DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2019 PEACE AND ORDER COUNCIL (POC) PERFORMANCE AUDIT
Guidelines Form 5 (Indicator Reference for Regions)
INDICATORS PARAMETERS
PILLAR 1 – ORGANIZATION (20%)
1. Organization/ a. Conformed to the prescribed members of
Creation of the Executive Order No. 773, series of 2009:
POC
Members:
• Chair – Governor/Mayor
• V-Chairs – AFP Infantry Division
Commander and PNP Regional
Director
• Regional counterparts of DILG, NSC,
ES, DFA, DND, DOJ, DA, DAR, DPWH,
DSWD, DOH, DTI, DOTC, DEPED,
DENR, PRESS SECRETARY, DDB, NCIP,
OPAPP, PMS, PIA, PAGC, AFP, PNP, NBI,
wherever applicable
• Provincial Governors
• Mayors of Highly Urbanized Cities
(HUCs)
• President of the League of
Municipalities
• One (1) Representative of the Mayors
of the Component Cities to be chosen
from among themselves
• Three (3) representatives from the
Civil Society Organizations (CSOs)
INDICATOR REFERENCE FOR REGIONS
MEANS OF VERIFICATION
(MOV)
1. Presidential Appointment of
the RPOC Chairperson
2. Presidential Appointment of
the RPOC Vice Chairpersons
3. RPOC Resolution on the
composition of POC (must be
specified)
4. RPOC Resolution confirming
the CSOs
POINT SYSTEM REMARKS
5 - Present Submit all required documents
0 - Absent
If one (1) document contains all the parameters, then
it shall be considered complied.
5 - Present
0 - Absent In the absence of a presidential appointment for
RPOC Vice Chairpersons, a certification signed by the
POC Chairperson, indicating that the appointment is
still pending or there is no appointment document
issued may be submitted in lieu of the
aforementioned MOV.
5 – Complete All members of the council must be completely
0 – Incomplete indicated in the RPOC Resolution.
5 - Present A Justification Letter shall be provided if there is no
0 - Absent CSO representation in the POC to get a rating of 5.
A Justification Letter/Certification shall be provided
in the following cases to get a rating of 5:
• if there is no CSO representation;
• if no security clearance was issued to the
CSO in the POC to get a rating of; or
• if a security clearance was issued, but was
not renewed.
NOTE: An Executive Order/Resolution on the
organization of the POC indicating the name of the
member agency OR the name/s of the agency
representative may be considered as an MOV for this
indicator.
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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2019 PEACE AND ORDER COUNCIL (POC) PERFORMANCE AUDIT
Guidelines Form 5 (Indicator Reference for Regions)
INDICATOR REFERENCE FOR REGIONS
Civil Society Organization (CSO) refers to a non-
state and non-profit association that works to
improve society and the human condition. Basic
types of CSOs include non-governmental
organizations, civic organizations, cooperatives,
social movements, professional groups, and business
groups (DILG MC No. 2019-72).

2. Creation of Special 1. RPOC Resolution on the 5 - Present One (1) Special Action Committee (SAC) created
Action creation of SAC/s 0 - Absent shall be considered.
Committee/s
Special Action Committee (SAC) is any committee,
task force, or institution created under/through the
POC. The council may create/establish any other SAC
to address and prevent specific peace and order and
public safety issues and concerns (DILG MC No 2019-
143).

3. Creation of a. Physical presence of the Regional ISO 1. RPOC Resolution on the 5 - Present Internal Security Operations (ISO) Coordinating
Regional Internal Coordinating Center designation and location 0 - Absent Center is a mechanism, structure, and procedure
Security (structure) of the Regional ISO focused on the coordination of ISO efforts of civil
Operations (ISO) Coordinating Center authorities and agencies, military, and police. The
Coordinating 2. Photo/s of the actual Regional 5 - Present Infantry Division Commander or equivalent
Center ISO Coordinating Center 0 - Absent commander shall act as the coordinating officer
(designated office) (DILG MC No 2019-143).

4. Composition of a. Conformed to the prescribed members of 1. RPOC Resolution on the 5 – Present A member of the POC Secretariat may perform more
the RPOC MC 2019-143, at the minimum: organizational structure and 0 – Absent than 1 function (i.e. Research Analyst may also be the
Secretariat composition of the POC Administrative Staff). If such is the case, it must be
(MC 2019-143) • Secretariat Head: DILG Regional Secretariat or any other similar specified in the Resolution.
Director issuances (i.e. Executive Orders,
• Assistant Secretariat Head: DILG Special Orders, etc,) Clearly indicate in the Resolution the names and
Assistant Regional Director specific functions of each personnel.
• Members:
- LGMED Chief as Regional Any similar issuance can be submitted provided that
Focal Person the organizational structure, composition, and
- Alternate Regional Focal functions of the POC Secretariat was indicated
Person therein.
- Research Analyst

