NOTES

ESHWAR
Microsoft Office

M.S OFFICE
1-1-2022
TECHNOSOFT COMPUTER EDUCATION P a g e |1

BASICS OF COMPUTERS
Now a days computers is a most famous business oriented
electronic product. Using computers we can perform all types of
business calculations and personal operations.it was developed by
Charles Babbage. He is called father of computer.
ADVANTAGES:
We are having so many advantages
1. Memory
2. Speed
3. Reaction
4. Perfection
5. No human feelings
PARTS OF COMPUTERS:
Basically every computers have the following components. They
are like
1 Input units
2 Output units
3 CPU

MEMORY
INPUT UNIT
ALU OUT PUT UNIT
CU

INPUT UNIT:

With the help of input unit we can enter any information we are
following input devices like
1 key board
2 mouse
OUT PUT UNIT:
Every computers have one output unit that is monitor. It works
look like a TV.
We are also having another output units that is Speakers and
Printers.
TECHNOSOFT COMPUTER EDUCATION P a g e |2

C P U : (CENTRAL PROCESSING UNIT)

It is very important device. In this C P U we are having following sub
parts that is
1 MEMORY 2 ALU 3 CU

MEMORY:
With the help of memory we can store any information depend on
the capacity
A L U : (arithmetical logical unit)
With the help of A L U we can perform any type of calculations. It
was also called math process.
Control unit:
It is very important part. Because with the help of this part only the
entire system is controlled. It was also called micro process
C-1
GENERATIONS OF COMPUTERS
In computers the technical development is called one
generation. We are having following generations like
FIRST GENERATION (1945—1960) :
 In this generation the computers are developed by vacuum tube
technology
 Each computers having minimum 18000 vacuum tubes
 This computer size is up to 2 stair building
 This computer weight is up to 250 tons
 This computers perform only single digit calculations
 It unable to store any information
SECOND GENERATION COMPUTERS (1961---1970)
 In this generation we are using transistors
 It is smaller in size when compare to 1 st generation
 Its supports multiple digit calculations
 We can store information permanently
THIRD GENERATION COMPUTERS (1971---1980)
 It is very important generation
TECHNOSOFT COMPUTER EDUCATION P a g e |3

 It is very powerful and popular

 In this generation we are using IC chips (integrated circuits)
 It is very small in size(present size)
 Now a days we are using this generation type computers
 It is very faster computers
 It is 10000 times faster than second generation computers
 It supports all business calculations

FOURTH GENERATION COMPUTERS (1981---1990) :

 In this generation we are using a new technology called L S I
& VLSI
 LSI-large scale integrated circuits
 VLSI-very large scale integrated circuits
 The above technologies are called MOS (metal oxide semi-
conductors)
 It is multipurpose computers
 It performs any type of work
 Its supports animation and multimedia
FIFTH GENERATION COMPUTERS (1991-TILL DATE)
 It is current generation
 In this generation we are using microprocessors
 It was developed by Intel corporation of U S A
 It is very fast and compact
 It performs any type of work with in fraction of seconds
 Ex: cameras smart phones
C-2
CLASSIFICATION OF COMPUTERS
Computers are classified into 3 types they are
1. Analog computer
2. Digital computer
3. Hybrid computer
ANALOG COMPUTER:
 By using this computers we can find the physical quantities of the
nature
TECHNOSOFT COMPUTER EDUCATION P a g e |4

 We can find weather reports like temperature, length etc…..

 It is mainly used in weather casting centers
DIGITAL COMPUTERS:
 Now a days we are using this type of computers
 Because it is very easy manner to operate the system
 It can perform all types of calculations and business oriented
operations
HYBRID COMPUTER:
 It is combination of both analog & digital computers
 That why it is named as hybrid computers It is mainly used in
hospitals (I C U) & incubators
 it is very difficult to the user

Memory
The every computers having two type of memories like
1. Internal memory
2. External memory
Internal memory:
Basically it is available inside of the computers. It was divided into 2
major parts
1. Rom
2. Ram
Rom: (read only memory)
 It is very important memory
 Using this memory only the system is activated when never
switched on
 Means without rom this system cannot start
Ram: (random access memory)
 With the help of this memory only we can perform any work
depend on this memory capacity only
 In this reason it is also called temporary memory
External memory:
 It is called permanent memory.
 Because in this memory we can store any information permanently
TECHNOSOFT COMPUTER EDUCATION P a g e |5

 Now a days we are having so many permanent memory devices are

like
1. Pen drives
2. C D S
3. D V D S
4. Hard discs
5. Palmplates
6. Magnetic tapes
7. S d cards etc……
C-3
IT STRUCTURE

COMPUTER

HARDWARE SOFTWARE
SOFTWARE
SYSTEM APPLICATION
SOFTWARE
OS

SINGLE MULTI

PACKAGE LANGUAGE

STANDARD LOCAL
PACKAGE PACKAGE
TECHNOSOFT COMPUTER EDUCATION P a g e |6

WINDOWS
Windows 95
Windows 97 (internet)
Windows 98 (media player)
Windows 2000 (servers)
Windows me
Windows vista
Windows x p (multimedia)
Windows 7

Touch screen computers:

Windows 8 (flop)
Windows 8.1, 8.2, 8.3
Windows 10 (tablets, p. c’s)

