A Project Report

On

EXPORT PROCESS AND DOCUMENTATION

Submitted in partial fulfillment

of the requirements for the award of degree of BBA
By

KANAV SHARMA
121020080
6th SEMESTER
BATCH 2020-23

Under the Supervision

Project Guide
DR. AR MISHRA

State Highway-22, Bahadurgarh-Jhajjar Road, Jhajjar,Haryana124507

Phone: 01276-699700, 01-15Website:
www.jagannathuniversityncr.ac.in
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 Certificate by Project Guide

On the basis of declaration submitted by KANAV SHARMA, student of BBA, I hereby

certifiy that the project titled “EXPORT PROCESS AND DOCUMENTATION ” which is
submitted to the Faculty of Management, Jagannath University, Jhajjar, Haryana, in partial
fulfilment of the requirement for the award of the degree of BBA, is an original contribution
with existing knowledge and faithful record of research carried out by him/her under my
guidance and supervision. To the best of my knowledge this work has not been submitted in
part or full for any Degree or Diploma to this University or elsewhere.

Dr. AR Mishra Place & Date:

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 Student’s Declaration

I KANAV SHARMA hereby declare that the project titled “EXPORT PROCESS AND
DOCUMENTATION” which is submitted by me to Faculty of Management and Commerce,
Jagannath University, Jhajjar, Haryana, in partial fulfillment of the requirement for the award
of Degree of BBA, is my original work and has never been submitted elsewhere.

Kanaav Sharma Place and Date

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 ACKNOWLEDGEMENT

I have taken efforts in this project. However, it would not have been possible without the kind
support and Help of many individuals and organizations. I would like to extend my sincere
thanks to all of them. I am Highly indebted to Dr AR Mishra for his guidance and constant
supervision as well as for providing necessary information regarding the project & also for
their support in completing the project. I would like to express my gratitude towards my
parents & member of JAGANNATH INSTITUTE OF MANAGEMENT SCIENCES for their
kind co- operation and encouragement which help me in completion of this project. I would
like to express my special gratitude and thanks to industry persons for giving me such attention
and time.

KANAV SHARMA
BBA

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 EXECUTIVE SUMMARY

This project is all about to know about export import procedure/ documentation of shipment. This
project puts more focus on to know custom clearness, to make export - import invoice, to get
shipping bill number from custom department etc. This project will also find out how Committed
cargo Pvt. Ltd. could sustain in the competitive world by providing vast range of cargo handling
through all instruments which flexible prompt and innovative in meeting the requirement of the
customer. The purpose of the study was to know about export - import documentation of seaway
in the committed cargo Pvt. Ltd.
The India International Coir Fair-2009, which is coinciding with the golden jubilee celebrations
of the Central Coir Research Institute, is expected to give further fillip to coir exports from the
country by providing better visibility to coir products in the global market. The celebration of the
International Year of the Natural Fibre is also expected to draw greater attention to coir and coir
products. At a meeting of representatives of the coir exporters with the Board officials to discuss
issues related to exports, Mr V.S. Vijayaraghavan, Chairman of Coir Board, thanked exporters
for their collective efforts in surpassing the export target last year, both in quantity and value,
despite tremendous odds and conspicuous global impediments.Indian coir exports during 2008-
09 had touched 1,94,791 tonnes valued at Rs 634 crore, exceeding the target set for the year. With
the conduct of the India International Coir Fair-2009 and the celebration of the International Year
of Natural Fibre, the Coir Board was confident of better performance this year. Federation would
play a leading role in enhancing the growth of the coir industry in all its dimensions and assured
of the board's full support in taking timely action to redress the problems of the exporters.
The need to obtain timely governmental sanction to participate in overseas fairs to achieve greater
mileage in the export market, setting up of a container freight station at Pollalchi, Tamil Nadu, in
view of its growing contribution to exports and increasing the frequency of the meeting of
exporters with Board officials also received attention at the meeting held on Monday. It was
decided to hold the next executive committee meeting of the Board at Bangalore on May 26.

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 TABLE OF CONTENT

S. No. PARTICULARS PAGE NO.

1. Chapter 1 Introduction 7-28

Chapter 2 Research
2. Methodology 29-33

3. Chapter 3 Analysis 34-44

4. Chapter 4 Conclusion 45-46

5. Chapter 5 Suggestions 47-48

6. Bibliography 49-50

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 CHAPTER 1
INTRODUCTION

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 INTRODUCTION OF THE ORGANIZATION

An ISO 9001:2000 Company Incorporated head quarter in the national capital Delhi, India and
specializes in handling Import & Export Cargo. Earning and maintaining a reputation for
dependable and complete worldwide cargo movement solutions with the motto "Customer Pride"
achieved this longevity in the volatile cargo industry.
Committed Group has established its hub at Los Angeles, Toronto, Shanghai, Mumbai, Jaipur,
Ludhiana and a reliable network of associate offices in India and world over and is specialized in
forwarding of cargos choosing the most convenient and cost effective transportation method bv
air. courier. sea and truck an time & anywhere around the globe.
Committed Group management has the right mix of experience and commitment and is fast to
adapt to new emerging technology. Its well-established network and tracking software enables to
provide fast and reliable information to its client. Thus capable of handling:

 Packaging
 Warehousing
 Freight forwarding
 Clearance of Export and Import Cargo
 Commercial, Diplomatic and Non-Diplomatic Consignment. Projects

Mission Statement
"To be focused as a pro-active cargo gateway by anticipating and reacting to each stage of a
shipment's transit with commitment and to experience strategic growth of a highly respected and
recognized cargo company in the Industry".

