UNIT 16 ASSIGNMENT- DOING BUSINESS ETIQUETTE AND PROTOCOL

● You are looking for some investors for your new project, and there is an excellent
chance to present your ideas. You heard that a world-renowned businessman –
Mr. Smith from Great Britain in Europe – is going to visit your city. He is known for
his rich investments all over the world. Therefore, you decide to meet him and
check whether he could also be your investor. Your assistant arranges an
appointment. Mr. Smith agrees to meet you and informs you that he will be
accompanied by a person who knows well the topic you want to talk about –
Professor Jones. You are about to organize this business meeting at your office.
You know Mr. Smith will come together with Professor Jones, so you decide to ask
one of your most experienced employees to join the meeting and share some
advice. And you also have this new guy in your company, he works here only for
a month now, but he looks like he knows what he's doing. You might also need
his opinion during this meeting. And your assistant – no one takes notes as
accurately as she does, she also has to be there. Moreover, there it's time for the
meeting. There they come, Mr. Smith looks exactly like you imagined him, but
Professor Jones appears to be a woman. After a few words of greetings, both
guests hand you're their business cards. Then you all shall sit at the table. After
a short, small-talk, you can finally do your business.
● Seat your guest at the table. What will be the order of seating? Where should
each person be seated? Use the diagram below to illustrate your answer further.
(please answer up to 1000 – 1500 words, not characters).

Experienced New guy

Colleague

host assitant

Mr. Smith Prof. Jones

Encode your answer below the line.

Doing business etiquette and protocol, some people think that seating
arrangements in a table or in a meeting does not mean anything but in business
cases it is really important to practice business etiquette. In business matters
seating arrangement is really important, the position where you are seating in a
meeting shows the hierarchy of the people seated around you.

In this situation, the very first thing that I will do is to arrange the participants
according to their positions. I would prioritize Mr. Smith, next is Professor Jones, next
is the most experienced employee that I have, the next one is the new guy who

This study source was downloaded by 100000864963141 from CourseHero.com on 04-02-2023 04:28:11 GMT -05:00

https://www.coursehero.com/file/85080642/Doing-Business-Etiquette-and-Protocoldocx/
 seems to know a lot of information and lastly, my assistant. The next thing is that I
could seat at the edge of the table to let them know that I am the host or the leader
of the meeting. There are also other important etiquettes that should be considered
during a meeting. One factor is that you should be 15 minutes earlier than the said
meeting, this is to help you prepare and be relaxed before the meeting starts.
Second one is when your partners in the meeting arrived, you must greet them with
respect and offer a shake hand. And lastly to have a successful meeting is you
should know your place in the meeting table so that there would be less confusion
when the meeting starts. Another factor of business etiquette is that you should
wear proper attire like coat and tie or a corporate attire like blouse and pencil skirt.
Also, when someone is presenting to you do not interrupt them, instead wait for
that person to be finished until you will state your opinion on the said topic. Another
one is that, when you are in a meeting you should be attentive to the one speaking,
you should focus on what you are talking about and should focus on the meeting
agenda. While someone is speaking or when someone is presenting avoid looking at
other directions or avoid looking down or fidgeting your pen because it is a sign of
disrespect to all the people in the meeting table. There are still a lot of meeting
etiquettes that we don’t know but it doesn’t mean that we should stop learning.
There will still be time to learn about these etiquettes properly. Etiquettes are just
guides for us and, it is just up to us on how we will handle the whole meeting with
respect and responsibility. Following the proper meeting etiquettes makes a good
impression to the clients and also makes a good impression to the said firm/
company. How we handle our meetings and how we handle them with responsibility
is how our client and our future clients could view us. Following these proper
etiquettes helps us to have a professional impression and it shows that we have all
it takes to be a good firm and these also shows that we value and respect our
clients and to all the other future clients that we may have.

This study source was downloaded by 100000864963141 from CourseHero.com on 04-02-2023 04:28:11 GMT -05:00

https://www.coursehero.com/file/85080642/Doing-Business-Etiquette-and-Protocoldocx/
Powered by TCPDF (www.tcpdf.org)