Keyboarding-And-Document-Processing (3) - 1

Module in
Basic and Advanced Keyboarding and

Documents Processing
By:
ROSEMARIE R. SAN LUIS, MAED

TERESITA BELARMINO, MAED
COKEYDOC/rrsanluis@EARIST.ph.education Page 1
PREFACE
This work text on keyboarding and documents processing

is an easy way to learn basic and advanced keyboarding
techniques.
Part One covers the Introduction to keyboarding,

keyboarding techniques and corrects typing posture.
Part Two covers Microsoft Word 2010 version which is

considered as the most popular word processing in the
Market today. This is a word processing with which you can
create notes, memorandums, letters, business documents,
books, newsletters and even web pages.
Part Three covers the Basic and Advanced Keyboarding

skills emphasizing the formatting of various kinds of
business correspondence, reports, tables, and manuscript
using MS Word and MS Excel. It starts with finger position,
home row keys, alphabet reaches, number and special
character reaches. It covers a great deal of encoding of
different business letter styles, memoranda, tables, and
other business documents.
Part Four covers the different exercises and timed

writing practice.
This work text brings into the classroom the various

typing jobs from different types of offices. It also
introduces production typing in Filipino.
The author extends her gratitude to all her

colleagues at CBA and several persons for the completion of
this work text.
THE AUTHOR
TABLE OF CONTENTS
Page
Part One
Chapter 1 – Introduction to Keyboarding
1. Historical Background
2. Correct Typing Postures
Chapter 2. Getting Started with MS Word 2010
1. Basic Features of MS Word 2010

2. Parts of MS Word 2010 Environment
3. Opening/Creating and Saving File
4. Characters that Cannot Be Included When
Naming a File
Chapter 3. Preparing to Keyboard
1. Parts of the Keyboard

2. Position of Hands
3. Naming Your Fingers
4. Home-Row Keys
5. Reaching the Upper/Lower keys
6. Left Shift Key, Right Shift Key
7. Special Symbols/Character
8. Computation of GWAM/NWAM
Chapter 4. Formatting Business Letters
1. Essential Parts of the Business Letter

2. Letter Placement Guide
3. Punctuation Style
4. Proofreader‘s Mark
5. Folding Letters for the Envelopes
6. Letter Styles
7. Business Letter w/Special Features Chapter 5.
Formatting Business Documents and Reports
1. Manuscript
2. Manuscript Placement Guide
3. Interoffice Memorandum
4. Minutes of Meetings and Agenda
5. Formatting List
6. Typing Bibliography
7. One-Page Business Reports
8. Working with Long Documents
9. Manuscript
9.1 Unbound
9.2 Left bound
9.3 Top bound
10.Basic Parts of Thesis
11.Resume
12.Newspaper Style Columns
13.Typing Sideways
14.Typing a Technical Report
Chapter 6 Formatting Tables
1. Boxed Table
2. Ruled Table
3. Ruled Table with Number Columns
4. Open table
5. Open Table with Column Headings
6. two-line column headings
7. Braced Column headings
Chapter 7. Getting Started with MS Excel
1. Basic Features of MS Excel 2010 2.

Parts of MS Excel 2010 Environment 3.
Opening/Creating/Caving File
4. Working with Worksheet and
Workbook Part Two
1. Exercises and Timed Writing Practice

COURSE DESCRIPTION
This course is designed to increase keyboarding speed and

accuracy. The students will be able to acquire keyboarding
skills that are necessary for the preparation of letters,
memoranda, reports and other business communications.
Students will improve keyboarding
techniques with exercises emphasizing the touch method
technique (home keys). This could develop the students‘
ability to attain a speed of 35-40; and 40-45 GWAM with
tolerable or fewer errors on a 5-minutes timed writing.
Course
Learning Outcome
At the end of the semester, the student should be
able to:
1. Master the keyboard by touch;

2. Type a minimum of 35-45 wpm on a 5-minute timed
writing with 5 or fewer errors.
3. Demonstrate good work habits, acceptable typing
techniques, and skills in using the computer
4. Correct errors in the content and format of
documents. 5. Demonstrate skills in proofreading,
punctuation, grammar, spelling, and keyboard
composing.
6. Exhibit Proficiency in encoding business
documents including letters, memoranda, tables and
reports,
manuscripts and financial reports using word
processing and spreadsheet.
7. Acquaints students with different typing jobs from
different offices.
Class
and Grading Policies
1. Timed Writings. Students are given a series of 3 and 5
minutes of timed writings. The best two timed writings
are averaged to determine their speed. To determine the
GWAM (Gross Words a Minute) get the figure at the end of
each complete line or at the point at which you stopped
typing. Divide the number of words by using the time
given; subtract the number of errors to get the NWAM
(Net words a minute). Divide the NWAM and GW times 100
to get the accuracy rate of the students.
2. Document Processing Tests. These tests are timed and
the document is evaluated for format and accuracy.
Chapter 1
Introduction to Keyboarding
Intended Learning Objectives (ILO) At the end of the unit, the
students will be able to:
1. Understand the history of Keyboarding;

