Project P009559 – Provision of equipment for dressmaking and Tailoring Workshops in Children’s statutory institutions

Terms of reference (TOR)

Title of the Procurement: Empower 32 successful children from

vocational training courses with start-up tools
and equipment

Project: Preventing Violent Extremism through

Rehabilitation, Vocational Training and Social
Reintegration in children’s statutory institutions
in Kenya.

Organisational Section/Unit: United Nations Office on Drugs and Crime

(UNODC) Regional Office in Eastern Africa
(ROEA), Division for Operations (DO), Crime
Prevention and Criminal Justice Programme

Name and Title of supervisor: Charity Kagwi-Ndungu, Head of the Crime

Prevention and Criminal Justice Programme
UNODC ROEA

Duty Station: Nairobi

Proposed Delivery Date/Period: 27th April 2023

Venue: Kabete Rehabilitation School

1. Background/Objective
The United Nations Standard Minimum Rules for the Administration of Juvenile Justice ("The
Beijing Rules"26.1) indicate that: The objective of training and treatment of juveniles placed in
institutions is to provide care, protection, education and vocational skills, with a view to assisting
them to assume socially constructive and productive roles in society.
Without effective rehabilitation and social reintegration programmes to help child and young
offenders face multiple challenges which include stigmatization and victimization, the likelihood
of their successful social reintegration is very poor and recidivism highly likely. Thus, to block the
pipeline from juvenile rehabilitation school to adult prison, one of the key intervention
components of the project includes educational and vocational interventions.
By addressing basic rights through educational and vocational opportunities, the creation of
conditions conducive to future grievances, violence and crime, which pose a serious risk for
society will effectively be curtailed. Also, through this intervention the project will contribute to
the implementation of the Government’s policy on Technical and Vocational Education and
Training (TVET), which focuses on providing critical skills that meet the needs of the workplace
as well as self-employment.
In view of this, UNODC-ROEA Crime Prevention and Criminal Justice Programme is looking to
procure equipment in order to empower 32 successful children from vocational training courses
with start-up tools and equipment, as part of the project: Preventing Violent Extremism through

Signed by Authorized personnel: _____________________________

Terms of Reference
 Project P009559 – Provision of equipment for dressmaking and Tailoring Workshops in Children’s statutory institutions

Rehabilitation, Vocational Training and Social Reintegration in children’s statutory institutions in

Kenya.
2. Date & Place of Delivery
The delivery of the Goods must be initiated not more than 15 days following the date the
Contract/Purchase Order is signed by both parties, and delivered at:
Kabete Rehabilitation School, Lower Kabete Road
3. Technical Specifications
UNODC-ROEA Crime Prevention and Criminal Justice Programme intends to purchase from
suitable vendors, equipment needed for the success of the programme in Garment (Tailoring
and dressmaking) Masonry, Carpentry, as well as Motor Vehicle Mechanics which should
meet the following minimum technical specifications:

No. Description of Specifications Units Unit Total

Product price
1 Masonry tools 
Tape measure: high accuracy, 5M, steel with stop 8 units
button of each $ 70 $ 560
 Trowel
 Reflector vest and Construction Helmet
2 Dressmaking and Singer manual sewing machine 7 units $ 300 $ 2100
Tailoring tools  Metal body, with treadle
3 Electrical tools Complete Electrical toolkit: 5 sets $ 120 $ 600
 10-piece kit includes: stainless steel screw drivers
and pliers, insulated and tested to 10000VAC, anti-
burn/high and low temperature resistance
4 Motor Vehicle Auto Standard Toolbox 6 sets $ 350 $ 2100
Mechanics tools  52-piece set with ratchets and spanners
5. Carpentry Woodworking Bench Plane No 5 3 units $300 $ 900
 2” wide by 14” long of each
 Adjustable wood hand planer
 Pre-mounted blade and extra blade
 Solid wood, polished handle
Professional Hand Saw
 550mm blade length
 0.9mm blade thickness
 With teeth protector
 7TPI
Can be used on plasterboard, plastic, wood, other
6 Bakery and Multifunctional Mini Electric Oven
confectionery  Rated capacity: 13L 3 units $ 180 $ 540
 Rated power: 1050W
 Material: galvanized sheet
 Size : 372*295*235mm (LxWxH)
Uses: baking cookies, 8” pizza, crispy bread, etc

TOTAL $ 6800
Warranty and Maintenance (when and where applicable)
The vendor shall warrant the performance of the equipment for 2 years from the date of purchase.

