refreshments or nap facilities if possible.

Dehydration
Provide access to drinking water during non-fasting hours, encourage workers to hydrate during non-
fasting hours, and allow for additional rest breaks if necessary

Hypoglycemia
Allow workers to take short breaks to consume healthy meals during non-fasting hours, and educate
workers on the signs and symptoms of hypoglycemia.

Health Risks
Provide adequate training to employees on the risks associated with working during Ramadan and the
importance of maintaining their health and safety. Provide access to water and other hydrating fluids,
allow for breaks to rest and eat, and encourage employees to report any health concerns promptly.

Safety Risks
Ensure that all employees are trained on safety procedures and protocols, provide personal protective
equipment (PPE) where necessary, and conduct regular safety audits to identify and eliminate potential
hazards

Precautionary measures during Ramadan.

Education and Training:

Conduct training sessions for all workers about the potential health risks and safety hazards associated
with working extended hours during Ramadan.
Staff shall be educate on the importance of staying hydrated, maintaining a balanced diet during non-
fasting hours and getting adequate rest.
Employees shall trained on how to recognize the signs and symptoms of dehydration, heat exhaustion,
and heatstroke and what to do if they or a colleague are experiencing these symptoms.

Work Schedules:
Review the work schedules to ensure that workers are not overworked and have adequate rest breaks to
maintain their energy levels.
Avoid scheduling workers for extended periods without a break, especially during the hottest parts of the
day.
Offer flexible working hours or shifts to accommodate the workers who are fasting during Ramadan.

Hydration and Nutrition:

Workers shall be encourage workers to stay hydrated by drinking water and other fluids during non-
fasting hours.
Provide access to safe drinking water and encourage workers to carry a water bottle with them during
non-fasting hours.
encourage healthy meal options during non-fasting hours to help maintain energy levels, including
options with lean proteins, complex carbohydrates, and fresh fruits and vegetables.

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Rest and Relaxation:

Workers shall be encourage workers to take short rest breaks and find a quiet space to rest during their
shifts.
Offer prayer rooms or quiet spaces for workers to observe their religious obligations during fasting hours.
Avoid over-exerting workers and offer support to those who are struggling to maintain their energy
levels.

2. SUMMER WORK

The intense heat of Summer Season in the Kingdome Of Saudi Arabia (K.S.A.) can cause various threats to
health and safety of every laborer or employee working mainly in the site or under uncovered areas. It is
imperative to implement a specific Safety Plan which will define a detailed preparation, actions to be taken and
execute and other precautionary measures to be applied or adapt purposely during emergency cases in the site.

Restrictions on working hours during the summer were "Midday work break 2019 to begin in Saudi Arabia on
10 Jun 2019. This Summer Working Plan has been accomplished in support and in strict compliance to KSA
Ministry of Labour, which imposed a country-wide ban on outdoor work between 12:30 PM and 3:00 PM from
June until September this Year 2023. This midday break is mandatory for all, not only for EFS staff but applies
to all KSA labourers who work in open areas during the peak summer months.

2.1 Work Preparations & Welfare Arrangements

EFS will comply strictly with the requirements of Saudi arabia Municipality / Ministry of Labour and Jedco
KAIA project 2O23 Health and Safety Assurance Standards in respect of working restrictions effective from 10 th
June 2019 to 15th September 2023.

No work under direct sunlight and in an open area will be performed between 12.30 PM and 03.00 PM to reduce
Heat Exhaustion, Heat Stress, Heat Stroke and related illnesses:

 Provide and ensure that there is sufficient quantity of clean and cold drinking water for all workers
working at the Jedco KAIA 2023 site at all times.
 Prepare Risk Assessments to include scenarios of Heat Stress/Stroke, and ensure that all have been
communicated to all workers.
 L&D shall provide training to all workers and staff on “Heat Stress” and record will be maintained.
 Provide a comfortable Worker’s Welfare Area with adequate Ventilation/cooling.
 Ministry of Labour announcement for mandatory midday break during peak hot hours will strictly be
implemented. (12.30 to 3.00 PM from June-2023 until September 2023)
 Ensure availability of Emergency plan and a first-aid kit to deal in case of heat stress & Heat Stroke
related illnesses occur.
 Provide special attention for the workers working under direct sunlight and in confined spaces
(employee work & shift timings, as well as water break timing, will be followed).
 For any emergencies and contingencies during summer break, the mitigation measures as per the Risk
assessment for the Summer working would be carried out, which will be intimated to HSEQ and Sector
leads

