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Things To Remember Approvals Will Only Be Applicable For Payroll Transfer Cases. No Email Follow Ups Required
Things To Remember Approvals Will Only Be Applicable For Payroll Transfer Cases. No Email Follow Ups Required
THINGS TO REMEMBER
• As the clearance process is online E-Mail Approvals will not be considered. E-Mail
Approvals will only be applicable for Payroll Transfer cases. No Email follow ups
required.
• For any kind of query and assistance, please contact respective BU HR.
• For any pending clearances post last working day, kindly connect with your BU HR and
complete the clearances.
• Please mark mails only for Library Clearances.
• Employee transferred to other GBU permanently (Absorbed by host GBU) need to
complete clearance formalities prior to moving to respective GBU as per separation
process prevailing currently.
• Relieving and experience letter is generated within 3 working days of completion of EXIT
Clearance by BUHR on System. For letter to be available on last working day, EXIT
formalities should be closed at least 7 working days prior to last working day
1. Clearance Basics:
The online separations Portal “My Separations” is hosted in the ITAP portal
http://itap.myatos.net/myseparation. (Employee may contact ITAP team to resolve any technical
issues. Please raise a ticket on local service desk for the same
https://pisa.myatos.net/home?id=git_category&sys_id=6d64243bdb1acd5087140149f49619b5)
Employee should check the following prior to submission of resignation in My Separation Portal:
Portal Related:
1. Kindly check if your Org Unit, your Manager and BU HR (Business Unit HR or HR Business
Partner) are correctly reflecting in ITAP.
2. Kindly fill in all the details in my resignation including your personal email id
3. Respective reporting Manager has to approve the last working day in the system.
Where the approval of your resignation in My Separation is delayed and the resignation is approved
post Payroll Cut-off date of last month, the settlement processing gets delayed by an additional one
month.
Payroll Cut- off date is 10th of Every Month.
For Example:
Once Mr. M, approves the separation in the portal, the separation information flows to various
clearance Stakeholders. It will prompt to the stakeholders on the approved last working day.
Settlement for this case will then get processed in October payroll.
The amount processed in October Salary will be visible to employee in the October payslip.
Thus, employee with last working day as 24-Sept can expect the settlement amount by 30 Oct.
Where Last Working Day is prior to Payroll Cut off (i.e. 10th of the Month):
An employee Mr. Sai resigns on 5-Jun with last working day as 4-Sept. He has to submit resignation in My
Separation Portal in on 5-Jun itself.
His Manager Mr. M has to approve or reject the resignation on or before 10-Aug.
Once Mr. M, approves the separation in the portal, the separation information flows to various
clearance Stakeholders. It will prompt to the Stakeholders on the approved last working day.
Settlement for this case will then get processed in September payroll.
The amount processed in September Salary will be visible to employee in the September payslip
and will be paid out in September itself.
Where earlier approved Last Working Day is Changed Post payroll cut off:
If the Manager Mr. M changes/ revises the last working day especially after 10-Sept, it will lead to delay in
the Settlement computation of the Employee Mr. Sai.
Since the earlier date’s information would have already flowed to the Payroll vendor. The corrected
information will then flow in the next month, thereby resulting in a month’s delay in settlement
processing.
Employee won’t be able to submit the Investment Proofs within the reduced timeline to People
strong.
He may receive excess salary and the same may have to be recovered.
i. Regularization of Attendance –
Please regularize your attendance by applying for all the absenteesim till your Last day. In case,
you have regularized the Leave without Pay and the same is yet to be deducted or recovered
from your salary.
Please compute the Gross Salary (Basic +BOA) for the Unpaid Leaves availed and transfer the
amount to ATOS- Entity Specific (Refer NEFT Details mentioned further down in the document).
Submit Investment Proofs One Month Prior to Last Working Day Latest by 7th of the Last
month
On the Last working day, all the stakeholders receive the list of employees awaiting exit clearance
through the My Separation Portal.
All Clearances are done online and hence separate intimation through email is not required.
a. Org Unit Manager Clearance –
For Org Unit Clearance – Where both positions are held by the same person, clearance by
Project Manager instead of Org Unit Manager.
c. BU HR Clearance –
Clearance is done by BU HR or HR BP (HR Business Partner aligned to your Org. Unit) on
‘my separation portal’ only.
i. In case, you are not serving the complete notice period, then the number of days
to be recovered needs to be clarified by your BU HR.
ii. In case Notice Period waiver is provided by company – an email from the
Managers and Business Partner HR is mandatory to be provided, without a
waiver email, the waiver won’t be considered and notice period will be fully
recovered.
d. Library Clearance –
please email to LibraryHelpdesk@atos.net stating your name, salary code, das Id and last
working day.
In ITAP- > My Separation, the library clearance will be given by LibraryHelpdesk@atos.net
team.
The following clearances need to be done in Person/online from the respective teams
between the given time schedules.
e. Admin (L & H) Clearance (11 am to 12 Noon) –
Below assets (if applicable to employee) needs to be submitted back for L&H clearance.
List of Location based spocs for L & H Clearance is given separately
i. Drawer keys v. Company leased vehicle
ii. Name Plate vi. Any other L&H assets
iii. SEZ passes – if applicable vii. Atos Parking Stickers
iv. Bus Pass
4. NEFT DETAILS
C. IT Clearance :
6. Submission of PF Forms
o Initiate Online PF Transfer formalities after joining the New Organization. Employee can initiate
it after 60 days from last working date on UAN portal @ https://unifiedportal-
mem.epfindia.gov.in/memberinterface/
o Employee can approach his present (new) employer for PF transfer process, if required.