2. Define keyboarding;
3. Learn the correct position at the keyboard; and 4. Know
the pointers to make your work station ergonomically
Correct.
Historical Background
The history of the modern computer keyboard begins with a

direct inheritance from the invention of the typewriter. It
was Christopher Latham Sholes who, in 1868, patented the
first practical modern typewriter.
Soon after, the Remington Company began mass marketing the

typewriters starting in 1877. After a series of technological
developments, the typewriter gradually evolved into the
computer keyboard your fingers know so well today.
Christopher Latham Sholes invented the QWERTY Keyboard in

1873.
. Typing is the process of writing or inputting text by

pressing keys on a typewriter, computer keyboard, cell phone,
or calculator. It can be distinguished from other means of
text input, such as handwriting and speech recognition. Text
can be in the form of letters, numbers and other symbols. The
world's first typist was Lillian Sholes from Wisconsin, the
daughter of Christopher Sholes, who invented the first
practical typewriter.
Keyboarding is the term used to describe the process of

entering data into a computer. To learn how to keyboard takes
techniques, familiarity and practice. (Zeitz, 2005).
Techniques involve how you sit, how you hold your hands above
the keyboard and how you tap the keys. Familiarity will be
developed as you progress with the lessons and exercises. The
practice involves repeating the activity until it becomes
automatic. Repeated practice will improve your ability to do
what you are doing. Keyboarding helps students to type with
proper technique, increase speed and accuracy and format
documents using the Microsoft Word. Document processing
includes the production of business letters, memorandums,
reports, agendas, minutes and itineraries.
Words Per Minutes is a measure of typing speed, commonly

used in recruitment. For the purposes of WPM measurement a
word is standardized to five characters or keystrokes.
Correct Typing Posture

Good posture is an important part of keyboarding. Change
your posture at frequent intervals to minimize fatigue. Avoid
awkward posture at the extreme of the joint range, especially
the wrist.
Correct position at the keyboard enables you to type
with greater accuracy and with less fatigue. When typing for
a long period, rest your eyes occasionally by looking away
from the screen. Making such movement and adjustments may
help prevent your body from becoming too tired. Long-term
bodily damage such as carpal tunnel syndrome and Computer
Vision Syndrome can be prevented.
The Following tips will help make your workstation more
ergonomically correct:
1. Sit at the center of the keyboard.

2. Adjust your chair and keyboard height, so your elbows and
your arms are close to your sides. Your arms should be
hanging
in a relaxed posture..
3. Sit up straight in your chair in front of your keyboard. 4.
Make certain your lower spine is at the back of your chair 5.
Position both feet flat on the floor with one foot slightly
ahead of the other.
6. Keep your eyes focused on the copy you are typing. 7. Keep
the brightest light source in your office to the side of
your monitor.
Chapter 2
Getting Familiar with MS Word

1. Operate the computer using Microsoft word;

2. Identify the different parts of MS Word Environment; and 3.
Understand the characters that cannot be included when naming A
file.
Microsoft Word is a word processing application program

where you can create letters, notes, memorandums, business
documents, newsletters, books and even Web pages and allows
you to save in a variety of file formats.
Microsoft Word is the best processor that supports many
features and highlights.
User Interface Updates
∙ MS Word 2010 lets you personalize the ribbon to fit

how you work. Create custom tabs and groups that
contain the commands you .used most frequently.
∙ The Office Button was replaced with a menu button that

does to the Office Backstage now, which gives you
access to things like printing and sharing.
Improved Formatting Features
∙ New text capabilities and easier navigation to features

like tables, headers,
and footers, style sets.
∙ New artistic image effects which include Pencil
Sketch, Line Drawing, Watercolor sponge, mosaic
bubbles, glass, pastels smooth, and Paint Strokes.
∙ Image editing features let you fine-tune color,
brightness, contrast, and sharpness and gave more
control over image quality, compression and
formatting.
Better Document Navigation
∙ The Document Navigation pane was introduced to help

