C.

K TEDEM UNIVERSITY OF TECHNOLOGY AND APPLIED

SCIENCES.
INDUSTRIAL ATTACHMENT REPORT AT KASENA NANKANA MUNICIPAL
ASSEMBLY, NAVRONGO

SEBASTIAN AGOJE
(FMS/0127/18)

NOVEMBER,2022
C.K TEDEM UNIVERSITY OF TECHNOLOGY AND APPLIED
SCIENCES.

INDUSTRIAL ATTACHMENT REPORT

AT

KASENA NANKANA MUNICIPAL ASSEMBLY, NAVRONGO

SUBMITTED TO

C.K TEDEM UNIVERSITY OF TECHNOLOGY AND APPLIED

SCIENCES
SCHOOL OF MATHEMATICAL SCIENCE
DEPARTMEMT OF STATISTICS

BY

SEBASTIAN AGOJE (FMS/0127/18)

IN PARTIAL FULFILLMENT OF THE AWARD OF

B.Sc. STATISTICS

CO-ORDINATED BY; MR RICHARD CLOTTEY ANANG

NOVEMERBER, 2022

i
DEDICATION

I dedicate my attachment report to my entire family for their support and love in my educational

career especially my ancles Mr. George Kwodam Amikuzono, Professor Joseph Amikuzono, Mr.

Rauph Azonko my supervisor, my coordinator Mr. Richard Clottey Anang, friends and all well-

wishers who in one way or the other have contributed to my successful attachment programme.

ii
ACKNOWLEDGEMENT

My uttermost gratitude goes to the Almighty God who has been my help and strength throughout

this entire programme.

I also wish to express my sincere appreciation to the entire dedicated and hardworking staff of

the Kasena Nankana Municipal Assembly especially the Statistical Service Department. Also, to

the Municipal Statistician Mr. Rauph Azonko and his assistant for their support during my stay

under their care.

I finally give much thanks to my coordinators, Mr. Richard Clottey Anang for their immense

guidance and support during the entire programme.

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 TABLE OF CONTENT

ACKNOWLEDGEMENT........................................................................................................................iii
TABLE OF CONTENT............................................................................................................................iv
PRESENTATION......................................................................................................................................v
EXECUTIVE SUMMARY......................................................................................................................vii
CHAPTER ONE........................................................................................................................................1
1.0 INTRODUCTION.....................................................................................................................1
1.1 The concept of industrial attachment.............................................................................................1
1.2 Industrial Attachment in UDS........................................................................................................1
1.3 The goal of the industrial attachment in the UDS.........................................................................2
1.4 Specific objectives of the field attachment program.....................................................................2
CHAPTER TWO.......................................................................................................................................4
2.0 INSTITUTION/ORGANIZATION/LOCAL INDUSTRY...........................................................4
2.1 Brief history about Kasena Nankana Municipal Assembly..........................................................4
2.3 Mission..............................................................................................................................................5
2.6.1 Core values of Kasena Nankana Municipal Assembly...............................................................6
2.6.2 The core functions of GSS............................................................................................................6
2.7 Organizational structure.................................................................................................................7
2.7.1 The General Assembly..................................................................................................................7
2.7.2 Executive Committee, Sub-Committees and Other Committees...............................................7
2.7.3 Sub-District Political and Administrative Structures................................................................8
2.7.4 Coordinating Directorate.............................................................................................................8
2.7.5 Decentralized Departments..........................................................................................................8
2.7.6 Host Attachment Unit (Statistics Unit) Host Attachment Department.....................................9
2.7.6.1 Key Functions/Activities of The Statistics Department...........................................................9
2.7.7 Functions/Activities of The Procurement Unit...........................................................................9
2.7.8 Staff Establishment of the Procurement Unit...........................................................................10
2.8 A Flow chart depicting the workflow of authority at the Kasena Nankana Municipal
Assembly................................................................................................................................................1
2.7.9 Organogram of Sub-District Structures.....................................................................................2
2.7.10 Core Functions of the Kasena Nankana Municipal Assembly................................................3