Employee’s present employer ( new employer) can approach ‘PF helpdesk team’ for PF
correspondence @ Atos Global IT Solutions & Services Pvt. Ltd., Building No. 3, 7th Floor,
Gigaplex Special Economic Zone, IT Plot No. 5, Airoli Knowledge Park, Airoli, Navi Mumbai –
400708 , Email to: PF.Helpdesk@atos.net and ajay.3.patil@atos.net
Employee can withdraw PF amount through UAN portal provided employee is not willing to work
with any organisation in future.
o Employee who have attended the age of 58 after separation from ATOS can file “Online PF and
pension claim” through UAN portal.
o Kindly refer manuals which are available on HR Library on below mentioned path
o Online PF withdrawal process - ITAP > My Atos > HR External Links > My HR portal >
My HR Library > My HR Organisation > General Information > PF withdrawal
Process.
o Online Monthly pension benefit ( Retirement case) - ITAP > My Atos > HR External Links
> My HR portal > My HR Library > My HR Organisation > General Information >
Online Pension Benefit Form
o In case of any further clarification, please do mail to PF helpdesk @ pf.helpdesk@atos.net and
@ ajay.3.patil@atos.net.
7. Submission of Gratuity Forms (Hardcopy and Softcopy Submission)
Gratuity Form Submission is required only by Ex- Siemens employees
For Ex-Siemens Employees
o If Service rendered is more than 4 years and 8 Months, Gratuity will be paid through
Trust.
Please submit the following documents with the Gratuity form Gratuity
Form 1
Govt ID proof of Nominee and Employee PAN
Card copy of Nominee and Employee
Cancelled Cheque for purpose of Gratuity
Payslip will reflect all the applicable amounts of payments as well as recoveries processed in
that month.
Payslips: In case of Recovery amounts paid by the employee the payslip will still reflect these
amounts and the adjusted salary along with the amounts paid by the employee will then be
released through Settlement.
For Example: If you have paid 50000/- towards recovery of relocation allowance, this amount
will reflect in the payslip as well as Negative sign in Relocation Allowance. This will then reduce
the Net Pay.
At the time of release of the amounts, the Net Pay and the amount received from you will be
released towards Final Settlement.
As a part of separation formalities kindly complete your appraisal on “My Career” tool. The form should be
at “Final Validation” or “Completed” step as applicable...
For any further queries pertaining to the same, kindly contact your BUHR.
In case of any technical issues kindly raise a ticket on the GIT portal.
For employees leaving the organisation during the policy period, will have an option of porting the mediclaim
policy to an individual one subject to premium / terms as per Retail health insurance.
Since Insurer does not have a TOP-UP policy in retail thus TOP-UP policy cannot be ported.
Continuity benefit shall be applicable only for members covered under Mediclaim Policy of Atos.
The employee may choose to go for portability benefit (retail cover) with 45 days in advance prior intimation to
Atos.insurance@marsh.com before the date of leaving from the organisation and should have been employed
with Atos atleast for minimum one or maximum for four years.
Document Required-:
• Filled Proposal forms with all adverse health history declared for each member if any
• Letter from Atos HR stating his employment duration with Atos & under Insurance Plan
• Letter from Third Party Administrator (TPA) stating claims details for the duration for which employee
& his/her family members were covered under Insurance Plan (Employee may coordinate with Marsh
for this claim letter)
• KYC document –Aadhar & Pan Card of each member
• Photograph of each member
• Premium Cheque
Share Redemption can be processed post your last working day only. You can login to your Natixis personal
banking site for the share value details https://epargnants.interepargne.natixis.fr
Request you to share all the below details for Share Redemption to IndiaBenefits@atos.net
1. DAS ID
2. Last Working Day
3. Completed Redemption form - Connect with Plan officer
4. Self-Declaration form - Connect with Plan officer
5. Bank account number
6. Cancelled cheque
7. SWIFT Code (Mandatory for international transfer)
Since the share redemption amount is transferred directly to your personal bank account, there is an international
transfer charge of 8.4 Euros + currency exchange cost. Also added there would be an account closure charges
of 27.64 Euros. Hence the final redemption amount would be post deduction of the above-mentioned charges.
The redemption request once submitted would be executed within 2 working days and the payment would be
processed to your bank account within 2 weeks.
In case of any queries, request you to reach out to the plan officer details provided below
Plan Officers: Jayesh G / Rohit Padbidri
Employee who have opted car lease and exiting the company, can update their Lease closure to Lease plan via
LPIN-Leaseclosure leaseclosure@leaseplan.com
Anyone of the below options can be selected.
1. Employee can choose to sell the car to authorized LeasePlan vendors.
2. Employee can buy the car from the leasing company at the 25% RV for 48 months and 26% for
36 months.
In case of any further clarification required on the closure, employee can contact Leaseplan at
reachus@salaryplan.co.in
Employees foreclosing the car lease – should intimate C&B team on IndiaBenefits@atos.net
Employee needs to clear all dues and LeasePlan provides the confirmation on the same – C&B team would
provide clearance to payroll team on EMI changes if required.
SPOCs: Jayesh G / Rohit Padbidri