you quickly find your way around long documents. Use
the pane to drag and drop headings within your
document and rearrange the structure.
∙ An incremental search function lets you find content
in documents without needing to know exactly what
you‘re searching for.
PARTS OF MS WORD ENVIRONMENT 2010`
1. The Microsoft Office Button. You can use the menu to

create a new file, open an existing file, save a file, and
perform other tasks.
2. The Quick Access Toolbar - located above the Ribbon,

lets you access common commands no matter which tab you're
on. By default, it shows the Save, Undo, and Repeats
commands. You can add other commands to make it more
convenient for you.
3. Ribbon. The Ribbon contains multiple tabs, each with
several groups of commands. The key feature of the Ribbon is
that it groups together related commands to make them easier
to locate.
Tabs of the Ribbon
1. Home – Includes some of the most commonly used buttons

like those for cutting and pasting information,
formatting data, etc. (Clipboard, Font, Paragraph, Style
and Editing).
2. Insert – Lets you add tables, graphics, charts,
hyperlink, textbox, and Word Art. (Pages, Tables,
Illustrations, Links, Header and Footer, Text and
Symbols.
3. Page Layout – Lets you set up margins, paper orientation,
and other page settings. (Themes, Page Set Up, Page
Background, Paragraph, and Arrange)
4. References – Lets you add Table of Contents, Footnotes,

Citations, Bibliography, Captions, Index and Table of
Authorities.
5. Mailings - Lets you Create, Start Mail Merge, Write &
Insert Fields, Preview Results and Finish.
6. Review – Includes Office Proofing tools (like the spell
checker) Language, Tracking, Changes, Compare, and
Project. It also has buttons that lets you add comments
to a worksheet and manage revision.
7. View – Lets you switch on and off a variety of viewing
options.
(Documents Views, Shows, Zoom, Window and Macros)
8. Design – Includes Table Style Options, Styles, and Draw
Borders.
9. Layout - Includes Table, Rows and Columns, Merge, Cell
Size, Alignment and Data.
4. Dialog Box Launcher. Click to open a dialogue box or task

pane.
5. Minimize Button. Reduces the windows to an icon. 6.
Maximize Button. Click the down arrow symbol Enlarges the
window to fill the whole screen.
7. The Status Bar. Displays the necessary information
about the active document.
8. The Ruler - located at the top and to the left of
your document. It makes it easier to adjust your document
with precision. If you want, you can hide the Ruler to free
up more screen space. Set tab stops and indents for a
paragraph.
9. The Text Area. You type your document in the text
area.
10. The Vertical and Horizontal Scroll Bar. The vertical

and horizontal scroll bars enable you to move up,
down and across your window simply by dragging the icon
located on the scroll bar.
11. Restore Button. Restores the windows to its

previous
size and location.
12. Close Button. Closes the windows.
13. Title Bar. Displays the name of the application and/or

the name of the active document.
14. Views Button. Four buttons to the left of the

horizontal scroll bar enables you to view your work in four
different ways.
15. Insertion Point/Cursor. The blinking vertical bar. It

marks the insertion point. As you type, your text displays
at the cursor location
Backstage view gives you various options for saving,

opening, printing, and sharing your files. It's similar to
the Microsoft Office button menu from Word 2007 and the File
menu from earlier versions of Word. However, instead of just
a menu it's a full-page view, which makes it easier to work
with.
To minimize and maximize the Ribbon
1. Click the arrow in the upper right corner of the Ribbon to

minimize it, or Ctrl + F1.
2. To maximize it, click the arrow again.
To Customize the Ribbon
1. Right Click the Ribbon and select Customize the Ribbon

2. Click a New Tab. A New Tab will be created with a new
group inside it
3. Make sure the new group is selected.
4. Select a Command from the List, then Click Add.
5. When you are done adding command, click Ok.
Collapsing a Ribbon
You can collapse the ribbon by double-clicking any tab
or right clicking the tab before clicking minimizes the
Ribbon. Or Press Ctrl + F1.
Word files are called documents. When you start a new

project in Word, you'll need to create a new document, which
can either be blank or from a template. You'll also need to
know how to open an existing document.
To create a new blank document:
1. Click the File tab. This takes you to backstage

view. 2. Select New.
3. Select Blank document under Available Templates. It will
be highlighted by default.
4. Click Create. A new blank document appears in the
Window.
To open an existing document:
1. Click the File tab. This takes you to backstage view.
2. Select Open. The Open dialog box appears.
3. Select your document, and then click Open.
Characters that Cannot be Included When Naming a File
You can use long, descriptive files when naming a file.