Team
The Committed Group management team brings together leaders with wealth of expertise from
various industries, including transportation, logistics, cargo management, professional services
and customer service.
These individuals form a strong foundation that provides vision and support to a growing team o
talented, dedicated professionals working to adopt and deliver professional freight forwarding
solutions and custom clearance. The Operational team at Committed Group comprising of more
than 50 in-house trained energetic and aggressive group of employees with several years of
experience in the international freight forwarding plus an protracted experience in the reputable
shipping lines and airlines.
Thus, with strong gamut of professional from cargo industry under one roof help Committed
Group to adopt the "Total Freight Management" approach, a feature of which is the handling of
client cargo on a door-to-door basis.

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This approach ensures the correct management of cargo in a cost-efficient and professional way
at competitive price and feels Committed Group is the RIGHT PARTNER FOR YOU.

Services

 Air Freight
 Custom Clearance
 Document Processing
 Multi Modal Facility
 3 PL & Supply Chain Management
 Packaging & Warehousing
 Tracking & Tracing

Multi Modal Facility

At Committed Group it is a single window contract for the carriage of goods by at least two or
more ditterent modes of transport. Thus, providing a permutation-combination between air-
ocean-surface modes to reduce the cost of transportation. This includes Door pick to Door
delivery and a complete logistics support constituting of:
» Origin Pickup/Trucking.
» Warehousing if required.
» Customs clearance a Documentation at origin.
» Origin charges payable like THC, B/L Fee etc.
» Carriage by Sea or Air by payment of Freight.
» Inland Trucking if required.
» Customs Clearing of goods at destination and Warehousing if need be.
» Door Delivery of the cargo.

Committed Group operates as Multimodal Transport Operator (MTO) providing the end 2 end
services liKe:

DDP: Delivered Duty Paid Shipments.

DDU: Delivered Duty Unpaid Shipments.
CI Shipments: Cargo picked up on cost and insurances terms

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CF Shipments: Cargo picked up on cost and freight paid terms
CIF Shipments: Cargo picked up on cost Insurance and freight paid tennis.
FOB: Free on Board Shipment. Only Port to port or Apt to Apt service by Carrier.
Ex Works: Pick up if cargo from shipper's warehouse/ factory.

Multimodal Transport (MT) Document

Services along with logistic documentation evidencing a multimodal transport contract which can
be replaced bv electronic data interchange messages insofar as permitted by applicable law and
be
(a) Issued in a negotiable form or,
(b) Issued in a non-negotiable form indicating a named consignee. Taken in charge means that
the goods have been handed over to and accepted for carriage by the MTO for delivery.

Delivery of the Cargo through Multimodal facility

This is done after completion of various documentation and formalities after the arrival of the
shipment at destination. The Cargo delivery is subject to various terms and conditions to be
fulfilled by the consignee as listed below:
1. Payment of all applicable charges to the delivery agent of the carrier.
2. On presentation of Duly Endorsed Original Bill of Lading (for Sea / Ocean
3. For Air shipments, an Authority Letter
4. Original Shipments).is required. DIC
5. In case of shipments under L/C, the designated Bank need to endorse the Bill of Lading or
issue Bank Release Order favour of the
Committed Group as an MTO undertakes to perform or to procure the performance of all acts
necessary to ensure delivery of the goods / cargo with responsibility:
(a) When the MT document has been issued in a negotiable form "to bearer", to the person
surrendering one original of the document, or
(b) When the M document has been issued in a negotiable form "to order", to the person
surrendering one original of the document duly endorsed, or
(c) When the MT document has been issued in a negotiable form to a named person, to that
person upon Proof of his identity and surrender of one original document; if such
document has been transferred "to Order' or in blank the provisions of (b) above apply,
(d) When the MT document has been issued in a non-negotiable form, to the person named
as consignee in the document upon proot of his identity, or
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 (e) When no document has been issued, to a person as instructed by the consignor or by a
person who has acquired the consignors or the consignee's rights under the multimodal
transport contract to give such instructions.

Period of responsibility

The responsibility of Committed Cargo Care Pvt. Ltd. as a Multimodal Transport Operator
(MTO) for the goods under these Rules covers the period from the time the MTO has taken the
goods in his charge the of Their delivery. The multimodal transport operator shall be responsible
for the acts and omissions of its emplovee or agents, when any such emplovee or agent is acting
within the scope or his emplovment, or o any other person o whose services he makes use for the
pertormance of the contract, as it such acts and omissions were his own.

Packaging & Warehousing

Packaging at Committed Group

Committed Group employs professional packers and experienced supervisors who are trained
packing and packaging. We specialize in handling fragile / heavy / oversized cargo. For
packaging, we use material like craft paper / soft papers, corrugated rolls & boxes, air bubble
pack rolls, polythene & polypropylene, and masking tape, etc. depending upon the requirement.
We design fabrication and assembly of crating material for packaging machinery and equipment
for storage or shipment and usage of correct primary protective packing materials to insulate
machinery and equipment from moisture, corrosion and excessive shock. Crating and the use of
machines to execute packing and moving operations has resulted in accolades and sustained
patronage by clients in India and abroad.