M S OFFICE
Now a days it is a most popular business oriented product. Means
using m s office we can perform any type of business calculations and
personal operations like
 Calculations
 Printing operations
 Business reports
 Documentation
 Graphs
 Cash & bank balances etc….
TECHNOSOFT COMPUTER EDUCATION P a g e |7

It was developed by Microsoft Corporation of U.S.A. in 1995.it is

also called integrated package.it contains no of products. They are
like

 Excel
 Access
 Power point
 Word

Versions
We are having following versions. They are like
 Office 95
 Office 97
 Office 2000
 Office x p
 Office 2003
 Office 2005
 Office 2007
 Office 2010
 Office 2013
C-4
LAB:-
Lab Activity
 1.change the system date and the time:-
→ go to to date and time then Mouse right click.
→ to select adjust date and time
TECHNOSOFT COMPUTER EDUCATION P a g e |8

→ then click change the date and time option

→ then select ( date,Month, time, am, hour, minute,  Second, pm ) then
click ok and again ok button.
2. change the desktop image:-
→ go to Mouse right button
→  to select personalize button
→ to click desktop background
→ then select any image in location. then click save changes
3.  Folder creation:-
→ to click Mouse right button
→ to  move cursor to  new option
→ then go to folder then click on that folder.
4. open the folder:-
→ select the folder option on the desktop.
→ Mouse double click( or ) select the folder then enter in keyboard( or )
to select the folder then click Mouse right button.
C-5
→ to click open option
5.   folder deleting:-
→ to select the folder then Mouse right click
→ to select delete option
6. Change the folder place:-
→ to click Mouse right button.
→ select the view option
→ then move the icon from one place to an other place.
7. change the  icon sizes:-
→ to click Mouse right button
→ to select view option
→ then select large icon or medium icon or small icon
8. change the icon name for rename:-
→ to double click on the folder name which was created.
→ then you can rename it as your wish
TECHNOSOFT COMPUTER EDUCATION P a g e |9

C-6
EXCEL
It is one of the product of m s office. It is very important
product because using excel we can perform any type of calculations.it
contains rows & columns.
The rows are identified by numbers (1 ………..10, 48,576)
The columns are identified by letters (A………XFD)
Cell
It is combination of one row + one column. Every cell having 1
identification number. Using cell only we can enter any information.

Formula
It perform any calculations in excel we have to enter one
formula. Every formula begins with equal (=) symbol
Single sheet calculations
This is general concept. In this concept we can perform any type
of business calculations.
A single sheet calculation is one of the most important concept of excel
the sheet means rows and columns so without rows and columns we
cannot do any calculation so to observe calculations which are doing.

Problem 1:-
Enter any two numbers then display all arithmetical values.
0 A B
1 A 10
2 B 3
AD  =B1+
3 D B2
SU  =B1-
4 B B2
MU  =B1*
5 L B2
6 DIV  =B1/
TECHNOSOFT COMPUTER EDUCATION P a g e | 10

B2

Problem 2:-
Enter Stu name,3 sub marks then find out tot,avg marks(Vertically)
/ A B
SNA ESHW
1 ME AR
2 S1 75
3 S2 80
4 S3 50
 =B2+B
5 TOT 3+B4
AV
6 G  =B5/3

Problem 3:-
Enter Stu name,3 sub marks then find out tot,avg marks(horizontally)
/ A B C D E F G
SN SNAM AV
1 O E S1 S2 S3 TOT G
ESHW  =C2+D2 =F2/
2 1 AR 70 65 58 +E2 3 

*Problem 4:-
H.W
Enter 10 Members student subjects information then find tot,avg marks
/ A B C D E F G
1 SNO SNAME S1 S2 S3 TOT AVG
2 1 ESHWAR 70 65 58 =C2+D2+E2 =F2/3
TECHNOSOFT COMPUTER EDUCATION P a g e | 11

3 2 RAMA 63 96 60 =C3+D3+E3 =F3/3

4 3 SITA 60 35 69 =C4+D4+E4 =F4/3
5 4 MAHA 30 41 35 =C5+D5+E5 =F5/3
6 5 SIVA 20 20 52 =C6+D6+E6 =F6/3
7 6 SAILU 50 15 30 =C7+D7+E7 =F7/3
8 7 MURARI 50 68 56 =C8+D8+E8 =F8/3
9 8 KRISHNA 50 92 24 =C9+D9+E9 =F9/3
10 9 LOKESH 62 52 51 =C10+D10+E10 =F10/3
PRAVEE
11 10 N 35 87 89 =C11+D11+E11 =F11/3
C-7
Problem 5:-
Enter Employee Name,Sal,td,pd.Then Find out net Sal.
/ A B
1 ENAME ESHWAR
2 SAL 10000
3 TD 30
4 PD 12
5 N.SAL =B2/B3*B4

FORMULA:-SAL/TD*PD

*Problem No 6:-
MS Anusha received from Bank 50000. monthly interest rate 2% total
loan duration is 24 months. then find out monthly installment amount.

/ A B
1 loan 50000
2 int 0.02
3 dur 24
=(((B1*B2*B3)+B1
4 emi )/B3)
TECHNOSOFT COMPUTER EDUCATION P a g e | 12

TEXT COLOR OPTION:-

it is an option to make colorful text in our excel sheet.

CELL BACKGROUND COLOR OPTION:-

it is an option to make colorful background for a particular cell.

*Problem No 7:-
enter student name and 3 subject marks then find out total and
average marks? and also change the text colour and background colour
Problem No 8:-
Enter any 10 Stu Names And do all info depending on
text,background designing operations.