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 3.0 METHODS/UNITS WORKED......................................................................................................4
3.1 Attachment Experiences..................................................................................................................4
3.2 Knowledge and Skills Gained.........................................................................................................4
3.2.1 Knowledge Gained........................................................................................................................4
3.2.2 Skills Gained.................................................................................................................................5
3.3 Strategy for Utilization of Contacts Established during the.........................................................6
3.4 Problems Experienced.....................................................................................................................6
CHAPTER FOUR.....................................................................................................................................7
4.0 CONCLUSION AND RECOMMENDATION..............................................................................7
4.1 Conclusion........................................................................................................................................7
4.2 Recommendations............................................................................................................................7
REFERENCES..........................................................................................................................................9

v
PRESENTATION

This report is presented as part of the Third Trimester Field Practical Programme of the

curriculum of the University for Development Studies, in partial fulfillment for the award of

Bachelor of Science (Statistics).

vi
EXECUTIVE SUMMARY

Based on the above report and skills gained, I believe will be perfect bedrock for my future

career. My work-related learning period at the Statistics Unit of the Central Administration

Department of the Kasena Nankana Municipal Assembly really transformed me into a

responsible student who is capable of completely working in an industry. It really gave

experience of the real working environment. I was able to familiarize myself with new ideas and

aspects in the Organization. Now I have finished my internship period, I will be able to balance

between theories I learnt at school with the practical experience that I gained in the Organization.

The theory that I learnt at school has been transformed to a valuable resource by my time at the

Statistics Unit of the Kasena Nankana Municipal Assembly. I was able to apply the purchasing

core values like advocacy, honesty, expertise, independence, loyalty and fairness. I was able to

practice procurement and purchasing professionalism like trust, ethical guardian. The core values

enabled me to carry out my daily activities at the Statistics Unit of the Kasena Nankana

Municipal Assembly. I was able to analyze the current trends in the environment in the

environment together with patterns of the organization as well as the stakeholders. I will have a

different stance to the modules that I learnt at school because of the knowledge that I have on the

expectation of a Graduate in the society.

I have also been transformed personally by the challenges that I faced during my time in the

company as well as the responsibilities that I was given during my time of internship. I am able

to critically analyze situations and make rational decisions. I am now capable of being a leader

and this is acquired through being accountable in some tasks, which the management delegated

to me. As I accepted the responsibility, it meant that I would devise means and ways to

accomplish assigned tasks effectively thereby enhancing my leadership qualities and skills.
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Regularly reporting to the Municipal Statisticians, attending meetings and communicating with

key staff of the Assembly boosted my communication skills.

During my time at the Statistic Unit of the Kasena Nankana Municipal Assembly, I was also

groomed to be initiative. I was trained to be original, creative and came up with new ideas. This

will have a significant impact in my work environment since I will try as much to be creative

with knowledge that I obtained at school.

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 CHAPTER ONE
1.0 INTRODUCTION

1.1 The concept of industrial attachment

Field attachment is a pre-professional experience that teaches students how to act and work

professionally in the real world. It is a vital means of gaining relevant professional work

experience.

Students apply their classroom understanding of various principles and ideas to the daily

workflow in their chosen agency or industry under the supervision of a professional. In short, the

industrial attachment gives tertiary students an opportunity to learn principles, gain professional

work experience, puts techniques and technologies into context, earn academic credit and

valuable professional contacts.

Due to the contemporary issues with graduate unemployment in Ghana, it has become

unceasingly necessary for practical learning to be incorporated into the academic curricula.

Therefore, the call that students should be made to undertake compulsory academic attachments

once every academic year to aid practical teaching and learning, which will help promote a

stronger link.

1.2 Industrial Attachment in UDS

University for development studies runs a trimester program. The first and second trimesters are

sorely theoretical based, laboratory and library research which is purely academic while the third

trimester is practically oriented.

1
Field attachment is a field-base practical training experience that prepares trainees for the tasks

they are expected to perform on completion of their training. It falls within the Third Trimester

Field Practical Programme (TTFPP) which is an essential component of the academic curriculum

of the University for Development Studies covering a minimum of eight weeks.

This component of the University for Development Studies draws its justification under the

PNDC law 279 (1992) constitution, which mandate the university to blend both academic work

and that of the field training in order to provide constructive interaction between the two. As part

of the above, Students of the school of mathematical sciences are mandated to undertake

industrial attachment on their related field/course.