Warehousing at Committed Group

Committed Group offer warehousing facilities to support export - import activities. The
warehousing facilities are very helpful to accelerate the transportation of goods, especially for
cargos with LCL Status.
We Use authorized warehouses located worldwide. Further to our covered warehousing facilities
are provided for storing of FMCG, industrial and high-end sophisticated products on transit. The
warehouses are equipped with dedicated loading and unloading
At Committed Group storage areas of warehouses are demarcated to identify each location. Our
distribution centres offer ample space for palletizing, crating and packing services according to
customers' specifications.

PL & Supply Chain Management

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At Committed Group, we define functional experience, expertise, speed, flexibility, and ingenuity
to manage your freight efficiently everytime. As an experienced provider of 3PL (Third Party
Logistics) 24 x 7, we provide a total supply chain solution for your logistics and freight
management needs. Our ongoing goal is to simplify the shipping process for our clients by finding
the best rates and then smoothly coordinating all aspects of the shipment from pick-up to ship to
delivery for our E2E, B2E, B2B, B2C and C2C clientele base.
At Committed Group, we practice logistics. We can develop a comprehensive project plan for
your organization, deploy a project team, and remain with your team through the implementation
and start-up. We analyze existing processes, from initiation of an order through fulfillment, and
evaluate modal selection, carrier utilization, and existing cost structures. We formulate a
customized solution for your unique needs.
Committed group is a hub-based third party fulfilment and logistics companY servicIng both
domestic and international needs. Services include: Complete Supply Chain Operations: End-to-

 Full Case Pick Modules

 Split Case Pick Modules
 Tilt Tray Sorter
 Sliding Shoe Sorter
 CAPS Line
 Pick-to-Light
 Kitting
 Product/Process QA Management
 Performance-driven Controls
 Standard and Customized Reporting
 Inventory control
 Private and Public Delivery Network Invoicing
 Call Centre Support
 Diverse Product Categories Returns processing
 Assembly and inbound / outbound freight management.
 Accounts Management, and advanced in-house Systems Support.
 A-frame and Real-Time RF-Controlled Inventory System

Along with state-of-the-art distribution, our 3PL and SCM services offers clients around the clock
full service fulfilment support. Additional services available: extensive print support, product
packaging and ware housing. Our 3PL solution and Supply Chain Management enables cost
savings and better route planning

 Ability to connect customers and their supply chain partners through a real-time
information hub
 10-15% reduction in transportation costs
 Real-time monitoring of inventory, orders and events

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  Intelligent order sourcing across multiple stocking locations
 10-15% cost improvement for fleets

Tracking & Tracing

Committed Group big advantages offer to our customers is the one stop online track and trace
facility. Through this site you now have the aomi o monior vour consionments on ine or wed
access at any time, day or night, without the need to constantly refer back to your forwarder. Our
system offers access on a 24/7 basis for all consignments shipped by road, sea and
Updated daily, the moment you entrust your consignment given a reference number and
subsequently logged on our system the same day. All customers are assigned unique login details
to allow immediate tracking of their consignments. The unique login codes ensure total security
by baring others from viewing the same information. The accessible information is kept on a
secure location and is accessed through a strict password system. The information available from
our track and trace facility is flexible and can be tailored to your individual needs. Thus, a global
network of contacts and our combined wealth of experience ensure that your shipments are
transported effectively and efficiently. Committed Group Track and Trace facility is available for
obtaining your freight consignment status with major Airlines.

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BENEFITS GIVEN BY COMPANY

 Origin Pickup/Trucking.
 Warehousing if required.
 Customs Clearance & Documentation at origin.
 Origin charges payable like THC, B/L Fee etc.
 Carriage by Sea or Air by payment of Freight.
 Inland Trucking if required.
 Customs Clearing of goods at destination and Warehousing if need be
 Door Delivery of the cargo.

THEORETICAL BACKGROUND

LOGISTICS SYSTEM
Logistics is defined by the council of Logistics, Ohio USA as the Process of planning,
implementing and controlling the efficient, co-effective flow and storage flow and storage of raw
materials, in process inventory finished goods and related information from point of origin to
point consumption. More simply, the objective of Logistics System is that the right products reach
the right place in the right quantity at the right time to satisfy customer demand.

ELEMENTS OF LOGISTICS SYSTEM

 Nature of Product
 Location of Manufacturing Plan
 Availability of infrastructure such as Road
 Availability of different modes of transportation
 Dealer/Distributor Network
 Government Policy

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MODE OF TRANSPORTATION

 AIR TRANSPORT
 OCEAN TRANSPORT
 RAIL TRANSPORT
 ROAD TRANSPORT
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  OCEAN TRANSPORT

More than 95 per cent of international trade is conduced by sea routes since ancient times, sea
routes are being used for transportation of cargo from one continent or country to Coastal shipping
is also used for transporting the cargo from one port within the country to another. For example
in India the cargo can be transported from Chennai port to Visakhapatnam port using the costal
shipping route.
Sea routes are used for carrying bulj commodities like such as coaling and thermal coal mires,
fertilizers rock phosphate etc, and liquid go like crude oil ammonium acids etc Ideally the goods
with high volume and kiw vakye are suited die ocean transport in the era of containerisation even
the high value cargo can be safely enabled the cargo carrying capacities of the ship to increase
many fold.
In 1956, the first containerised ship belonging to sea land corp. carried 58 twenty feet containers.
The modern ships have the capacity to carry 7000 containers.One of the biggest ships owned by
Maersk-sea land is 1,138 feet long from end to end and 140 feet wide at mid ship. Such ships are
called Post-Panamax ship.