COPY METHODS
1.By Dragging With Single +
2.By Double Click
3.Select data and click [CTRL+D]
C-8
Problem No 9:- Enter Employee Name and salary thenn find following
calculations
1.Allow are 20% on salary
2.Gross Sal is sal+allow
3.Dedu Are 10% on gross
4.Net Salary Is Gross-dedu

/ A B
ENA ESHWA
1 ME R
2 SAL 10000
ALLO =B2*20/
3 W 100
TECHNOSOFT COMPUTER EDUCATION P a g e | 13

4 GSAL =B2+B3
=B4*10/
5 DED 100
N.SA
6 L =B4-B5

/ A B Problem No 10:-
1 ENO 1 enter eno,ename,sal for 5 people then find
ENA SHARA out following calculations.
2 ME DA 1.HRA is 20% on salary
3 SAL 10000 2.TA is 10% on salary
=B3*20/ 3.DA is 30% on salary
4 HRA 100 4.MA is 10% on salary
=B3*10/ 5.Total Allow are HRA+TA+DA+MA
5 TA 100 6.gross sal is sal+allow
=B3*30/ 7.IT is 10% on Gross salary
6 DA 100 8.PF is 15% on gross sal
=B3*10/ 9.Total Dedu Are IT+PF
7 MA 100 10.Net salary is gross-dedu
= B5+
ALLO B6+
8 W B7+ B8
GROS = B4+
9 S B9
=
1 B10*10/
0 IT 100
=
1 B10*15/
1 PF 100
TOTA
1 L = B11+
2 DEDU B12
1 NET = B10-
3 SAL B13
TECHNOSOFT COMPUTER EDUCATION P a g e | 14

MULTI SHEET CALCULATIONS

To perform this concept we need minimum of two sheets. And
we have to provide link between two sheets by using one symbol called
exclamatory (!)

To Perform this concept we need minimum of two sheets And we

have to provide link Between 2 sheets by using 1 symbol called
Exclamatory( ! )
To create new sheet we want to click the symbol +

Then new sheet will be create

SHEET SHEET
1 2
SHEET 3
/ A B / A B / A B
1 2
1 1  =SHEET1!A1+SHEET2!A1  
1 0  
0  
2     2    
2    

Problem 2:-
SHEET 1
/ A B
snam
1 e math mar
2 anu 45
3 uma 25
4 sai 66

After selection of 2nd sheet the copy paste the second sheet all stu
names in clipboard of home menu
TECHNOSOFT COMPUTER EDUCATION P a g e | 15

SHEET 2
/ A B
1 sname phy mar
2 anu 66
3 uma 78
4 sai 65
After selection of 3rd sheet the copy paste the second sheet all stu names
in clipboard of home menu

SHEET 3
/ A B
1 sname che mar
2 anu 99
3 uma 86
4 sai 92

After selection of 4th sheet the copy paste the second sheet all stu names
in clipboard of home menu
TECHNOSOFT COMPUTER EDUCATION P a g e | 16

SHEET 4
/A B
sn
am
1e tot
 =SHEET1!
B1+SHEET2!
an B2+SHEET3!
2u B3
u
3ma  
4sai  
Or Instead copy paste use the shortcut keys:-
Ctrl+CCopy
Ctrl+VPaste
Ctrl+XCut

Problem 3:-

SHEET 1
/ A B C D
1 emp nam B.Sal td pd
2 anu 6000 30 28
3 uma 4500 30 15
4 sai 5000 30 25

SHEET 2
/ A B
TECHNOSOFT COMPUTER EDUCATION P a g e | 17

emp
1 nam net sal
=Sheet1!B2/Sheet1!
2 anu C2*Sheet1!D2
=Sheet1!B3/Sheet1!
3 uma C3*Sheet1!D3
=Sheet1!B4/Sheet1!
4 sai C4*Sheet1!D4

Problem 4:-
SHEET 1
/ A B C D
1 SNO S1 S2 S3
2 1 20 96 89
3 2 30 25 56
4 3 52 15 84

SHEET 2
/ A B
SN
1 O TOT
=Sheet1!B2+Sheet1!C2+Sheet1!
2 1 D2
=Sheet1!B3+Sheet1!C3+Sheet1!
3 2 D3
=Sheet1!B4+Sheet1!C4+Sheet1!
4 3 D4

SHEET 3
/ A B
1 SNO AVG
2 1 =SHEET2!B2/3
TECHNOSOFT COMPUTER EDUCATION P a g e | 18

3 2 =SHEET2!B3/3
4 3 =SHEET2!B4/3
C-10
SHEET LINKING OR PASTE LINKING
It is one of the advanced concept of m s office 2013. Using this
concept we can provide link between two sheets. Means if we tried to
modify sheet 1 automatically second sheet will be modify.
By using “+” operator also we can provide link between 2 sheets
Problem 1:-

SHEET 1
/ A B
1 SNO SNAME
2 1 RAM
3 2 RAVI
4 3 JOSH

1. TO PROVIDE LINK FIRST SELECT ALL AND THEN

PROVIDE LINK

2. AFTER CLICK CTRL+C TO COPY

TECHNOSOFT COMPUTER EDUCATION P a g e | 19

3. THEY GO TO NEXT SHEET

4. THEN GOTO PASTE IN CLIPBOARD OPTION IN HOME

MENU

5. THEN CLICK PASTE NEAR DOWN ARROW

6. THEN CLICK THE OPTION WHICH SHOWS BELOW
THAT’S PASTE LINK
---------------------------------------------------------------------------------
--------------------------
LIKE THAT PASTE LINK DO THE EMP,STU INFO QUES..
C-11

FUNCTIONS
A function is a pre developed formula. Because using a function
we can perform single operation. Depends on the working performance
it was classified into 4 categories
1. Numerical functions
2. Conditional & logical functions
3. Date & time functions
4. Text functions

I) NUMERICAL FUNCTIONS:-
In excel we are having various types of numerical
functions.every function pre-fixed by equal operator.the available
functions are..