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2.2 Work Timings

All work timings will be the same except that mandatory midday break during peak hot hours must be
strictly implemented. (12.30 to 3.00 PM from June 2023 until Sept 2023)

Shift Time
EFS
Start End
Shift 1 7:00 AM 7::00 PM
Shift 2 7:00 PM 7:00 AM

Hot Summer Break

EFS
Start End
Shift 1 12:30 PM 3:00 PM

Transportation will be provided as per the guidelines in section 1.3, and timings will be aligned based on the
above work shift timing.

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2.3 Hazard Identification, Control and Safe Practices

Hazard or danger is the possibility of causing damage or putting any labour or human being to risk. It may be
accidentally caused by himself or by any machine, tools being used & due to unfavorable atmosphere at work
such as extreme weather condition.

This technical document may serve as guidelines to protect the health of workers while working in a hot
environment. This document entails the factors to consider during risk assessment, controls to minimize the risk
of heat stress, training requirements, emergency preparedness, and monitoring the effectiveness of the control
measures for further improvements.

Employers having their work activities which can result in heat illnesses shall conduct heat stress risk
assessment based on the above approach and make all reasonably practical efforts in developing and
implementing appropriate controls, as suggested further in these guidelines.

The role of supervisor or person who is in charge of the task team (being the front-line
supervisors) is critical in preventing heat stress impact on the workers’ health during the hot environment

2.3.1 Heat-related Illness

2.3.1.1 Heat Stroke

Heatstroke is a severe medical condition that can be life-threatening. In heatstroke, the body's core temperature
rises. Much like a fever, extremely high body temperatures can lead to permanent damage.

The symptoms of heatstroke are confusion, irrational behaviour, loss of consciousness, convulsions, hot, dry skin
and high body temperature (41ºC/105.8ºF). If the body temperature is high, it can result in death if left untreated.

Heatstroke is a medical emergency and needs immediate treatment by a medical professional. Symptoms

Victims of heat stroke often have hot, dry, reddened skin due to the inability to produce sweat. Blood flow pools
to the arms, legs and torso to help cool the body and aid skin receptors. These can place a demand on the heart,
which results in a rapid heartbeat and decreased circulation. Victims of heat stroke may have a fast pulse, nausea
and vomiting, shallow breathing, and can become irritable or confused as blood flow to the brain is reduced;
ultimately resulting in unconsciousness. Other symptoms include:

Confusion Excessive sweating or red, hot, dry skin Seizures

Fainting Very high body temperature

First Aid
 Call 055 6938725
 While waiting for help:
o Place the person in a shady, cool area
o Loosen clothing, remove outer clothing
o Fan air on the worker; cold packs in armpits
o Wet the person with fresh water; apply ice packs, cold compresses, or ice if available
o Provide fluids (preferably water) as soon as possible
o Stay with the person until help arrives

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2.3.1.2 Heat Exhaustion

Heat exhaustion is a heat-related illness that can occur after the staff is exposed to high temperatures, and it often
is accompanied by dehydration.

There are two types of heat exhaustion:

A. Water depletion - signs include excessive thirst, weakness, headache, and loss of consciousness.
B. Salt depletion - symptoms include nausea and vomiting, muscle cramps, and dizziness.

Although heat exhaustion isn't as serious as heat stroke, it isn't something to be taken lightly. Without proper
intervention, heat exhaustion can progress to heatstroke, which can damage the brain and other vital organs, and
even cause death.

The most common signs and symptoms of heat exhaustion include:

 Heavy sweating and a high pulse rate  Headache

 Confusion
 Muscle or abdominal cramps
 Dark-coloured urine (a sign of
 Nausea, vomiting, or diarrhea
dehydration)
 Pale skin
 Dizziness
 Profuse sweating
 Fainting
 Rapid heartbeat
 Fatigue

First Aid
 Have worker sit or lie down in a cool, shady area
 Give worker plenty of water or other cool beverages to drink
 Cooldown the person’s body temperature by giving cold compresses/ice packs
 Call 911 if signs or symptoms worsen or do not improve within 60 minutes.
 Do not allow the staff to be back to work that day

2.3.1.3 Heat Cramp

Heat Cramps are caused by the loss of body salts and fluid during sweating. Low salt levels in muscles cause
painful cramps. Tired muscles—those used for performing the work—are usually the ones most affected by
cramps. Cramps may occur during or after working hours.