Cargo ship categorised into followings:-

Liners ships: Liners ship represent the organized sector of the shipping industries due to their
fixed schedules of arrival and departure, Pre-determined voyages and trade routes and published
ocean freight rates. Liner shipping is governed by shipping conference and offers the following
advantage to shippers:-

 Regular sailings to scheduled ports of call.

 Stable freight rates for a long period of time which helps the shipper to quote C & F prices
with confidence.
 Uniform rates for all shippers.
 Coverage of wide range of ports.
 Rebates of freight rates based on loyalty agreements.
Tramp ships:- Tramp ships on the other hand have the characteristics -
They are free to move anywhere on the high seas at their Their voyage routes and schedules are
flexible.They travel from the port to another port o various trade routes looking for the cargo and
carrying the same to various routes looking for the cargo and carrying the same to various
destinations around the world
They arrive or depart without a fixed route or schedule. They fix their voyages according to
availability of cargo and as per the requirement of the shippers of these

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The freight rates of tram ships depend upon the demand and supply conditions in the shipping
industry. If there is a glut of shipping space the tramp freight rates plummet. Whereas in case of
shortage of shipping space, the tramp freight rates shoot up. The cargo space on the tramps is
booked by the brokers located in major port cities like New York, London, Rotterdam Hamburg,
and Hong- Kong etc. They work as a link between tramp operators and shippers.

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 EXPORT INVOICE

ELEMENT OF EXPORT INVOICE:-

 Exporter
 Consignee
 Invoice No. and Date
 Exporter Ref.
 Buyer order no and date
 Other reference
 Buyer (other than consignee)
 Country of origin of goods
 Country of final destination
 Terms of delivery and Payments
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  Pre-carriage by
 Place of receipt by pre-carrier
 Vessel/ Flight no.
 Port of loading
 Port of discharge
 Final Destination
 Marks and Nos. / No & Kind of pkgs.
 Item code
 Description of goods
 Net weight
 Gross weight
 Quantity
 Rate CIF EURO
 Amount CIF EURO
 Amount in words
 Declaration
 Authorised signature

STEPS INVOLVED IN EXPORT TRANSACTION:

Step 1
In the case of first time exporters -importers ‚they need to apply to the Director General of Foreign
Trade (DGFI) regional office for getting Importer-Exporter Code (IC) Number.

Step 2
The exporter has to register with the concerned export promotion council in order to obtain
various permissible benefits given by the government. ,they need to get registered with sales tax
office, and even Export Credit Guarantee Corporation.

Step 3
The exporter can now go in for procuring orders, by first sending a sample, if required. The
importer sends a purchase order once both exporter and importer have agreed upon the terms and
conditions of the contract like pricing, documents, treight charges, currency etc.

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Step 4
With export order in hand, the exporter starts manufacturing goods or buying them from other
manuracturers

Step 5
The exporter makes arrangements for quality control and obtains a certificate confirming the
quality of the goods from inspector of quality control.

Step 6
Exportables are then dispatched to ports/airports for transit.

Step 7
The export firm has to apply to an insurance company for marine/air insurance cover.(The
exporter asks the importer to take marine/ air insurance under cost and freight, free on board etc.,
terms of contract.

Step 8
The exporter contacts the clearing and forwarding agent (C & F) for storing the goods in
warehouses. A document called Shipping Bill, required for allowing shipment by Customs
Authority is presented by the forwarding agent.

Step 9
Once the goods are loaded into the ship a receipt called Mate's Receipt is issued by the captain to
the ship superintendent of the port.

Step 10
The superintendent calculates port charges and handover to the exporter /C&F agent.

Step 11
After making the port payments, the C&F agent or exporter gets the Bills of Lading or Airway
Bill from the official agent of the shipping company or the airline

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Step 11
After making the port payments, the C&F agent or exporter gets the Bills of Lading or Airway
Bill from the official agent of the shipping company or the airline

Step 12
The exporter applies to the relevant Chamber of Commerce for obtaining Certificate of Origin,
stating that the goods originated from India.

Step 13
The exporter sends a set of documents to the importers, stating the date of shipment name

Step 14
Within 21 days after shipment the exporter must present all the documents at his bank which
scrutinizes these documents against the original letter of credit /purchase order.

Step 15
The exporter's bank sends these documents to the importer's bank which should make the payment
on of before the due date.

EXPORT-IMPORT DOCUMENTATION

Proforma Invoice
Proforma Invoice, as the name suggests is a proforma of the invoice. It is prepared by an exporter
and sent to the importer for necessary acceptance. It suggests to a buyer what the actual invoice
would look like and is sent to him when he is ready to purchase the goods.

Packing List

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This statement gives the packing details of goods in a prescribed format. It is a very useful
document for customs at the time of examination and for warehouse keeper of the buver to
maintain a record of inventory and to effect delivery.

Commercial Invoice
An invoice is very important as it contains the names of the exporter, importer, and the consignee,
and the description of goods. It has to be signed by the exporter. Other documents are prepared
by deriving information from the invoice. It is required to be presented before different authorities
for different purposes.