1.3 The goal of the industrial attachment in the UDS

The goal of the field attachment is to produce practically oriented graduates that meet the

required job-related competencies of their future employers; it also serves as a linkage between

the University and the various partners who consume services and/or products of the university.

1.4 Specific objectives of the field attachment program

 To enable students, obtain hand-on training and real-life experience which are expected

of them at work places after graduation.

 To provide an opportunity for student to apply principles and techniques that are

theoretically learnt into real-life problem-solving situations.

 To develop student understanding of work ethics employment demand, responsibilities

and opportunities.

2
  To provide an opportunity for students and academic staffs to interact with stakeholders’

potential employers and thus appreciate field situations that will also generate

information for curricula review and improvement.

 To enhance and strengthen linkage between the university for development studies and

various stakeholders.

1.5 Benefits of the industrial attachment to students

Industrial attachment as a whole has got so many vital things to students which will definitely

serve as a benefit to the student. The benefits include the following;

 The industrial attachment will help students acquire knowledge about the nature of work

done at the department.

 It will enable students to know what the scientific world entails.

 It also serves as a platform to create job opportunity for students when the authorities

realized the students worked to their satisfaction.

 It has also helped students to familiarize themselves with the nature of work done so that

when acquire a job, there wouldn’t be any difficulty.

 It enables students to know the practical aspect of whatever they have been taught

(theories) in school.

3
 CHAPTER TWO

2.0 INSTITUTION/ORGANIZATION/LOCAL INDUSTRY

2.1 Brief history about Kasena Nankana Municipal Assembly

The Kasena Nankana Municipal Assembly (KNMA) is one of the Two Hundred and Fifty-Four

(254) Metropolitan, Municipal and District Assemblies (MMDAs) in Ghana and

among the fifteen (15) districts in the Upper East Region of the Republic of Ghana.

It was established in 1988 by Legislative Instrument (L.I) 1855but has gone through several

changes in terms of name, size and number of zonal councils. When Ghana returned to

constitutional rule in 1993, it derived its legal basis from Local Government Act, 1993, (Act 462)

which currently has been amended as the Local Governance Act, 2016 (ACT 936),

and under Legislative Instrument (L.I) 2106.

The municipality has Navrongo as its political and administrative capital. The municipality lies

approximately between latitude 11°10' and 10°3' North and longitude 10°1' West. The

municipality shares boundaries to the north with Kasena-Nankana-West District and Burkina

Faso. To the east, it shares boundary with Kasena-Nankana West District and Bolgatanga

4
Municipal, to the west with Builsa District and to the south with the West Mamprusi Municipal

in the North-East Region.

Efforts to institutionalize the collection and dissemination of statistical information began in

1891, when the first population census in the country, then called the Gold Coast, was

conducted. Several decades hence, in 1948, after the end of World War II, the Office of the

Government Statistician was established. The functions of the Office continued to evolve and, in

1961, the Office of the Government Statistician was expanded and renamed as the Central

Bureau of Statistics (CBS).

In 1985, the Provisional National Defense Council (PNDC) passed the Statistical Service Law

135, which established the Ghana Statistical Service as part of the Ghana Public Service.

The Law (PNDC Law 135) established the Statistical Service Board as the governing body that

reports to the presidency. The GSS Board consists of a chairman and five other members all of

whom were appointed by the president. The Government Statistician is an ex-officio member of

the GSS Board.

Apart from the Head Office there are 10 Regional Offices and over 100 District Offices. GSS by

its mandate has been conducting various censuses, surveys and compiling socio-economic data

critical for the management and growth of the country and development of the private sector.

2.2 Vision

The vision of Kasena Nankana Municipal Assembly is to be "A People Centered and

Performance Driven Municipality

2.3 Mission

5
Kasena Nankana Municipal Assembly is committed to excelling in Development Facilitation and

Sustainable Service Delivery through Sound Governance Principles"

Motto of Kasena Nankana Municipal Assembly

The motto of Kasena Nankana Municipal Assembly is “We never forfeit, we work with

communities to achieve”.

2.4 Location

The Ghana statistical Service Office is in the Kasena-Nankana Municipal Assembly building,

second floor. The Municipal Assembly is in Navrongo which is behind the Ghana Police Service

and opposite Namolo Primary School.