1.sum:-by using this function we can display sum of selected cells.

/ A
1 1
2 2
TECHNOSOFT COMPUTER EDUCATION P a g e | 20

3 3
4 4
5 5
6 6
7 7
8 8
 =sum(a1:a
9 8)
 =sum(a1:a
3,a7) &
sum(a1:a4
10 ,a8)

2.alt+=:- by using this key also we can find out the sum of selected cells.

3.auto sum ∑:- by using this key also we can find out the sum of
selected cells.

4.average:- this function we can display average value of given number.

/ A
1 1
2 2
3 3
4 4
5 5
6 6
 =averag
7 e(a1:a6)

5. Max:- it will display highest numerical value.

/ A
1 1
TECHNOSOFT COMPUTER EDUCATION P a g e | 21

2 2
3 3
4 4
5 5
6 6
 =max(a
7 1:a6)

6. Min:-  it will display lowest numerical value.

/ A
1 1
2 2
3 3
4 4
5 5
6 6
 =min(a
7 1:a6)

7.sqrt:-  it will display  square root of the given number.

=SQRT(10)

8. Power:- it will display power value of given base value and power
value.
=POWER(2,20)

9.ln:-  the function will display natural logarithm of given number.

=LN(10)=2.30

10. Log:- it will display antilogarithm value of given base number and
logarithm base.
=LOG(10,10)
TECHNOSOFT COMPUTER EDUCATION P a g e | 22

11. Log 10:- it will display base of a logarithm value of given number.
=LOG10(10)

12. Trunc:- it will display specified number of a decimal value

=TRUNC(12.45678,22)

13. Round:- by using this function also we can display specified number
of decimal values with the nearest conversation.
=ROUND(12.45678,2)=12.46

14. Int:- it will display  integer part of the given numerical value.
=INT(2.36985)=2

15. Floor :- by using this function also we can display a  floor part of
given numerical value.
=FLOOR(13.356124,1)=13

C-12
16. Ceiling:- it will display the next integer part of given floating values.
=CEILING(12.56568,1)=13

17. Even:- it will display next even number of given numerical value.
=EVEN(12)=14

18. Odd:- it will display next odd number of given numerical value or
any floating value.
=ODD(11)=13

19. Count:- this function will count only numerical cells.

ENO ENAME SALARY
TECHNOSOFT COMPUTER EDUCATION P a g e | 23

1 KAVI 4500
2 SUNI 3000
3 MILLY
=COUNT(A1:C4)=5

20. Count blank:-it will count only empty cells.

ENO ENAME SALARY
1 KAVI 4500
2 SUNI 3000
3 MILLY
=COUNTBLANK(A1:C4)=1

II) CONDITIONAL AND LOGICAL FUNCTION:-

21. If:- using this function we can check condition is true or false.
Enter student name, average marks, depends on average marks check
pass or fail.
SNAME AVG RESULT
RUPA 56 =IF(B2>=35,"PASS","FAIL")
SITA 15
RAMA 75
KRUPA 85

III) DATE AND TIME FUNCTIONS:-

22.today:- this function will display system date in the format of
mm/dd/yy.
=TODAY( )

23.now():- it will display system date and system time.

=NOW( )

24. Hour:- to display only hour part of the system time.

=HOUR(NOW( ))

25. Minute:- to display minute part of the system time.

TECHNOSOFT COMPUTER EDUCATION P a g e | 24

=MINUTE(NOW( ))

26. Second:- it will display second part of the system time

=SECOND(NOW( ))

27. Year:-to display only year of now.

=YEAR(NOW( ))

28.month:- to display month part of the system time.

=MONTH(NOW( ))

29.day:- to display day part of the system date.

=DAY(NOW( ))

30. Days 360:- it will display difference between two given dates in the
format of days.
=DAYS360(22/07/85,NOW( ))
C-13
31.year frac:- it is similar to previous function with one difference i.e; it
will display difference in the format of the years.
=YEARFRAC(22/07/85,NOW( ))

32. Text:- using this function we can display any part of system date and
system time.

=TEXT(NOW( ),"YY")
=TEXT(NOW( ),"YYYY")
=TEXT(NOW( ),"M")
=TEXT(NOW( ),"MM")
=TEXT(NOW( ),"MMM")
=TEXT(NOW( ),"MMMM")
=TEXT(NOW( ),"D")
=TEXT(NOW( ),"DD")
=TEXT(NOW( ),"DDD")
TECHNOSOFT COMPUTER EDUCATION P a g e | 25

=TEXT(NOW( ),"DDDD")
=TEXT(NOW( ),"HH")

IV) TEXT FUNCTIONS:-

33. Upper:- convert lowercase information into uppercase format.
=UPPER("RAVI BABU")

34. Lower:- it converts uppercase information into lower case format.

=LOWER("RAVI BABU")