Certificate of Origin
This certificate issued by the local Chamber of Commerce indicates that the goods, which are
being exported, are actually manufactured in a specific countrv mentioned therein. It is sent by
the exporter to the importer and is useful for the clearance of the goods from the customs
authonity of the importing country.

Shipping Bill/Bill of Entry

It is a requisite for seeking the permission of customs to export goods It contains a description of
export goods by sea/air. It contains a description of export goods, number and kind of packages,
shipping marks, and number numbers, value of goods, the name of the vessel, the country of
destination etc. On the other hand, importers have to submit copies of document called Bill of
Entry for customs clearance.Later, a copy has to be given to the bank for verification.

ARE-1 Form
This form is an application for the removal of excisable goods from the factory premises for
export purposes. The ARE-1 form has multiple copies which are distributed to different
authorities, including Customs, Range office of Excise, Refund office of Excise , etc.

Exchange Declaration Form (GR/SDE Form)

The RBI has prescribed has prescribed a GR form (SDF) , a PP form, and SOFTEX forms to
declare the export transactions. The GR form contains:
a) Name and address of the exporter and description of goods.
b) Name and address of the authorized dealer through whom proceeds of the exports have been
or will be realized.

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c) Details of commission and discount due to foreign agent or buyer.
d) The full export value, giving break up of FOB, Freight, Insurance, Discount, and Commission
etc.

Bills of Exchange
It is an instrument in writing, containing an order ,signed by the maker, directing a certain person
to pay a certain sum of money only to the order of a person to the bearer of the instrument. It is
commonly known as a draft.

Inspection Certificate
It is required by some importers and countries in order to get the specifications of the goods
shipped attested. The attestation is usually performed by a government agency or by independent
testing organizations.

Bill of Lading
This document is issued by the shipping company acknowledging the receipt of the good
mentioned in the bill, for shipment on board of the vessel.
The B/I is the legal document to be referred in case of any dispute over the shipment.
It contains:
• The shipping company's name and address
• The consignee's name and address
• The port of loading and port of discharge
• Shipping marks and particulars
• Number of packages and the goods
• Gross weight and net weight
• Freight details and name of the vessel
• Signature of the shipping company's agent

Airway Bill

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This receipt issued by an airlines company or its agent for carriage of goods is a contract between
the owner of the goods and the carrier. It should indicate freight pre-paid or freight to collect. The
first three digits of the Airway Bill Number represents the code, which identifies the carrier.

Insurance Certificate
This document obtained from the freight forwarder , is used to assure the consignee that insurance
will cover the loss or damage to the cargo during transit (marine/air insurance)

Consular Invoice
This invoice is needed to be submitted for certification to the embassy of the country concerned
Its main purpose is to enable the importer's country to collect accurate and authenticated
information about the value, volume, quantity, source etc. of the import for assessing import
duties and for statistical purposes. It helps the importer to get goods cleared through customs
without any undue delay.

For Importer Exporter Code Number (IC)

GUIDELINES FOR APPLICANTS

1. Two copies of the application must be submitted unless otherwise mentioned.

2. Each individual page of the application has to be signed by the applicant.
3. a. Part 1 & Part 4 has to be filled in by all applicants. In case of applications submitted
electronically, no hard copies of Part 1 may be submitted.
However in cases where applications are submitted otherwise, hard copy of Part 1 has to be
submitted.
b. Only relevant portions of Part 2 need to be filled in.
4. Application must be accompanied by documents as per details given below:

For Importer Exporter Code Number (IC)

1. Bank Receipt (in duplicate) Demand DraftEFT details evidencing payment of application Tee
in terms of Appendix 21B.

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2. Certificate from the Banker of the applicant firm in the format given in Appendix 18A.
3. Self certified copy of Permanent Account Number (PAN) issued by Income Tax Authorities
4. Deleted
5. Two copies of passport size photographs of the applicant duly attested by the Banker of the
applicant.

For Import Licence for Restricted Items

GUIDELINES FOR APPLICANTS

5. Two copies of the application must be submitted unless otherwise mentioned.
6. Each individual page of the application has to be signed by the applicant.
7. a. Part 1 & Part 4 has to be filled in by all applicants. In case of applications submitted
electronically, no hard copies of Part 1 may be submitted.

However in cases where applications are submitted otherwise, hard copy of Part 1 has to be
submitted.
b. Only relevant portions of Part 2 need to be filled in.
8. Application must be accompanied by documents as per details given below:

II. For Import Licence for Restricted Items

1. Bank Receipt (in duplicate/Demand Draft/EFT details evidencing payment of application fee
in terms of Appendix 21B.
2. Self certified copy of Proforma Invoice from foreign supplier showing
CIF value of the goods.
3. Self certified copy of Registration Certificate issued by concerned authority.
4. Self certified copy of the recommendation letter by the concerned authority.
5. In case of import of gift, Donor's letter in Original.
In case of import of Ammunition, a certificate from the Chartered Accountant/Cost and Works
Accountant/Company Secretary showing sales turnover of ammunition (indigenous and
imported) during the preceding three licensing years.
For Import Certificate under Indo - US Memorandum
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GUIDELINES FOR APPLICANTS

9. Two copies of the application must be submitted unless otherwise mentioned.

10. Each individual page of the application has to be signed by the applicant.
11.a. Part 1 & Part 4 has to be filled in by all applicants. In case of applications submitted
electronically, no hard copies of Part 1 may be submitted.
However in cases where applications are submitted otherwise, hard copy of Part 1 has to be
submitted.
b. Only relevant portions of Part 2 need to be filled in.
12. Application must be accompanied by documents as per details given below:
II A.

