PROCEDURE FOR MANAGEMENT REVIEW MEETING

QUALITY GALVANIZERS
DOCUMENT NO. ORG. ISSUE DATE REV. NO. REV. DATE PAGE NO.

QG-QSP-02 02.05.2022 1.0 02.05.2022 1 of 4

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SL Created
Description Rev Remarks
No On

1 INITIAL RELEASE 01 02.05.22

Prepared By: prakash Dept. Quality

Reviewed By: Amrindher Dept. Operations

Approved By: Pramod Dept. GM

1.0 Purpose:

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 PROCEDURE FOR MANAGEMENT REVIEW MEETING
QUALITY GALVANIZERS
DOCUMENT NO. ORG. ISSUE DATE REV. NO. REV. DATE PAGE NO.

QG-QSP-02 02.05.2022 1.0 02.05.2022 2 of 4

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To establish QMS objectives at relevant functions and levels of the organization based on the actions
identified from risk and opportunities and implement an action plan to achieve the objectives and
target.

2.0 Scope
All departments that have objectives assigned to them.

3.0 Reference Documents

Quality System Manual
ISO 9001:2015 Clause 6.2

4.0 Responsibilities:
Management Representative is responsible for the overall implementation and effectiveness of this procedure.
Respective Department Heads are responsible for implementing actions to meet defined objectives.

5.0 Process description

The objectives are identified for QMS based on high risk and based on actions to address risk and
opportunities. The feasible objective is taken for implementation by developing an action plan to
achieve the QMS objectives.

6.0 Objective Feasibility

The objectives identified based on actions to address risk and opportunities are reviewed for its
feasibility by reviewing them on the basis of available technology, financial implications, operations
feasibility, business gains and interested parties’ concerns / requirements. The objective will
consistent with the QMS policy. Objectives is also formed with the consultation with Management.

7.0 Actions to achieve QMS objectives

The feasible objective is implemented by developing an Action plan which includes the following
details.
1. Objective-SMART (Specific, Measurable, Achievable target, Relevant and Timely completion)
and with an aim to continual improvement of the performance of the Quality parameters.
2. Metrics- Measurable parameter for monitoring the achievement of objective
3. Current level of the objective- Collect baseline data based on average of last six / three months
data.

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QUALITY GALVANIZERS
DOCUMENT NO. ORG. ISSUE DATE REV. NO. REV. DATE PAGE NO.

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4. Target level to be achieved- Fix the target to be achieved and it shall be in line with applicable
legal and other requirements.
5. Action plan for achieving the objective, which includes, what to be done, when it will be done
and who will do it to achieve the objective and target.
6. Review- Actions are implemented and Objectives are reviewed for its achievement and details
of achievement of objectives are recorded every month in the Objective and action plan record

After achieving the target, the target is revised, and additional actions are planned and implemented
to achieve the revised target if needed. If there is no scope for further improving the target, then the
objective parameter will be taken for monitoring and measurement and acceptance criteria for the
related quality parameter will be defined based on the target achieved for the objective.

All Department wise KPI’s are monitored/evaluated by the respective department head on monthly
basis and root cause analysis & action plan QG/QA/F-07 to be initiated if KPI’s are not met as per
target. KPI performance will be reviewed during MRM meeting(QG/GE/F-01). Based on the previous
year performance all the KPIs should be revised once in year and set the target for the current
financial year with the approval of unit head.

List of departmental objectives are below and the month wise data is captured at format QG-QA-F-12
Quality objectives monitoring sheet

Process Targe Calculation for

Sl.No Department Units Frequency
Measures t objective

Operations Achieving Sales Sales plan / sales

1 % 90% Monthly
head VS Monthly Plan achieved

Number of Qty
delivered / No of
Operations Qty to be
2 OTD % 90% Monthly
head delivered as per
commited to
customer
01 Training to be
conducted per
3 HR No. of Trainings  % 100% Monthly
month at a
minimum

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are for Reference Only and may be out-of-date. Check the local database to ensure you have the correct revision.
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DOCUMENT NO. ORG. ISSUE DATE REV. NO. REV. DATE PAGE NO.

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I/H PRODUCTION
PLAN V/S
4 Production % 90% PLAN V/S Monthly
ACTUALS
ACTUAL

Number of
rejected parts /
I/H REJECTIONS (3500
5 Quality PPM Total number of Monthly
PPM (IP) PPM)
produced
parts*100
Number of
rejected parts at
6 Quality Customer PPM PPM 500 customer end / Monthly
Total number of
Shipped*100
Preventive
maintenance
Preventive done meeting
Maintenanc
7 Maintenance % 100 schedule / Total Monthly
e
Adhrence Preventive
Maintenance
scheduled

9. Abbreviation:
PPM - Parts Per Million
QA – Quality Assurance
HRD – Human Resource Department
IQC – Inward Quality Control
OTD – On Time Delivery

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-This is an electronically generated document and does not require signature. Printed Documents, without control copy stamp in red colour,
are for Reference Only and may be out-of-date. Check the local database to ensure you have the correct revision.