2.6.1 Core values of Kasena Nankana Municipal Assembly

These core values are principles for which we stand for and they provide us direction on how

people are to conduct themselves as representatives of Kasena Nankana Municipality:

 Accountability

 Excellence

 Integrity

 Teamwork

 Innovativeness

 People Centered

 Performance Driven

2.6.2 The core functions of GSS

 Advise Government and all stakeholders on all matters relating to statistical information.

6
  Collect, compile, analyze, abstract, and publish statistical information.

 Conduct statistical surveys and censuses in Ghana.

 Organize a coordinated scheme of economic and social statistics in Ghana.

 Priorities as an Inclusive Data Charter Champion.

2.7 Organizational structure

The Municipal Assembly is made up of the General Assembly, Executive Committee and its

Sub-committees, Coordinating Directorate and Decentralized Departments.

2.7.1 The General Assembly

The General Assembly is the highest decision-making body of the Municipality. They perform

deliberative, legislative and executive functions and these functions are performed under the

leadership of the Presiding Member. The General Assembly comprises of 52 members. Out of

this number, 35 are elected, 15 appointed, 1 Member of Parliament and the Municipal Chief

Executive. The Municipal Chief Executive is appointed by the President and approved by 2/3 of

Assembly Members present and voting. The Presiding Member is elected by 2/3 of all Assembly

Members.

2.7.2 Executive Committee, Sub-Committees and Other Committees

In the performance of its functions, the Municipal Assembly works through the Executive

Committee and its subsidiary Sub-Committees namely Finance and Administration

Subcommittee, Works Sub-committee, Development Planning Sub-committee, Agriculture,

Environmental and Climate Change Sub-committee, Justice and Security Sub-committee,

7
Medium and Small-Scale Enterprise Sub-committee, Social Services Sub-committee and Women

and Children Sub-committee. All these sub-committees report to the Executive Committee and

the Executive Committee also reports to the General Assembly. There also exist Public

Complaints Committee which handles public complaints and refer it to the appropriate bodies if

the need be. The Municipal Chief Executive chairs meetings of the Executive Committee whiles

the Presiding Member chairs meetings of the General Assembly and the Public Complaints

Committee. Each Sub-committee has a chairperson who is elected from among the members at

the first meeting.

2.7.3 Sub-District Political and Administrative Structures

The Municipality has six (6) Zonal councils namely, Navrongo Zonal Council, Doba Zonal

Council, Manyoro Zonal Council, Pungu Zonal Council, Kologo Zonal Council and Naaga Zonal

Council. The Zonal Councils are essentially rallying points of local enthusiasm in support of the

Local Government system. These councils are administered by Councilors. It is also divided into

35 Electoral Areas and 34 Unit Committees. Kugongo/Kulongo Electoral Area has no Unit

Committee. Theses Unit Committees play the important roles for enforcement and mobilization

matters since they are closer to the people. The Municipality has 52 Assembly Members (36

elected members, 16 appointed members) and 170 Unit Committee Members.

2.7.4 Coordinating Directorate

The office of the Coordinating Directorate is the administrative and technical unit of the

Municipal Assembly and is headed by the Municipal Coordinating Director. The directorate is

responsible for assisting the Assembly in the performance of its duties such as coordinating and

harmonizing the work programmes of the decentralized departments of the Assembly.

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2.7.5 Decentralized Departments

The Municipality has 15 departments namely Central Administration Department; Finance

Department; Works Department; Physical Planning Department; Department of Trade and

Industry; Department of Agriculture; Department of Social Welfare and Community

Development; Transport Department; Urban Roads Department; Department of Education,

Youth and Sports; Disaster Prevention and Management Department; Natural Resources

Conservation, Forestry, Game and Wildlife Department, Department of Health, Statistics

Department and Human Resource Department. At the moment the Transport Department has not

been established in the Municipality. These departments perform the technical function and

therefore provide the technical expertise for local level development.

2.7.6 Host Attachment Unit (Statistics Unit) Host Attachment Department

2.7.6.1 Key Functions/Activities of The Statistics Department.

To organize the implementation of national and local statistical surveys, to collect, process and

provide statistical data of the whole country or of a particular region; To conduct statistical

analysis on economic and social development and to exercise statistical supervision;

 to take any census of population and housing in the country.

 to collect, compile analyze, abstract and publish statistical information relating to the

commercial, industrial, agricultural, mining, social, financial, economic and general

activities and conditions of the country.

