VACATION, SICK AND BEREAVEMENT LEAVE POLICY

When many people are faced by a stressful situation at work, they respond with complete commitment,
by working intensely hard at resolving it. They may work all hours, cancel vacations and cut back on
sleep, all to make more time to tackle the problem.

If this is short-lived, then negative effects will be minimal and success will often be spectacular.
However, if this level of hard work is sustained for a long time without relief, people increasingly risk ill-
health and burn-out.

The Unified Engineering Workers Multi-Purpose Cooperative recognizes and provides employee need
for rest and relaxation to bring renewed energy, to recharge their batteries and to deal with life’s little
downturns.

Vacation Leave

Vacation Leave is provided to afford an employee the opportunity for rest, recreation and personal
activities and as such, Vacation Leave may be taken for any reason, or subject to scheduling approval of
the employee’s direct supervisor or manager.

Sick Leave (or paid sick days or sick pay)

Is time off from work that employees can use during periods of temporary illness to stay home and
address their health and safety need without losing pay. This also allows paid sick time to be used to
care for sick family members, to attend routine doctor or medical appointment, or to address health and
safety needs.

Bereavement Leave

Is paid leave that an employee is entitled to because of the death of a family or household member.
Bereavement leave is available in addition to an employee’s entitled sick and vacation leave.

Management Staff are employees who are paid on a fixed rate or monthly rate, from Supervisor level to
Managerial Level but are assigned to support services.

Rank & File Staff are employees who are paid on an hourly rate and entitled to Overtime pay.

Operations Staff are employees who are paid on a fixed rate or monthly rate but are assigned in the
area or directly reports to the assigned area of work.
I. Scope

All Management staff (monthly rate or fixed rate personnel from Supervisor level to Managerial
level) and Rank and File staff with regular employment with Unified Engineering Workers Multi-
Purpose Cooperative shall be covered by this policy.

II. Leave Entitlement

Only Management and Operations staff (fixed rate/monthly rate) will be entitled to leave with pay.

Rank & File staff (hourly/ daily rate) will not be entitled to leave with pay. However, Rank and File
Staff will be entitled to the bereavement leave.

Employees on probationary employment are not entitled to any leave benefit, thus, all absences
shall be treated without pay. During this period, employees are not also earning leave credits,
however, shall be given 1.25 days vacation leave and 1.25 days sick leave every month upon
regularization until the end of the calendar year.

Employees on regular employment on the onset of 1 st January each year shall be given entitled leave
credits of fifteen (15) days vacation leave and fifteen (15) days sick leave. Employees are
responsible to budget their leave entitlement for the whole year.

An employee can avail all of his/her leave entitlement on a one-time basis as long as approved by
his/her immediate superior. However, when an employee resigns or separates from the Company
prior the end of the year, the employee is responsible to pay used leave credits. Payment shall
reflect on the employee’s last pay which shall be computed based on employee’s daily rate multiply
by number of leave credit used.

III. Use of Sick Leave

Paid Sick Leave may be granted for any of the following reasons, upon approval of the employee’s
immediate superior.

a. Illness or injury of the employee, including work-related incidents

b. Medical and Dental treatment and consultations of the employee or an immediate family
member.
c. Pregnancy or pregnancy-related medical conditions of an employee
d. Illness, injury or disability of a member of the employee’s immediate family
e. Requiring the employee’s presence to care for the family member.

IV. Use of Bereavement Leave

Paid Bereavement Leave may be granted due to death of employee’s immediate family member.

Immediate family members are defined as an employee’s spouse, parents, stepparents, siblings,
children, grandparents, father-in-law, mother-in-law, brother-in-law, sister-in-law, daughter-in-law
or grandchildren. Management staff, Operations staff and Rank & File employees on regular status
may be entitled to 7 days bereavement leave with pay.

Bereavement Leave may be taken on a staggered basis within the 1 month period from date of
death of the immediate family member. The same procedure still follows in securing approval of
the bereavement leave.

V. Leave Conversion

Vacation Leaves that has not been taken by 31 st December will not be convertible into cash or
cannot be carried forward to next year and will be lost, except that leave started in December may
be carried through into January of the following year if taken as one continuous period.

For sick leave, 50% or half of the management staffs’ ten unused sick leaves until 31 st December
shall be converted into cash, except for the unused sick leave of 4.5 and below.

Sick Leave conversion shall also apply to the following:

UNUSED SICK LEAVE ENTITLED LEAVE CASH CONVERSION

(DAYS) (DAYS)
10 5
9 4.5
8 4
7 3.5
6 3
5 2.5
4.5 and below 0

VI. Leave Application

Employees who want to avail of any leave benefit must acquire approval using the Cooperative’s
Leave form from their immediate superior.

Approved leave form must be forwarded to HR department for proper monitoring of attendance
and leave balance.

VII. Responsibility

Employees. It is the responsibility of the employees to process and acquire approval of their leave
application. Employees who failed to carry on this process shall be considered absent without
notice/official leave for the specific days, thus shall be subject to disciplinary action.

Employees who availed of sick leave benefit for 3 consecutive days shall present a medical
certificate from their attending physician upon reporting to work. Failure to submit this
requirement shall not be allowed to render work, thus considered without pay.
For bereavement leave, employees are required to attach a death certificate. If the certificate is
unavailable during the leave request, the document may be forwarded once available. However,
bereavement leave shall be counted on employee’s vacation or sick leave if the employee failed to
submit the certification of death within one month period from the day of leave request. For Rank&
File on the other hand, failure to submit death certificate will incur deduction on payroll.

Further, employees have the responsibility to monitor their leave balance in coordination with the
HR department.

Direct Supervisor/Department Head / Manager. It is the responsibility of the Department Head or

Manager to approve or disapprove leave application as necessary.

HR Department. It is the responsibility of the HR Department to ensure that leave application and
balance are being monitored. The Employee Relations Officer will have direct responsibility to safe
keep and monitor all leave applications.

Employees and Department Head shall be provided with leave balance to be consumed until 31 st of
December every month of August.