Professional Documents
Culture Documents
Classics Study Day Invitation Letter and Consent Forms
Classics Study Day Invitation Letter and Consent Forms
Classics Study Day Invitation Letter and Consent Forms
I am delighted to inform you that you have been selected to attend the Oriel College
Classics Study Day, 4th-5th April 2023. This document contains information on the
visit, a code of conduct, and also a parental consent form. You will not be able
to attend the Classics Study Day unless I receive the fully completed parental
consent & code of conduct forms by the first day of the event (preferably before).
The reasonable cost of travel to attend the programme can be reimbursed by the
college. Attendees will need to provide proof of payment (receipt or invoice) for the
journeys claimed, and the bank account details for the account from which the
purchase was made. Reimbursements will be submitted in one group prior to the
programme, and in a second group after the programme. Once submitted, it may
take a few working days for the reimbursement to process.
Bus fares for attendees making journeys from nearby towns/cities can also be
reimbursed by the college: please keep your bus tickets and I will provide you with a
claim form when you arrive.
If there are any problems with securing travel to and from Oxford, please email prior
to the programme.
Attendees are expected to make their own way to Oriel from the railway
station (Oxford (OXF), postcode OX1 1HS). This is an approx. 15 minute walk
through the centre of Oxford. There are a number of local bus services which serve
the Railway Station and stop on the High Street, minutes away from Oriel, but it is
more than possible to reach us by foot.
https://www.ox.ac.uk/visitors/visiting-oxford/how-get-oxford
Students are asked to arrive at Oriel College (OX1 4EW) between 15:00-
17:00, 4th April. We are unable to accommodate early arrivals.
Please note that we are unable to accommodate or cover travel costs for anyone
other than the attendee, unless in exceptional circumstances. We are unable to
reimburse costs for journeys made by taxi or private car and discourage
parents/carers from driving attendees to Oxford.1 There is no parking available at
Oriel College for attendees wishing to drive themselves to Oxford.
The Classics Study Day ends at 17:00 on 5 th April, when all participants will
depart from Oriel.
1
Attendees with disabilities who need to travel by private car are exempt from this rule,
and can claim for travel expenses from the college.
The Programme
The programme takes place primarily at Oriel College (although participants will be
shown around other parts of Oxford University and have a small amount of free time
to explore). The programme includes academic sessions with university academics,
information about applying to Oxford, meals in the college dining hall, and ample
opportunities to ask questions and familiarise themselves with the college. The
college Outreach Officer (Arron), college tutors and student ambassadors will
supervise all activities. Please note that the programme below is preliminary and
may be changed slightly prior to the first day of the programme.
Dinner will be served 6-7pm in the college dining hall. Participants are required to
stay within the Oriel site after 22:00, and in their own rooms by 23:00.
08:00-09:00 Breakfast
09:00-09:45 Pack up & check out of rooms (keys must be returned by 10am)
09:45-10:45 Information and guidance session
10:45-11:45 Academic taster session
12:15-13:30 Lunch & free time
13:30-14:30 Ashmolean Museum visit
14:30-15:30 Academic taster session
15:30-16:30 Academic taster session
16:30 Programme conclusion & departure from Oriel
Accommodation
Every attendee will have their own room, and have access to communal areas within
the college site to socialise. Socialising in other participants’ rooms is not permitted
after 23:00: attendees have a duty to be considerate towards their peers and other
college residents.
The college site has 24-hour security, and a constantly manned reception area called
the “Porters’ Lodge”. Free WiFi access (The Cloud) is available on site.
What to bring and wear
Sensible shoes and comfortable clothes are advised as you will spend at least some
of your time at Oriel exploring the college, university and city. There is no dress
code! Please wear what you feel comfortable wearing. If the weather is very warm
please ensure you bring sun cream and travel with water.
A notebook and pen/pencil is advised as you are likely to want to take notes on the
academic or information & guidance sessions. A laptop is not a necessary
requirement, unless you would prefer to use one to take notes.
If you need to get in touch with the Arron during the event, please contact him using
either the phone number above, or his mobile: 07513 268561. Arron should be
contacted in the event of an emergency: please be reassured that he will contact
parents/carers immediately in the very unlikely event of an emergency involving
your child.
Consent Forms
All information given on this form will be cross-referenced with information provided
by students on their application forms.
I DO give consent for my child to attend the Oriel College Classics Study Day.
I have provided up to date telephone contact details, and all relevant details
of any special dietary, medical or mobility requirements, so that adequate
provision can be made.
In the highly unlikely event of a medical emergency, I consent to the use
of standard First Aid procedures on my child/ward by qualified University or
College staff if needed (please list any exceptions above, in the “Any
allergies” box).
DATE: 24/03/2023
Participating in the Oriel Residential will be very different from your experiences at
school/college. We want all students to benefit and enjoy this new experience. In
order to do this you will be expected to show responsible behaviour as well as
respect for the rights of other students and staff. For all students to have the
opportunity to benefit from and enjoy the Study Day, and for health and safety
reasons, the following rules and regulations will be in operation.
All students must sign to show their agreement to abide by the Code of Conduct.
Please ensure that you read through it and understand it prior to signing below:
Date: .....24/03/2023.............................................................................................
.....
I have read the Code of Conduct and I understand that if my child breaks this
agreement, and is asked to leave, or is otherwise obliged to leave the Classics Study
Day programme early, I will need to make arrangements for my child to be collected
without delay or meet any costs incurred in making alternative travel arrangements.
Date: .....24/03/2023.............................................................................................
.....
Data Protection: The information that has been provided in this form is confidential
and will be treated in accordance with the Data Protection Act (1998). Only
organisations that require the information for the funding, delivery, evaluation and
tracking of the programme, the student’s school / college, and the Higher Education
Statistics Authority will be given access to the data. We will NOT use the data
provided in this form for marketing purposes, and it will form no part in the
admissions process of the University of Oxford, or any other institution.
We may also wish to take photographs and/or video of the events, which could
include your child. These photographs could be used for marketing and publicity
purposes, to publicise and advertise the event in the future.