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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2019 PEACE AND ORDER COUNCIL (POC) PERFORMANCE AUDIT
Guidelines Form 5 (Indicator Reference for Regions)
- Information Technology (IT)
Staff
- Administrative Staff
- LGU staff/s from the Office of
the RPOC Chair
• Additional personnel, subject to
availability of funds and the usual
accounting and auditing rules and
regulations.
PILLAR 2 – MEETINGS (15%)
1. Quarterly Conduct a. Four (4) quarterly meetings conducted
of RPOC Meetings
INDICATOR REFERENCE FOR REGIONS
1. Minutes of the Meeting for all
quarters duly signed by the RPOC
Secretariat Head and attested by
the RPOC Chairperson
2. Attendance sheets for all
quarters
3. Notice of Meeting / Agenda for
all quarters
4. 2019 RPOC Resolution/s
passed
5. POC Resolution on the schedule
of the POC Meetings for the whole
2021
5 – 4 minutes of the meeting
(complete)
3 – 3 minutes of the meeting
2 – 2 minutes of the meeting
1 – 1 minutes of the meeting
0 – no minutes of the meeting
5 – 4 attendance sheets (complete)
3 – 3 attendance sheets
2 – 2 attendance sheets
1 – 1 attendance sheet
0 – no attendance sheet
5 – 4 notices/agenda (complete)
3 – 3 notices/agenda
2 – 2 notices/agenda
1 – 1 notice/agenda
0 – no notice/agenda
5 - Present
0 - Absent
5 - Present
0 - Absent
If one or more meeting is conducted in a quarter, it
shall still be considered as one (1) meeting.
Joint and Clustered Meetings are considered as a
Quarterly Meeting.
ExeCom, Emergency, and other Special Meetings is
not considered as a quarterly meeting.
If the quarterly meeting was postponed due to
natural calamities and human-induced hazards and
was rescheduled outside of the quarter, POCs shall
attach reports supporting the postponement, for the
meeting to be considered as a quarterly meeting.
POCs are to attach proof of
acceptance/acknowledgement that the members
received the Notice of Meeting/Agenda for the
conduct of the quarterly meeting. It can be in the
form of an email screenshot, photo of the text
message, or its equivalent.
One (1) Resolution provided is sufficient to get a
score of five (5).
For this audit year, an Executive Order or Minutes of
the Meeting may be submitted as an MOV in place of
the POC Resolution, provided that the schedule of the
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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2019 PEACE AND ORDER COUNCIL (POC) PERFORMANCE AUDIT
Guidelines Form 5 (Indicator Reference for Regions)
INDICATOR REFERENCE FOR REGIONS
POC Meetings for the whole 2021 was indicated
or therein.

Executive Order/Minutes of the

Meeting indicating the schedule
of the POC Meetings for the whole
2021

2. Attendance of the 1. Minutes of the meeting 5 – 4 meetings attended (complete) Absence/s of the Chairperson caused by emergency
RPOC Chairperson signifying the attendance of the 3 – 3 meetings attended shall be accepted and considered as justified
to the 4 RPOC POC Chairperson 2 – 2 meetings attended provided that the Vice Chairperson presided the
Quarterly Meetings 1 – 1 meeting attended meeting by virtue of authority.
0 – no meeting attended
In case of absence to the RPOC Meeting/s, the RPOC
Chairperson shall provide Justification Letter/s
designating one of the 2 RPOC Vice Chairpersons to
preside the meeting/s.

If the meeting was presided by the RPOC Vice

Chairperson, it is already considered as one (1)
meeting for the quarter.

PILLAR 3 – POLICIES, PLAN AND BUDGET (25%)

1. Provision of a. Presence of RPOC Secretariat Staff 1. Appointment / Contract of 5 - Present RPOCs may choose to provide 1 MOV indicated.
Support Staff/s Service / Designation or its 0 - Absent
and Financial equivalent The document shall NOT come from DILG but from
Support to POC the Office of the RPOC Chairperson only.
Secretariat (MC b. Presence of Financial Support (LGU) 1. Certification from the Budget 5 - Present Office supplies, travelling expenses, etc. provided to
2019-143) Officer or Appropriations 0 - Absent the RPOC Secretariat shall be considered.
Ordinance from the Office of the
RPOC Chairperson The document shall NOT come from DILG but from
the Office of the RPOC Chairperson only.
2. Funding a. 90% utilization of downloaded funds 1. 2019 Disbursement Report 5 - 90%-100% The only needed document is the 2019
Utilization directly released by DBM from the DILG Budget Officer 4 - 81%-89% Disbursement Report and NOT the Annual
3.5 - 75%-80% Operations Plan and Budget (AOPB).
1 - 1%-74%
0 - no utilization