2.7.7 Functions/Activities of The Procurement Unit

 to advise the Government on all matters of policy relating to statistics;

9
  to conduct general purpose surveys in the country.

 generally, to organize a coordinated scheme of economic and social statistics relating to

the country.

 Statistics helps in the proper and efficient planning of a statistical inquiry in any field of

study.

 Statistics helps in collecting appropriate quantitative data.

 Statistics helps in presenting complex data in a suitable tabular, diagrammatic and

graphic form for an easy and clear comprehension of the data.

 Statistics helps in understanding the nature and pattern of variability of a phenomenon

through quantitative observations.

 Statistics helps in drawing valid inferences, along with a measure of their reliability about

the population parameters from the sample data

2.7.8 Staff Establishment of the Procurement Unit

The Statistics Unit has two (2) staffs; the Municipal Statistician and Statistician Assistant. The

figures below indicate the organogram of the Kasena Nankana Municipal Assembly and the

organogram of Sub-District structures. Figure 1: Organogram of the Kasena Nankana Municipal

Assembly 7 Municipal Assembly (General Assembly) Office of Municipal Chief Executive

(EXECO ←Sub-Com) Municipal Co-ordinating Director Head of Finance Dept Heads of Unit

(Accountant, Revenue Mob.) Deputies/ Assistance Head Works Dep Heads of Units (MW ST,

Building. Feeder Road, Head, Agric Dep. Heads of Unit (Crops, veterinary) Head of CDSW

Heads of Unit, CD and SW Head of Central Admin. Heads of Units (Planning, Budget, HR,

Proc. Admin class, Other Staff Directors of Educ Heads of Unit (Planning, Supervision etc.

Director of Health Heads of Units In charges HPP Heads of Unit (T&C Planning, Parks and

10
Garden) Other Heads of Dept Other Unit Heads Assistants Municipal Internal Audit Unit Office

of Presiding Member (Public Relation and Complaints Committee) . The figures below indicate

the organogram of the Kasena Nankana Municipal Assembly and the organogram of Sub-District

structures.

11
2.8 A Flow chart depicting the workflow of authority at the Kasena Nankana Municipal Assembly.

12
2.7.9 Organogram of Sub-District Structures

Source: KNMA, 2021

Municipal Assembly

Navrongo Naaga Zonal Doba Zonal Kologo Zonal Pungu Zonal Manyoro Zonal
Zonal Council. Council Council Council Council Council

Unit Unit Unit Unit Unit Unit

Committees Committees Committees Committees Committees Committees

13
2.7.10 Core Functions of the Kasena Nankana Municipal Assembly

Section 12 (3) of Local Governance Act, 2016 (ACT 936) which establishes the Assembly also

mandates it to perform among other functions:

 Be responsible for the overall development of the district.

 Formulate and execute plans, programmes and strategies for the effective mobilization of

the resources necessary for the overall development of the district.

 Promote and support productive activity and social development in the district and

remove any obstacles to initiative and development.

 Sponsor the education of students from the district to fill particular manpower needs of

the district especially in the social sectors of education and health, making sure that the

sponsorship is fairly and equitably balanced between male and female students.

 Initiate programmes for the development of basic infrastructure and provide municipal

works and services in the district.

 Be responsible for the development, improvement and management of human settlements

and the environment in the district.

 In co-operation with the appropriate national and local security agencies, be responsible

for the maintenance of security and public safety in the district.

14
 CHAPTER THREE

3.0 METHODS/UNITS WORKED

3.1 Attachment Experiences

The activities I under carried during my internship at the Statistics Unit of the Kasena Nankana

Municipal Assembly were:

 Inventory and Stock taking: I was trained on manners of stock taking and record keeping.

I was taught how to arrange the stores, identify the items and park the materials according

to their similarities.

 Invoice taking: I was trained on how to write quotations and requisitions.

 Memo writing: I was trained on how to write a memo.

 Proper filling of documents: I was trained on how properly fill documents.

 Managing the store room: I was trained on how to manage the store room as to reduce the

chances of damages or theft especially during offloading and when loading the materials.

