LEAVE MANUAL

Admin will login and add leave balance to the employees present in his/her office

Employee List will be shown as below

Click on the Employee name to add the leave credit in his/her account.

Then click on New Button to add credit.

Select the year, Leave Type and Number of Days to add for each type.
This will be a one-time job to be done by the Admin now. Later the leave will be credited automatically
by the system.

Add the details and click on Submit.

In similar manner, add the credit details of all types of leave the employee is eligible for.
 How to apply for leave?

The Employee needs to login and click on Leave Application

Click on New to apply for leave

The employee will be shown the leave credit under his/her account as shown below

Select the type of leave, reason and upload the relevant documents
Enter the contact address during leave period and click on Submit

A notification will be sent to Admin once the Employee submits leave application.
And also a confirmation notification will be sent to the employee that he/she has submitted the
application successfully.
Admin Login

The respective Admin will login with the credentials provided

Click on FILES menu

List of Applications submitted by the Employees under him/her will be displayed here as shown

Admin will then click on view icon to view the application or for viewing the history

Once the application is viewed, the Admin can add the comment and forward the request to the
respective case worker who handles the case.

Once the case is assigned to the case worker by Admin, the case worker would get a notification.
Case Worker Login

The case worker will login with the given credentials and click on FILES menu

Case Worker will then click on view icon to view the application or for viewing the history.

Add the comment and forward the request to higher authority

Once submitted, a notification will be sent to the higher authority.

Superintendent Login

The Superintendent will then click on view icon to view the application or for viewing the
history.

Add the comment and forward the request to next higher authority (Ex - Section Officer)

Once submitted, a notification will be sent to the Section Officer.

Section Officer Login

The Section Officer will then click on view icon to view the application or for viewing the history.

Add the comment and forward the request to next higher authority for approval (Ex - Admin)

Once submitted, a notification will be sent to the Admin through SMS.

Admin Login for approval of leave

The Admin will then click on view icon to view the application or for viewing the history.

Admin can Accept the request if valid and approve or Reject the request by entering a valid reason.

Screen shot for rejection of request

Admin should click on Approval of Leave

The below screen will be displayed as follows

If is clicked, then following screen will be shown

The Admin can change the From Date and To Date if required and select leave type (Paid/Unpaid) and
click on approve.

If is selected, enter the reason for rejection and click on submit

The Employee can login with his/her KGID NO and check the status about the request
The Employee can downloadthe Sanction Memo.

In case of gazzetted employees, the CTC can be generated (Both relieving and also the Joining CTC). It
has to be downloaded and signed and then uploaded, till the e-sign facility is provided.

The employee can also upload his joining letter on reporting for duty after completing his leave.

In some cases, the employee may have applied for leave and the same would have been sanctioned by
the sanctioning authority but he wouldn’t have availed the leave or would have availed the leave
partially. Then he can click on the ‘Non Availment of Leave’ button and request for the cancellation of
the sanction. In case the sanctioning authority approves the same, the leave not availed will be credited
to the leave account of the employee.

Non - Availment of leave

In case where the employee has got his leave sanctioned but has not availed the leave or has availed the
leave partially, he/she can apply for the Non-availment of the leave and he can get this leave recredited
to his leave account.

The employee can log in and then on the MENU BAR select the NON AVAILMENTOF LEAVE

He has to enter the details of the leave not availed and submit.
Fill in the details and Submit the request.

APPROVAL OF NON AVAILMENT OF LEAVE

Login as Admin and click

Check the status in Employee Login

CHILD CARE LEAVE

There are cases when the employee who are eligible for Child Care Leave. To apply for this, they have to
login as employee

In the MENU BAR select the CHILD CARE LEAVE APPLICATION

Click on NEW
Login as Admin and Click on recommend child care leave

Click Reject to reject it

Click Approve and then Click Sanction Child care leave option from menu