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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2019 PEACE AND ORDER COUNCIL (POC) PERFORMANCE AUDIT
Guidelines Form 5 (Indicator Reference for Regions)
INDICATOR REFERENCE FOR REGIONS
3. PPAs a. 90% of PPAs conducted within the given 1. OPB or Physical 5 – 90%-100% Physical Accomplishment Report should contain the
Implementation timeline Accomplishment Report 4 – 81%-89% target implementation versus the actual
3.5 – 75%-80% implementation date.
1 – 1%-74%
0 – no utilization
PILLAR 4 – REPORTS (25%)
1. Submission of a. Submission of RPOC Secretariat Written 1. RPOC Secretariat 1st Semester 5 – submissions until July 15, 2019 The audit teams shall look for the proof of
RPOC Secretariat Accomplishment Report for the 1st Accomplishment Report 3 – submissions from July 16, 2019 submission (with date) and not the actual RPOC
Written Reports Semester not later than July 15, 2019 submitted to the CO to August 16, 2019 Secretariat Written Report.
(Semestral) to the 2. Screenshot of the email or 0 – no submission by the start of the
Central Office (CO) communication/memo sent to the audit period During the audit proper, the member of the audit
CO team from the DILG shall be the one to verify if the
report has been submitted to the NPOC Secretariat.
b. Submission of RPOC Secretariat Written 1. RPOC Secretariat 2nd Semester 5 - submissions until June 30, 2020
Accomplishment Report to the Central Accomplishment Report 4 – submissions from July 1 to
Office (CO) for the 2nd Semester not later submitted to the CO December 31, 2020
than June 30, 2020 2. Screenshot of the email or 3 – submissions from January 1 –
communication/memo sent to the April 30, 2021
CO 0 - no submissions / submissions
from April 31, 2021 onwards
2. Monitoring of a. No. of POCs timely submitted their POPSP 1. Copy of the Compliance Report Percentage of LGUs submitted on
sub-regional POCs’ PCMS Reporting Form 1 – 1st Semester not released by the NPOC Secretariat time: The Memorandum issued by the NPOC Secretariat
POPS Plan Reports later than July 15, 2019 5 - 86%-100% on the Compliance in the Submission of
4 - 76%-85% Accomplishment Reports on the POPSP PCMS for CY
3.5 - 51%-75% 2021 may be submitted in lieu of the downloaded
1 - 50% below copy of the POPSP PCMS Reporting Form.
b. No. of POCs timely submitted their POPSP 1. Copy of the Compliance Report Percentage of LGUs submitted on
PCMS Reporting Form 1- 2nd Semester released by the NPOC Secretariat time:
not later than June 30, 2020 5 - 86%-100%
4 - 76%-85%
3.5 - 51%-75%
1 - 50% below
c. No. of POCs timely submitted their POPSP 1. Copy of the Compliance Report Percentage of LGUs submitted on
PCMS Reporting Form 2 not later than released by the NPOC Secretariat time:
June 30, 2020 5 - 86%-100%
4 - 76%-85%
3.5 - 51%-75%
1 - 50% below
PILLAR 5 – INNOVATION/S (15%)

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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2019 PEACE AND ORDER COUNCIL (POC) PERFORMANCE AUDIT
Guidelines Form 5 (Indicator Reference for Regions)
1. Innovation/s a. Innovation/s related to peace and order
and/or public safety
INDICATOR REFERENCE FOR REGIONS
1. For new innovation/s:
Approved project proposal
/activity design, the council
should have adopted the activity
through a resolution, financial
accomplishment, and photo
documentations.
For an enhanced/improved
innovation/s:
MOVs are narrative report with
signature(s) and/or agreement of
key persons containing
background on the
project/program and how they
were able to improve/enhance
that specific project or program,
project proposal/activity design,
resolutions, result of assessment.
5 – Present RPOCs may provide at least one (1) MOV indicated
0 – Absent
Innovation is a pioneering, strategic, effective, high
impact, and sustainable initiatives that are
deliberately designed to address gaps in peace and
order and public safety within the locality. It is
something new that was introduced or something
formerly introduced but was enhanced or improved
and the significant change has been felt in the
community (impact). It must be introduced within
the last 3 years
Examples:
• Newly developed/enhanced Frameworks
• Newly developed/enhanced Roadmap
• Cost-cutting measures implemented by the
POC
• Improvement in internal administrative
systems and internal controls
• Other programs which are recognized by
reputable institutions of learning, research,
or policy studies

NOTE: If in case a POC in Regions IV-B (MIMAROPA), VI, VII, VIII, X, and XIII (CARAGA)1 is not able to upload a document required for the conduct of the Audit due to the damages brought about
by the Typhoon Odette, they shall submit a notarized certification, attached hereto as Annex E, stating that the documents required for the Audit were damaged by the said typhoon.

• The said certification shall be submitted in the system in lieu of the damaged and/or unretrievable document.
• The submission of the certification and the scoring of the pillars to which these documents are submitted to are subject to the evaluation of the Audit Team.

1 Regions identified to be severely and adversely affected by Typhoon Odette, and were placed under the State of Calamity pursuant to Proclamation No. 1267.
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