CONSTITUTION OF THE BROTHERHOOD

OF
CONGREGATION SHALOM
We, the men of Congregation Shalom do hereby band ourselves together and declare this to be
our Constitution and by-laws.
Article I
Name
The name of this organization is Congregation Shalom Brotherhood.
Article II
Purpose
The purpose of this Brotherhood shall be to foster friendship and camaraderie amongst interested
adult males, to encourage socialization within the adult male membership of the Congregation
and to further the goals of the Congregation.
Article III
Membership
Any man above the age of eighteen years who subscribes to the aims and purposes of this
Brotherhood shall be eligible for membership. Membership in Congregation Shalom is
encouraged, but not required . Membership in the Brotherhood is subject to approval of Board of
Directors and payment of dues.
Article IV
Dues
Dues shall be set by the Board of Directors annually and are payable by a date set by the Board.
Article V
Fiscal Year
The fiscal year shall begin on July 1 and end on June 30 of the succeeding year.
Article VI
Officers
Section 1. The officers shall be a President, or two Co-Presidents, a Vice-President (except
in the case where two Co-Presidents are acting as President there shall not be a
Vice-President), a Recording Secretary, a Corresponding Secretary, a Treasurer,
an Immediate Past President and five (5) Directors to be elected to staggered,
two-year terms each by electing one (1) Program Director, two (2) of the four (4)
at large Directors and the remaining two (2) at large Directors in alternate years,
all of whom shall constitute the Board of Directors. The terms “President” and
“two Co-Presidents” shall hereinafter both be referred to as “President”.
a. The duties of said officers shall be those usually incumbent upon their respective
positions.
b. All officers shall be elected at the annual meeting of the Brotherhood, except that
the Rabbi, if male, and President of the Congregation, if male, shall be ex-officio
members of the Board. Each elected Board member shall have an equal vote.

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 c. The President, the Vice-President (if any), Recording Secretary, Corresponding
Secretary, and Treasurer shall hold office for one year. The Directors shall be
elected for two-year periods. Terms of office shall begin on the first day of the
fiscal year following their election.
Section 2. Members of the Board of Directors must be members in good standing of
Congregation Shalom.
Section 3. No Officer or Director shall hold the same office for more than two consecutive
terms.
Article VII
Committees
Section 1. The following standing committees shall be appointed by the President within the
first month succeeding the annual meeting:
a. Program Committee consisting of a chairman and at least three additional
members. The Program Director is an ex-officio member of this committee. The
duties of this committee shall be to propose a calendar of events for the coming
fiscal year and to arrange programs and entertainment for all events and social
functions in the best interest of the Brotherhood. The proposed calendar of events
and associated costs shall be presented to the Board for approval not less than two
weeks prior to the first event.
b. Finance Committee consisting of a chairman and two additional members. The
Treasurer is an ex-officio member of this committee. The duties of this
committee shall be to prepare the budget for the upcoming fiscal year and to
arrange for a proper audit of accounts at the close of the year. A summary of the
audit and the budget proposal shall be presented for approval of the general
membership at the annual meeting.
c. Annual Picnic Committee consisting of a chairman and six additional members.
The duties of this committee are to arrange and conduct an annual picnic.
Section 2. The President shall appoint, at least one month prior to the annual meeting, a
nominating committee consisting of three members, at least one of whom is a
current Board Member, whose duty it shall be to present a list of nominees for the
offices to be filled. This list shall be sent to the membership at least two weeks
prior to the annual meeting.
Section 3. Further committees found necessary to meet specific needs may be appointed by
the President.
Section 4. At the discretion of the President, the number of members of any committee may
be changed for the ensuing year. Co-chairmen may be appointed at the discretion
of the President. Each committee member including the chairman has an equal
vote on the committee.
Article VIII
Financial
Section 1. The Board shall authorize expenditures consistent with the approved budget.
Section 2. The Board, by simple majority vote, may authorize, in advance, payments for
non-budgeted expenditures for amounts not to exceed 10 times the annual dues.

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 Amounts in excess of 10 times the annual dues requires a simple majority
authorization vote at a regular or a special general membership meeting.
Section 3. The Board, by simple majority vote, may authorize payments for over budget
expenditures for amounts not to exceed 25 percent of the budgeted item or 10
times the annual dues, whichever is less. Amounts in excess of 10 times the
annual dues require a simple majority authorization vote at a regular or a special
general membership meeting.
Section 4. The Board is not authorized to borrow money nor incur debt in the name of
Congregation Shalom Brotherhood.
Article IX
Meetings
Section 1. An annual meeting shall be held during the month of May, the exact date to be
fixed by the Board of Directors. Notice of the date of said meeting shall be
provided to the membership not less than two week prior to the meeting. At a
minimum, the meeting agenda shall include:
a. The Treasurer’s report on the financial statement for the current year;
b. The Finance Committee presentation of the coming year’s budget for approval by
the general membership; and
c. The Nomination Committee presentation of their slate for the offices to be filled.
Additional nominations may be made from the floor of the meeting.
Section 2. The Board of Directors shall hold monthly meetings on such days as can be
satisfactorily scheduled. The Treasurer shall provide a current written financial
statement at each monthly meeting.
Section 3. Special meetings of the Board of Directors may be called either by the President
or by three members of the board of Directors.
Section 4. Special meetings of the general membership may be called by either the President
or by three members of the Board of Directors.
Article X
Quorums
Section 1. Ten members, including either the President, the Vice-President (if any) or a
Board member appointed as the President’s representative, shall constitute a
quorum for the transaction of business at any regular or special meeting of the
general membership.
Section 2. More than fifty percent of current voting (elected) Board members, including
either the President or Vice-President, if any, shall constitute a quorum for the
transaction of business at any regular or special meeting of the Board of Directors.
Article XI
Amendments
This constitution may be amended by a two-thirds vote at any regularly scheduled meeting of the
membership provided that a copy of the proposed amendment be sent to each member at least
two weeks prior to the meeting at which action is to be taken. Any member may originate an
amendment.

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 BY-LAWS

Article I
Section 1. All office vacancies, except in the office of President, shall be filled by
appointment of the Board of Directors until the next annual meeting following the
vacancy. In the event that the President's office becomes vacant, the
Vice-President shall fill the position until the next annual meeting; however, in
the instance that there are two Co-Presidents in office and one of the
Co-Presidents resigns, then the remaining Co-President shall serve as sole
President until the next election of officers. If both Co-Presidents are not able to
serve, then the Board of Directors will elect a President at its next scheduled or
special meeting. At the annual meeting, the unexpired terms of any Director
which may have become vacant during the preceding year shall be filled by
regular nomination and election as provided by this Constitution and its by-laws.
Article II
Section 1. In all cases of government not specifically covered by this Constitution and its by-
laws, Robert's Rules of Order shall be accepted as authority.
Article III
Section 1. Any Director or Officer absenting himself from more than two consecutive
meetings of the Board without sufficient reason, as decided by the Board of
Directors shall forfeit his position, and his office shall automatically be
considered vacant to be filled as provided in Article I, Section 1 of the by-laws.
Article IV
Section 1. The Brotherhood is affiliated only with Congregation Shalom. Memberships or
affiliations with other groups must be achieved via an amendment to this
Constitution as provided in Article XI.

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