35. Proper:- convert the given information into proper case format
means the first letter of every word is capital.
=PROPER("RAVI BABU")

36. Len:- it will display the length of the particular text including spaces.
=LEN("RAMA")=4 =LEN("_ _RAMA")=6

37. Trim:- it will remove the space a word and display the left
information.
=TRIM("_ _RAM")=RAM

38. Rept:- this function will repeat given information into specified
times.
=REPT("INDIA",10)

39. Left:- it will display left side data of a particular cell depend on
given number.
=LEFT("MY NAME IS RAM",2)
40. Right:- it will display right side and data of particular cell depends
on given number.
=RIGHT("MY NAME IS RAM",3)
41. Mid:- by using this function we can display specified letters of a cell
we have to specify starting number and the number of letters.
=MID("MY_ _NAME_ _OH",4,4)
TECHNOSOFT COMPUTER EDUCATION P a g e | 26

42. Concatenate:- it converts multiple words into a single word.

=CONCATENATE("IN","DIA")

43. Substitute:- we can replace the specified data into another place.
=SUBSTITUTE("BLACK AND BLUE","BL","J")

44. Replace:- we can replace a specified number of letters with another

data.
=REPLACE("BLACK AND BLUE",1,2,"V")

45. Find:- it will display position number of given letters.

=FIND("A","HAHA")

C-14
MENU BAR OPTIONS
Basically MS office having the following me nu bar options like
1. Home
2. Insert
3. Page layout
4. Formulas
5. Data
6. Review
7. View

Home: Home menu is common menu of all m s office packages. Using

this menu we can perform screen formatting operations. Means changing
text colour, background colour, font operations and other options.
Basically home menu having following sub options. They are
like
1. Clip board
2. Font
3. Number
4. Styles
5. Cells
TECHNOSOFT COMPUTER EDUCATION P a g e | 27

6. Editing

Clip board:
1. Cut = ctrl+x
2. Copy = ctrl+c
3. Paste = ctrl+v

Font:
With the help of this option we can perform all types of font
related operations like changing text colour, font name, font size, effects,
boarders, background colour etc…..

Alignment:
By using this sub option we can perform text alignment operations.
It contains the following sub options like
1. Alignment (left,right,center,top,bottom,middle)
2. Orientation
3. Wrap text
4. Merge & center

Number:
It allows the designer to change the currency & numerical format. It
contains so many methods. Depend on the requirement we can select
any one of the format.

C-15
Editing
It contains the following sub options
1. Sort
2. Filter
Sort
TECHNOSOFT COMPUTER EDUCATION P a g e | 28

We can sort the selected information in 2 methods

1. Ascending order (a---z)
2. Descending order(z----a)
Filter
It is very imp concept of excel. Using this concept we can display
necessary information using filter option to display following
information
E
E NO NAME DEPT. GRADE B SAL ADD
1 SAI MKT A 4000 TNL
2 DEVA SAL A 5000 HYD
3 UMA PUR A 6000 GNT
4 SITA MKT B 3000 TNL
5 SASI PUR B 5000 TNL
6 PINKY SAL B 2000 GNT
7 MANI MKT C 3500 HYD
8 PERM PUR C 1750 VIG
9 NANI SAL C 5000 VIG
10 GOPAL MKT A 6500 GNT
11 NAIK PUR A 7500 TNL
12 RAFI SAL A 5000 TNL
1. To display all tenali employee information? (equal TNL )
2. To display tenali and Guntur employee information? (equal TNL
or equal GNT)
3. To display all employees except Hyderabad? (does not equal
HYD)
4. To display all tenali & A grade employees?
5. To display all C grade employees?
6. To display Mr. Sai employee information?
7. To display whose salary greater than 5000?
8. To display whose salary equal to 5000?
9. To display whose salary less than 5000?
10. To display whose salary in the range of 3000 to
5000? (>=3000 and<=5000)
TECHNOSOFT COMPUTER EDUCATION P a g e | 29

11. To display whose salary not in the range of 3000 to

5000? (<3000 or >5000)
12. To display whose salary greater than 5000 and they
are belongs to tenali?
13. To display whose salary greater than 3000 and they
department MKT or SAL?(Greater than 3000)
(Equal MKT or equal)

C-16
STYLES

With the help of this sub option we can change the selected data
physical appearance. It contains so many graphical formats. Depends on
the requirements we have to select any one of the format. This sub
option having following properties like
1. Conditional formatting
2. Format as table
3. Cell styles
Conditional formatting:
It is similar to filter concept with one advantage. That is it supports
colour formats

Format as table:
It is similar to previous option with one advantage that is it will activate
filter concept also

Cell styles:
This option having number of back ground and other text colour
formats. Depend on the requirements we can change the selected data
appearance

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INSERT MENU OPTIONS
TECHNOSOFT COMPUTER EDUCATION P a g e | 30

It is one of the important menu options of excel it contains the

following options.
1. Illustration
2. Charts
3. Sparkline
4. Filter
5. Links
6. Symbol
7. tables

Illustration:
It is a common concept of all m s office packages. By using this
concept we can perform all types of photo editing operations. It contains
the following properties like
a) Pictures
b) Online pictures
c) Shapes
d) Smart art
e) Screen shot
Pictures: With the help of this option we can insert any one of the
graphical pictures. After inserting we can perform various types of
graphical effects

Online pictures: By using this option we can insert graphical pictures

from online. To use this option we need internet connection
Shapes: It is common option of all m.s office products. This option
having various types of graphical symbols. Depend on the requirements
we can insert any one of the graphical shape

Smart art: By using this option we can display text information in

various graphical formats
TECHNOSOFT COMPUTER EDUCATION P a g e | 31

Screen shot: It is available m s office 2013 and above versions only.