The symptoms of heat cramps are:

 Dehydration, thirst, sweating, transient (short term) muscle cramps, and fatigue
 Painful, involuntary muscle spasms (usually occurring in the legs) associated with exercise in the
heat when athletes have been sweating profusely
 A precursor to the initial onset of cramps involves muscle twitches or fasciculations. If this occurs,
remove the athlete from the heat and encourage rehydration with an electrolyte beverage

First Aid
 Have worker rest in a shady, cool area
 Give the person cold beverages to drink
 Wait a few hours before allowing the staff to return to its work
 Have worker seek medical attention if cramps don't go away

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2.3.1.4 Heat Stress

Heat stress is when the heat-regulating mechanism of the body fails, resulting in increased body temperature
above 37ºC and affecting the individual’s physiological processes, resulting in strain on the body.

Factors that contribute to heat stress are high air temperatures, radiant heat sources, high humidity, direct
physical contact with hot objects, and strenuous physical activities.

Prevention of Heat Stress: Supervisors

 Allow time for employees to adjust to hot jobs when possible. It often takes two to three weeks for an
employee to become acclimated to a warm environment.
 Adjust the work schedule, if possible. Assign more substantial work on cooler days or during the cooler
part of the day.
 Reduce the workload. Increase the use of equipment on hot days to reduce physical labour.
 Establish a schedule for work and rest periods during hot days.
 Train workers to recognize signs and symptoms of heat stress disorders and be prepared to give first aid
if necessary.
 Choose appropriate employees: Avoid placing "high risk" employees in hot work environments for
extended periods. Realize individual employees vary in their tolerance to heat stress conditions.

Prevention of Heat Stress: Workers

 Learn to recognize the symptoms of heat stress. Pace the work, taking adequate rest periods (in the
shade or more refreshing environment).
 Use sufficient fans for ventilation and cooling, especially when wearing personal protective equipment
(PPE).
 Wear light-colored, loose clothing (unless working around machinery with moving parts).
 Keep shaded from direct heat where possible (e.g., wear a hat in direct sunshine).
 Drink plenty of water: in hot environments, the body requires more water.

2.3.1.5 Heat Rashes

Also known as prickly heat, is a skin irritation caused by sweat that does not evaporate from the skin. Heat rash
is the most common problem in hot work environments.

Prickly heat is a condition where the skin that is persistently wetted by unevaporated sweat leads to the
formation of red papules. These papules may become infected if left untreated and disappears after returning to a
cold environment.

Heat cramps are painful, involuntary cramping often in the legs, arms, or abdomen with muscle contraction.
Cramping usually occurs in the preseason conditioning phase when the body is not correctly conditioned and
more subject to fatigue. Heat cramps can easily be treated with rest, stretching of the muscle, and replacement of
fluid and electrolytes.

Symptoms
 Clusters of red bumps on the skin
 Often appears on the neck, upper chest, folds of skin

First Aid
 Try to work in a more refreshing, less humid environment when possible
 Keep the affected area dry

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2.3.1.6 General First-aid treatment for Heat-related illness

 Recognizing the symptoms of heatstroke is the first step in treatment. Immediately remove a heat stroke
victim from the direct sunlight or source of heat, by taking him to a shady, cool spot.

 Loosen the victim's clothing or remove layers of clothing. Exposing the skin to air circulation helps with
cooling. Then, use fresh, damp cloths or towels and cover the victim's exposed skin to aid with cooling.
Keep the fabrics wet with cold water and replace them as needed.
 Give the victim sips of water if he is conscious and able to swallow. Dehydration often occurs during
heatstroke and providing small, frequent sips of water will help rehydrate the victim. Do not offer the victim
anything but water, as other liquids, such as alcohol or caffeine, can make dehydration worse. Also, don't
attempt to give water to a victim unable to swallow, as choking can result.
 Allow the victim to lie on its side. It offers protection against injury should the victim faint, and also keeps
the airway clear if vomiting ensues. Then, stay with the victim until medical help arrives.