 Processing, printing and assembling documents: I was trained on how to process, print

and assemble documents to be put in their respective files.

 Minutes Writing: I was trained on how to write a minute

 Computer Maintenance: I got to know how service, updates and installation of computer

3.2 Knowledge and Skills Gained

3.2.1 Knowledge Gained

The knowledge acquired during the course of my industrial attachment forms the bedrock of my

future career development. This helped me to know the procedures in requisition for materials

needed in the office. This assisted me in knowing that materials are in the store, what to be

15
purchased or ordered and what not to be ordered. This helped to reduce the chances of damages

or theft especially during offloading and when loading the materials.

The strategies learnt in the procurement process; stock taking; inventory taking; invoice taking;

memo writing; managing the store room; processing, printing and assembling policy documents

and the entire activities will go a long way in ensuring my application of the knowledge and

skills in any entity and undertaking that I may find myself into. Therefore, I am confident in

applying the knowledge I have learnt in any institution or company that may give me an

opportunity to offer my services in my career.

3.2.2 Skills Gained

The skills acquired during the course of my industrial attachment are:

 Time management skills: I learnt a lot on time management skills which was more of

interesting than just managing time. It was about controlling the use of most valuable and

under valuable resources to make the organization to meet its intent in the required period

of time.

 Analytical and Strategic planning skills: I learnt how review, evaluate and give feedback

on issues and reports.

 Communication skills: I learnt how to communicate to superiors as well as subordinates.

This was important as good communication being important for the work and output

efficiency of team and staff members.

 Office management skills: I learnt how to proper manage the office to cater for the large

number of visitors and the ever-increasing number of files in the office.

16
  Computer skills: I learnt and developed computer skills since computer use is the major

form of document preparation and communication in the unit. My typing skills were also

improved since I was tasked with preparation of reports, memos, etc.

3.3 Strategy for Utilization of Contacts Established during the Attachment

During my attachment at the Statistics Unit of the Kasena Nankana Municipal Assembly, I was

lucky to establish contacts with the following key personnel:

 Human Resource Manager

 Municipal Statistician

They were friendly and I am indebted for their help and assistance during the industrial

attachment period.

3.4 Problems Experienced

During my attachment at the Statistics Unit of the Kasena Nankana Municipal Assembly, I did

not encounter any problem.

17
 CHAPTER FOUR

4.0 CONCLUSION AND RECOMMENDATION

4.1 Conclusion

I was very grateful to have been at the Statistics Unit of the Kasena Nankana Municipal

Assembly. The experience that I gained will enable me to tackle the various challenges that are

encountered in a day office environment especially in the Statistics Unit of the Kasena Nankana

Municipal Assembly. The communication skills will enable me to be able to communicate from

the Top Managers to the First Line Managers and the subordinates. The skills are very vital in

an organization as communication is a key element of any organization. The interpersonal skills

enabled me to interact with various staffs of the Assembly. I learnt the basic skill of the office

of saying HELLO and got to interact staffs of the Kasena Nankana Municipal Assembly. Some

of the conceptual skills that I learnt enabled me to utilize the Assembly’s values, goals, mission,

vision and general objectives. The experience will enable me to be competitive in a challenging

world. I was able to integrate what I learnt in class

4.2 Recommendations

To the Unit

Top Management of the Assembly should ensure that the core values of the Statistics should be

adhered to so that professionalism can be maintained.

Top Management of the Assembly should establish an effective and efficient computer

department and operational framework for accountability and transparency.

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To the University

 The university should make earlier arrangements to help students get places for this

important programme

 Plans on how the programme would be run should be well communicated to students

during the first semester for proper arrangement.

 The university should continue to embark on compulsory industrial attachment to help

equip students with practical skills, knowledge and experience.

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REFERENCES

 Kassena Nankana Municipal Assembly (www.kassenanankanama.org)

 Kassena Nankana Municipal Assembly (info@kassenanankanama.org.

 Local Governance ACT (ACT 935 AND ACT 936)

 Legislative Instrument 2106

 Legislative Instrument 1855

 Mr. Abdul-Rauf Azonko (Municipal Statistician) (0248001050)

 https://en.m.wikipedia.org/wiki/Kassena-Nankana_Municipal_District

 https://kassenanankanama.org/

 Industrial attachment guidelines form

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