Using this option we can insert any screen shot.

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Hyper link
It is one of the internet related concept. This option having the
following sub options
1. Existing file or web page
2. Place in this document
3. Create new document
4. E mail address
Existing file or web page: By using this option we can link with other
application file like M S word, Paint brush, note pad and others

Place in this document: By using this option we can provide link

between only two sheets

Create new document: It allows the designer to create new excel file

E mail address: It is one of the advanced concept. It is depended online

services. Means it allows the designer to perform e mail operations
C-19
CHARTS
It is one of the important concept of m s excel. Using this
concept we can generate 2d & 3d graphical charts.

Example: 1
Create a new column chart for following information
Step 1: enter following data
A B
E SALARY
TECHNOSOFT COMPUTER EDUCATION P a g e | 32

NAME
MANI 6000
DEVA 4000
UMA 5000
Step 2: select entire information
Step 3: go to insert menu
Step 4: go to column chart then select any one of the model. Then click
ok button

Exercise 2 : Enter student name and 3 subject marks for 4 students then
find out total & avg marks. We have to display student name & avg
marks into column chart

NOTE: To select random information we have to use ctrl key

SPARK LINES
It is similar to charts concept with one difference that is using Sparkline
concept we can generate charts with in single cell
Step 1: enter following information
A B C D E F G
OVERS 1 5 10 15 20 GRAPH
IND 15 45 120 160 200
PAK 5 25 100 140 180

Step 2: Go to G2 cell
Step 3: click column option under spark line window
Step 4 : We have to select b2----f2 cells then click ok button
Step 5: Go to g3 cell then click column option under spark line window
Step 6: We have to select b3----f3 cells then click ok button
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TABLE WINDOW
Pivot table or pivot chart
TECHNOSOFT COMPUTER EDUCATION P a g e | 33

It is very important and useful concept of excel. Using this concept we

can generate employee performance reports, purchases & sales reports,
income & expenses reports and other reports
Step 1: Enter following data
SALES MON SAL
MAN TH ES
SAI JAN 72
UMA JAN 10
DEVA JAN 13
MANI JAN 30
SAI FEB 0
UMA FEB 15
DEVA FEB 18
MANI FEB 50
SAI MAR 0
UMA MAR 20
DEVA MAR 25
MANI MAR 70

Step 2: Select entire information

Step 3: Then select pivot chart & table option
Step 4: System will display one window, in this window click ok button
Step 5: Select sales man column
Step 6: Select month column
Step 7: Select sales column
DATA MENU OPTIONS
Data tools:
Text to column:
By using this option we can convert single cell information into multiple
cell format. Depends on particular value separator
Step 1: Enter following information into A1 cell
A
1. Kavitha,syam,milly,mittu
TECHNOSOFT COMPUTER EDUCATION P a g e | 34

Step 2: Click text to column option. Then click next button

Step 3: Select “comma” option. Then click next button
Step 4: Click finish button

Flash fill
Step 1: Enter following data into A1 cell
A
1. DEVA
2. MANI
3. UMA
4. SAI
5. SASI
6. PUJA
7. RANI
Step 2: Go to b column
Step 3: Then write the first name
Step 4: Then go to flash fill option

REMOVE DUPLICATES
By using this concept we can remove repeated values depends on given
column
Step 1: Enter following data
S NO
1
2
3
4
5
Step 2: Select entire information then click remove duplicates option
Step 3: System will display one window in this window we have to
select S NO column only then click ok button
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WHAT IF ANALYSIS
TECHNOSOFT COMPUTER EDUCATION P a g e | 35

This option having following sub options they are like

1. Goal seek
2. Scenario manager
Goal seek: Mr. Prem received loan from Sbi 35000.monthly interest rate
is 2%.loan duration is 36 months
Then find out monthly installment amount
LOAN 35000
INT 0.02
DUR 36
EMI =(((B1*B2*B3)+B1)/B3)

=1672
NOTE: Mr. Prem wants to pay only 1500 per month. He requested
change the duration
To perform above concept we have to use goal seek option
Step1: Go to formula cell b4 then click goal seek option under what if
analysis
Step2: System will display one window in this window perform
following steps
Step3: Under to value option enter final amount 1500
Step4: Under by changing cell option enter duration cell number b3

SCENARIO MANAGER:
It is extension of goal seek means by using this option we can generate
EMI amount for various credit plans.
Q1:
Mr. Deva received loan from sbi25000 monthly interest rate is 2%. Find
out EMI amount for following plans like 6 months, 12 months, 18
months, 24 months etc…….
Step1: Enter following data
LOAN 35000
INT 0.02
DUR 6
EMI =(((B1*B2*B3)+B1)/B3)
TECHNOSOFT COMPUTER EDUCATION P a g e | 36

Step2: Go to b4 cell then click scenario manager option

Step3: System will display one window in this window click add button
Setp4: Scenario name =12 months
Step5: By changing cell=b3 then click add button
Step6: Enter no 12 then click add button
Step 7:- scenario name=18 months then click ok button.
Step 8:- enter no 18 then click add button
Step 9:- scenario name=24 mnths
Step 10:- enter number 24 then click add button
Step 11:- click summary option then after click ok button