For Import Certificate under Indo - US Memorandum

1. Bank Receipt (in duplicate)/Demand Draft/EFT details evidencing payment of application fee
in terms of Appendix 21B.
2. Self certified copy of letter from US supplier in support of request for Import Certificate.

For Export Licence for Restricted Items

GUIDELINES FOR APPLICANTS

13. Two copies of the application must be submitted unless otherwise mentioned.
14. Each individual page of the application has to be signed by the applicant.
15.a. Part 1 & Part 4 has to be filled in by all applicants. In case of applications submitted
electronically, no hard copies of Part 1 may be submitted.
However in cases where applications are submitted otherwise, hard copy of Part 1 has to be
submitted.
b. Only relevant portions of Part 2 need to be filled in.
16. Application must be accompanied by documents as per details given

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Below

III. For Export Licence for Restricted Items

1. Bank Receipt (in duplicate/Demand Draft/EFT details evidencing payment of application fee
in terms of Appendix 21B.
2. Self certified copy of Export Order.
For Export Licence for SCOMET Items

GUIDELINES FOR APPLICANTS

17. Two copies of the application must be submitted unless otherwise mentioned.
18. Each individual page of the application has to be signed by the applicant.
19.a. Part 1 & Part 4 has to be filled in by all applicants. In case of applications submitted
electronically, no hard copies of Part 1 may be submitted
However in cases where applications are submitted otherwise, hard copy of Part 1 has to be
submitted.
b. Only relevant portions of Part 2 need to be filled in
20. Application must be accompanied by documents as per details given below:

II A. For Export Licence for SCOMET Items

1. Bank Receipt (in duplicate)/Demand Draft/EFT details evidencing payment of application fee
in terms of Appendix 21B.
2. For Export of Special Chemicals in Categories 1B and 1C of Schedule 2 Appendix 3 of ITC
(HS) Classification of Export 8 import items:
a. Self certified copy of Export Order.
b. End User certificate indicating the end product for which the item of export will be used ov
end user in the format given in Appendix 36
3. For Export of all other category items of Schedule 2 Appendix 3

27
CIassitication of Export & Import items except those given in seria no 2 above :

a. Self certified copy of Export Order.

b. End User certificate indicating the end product and/or end purpose for which the item of export
will be used by end user in the format given in Appendix 3c
c. Technical Specifications of the items to be exported (not exceedina one page for each item).
d. Self certified copy of Bill of Lading for items exported earlier under a Licence as per seria no.
з of Parts of sub section I A

For DEPB applications

GUIDELINES FOR APPLICANTS

37. Two copies of the application must be submitted unless otherwise mentioned.
38. Each individual page of the application has to be signed by the applicant.
39.a. Part 1 & Part 4 has to be filled in by all applicants. In case of applications submitted
electronically, no hard copies of Part 1 may be submitted. However in cases where applications
are submitted otherwise, hard copy of Part 1 has to be submitted.
b. Only relevant portions of Part 2 need to be filled in.
40. Application must be accompanied by documents as per details given below:

V C. For DEPB applications

1. Bank Receipt (in duplicate/Demand Draft/EFT details evidencing payment of application fee
in terms of Appendix 21B.
2. Export Promotion (EP) copy of Shipping Bills). In case of exports through notified land
Customs under paragraph 4.40, Bill of Export may be accepted in lieu of Shipping Bill.
3. Bank Certificate of Exports and Realisation as given in Appendix 22A or Foreign Inward
Remittance Certificate (FIRC) in the case of direct negotiation of documents or Appendix 22 D
in the case of offsetting of export proceeds with the approval of RBI. In case of FIRC, a
declaration from the exporter that the remittance is in respect of Shipping Bill(s) No dated shall
also be furnished

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 Chapter 2
Research
Methodology

29
Research methodology is the specific procedures or techniques used to identify, select, process,
and analyse information about a topic. In a research paper, the methodology section allows the
reader to critically evaluate a study's overall validity and reliability.

Research Design:-
Research design is the framework of research methods and techniques chosen by a researcher.
The design allows researchers to hone in on research methods that are suitable for the subject
matter and set up their studies up for success.
Types of research design:-
• Descriptive research
• Correlational research
• Causal-comparative/quasi experimental research
• Experimental research

In this project descriptive research is used

Descriptive Research:-
It is also known as statistical research, this describes phenomena as they exist. It is used to identify
and obtain information on characteristic of a particular issue like community, group or people. In
other words, we can say that this type of research describes social events, social structure, social
situations, etc. The observer observe and describe what did he find? Descriptive research answers
the questions, what, who, where, how and when. It is used to study the current situation. It is
widely used in the physical and natural science. But it is used more common in the social sciences,
as in socioeconomic survey and job and activity analysis. Descriptive research aim at portraying
accurately the characteristics of a particular group or situation, one may undertake a descriptive
study about the works in a factory, their age distribution, their community-wise, distribution, their
educational level, their state of their physical health and so on also one may study the conditions
of work in a factory health, safety and welfare. One may undertake to describe the organization
of industrial establishment or if a trade union congress. A descriptive study may be concerned
with the attitude or views (of a person) towards anything e.g., attitudes presidential form of
government, right to strike, capital punishment, prohibition, college autonomy etc.

