PROJECT PROPOSAL COMPONENTS

Revised Sep. 1, 2022, by Tom Morin

What is a Project Proposal?

In the workplace, a Project Proposal may be created before or after a business case is
created. Specifically, a Project Proposal may be used to initiate the development of a
business case for the project, or Project Proposals may only be requested after the business
case for a project has been approved. An RFP is a Request for Proposals.
In this course, you will propose your first and second choice of charity/NFP (Not-for-Profit)
and propose a prioritized choice of three fund-raising events that may be planned and
executed for either client.

Instructions
1. Use the professional document format that you developed for your Team Charter
and implement instructor feedback as necessary
2. Your Project Proposal must include your first and second choices of charity or
NFP (A and B), and your first, second, and third choices of events (1, 2, and 3)
3. In your Project Proposal, include each component below as a section with a heading.
For example, “Social Problem”
4. Your Project Proposal must be 1000-1500 words long
5. Your Project Proposal must be submitted by the due date and in .doc or .docx file
format
6. Your submission should include instructor feedback from your previous submissions
as necessary and appropriate
7. Your instructor must approve your proposal before your contact any external
organizations

Components of your Project Proposal

1. Title page that includes
a. “Project Proposal”
b. the date of submission or due date of this Project Proposal
c. all team members’ names
d. your team’s name (optional)
e. your course number and section
f. your instructor’s name
2. First choice or charity or NFP (organization A)
a. Under the heading, “First Choice of Organization,” list the name of the
organization, the URL for its website(s), its social media accounts, the client’s
representative you plan to contact the representative’s contact information.

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NOTE: if you can only find a general email address, such as

info@abc_organization.com, then include that email address
b. Under the heading, “Social Problem,” write a paragraph that describes the
social issue(s) that the organization seeks to address
c. Under the heading, “Event Outcomes,” write a paragraph that describes the
outcomes for the organization that you are striving to achieve through your
event.
NOTE: After your instructor approves this proposal, you are expected to
propose these outcomes to your client.
d. Under the heading Project Team, write a 150-word biography of each team
member that include their experience and or education that will contribute to
project success for this client.
NOTE: if you are planning an event for the Canadian Cancer Society, and one
team member has already volunteered for that organization, then you may
want to include that experience in that team member’s bio.
3. Repeat the items in section 2 a, b, c, and d above, for your second choice of
organization. NOTE: if nothing in your team members’ bios is changing, then you do
not need to repeat section 2d.
4. Under the heading, “Proposed Events,” create a number, prioritized list of your first,
second, and third choices of events. Then create two tables that show how you will
determine your event decision criteria. You may use the tables below or create your
own. Two criteria are provided only as examples; you may choose your own three to
five criteria.
Table 1: Criteria Score
Score
1 2 3
Criterion

Cost to Execute $1000+ $400 - $999 $0 - $399

Ease of Securing Prohibitve: requires Difficult: takes too long Acceptable

Venue large deposit to confirm date

Criterion 3

Criterion 4

Criterion 5

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 PROJECT PROPOSAL COMPONENTS
Revised Sep. 1, 2022, by Tom Morin

Table 1: Decision Matrix

Event Alternative

Second choice event

Third choice event

First choice event
Criteria

Cost to Execute [enter score] [enter score] [enter score]

Ease of Securing Venue [enter score] [enter score] [enter score]

Criteria 3 [enter score] [enter score] [enter score]

Criteria 4 [enter score] [enter score] [enter score]

Criteria 5 [enter score] [enter score] [enter score]

Please remember that your instructor must approve your Project Proposal before you have
approval from SAIT to contact, and represent SAIT, to the charity or not-for -profit.

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