C-22

DATA VALIDATION
It is another important concept of excel using this concept we can enter
valid information
Q1:
Enter student name, and marks. The marks limitation is 1-----------100
Step 1: Enter following data
A B C D
S name S1 S2 S3
Sai
Uma
deva

Step 2: Select b2-----d4 cells

Step 3: Click data validation option under data validation menu
Step 4: Under allow sub option select whole number property
Step 5: Under minimum option enter “0” & maximum option enter
“100”
Step 6: Click error alert option
TECHNOSOFT COMPUTER EDUCATION P a g e | 37

Step 4: Under error message window enter following information like

“kavitha” then click ok button

REVIEW MENU

New comment
By using this option we can insert additional information about
particular cell

Security:
In excel we are having two types of securities like
1. Read only security
2. File open security

Read only security:

To perform this type of security we have to perform following steps
1. Go to review menu
2. Click protect sheet option
3. System will display one window
4. In this window we have to enter your password two times

File open security (dead level security):

It is also called dead level security. Means the file is opened with proper
password only.to perform this concept to follow the steps
1. Go to file menu
2. Click save as option
3. Click browse button
4. Click tools option
5. Click general option
6. Under password to open option enter your password two times
7. Then click save button
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TECHNOSOFT COMPUTER EDUCATION P a g e | 38

M.S ACCESS
It is example of data base product. Using access we can store the
information permanently in the format of record by record. To
implement access operations we have to create one data base file
Basically the data base file is having the following components like
1. Table
2. Query
3. Report
4. Forms
5. Macro
Table: It is very important application of m.s office. Using table only we
can store any information. Depends on the table object only remaining
components are depended
To create a table we are having table design option (default)
1. Using table design option create a table called student table. It
contains following structure
COLUMN NAME TYPE
S NO NUMBER
NAME TEXT
COURSE TEXT
S1 NUMBER
S2 NUMBER
S3 NUMBER

TO SAVE CTRL+W
C-24
Multiple table query
To perform this concept we required minimum of two tables. The two
tables having at least one common column
Step 1:
Create following tables
TECHNOSOFT COMPUTER EDUCATION P a g e | 39

A1:
S no s name course
1 pooja c
2 deva c++
3 manI java

A2:
S no s1 s2 s3
1 25 36 88
2 65 78 89
3 78 85 96

Step2:
Go to create menu then click query design option
Step3:
Select a1 table then click add button then after select a2 table then click
add button
Step4:
Click a1 table S no column and drag the column into a2 table S no
column
Step5:
Select S no, S name, Course, S1,S2,S3 columns then click run button
Note:
Formula for to calculate total & Avg
Total: s1+s2+s3
Avg: total/3

C-25
FORMS
TECHNOSOFT COMPUTER EDUCATION P a g e | 40

With the help of application we can enter new information, modify

existing data and delete unwanted information into a specific table.to
perform this concept we have to use one option i, e form wizard.
Step1:
Select particular table

Step2:
Go to create menu
Step3:
Click form wizard option under form window
Step4:
Click >> option then click next button
Step5:
Select tabular option then click finish button
REPORTS
With the help of this concept we can display table or query information.
In this format of reports
We are having so many methods
Step1:
Select particular table
Step2:
Go to create menu
Step3:
Click report wizard option under reports window
Step4:
Select necessary column then click next button then click next button
Step5:
Click next button until disable then after click finish button

MACROS
With the help of this option we can open all access components at a
same time.
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Data import from excel
TECHNOSOFT COMPUTER EDUCATION P a g e | 41

Step1: open ms access file

Step2: click external data option
Step3: click excel option under import window
Step4: click browse option
Step5: select necessary excel file then click open option
Step6: then click ok button
Step7: select necessary sheet then click next button
Step8: click next button again click next button
Step9: then click save import option
Setp10: then click finish button
Data export into excel
Step1: open particular access file
Step2: select necessary table
Step3: click external data menu
Step4: click excel option under export menu
Step5: under file format option select last option
Step6: click browse option

Step7: select desk top icon then click save button

C-27

POWER POINT
It is one of the package of M.S Office using power point we can perform
slideshow operations.It will also supports animated operations. It
contains the following important concepts Like .
1. Slide
2. Layout
3. Text color & background color
4. New Slide
TECHNOSOFT COMPUTER EDUCATION P a g e | 42

5. Custom Animation
6. Reharse timing
7. Theme
8. Blank Presentation

1. Slide:-This Is a default object of power point.Using Slide only we

can perform any type of designing operations.
2. Layout:-depends on the layout only we can perform designing
operations we are having so many layouts
1. title slide
2. title and content
3. two content
4. blank
5. title only
3. themes :- (design menu)
with the help of theme’s option we can change the total slide
appearance
It contains Other Sub options called variants. By using this sub
options we can change the default colors.
4. Slide Show(F5):-
By using this option we can play current slide information
in full screen format.
5. Transition:-
By using this option we can apply slide opening effect it
contains 2 sib options.
i) Sound
ii) Duration
i) Sound:- By using this option we can apply sound effects for
selected text or data it is only applicable in multimedia systems.
ii) Durations:- With the help of this sub option we can change the
animation speed effects.
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 Animations:- With the help of this option we can apply
animation effects for selected data only.
TECHNOSOFT COMPUTER EDUCATION P a g e | 43