Objectives of the study:

 To know about export import process.
 To know what are the documents required before and after sailing the cargo.
 To know different type of container used in shipment.
30
DATA COLLECTION
Data is a collection of facts, figures, objects, symbols, and events gathered from different sources.
You can categorize Data collection methods into:-
Primary methods of data collection and Secondary methods of data collection.
In this project secondary data collection methods have been used.

 SECONDARY DATA COLLECTION METHODS

Secondary data is data collected by someone other than the actual user. It means that the
information is already available, and someone analyses it. The secondary data includes
magazines, newspapers, books, journals etc. It may be either published data or unpublished data.

 METHOD & TOOLS OF DATA COLLECTION

Secondary data is the data that has been used in the past. The researcher can obtain data from the
sources, both internal and external, to the organization.

 INTERNAL SOURCES OF SECONDARY DATA

• Organization’s health and safety records

• Mission and vision statements
• Financial Statements
• Magazines
• Sales Report
• Executive summaries

 EXTERNAL SOURCES OF SECONDARY DATA

• Government reports
• Press releases
• Business journals

31
• Libraries
• Internet

Data Collection
The data is collected from both primary and secondary sources.

Primary Data
The source of primary data is through questionnaire based on the objectives.

Secondary Data
The secondary data were collected from books, journals, websites and other published sources.

Sample Design
A self- designed questionnaire was developed and given to general public. The questionnaire is
related to impact of social media on consumer behavior.

Sample Population
The population of the study is general public.

Sample Size
The sample size of the study is 61.

Sampling Technique
The technique used for selecting the sample is non-random or non-probability sampling
techniques. Convenient sampling is used for collecting data in this study.

Tool for analysis

Major tool used in the analysis process has been graphs and chart for interpreting the data
collected.

32
SCOPE OF THE STUDY

The scope of marketing research could cover the business problems relating to the followings.

 Types of consumers that compromise present and potential markets.

 Buying habits and pattern of consumption
 Size and location of different markets, not only in India but also overseas.
 The prospects for growth or construction for the current markets being served.
 New mantras of emerging segments.
 Marketing and manufacturing capabilities of competitors.
 Most suitable entry timing.
 The current and prospective competitive position.
 Chances of improvement of current channels.

LIMITATIONS OF THE STUDY

 Not a panacea
 Not an exact science
 Limitation of time
 Erroneous findings
 Not exact tool for forecasting
 In experience research staff
 Narrow conception of marketing research

33
Chapter 3
Analysis

34
 However, India is a net importer of plastics due to its reliance on import of plastics raw
materials. In 2018-19, India imported plastics raw material worth US$ 11.56 billion,
representing 67% of its total plastics imports of US$ 17.26 billion.

Consumer & houseware items of plastics

Provided below are the top-5 importing countries of consumer & houseware items of plastics
in the world, and India’s share in these markets.

35
Overall growth in export of consumer & houseware items of plastics over the past 10 years.

The above data indicates that India’s exports of consumer & houseware items of plastics has
grown to US$ 995 million in 2018 from US$ 361 million in 2009, representing a CAGR of
11.9% over the said period. However, despite the growth registered, India still holds a mere
0.5% share in the world-wide import market of consumer & houseware items of plastics,
indicating opportunity for further growth.

Cordage & fishnets

Provided below are the top-5 importing countries of cordage & fishnets in the world, and
India’s share in these markets.

36
Overall growth in export of cordage & fishnets over the past 10 years.

The above data indicates that India’s exports of cordage & fishnets has grown to US$ 167
million in 2018 from US$ 71 million in 2007, representing a CAGR of 10.0% over the said
period. India must seek ways to increase its share in the top-5 import destinations for these
products, especially in Japan, Vietnam, and Germany.

Floor coverings, leathercloth & laminates

Provided below are the top-5 importing countries of floor coverings, leathercloth & laminates
in the world, and India’s share in these markets.
37
Overall growth in export of floor coverings, leathercloth & laminates over the past 10 years.

The above data indicates that India’s exports of floor coverings, leathercloth & laminates has
grown to US$ 476 million in 2018 from US$ 160 million in 2009, representing a CAGR of
12.9% over the said period. India’s overall share in the world-wide import market of floor
coverings, leathercloth & laminates was 1.8% in 2018.
38
FRP products / Composites

Provided below are the top-5 importing countries of FRP / Composites in the world, and India’s
share in these markets.

Overall growth in export of FRP / Composites over the past 10 years.

39
 The above data indicates that India’s exports of composites has grown to US$ 536 million in
2018 from US$ 210 million in 2009, representing a CAGR of 11.0% over the said period.
India’s overall share in the world-wide import market of composites stood at 0.8% in 2018.

Human hair & related products

Provided below are the top-5 importing countries of human hair and related products in the
world, and India’s share in these markets.

Overall growth in export of human hair & related products over the past 10 years.

