OGL 320: Project Charter

Project Title: 50th Anniversary Party

Project Start Date: August 20th, 2021 Project End Date: December 20th, 2021

Project Manager: Cynthia Nieto Vargas

Project Description: The project is aimed at providing exceptional services to the primary

couple and attendees that want to relive memorable moments since the beginning of the

couple’s original wedding. A 50th-anniversary party, in other words, the Golden Celebration, is

an unforgettable event that will create meaningful experiences for all members involved. The

project team will design and develop a plan including activities such as setting dates and times

for specific services, choosing a location, selecting a party theme, sending out invitations,

selecting fine food and beverages, picking entertainment, booking a photographer, and other

necessary arrangements. This project will offer a fun, creative, and inspiring event to clients

looking forward to celebrating their special day.

Project Objectives:

➢ Planning all activities and services required from start to finish. Recommend choosing

location first to understand what the party's vibe will be like, then plan the theme with the

venue’s environment and client’s needs.

➢ Budgeting all services incorporated in the event (Stakeholders wanting the finest food

and drinks on top of having a fancy venue to fit their party theme), choosing five-star

restaurants catering.

➢ Scheduling venue, entertainment, and photography accordingly. Order imported

ingredients and finest alcoholic beverages from another country that serves the best

wine and champagne.

 ➢ Monitor all invitations for RSVP and any adjustments that need to be made for extra

guests. Monitor in-scope and out-scope costs. Identify any missing aspects of any

service. Review and determine if food and beverage meet quality standards.

➢ Controlling specified events (games, band playing mini-concert), ensuring that they play

the correct music and the good games are out for adults and children, etc. Ensure the

party is organized where all individuals will be placed throughout the event (seating

arrangements).

Project Scope:

The project team will implement various services included in a cost-saving plan to ensure the

stakeholder's desires and outcomes of their top-quality elegant celebration. The budget limit is

$10,000. The project team will be responsible for having food, beverages, entertainment, venue,

invitations, party theme aspects set up and up to date, photography booked, and any other

last-minute arrangements scheduled before the event occurs.

Deliverables Start Date Finish Date Cost Estimate Total Estimate

Food: 11/20/21 12/15/21 1,200

Appetizers,
Main Course,
Dessert

Beverages: 11/20/21 12/08/21 400

Non-alcoholic,
Alcoholic

Entertainment: 10/01/21 10/22/21 1,500

Music, DJ,
Band, Games

Venue: Indoor, 08/22/21 08/28/21 1,200

Outdoor
access, hotel
ballroom

Invitations: 09/20/21 10/20/21 350

Family, Friends
 Party Theme: 08/28/21 09/12/21 2,500
Decorations,
tables, chairs,
flowers,
drapes, lights,
party favors,
supplies

Photography 10/27/21 11/10/21 895

Other extra 12/01/21 12/17/21 1,000

(last-minute
help) workers:
Bartenders,
servers,
assistants

Total ----- ----- ----- 9,045

Deliverable
Costs

Key Stakeholders

Name Title Role Impact

Gerald Wade Husband/Groom Helper Actively Involved in

recommending food,
drinks, entertainment.

Shirley Wade Wife/Bride Helper Actively Involved in

recommending food,
drinks, entertainment,
and making last final
details.

Daniel Jones Family member sister Volunteer Helping in

Coordinator anniversary activities,
ensuring guests are
having a splendid
time, checking in on
arriving/leaving
guests

Margaret Jones Family member Volunteer Helping in

brother Coordinator anniversary activities,
ensuring guests have
a magnificent time,
 Checking-in on
guests from time to
time

Project Team: Project Roles and Responsibilities

Name Role Responsibility Contact Info. Involvement
Level

Adrian Moore General Gather all AM12@gmail.co HIghly Critical

Planner/organiz information and m
er data of
anniversary
event before
starting to
ensure client
satisfaction,
oversee the
event is going
smoothly, be
actively
engaged in
anniversary
activities, ensure
supplies, food,
and drinks are
limited to guests

Drew Kingsman Assistant Assist project DWK45@yahoo. HIghly Critical

Planner/organiz manager and com
er general
manager with all
activities.

Samantha Hart Catering: Food In charge of the SH67@hotmail. HIghly Critical

& Beverage food and com
manager beverage station
ensuring all
guests have
enough food
and that there is
no more going
out than there
should be,
making sure the
food tastes
good, checking
on chefs and
servers
 Vanessa Smith Entertainment In charge of the VS890@gmail.c HIghly Critical
coordinator entertainment om
service,
ensuring they
are playing the
right music and
not stopping the
music. As well
as having
enough games
for all guests to
play and making
sure all items
are returned.
(All team members are responsible for planning, budgeting, scheduling, monitoring, and

controlling any aspects of the required services and activities they are placed in).

Project Assumptions:

● All guests will have transportation

● Financial flexibility

● Servers, bartenders, entertainers, any other working individuals all capable of working

and prepared to serve the best service possible

● All service booking will work out on a timely basis (no rescheduling)

● Those who attend were actually invited

Project Constraints:

● Guests bringing non-invited people (RSVP issue)

● Guests (adult or children) injuring themselves on accident due to venue location

surroundings (indoor or outdoor)

● Important guests not showing up (like; wife or husbands *parents) or important guests

not showing up on time for planned activities

● The food being poor quality (not tasting good)

● Missing reservations
 ● Electrical issues

● Security issues

Procurement Plan:

Resources: Obtaining resources from

Food/Drinks Online orders, restaurants, overseas, catering

Entertainment Online booking, in-person studio, game store

(BoardGameCo.)

Party Supplies Online orders (Amazon), Michaels, Party City,

Floral Stores, Boutiques, local shops

Photography Professional Photography Studio

Venue Hotel Ballroom Hampton Suites (Biltmore

Location)

Invitations Office supply store, crafting store, online order

(Shutterfly)