 Apply other cooling measures such as fans or ice towels.

 If such measures fail to provide relief within 15 minutes, seek emergency medical help because untreated
heat exhaustion can progress to heatstroke.

2.3.2 Dehydration
Dehydration occurs when fluids are lost from your body faster than they are replaced, creating an imbalance of
essential components for your body to function efficiently. Symptoms of dehydration can range from mild to
severe, and can even prove fatal.

 Headaches
 Drowsiness
 Dizziness
 Increased pulse rate
 Irritability
 Irrational thinking and behavior

Dehydration is best overcome by proactively taking in fluids throughout the day. Increased fluid intake is
required when working in extreme heat or performing physical and labor-intensive tasks.

It's vital to recognize dehydration symptoms early. Untreated, dehydration can develop into shock. The signs
and symptoms of dehydration include dizziness, headache, dark urine (may have a strong odour), inability to
urinate, dry mouth and nose, weakness, nausea and vomiting.

The best step you can take to promote health and wellness is to work with the staff to prevent dehydration before
it strikes. Some simple steps you can to avoid dehydration include:

 Monitor fluid intake with a goal of 1.7 liters per day.

 Encourage small drinks throughout the day rather than large volumes of water at once.
 Keep drinks easily accessible and use adaptable equipment if necessary, to allow for more
independence in drinking.
 The supervisor or Team Leaders should be notified as early as possible if any staff suffers from
vomiting or diarrhea so that treatment can be prescribed before too much fluid is lost.

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First Aid and Prevention

Dehydration occurs when the body has lost too much fluid and electrolytes (the salts potassium and sodium).
Dehydration is particularly dangerous; one can die from it within a matter of days. Although water is vital in
preventing dehydration, it does not contain electrolytes.

It is essential to increase and monitor the supply of cold drinking water in the site to avoid dehydration cases
while at work. If symptoms persist, immediately stop and remove the staff from direct sun exposure and rush
quickly to the nearest clinic or hospital.

Cold drinking water supply will always be provided in the site to prevent possible dehydration of every EFS
staff working in the site. Workers should drink sufficient drinking water and salt replenishment drink/
electrolyte (sequence recommended is a glass of water every hour and after two glass of water one glass of salt
replenishment fluid/electrolyte as a minimum).

When working in a confined space, such work needs to be evaluated to ensure proper ventilation is present
throughout the workspace if required. Fresh air should be supplied near to the workers. These may require
relocation of the air movement and the opening/closing of manways as the work progresses to ensure proper air
distribution.

2.3.3 Eye Damage

Harmful UV rays can slowly damage your eyes over time and put you at risk for conditions such as cataracts,
macular degeneration and thickening of the white parts of the eyes.

Prevention:

 Wear a hat when it is sunny or when you are working outside

 Whether cloudy or sunny, wear sunglasses that offer 100 per cent UVA and UVB protection
 Wear all recommended equipment and protective eyewear
 Wash Hands and Avoid Rubbing Your Eyes. The best way to protect yourself from the spread of
infectious disease is to wash your hands regularly. Doing this helps avoid contracting eye-related
conditions such as conjunctivitis.
 Use Eye Drops. Sometimes you need to use some kind of eye drops to minimize pain or manage other
eye problems.

First Aid:

If a foreign object came into the eye:

 Don't rub the eye.

 Pull the upper lid down and blink repeatedly.
 If the particle is still there, rinse with fresh water.
 If rinsing doesn't help, close eye, bandage it lightly and see a doctor.

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2.3.4 Fire or burn injuries

Extreme hot weather can immediately fire. Chemicals that are fire hazards need to be treated with extra care.
Storage rooms must be well ventilated, particularly during these times. It is essential to brief or acquaint every
EFS staff of their proper handling. Avoid smoking in the site which may ignite a sudden fire.

Prevention:

Wearing complete PPE all the time protects the labourers from many hazards, including direct burn. Be sure to
have a standby first aid kit in the site; functional and conditioned fire extinguishers will matter most during these
times.

For any emergency cases, rush the patient to the nearest hospital for immediate medical help.