 Blank Presentation:- with the help of this layout we can prepare

any type of slide designing depends on user requests.
 Format Background:- We can change the current slide
background effects It contains the following sub options like.
i) Solid fill
ii) Gradient fill
iii) Picture or texture fill C-29
iv) Pattern fill
v) Hide background graphics
MS WORD
It is another product of MS office using MS word we can prepare any
type of document like palm plates, resumes, bio data forms, types of
notice and other document it contains the following menu options

1. Home menu
2. Insert menu
3. Design menu
4. Page layout
5. References
6. Mailings
7. Reviews

Home menu:-
With the help of this menu we can perform all types of designing
operations. It contains the following sub options like
1. Font
2. Paragraph
3. Styles
Font: - with the help of font menu we can perform all types of font
related operations
Paragraph: - with the help of this menu we can perform all types of
paragraph related operations they are like paragraph alignment,
paragraph spacing, line spacing, line number, background border, and
others
TECHNOSOFT COMPUTER EDUCATION P a g e | 44

Styles: - by using this option we can change the selected data into
physical appearance which contains various types of text styles

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INSERT MENU:-
Basically this menu having following important options. There like:-
1. Tables
2. Illustration
3. Header and footer concept
4. Text
5. Symbols
6. Pages

Tables: - with the help of this option we can insert tables in various
methods 1 cartons following sub options like:-
1. Drag and drop (8x10)
2. Insert tables
3. Draw tables
3. Excel spreadsheet attachment
4. Quick tables
5. Convert text to tables

Illustration: - it is a common option of all MS word. By using this

concept only we can insert graphical pictures. Then after we can modify
picture designing and effects it contains the sub options like
1. Pictures
2. Online pictures
3. Shapes
4. Smart art
5. Chart
6. Screenshot
C-31
Header and footer: - by using this option we can display common
information of every page. It will display top of the page( header)&
bottom of the page(footer)
TECHNOSOFT COMPUTER EDUCATION P a g e | 45

Text:- the window having following sub options like

Object
Drop cap
Word art
Quick part
Text box
Object:- it is also called OLE( object linking and embedding). With the
help of this concept we can insert other applications like paint brush file,
Photoshop image, excel chart and others
Drop cap:- with the help of this option we can display common letter for
selected data..
Step 1:- enter the following information
Vijay
Inod
Enu
Step 2:- select enter information then go to drop cap menu then select
dropped option

Word art:- it is a common option of all MS office products, can we can

display text information into graphical format

Quick part:- it is useful concept of MS word using this concept we can

store selected information into Microsoft dictionary whenever we need
we can recall stored information

Text box:- by using this option we can enter any information in the
format of window. This window can be rotated and we can move any
part of the page.

Symbols:- this window having following sub options

1. Symbols
2. Equation

Pages:- this menu having the following options

TECHNOSOFT COMPUTER EDUCATION P a g e | 46

1. Cover page
2. Blank page
3. Page break
C-32
Design menu:-
This man of having the following options like
Page borders, paint colors, watermark, themes, document formatting

Face borders:- by using this concept we can insert page border for all
pages like a single line ,multiple line and graphical page borders

Page color:- we can change the default page color it contains number of
color formats.

Watermark:- we can display specific page background image and text

Themes:- basically it is used PowerPoint slides. With the help of this

option we can change the text color, page color& text effect

Page layout:- this menu having following sub options like

Page setup
Paragraph
Arrange

Page setup is nothing but orientation that is we can change the document
direction it contains two methods one is landscape and another is
portrait.

Size: it is used at the time of printing general paper size in a4 sheet and
the default paper size in letter
Columns: by default MS word easy single common column document.

Brakes: we can perform line break column break and page break
operation.
TECHNOSOFT COMPUTER EDUCATION P a g e | 47

Zoom: with the help of this option we can display page information in
various formats like zooming, zoom out, one page and multiple pages

Paragraph:- by using this menu we can change the selected data

alignment and lines spacing.
C-34
MAILINGS(mail merge):
It is one of the important concept of ms word using this concept we can
club two different documents and generate number of new documents
mainly for generate common information.
The steps are

Step 1: enter following information

Student name:
Course:
Happy new year
From:
Techno soft

Step 2: move the cursor to student name location

Step 3: click mailings menu
Step 4: select step by step mail merge wizard option under start mail
merge menu.
Step 5 click starting document option
Step 6: click select recipients
Step 7 select type a new list option
Step 8: then click create option and customize option
One by one only you want to do
Step 9: using delete button remove all existing columns.
Step 10:using add buttons create necessary columns then after click ok
button
Step 11:using new entry button. Enter necessary data.
TECHNOSOFT COMPUTER EDUCATION P a g e | 48

Step 12:Enter necessary file name then click save butten.Then After
click OK BUTTON
Step 13:Go to insert merz field menu then select student name column
Step 14:Go to course name location
Step 15:Go to insert merge field menu then select course column.
Step 16:Write your letter option click preview your letter option.
Step 17:Click complete The merge option.
Step 18:We have to click edit option individual letter option then click
ok button

Review Menu:-
Spelling & Grammar:- This is automatic detector it mistakes the shortcut
key[F7]

------THE END------

C-35
TECHNOSOFT COMPUTER EDUCATION P a g e | 49

THIS NOTES WAS EXPLAINED AND DICTATED ME BY

VINAY SIR
M.S.C BED…