40
 The above data indicates that India’s export of human hair & related products has grown to
US$ 248 million in 2018 from US$ 200 million in 2009, representing a CAGR of 2.4% over
the said period. The decline in exports since 2013 onwards is a worry and the council has made
several representations to highlight the problems being faced by exporters of human hair.
India’s share in the world-wide import market of human hair & related products was 7.0% in
2018.

Pipes & fittings, of plastics

Provided below are the top-5 importing countries of pipes and fittings of plastics in the world,
and India’s share in these markets.

Overall growth in export of pipes & fittings, of plastics, over the past 10 years.

41
 \

The above data indicates that India’s exports of pipes & fittings, of plastics, has grown to US$
188 million in 2018 from US$ 80 million in 2009, representing a CAGR of 10.0% over the said
period. India’s overall share in the world-wide import market of pipes & fittings remains
between 0.6-0.7%.

Polyester films

Provided below are the top-5 importing countries of polyester films in the world, and India’s
share in these markets.

42
 Overall growth in export of polyester films over the past 10 years.

The above data indicates that India’s export of polyester films has grown to US$ 1,428 million
in 2018 from US$ 546 million in 2009, representing a CAGR of 11.3% over the said period.
India’s exports of polyester films have hit an all-time high and its share in the world-wide
import market of this product was 1.3% in 2018.

Plastics raw materials

Provided below are the top-5 importing countries of plastics raw materials in the world, and
India’s share in these markets

45
Overall growth in export of plastics raw materials over the past 10 years

The above data indicates that India’s exports of plastics raw materials has grown to US$ 4,498
million in 2018 from US$ 1,046 million in 2009, representing a CAGR of 17.6% over the
saidperiod. Despite the growth registered, India’s share in the world-wide import market of
plasticsraw materials stood at 1.3% in 2018.

45
 Chapter 4
Conclusion

45
Exporting goods and services is an essential component of international trade. It enables
countries to take advantage of their comparative advantages and specialize in producing goods
and services that they are more efficient at producing. Exporting also allows businesses to
expand their customer base, increase their profits, and benefit from economies of scale.
However, exporting goods and services requires a significant amount of documentation to
ensure that the process is smooth and that the goods or services meet the requirements of the
importing country.
One of the most critical documents required for exporting is the commercial invoice. This
document includes information about the goods being exported, such as their description,
quantity, price, and the terms of sale. The commercial invoice also serves as a basis for
determining the value of the goods for customs purposes and for calculating the amount of duty
and taxes that need to be paid.
Another essential document required for exporting is the packing list. The packing list provides
details about the contents of each package or container, such as the type of product, quantity,
weight, and dimensions. This information helps to ensure that the goods are handled correctly
during transportation and that they arrive at their destination in good condition.
Exporters also need to prepare documentation related to transportation, such as bills of lading,
airway bills, or road consignment notes. These documents provide proof of ownership of the
goods being transported, specify the terms of transportation, and allow the shipment to be
traced and tracked.
Exporters may also need to obtain permits, licenses, or certificates, depending on the nature of
the goods being exported and the requirements of the importing country. For example, some
countries require exporters to obtain sanitary and phytosanitary certificates for food and
agricultural products or certificates of origin to verify the country of origin of the goods.
In conclusion, exporting goods and services can bring significant benefits to businesses and
countries, but it requires a significant amount of documentation to ensure that the process is
smooth and that the goods or services meet the requirements of the importing country.
Exporters need to be aware of the various documents required for exporting and ensure that
they are prepared correctly and in compliance with the regulations of the importing country.
By doing so, exporters can increase their chances of success in the international marketplace
and contribute to the growth of their business and the economy.

45
.

Chapter 5
Suggestions

45
 Research the requirements of the importing country: Each country has different
regulations and requirements for importing goods and services. Before exporting,
research the requirements of the importing country to ensure that all necessary
documentation is prepared correctly.

 Prepare a commercial invoice: The commercial invoice is one of the most critical
documents required for exporting. Make sure to include all necessary information about
the goods being exported and the terms of sale.

 Create a packing list: The packing list provides details about the contents of each
package or container and helps to ensure that the goods are handled correctly during
transportation.

 Use a freight forwarder: Consider using a freight forwarder who can handle the logistics
of exporting, including documentation, customs clearance, and transportation.

 Obtain necessary permits and licenses: Depending on the nature of the goods being
exported, exporters may need to obtain permits, licenses, or certificates to comply with
the regulations of the importing country.

 Use a reputable shipping company: Use a reputable shipping company that has
experience in exporting and can handle the transportation of the goods safely and
efficiently.

 Prepare bills of lading or airway bills: Bills of lading or airway bills provide proof of
ownership of the goods being transported and specify the terms of transportation.

 Consider using electronic documentation: Electronic documentation can help to speed

up the process of exporting and reduce the risk of errors in preparing and transmitting
paper documents.

45
Bibliography

45
 Export Import Documentation - Prof. D.C. pai

 Logistics in International Business - Prof. Rajeev Aserkar

 Rice, J. (2019). Incoterms and International Trade: How to Make Sure You Get Paid. American
Bar Association.


United Nations Conference on Trade and Development. (2022). International Trade and
Commodities. Geneva: United Nations.

 World Trade Organization. (2022). Understanding the WTO: Trade Documents. Geneva:
World Trade Organization.

 Zimmermann, T. A. (2020). International trade law. Wolters Kluwer Law & Business.

 www.committedgroup.com

 www.google.co.in

 www.ask.com

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