Signed by Authorized personnel: _____________________________

Terms of Reference
Project P009559 – Provision of equipment for dressmaking and Tailoring Workshops in Children’s statutory institutions

Should the equipment fail or break down during the warranty period, the vendor shall repair the
equipment at no charge and guarantee the workmanship and parts for a period of 2 years from
the date of purchase as mentioned above.
4. Quality Standards and/or Experience level
The vendor must have at least 5 years of experience servicing clients to provide technical
training tools and equipment/or the vendor should have a national or international quality
system standards certification such as ISO 9001:2015.
The vendor must show proof of licensed Local dealership or a vendor distribution contract/
agreement. The equipment must be supplied in new and working condition and where
applicable ensure that the make and model is clearly visible, and the Manufacturer’s Literature
and specification supplied. Manual should be supplied in English and in original colour.

5. Risk factors (as appropriate)

Associated risks that may arise in this procurement include; low responses from the vendor and
lack of experience in providing tailoring and dressmaking equipment and services. The
procurement will prioritize national vendors to hasten the delivery of goods and services during
this pandemic period. The bidders will provide a manufacturers authorization and proof that the
company has provided Garment tailoring and dressmaking and fabric printing equipment and
services for 5 or more years.
6. Payment Terms
The standard UN terms of payment are net 30 calendar days following satisfactory delivery of
goods, performance of services and submission of an invoice, whichever is later. Payment for
any goods or services by the UN shall not be deemed an acceptance of the goods or services.
Please note that prices cannot be changed once the quotation has been submitted. The price
shall remain fix for the entire period of the Contract and shall include all costs, expenses, charges
or fees that the Bidder may incur in connection with this requirement.
Please note that the UN is exempt from VAT. Hence, please do not include the VAT tax amount
as part of your offer.

7. Eligibility for Contract Award

Bidder is required to be registered at the appropriate level at https://www.ungm.org/ prior to
contract award. Before submitting an offer, bidder shall ensure that they submit their
application at appropriate level on UNGM Platform depending on their total offer price – see
table below for appropriate Level depending on award amount:
UNGM Level Award Amount
Basic Up to USD 150,000
Level 1 Between USD 150,000 to USD 500,000
Level 2 Above USD 500,000

Signed by Authorized personnel: _____________________________

Terms of Reference
Project P009559 – Provision of equipment for dressmaking and Tailoring Workshops in Children’s statutory institutions

It should be noted that the United Nations General Conditions of Contracts (UNGCC) applies for
this requirement. Bidders are reminded that by submitting an offer, the Bidder confirms that it
has accessed, read, understood and accepted the UNGCC, unless they state their reservations or
non-acceptance clearly.
Bidders should note that reservations to or non-acceptance of any of the terms of the UNGCC
may lead rejection of their bid.

Annex A – Evaluation
1 Technical evaluation criteria

Please tick as appropriate:

Documentary evidence to be
No. Evaluation Criteria Check List
submitted

Bidder is a legally registered Registration or certificate of

1 company / institution in operational incorporation / company profile.
at least 5 years.

Bidder to agree on the terms of Bidder to provide a written

2 payment as outlined in the TOR, i.e. confirmation.
no advance payments.

Bidder to agree to provide goods as Bidder to provide a written

3 outlined in the TOR within 15 days confirmation.
after receipt of PO.

A good track record in serving Bidder to provide previously

international organizations or awarded contract or purchase
4
government, reputable organization orders of a minimum value
and non-governmental organizations (USD 20,000)

Reference letters from previous Bidder to provide minimum of

5 (two) previous reference letters
clients
from clients

Bidder to have technical capabilities Bidder to confirm through a

Manufacturers Authorization
6 to provide warranty as outlined in the
that they can provide warranty
TOR.
as per the TOR.

Signed by Authorized personnel: _____________________________

Terms of Reference
Project P009559 – Provision of equipment for dressmaking and Tailoring Workshops in Children’s statutory institutions

2. Financial/Commercial evaluation Criteria:

No. Criteria Type of Evaluation

Confirmation of Acceptance of UN General Conditions of Contract

1 Pass / Fail
(Annex C).

Confirmation that the bids will remain valid for 60 days as required
2 Pass / Fail
by the RFQ.

Staff submitting the request: MOHAMED NURIYE

Date requested: 15-03-2023

Signed by Authorized personnel: _____________________________

Terms of Reference