File names cannot include any of the following characters:
forward slash ( / ), backslash (\ ), greater than sign ( > ),
less than sign ( < ), asterisk ( * ), question mark ( ? ),
quotation mark ( ― ) pipe symbol (! ) colon ( : ) or semi
colon ( ; )
Chapter 3
Preparing to Keyboard
Intended
Learning Objectives (ILO)
At the end of the unit, the students will be able to:
1. Identify the different parts of the keyboard 2. Learn the

position of hands in the home keys; 3. Name the finger in
reaching up and down the home keys; and 4. Learn to compute
for the GWAM and NWAM.
A Keyboard is an input device used to enter characters and

functions into the computer system by pressing buttons, or
keys. It is the primary device used to enter text.
Parts of the Keyboard
1. Alphanumeric Key. Parts of the keyboard arranged the same

way as the typewriter that contains letters, numbers and
special characters and symbols.
2. Numeric Keypad. Located at the right side of the
keyboard, looks like an adding machine, and makes it
easier and faster to type numbers.
3. Function Keys. Keys on the keyboard that have a special

function defined by the operating system.
4. Cursor Movement Keys. Moves the cursor left, right, up and
down.
Home Row
Home Row is located in the middle of your keyboard and is

where your hands automatically go to rest. Place your fingers
on the A S D F keys with the forefinger or the F key. Place
your fingers on the J K L ; keys with the forefinger on the
J. These keys are considered the home row keys. Each finger
is named for the home row key it controls.
Position of Hands
1. Curve your fingers naturally
2. Place your fingers on F and J, lightly lay the rest of your
fingers on the home row keys.
3. Keep your wrist low but not touching the keyboard or
table. 4. Keep your elbows close to your body.
Naming Finger
Index finger – First finger
Middle finger – Second Finger
Ring Finger – Third Finger
Little Finger – 4th Finger
Every finger is used to reach the keys diagonally
above and below it. For example, the middle, finger of the
right hand sits on ―K‖ when at rest but reaches up for ―I‖
and down for ―,‖. The ring finger of the left hand sits on
―S‖ but moves up for ―W‖ and down for the ―Z‖ key. However,
the fingers on the ends of rows have slightly more work to do
as they are also involved in functions other than letter
choice, such as indenting, moving to a paragraph and
capitalizing.
Each index or pointer finger is responsible for two rows of

keys. The right hand pointer takes the ―U‖ and ―M‖ column,
as well as the ―Y,‖ ―H‖ and ―N‖ keys. The left hand index
finger is at rest on ―F‖ and moves up for ―R,‖ down for ―V‖
and over for ―T,‖ ―G‖ and ―B‖. The reaching involved here
can feel quite awkward in the beginning and you‘ll likely
need plenty of practice typing these letters before you
master them. Your little fingers will also have to do some
stretching as they are required for everything on the ends
that aren‘t covered by another finger.
Using the Space Bar

The Space Bar is located beneath the letter keys and is used
to space between words and after punctuation marks. Sit at
your keyboard. Place your fingers over the home row. Use the
side of your chosen thumb to sharply tap the space bar. The
cursor will move to the right.
The Enter Key

The Enter Key moves the insertion point to the beginning of
a new line. Reach to the Enter key with the little finger of
your right hand keeping your J finger at home. Quickly return
the little finger to the Home Row
position after tapping Enter.
The Back Space key deletes the last character you typed.
Reach to the Back Space Key with the little finger of your
right hand keeping your J finger at home.
Finger Positions
Letters e, n, r, m, u, i
e Reach up with the left second finger

n Reach down with the first right finger
r Reach up with LEFT first finger
m Reach down with the left first finger
i Reach up with the right second finger
∙ Reach up with the right third finger
Letters q, w, z, x, t, p
q Reach up with the left fourth finger

w Reach up with the left third finger
z Reach down with the left fourth finger
x Reach down with the left third finger
t Reach up with the left first finger
p Reach up with the right fourth finger
v Reach down with the left FIRST finger
Letters g, b, h, y, c
g Reach forward to G
b Reach down with the left first finger h Reach
right with the first finger
y Reach up with the right first finger c Reach
down with the left second finger
Right Shift Key
Use Right little finger
Left Shift Key

Use left little finger
Special Symbol
Exclamation Mark (!) Shift of 1 Commercial At @ Shift
of 2 Number Symbol # Shift of 3 Dollar Sign $ Shift of
4 Percent % Shift of 5 Circumflex Accent ^ Shift of 6
Ampersand and or & Shift of 7 Asterisk * Shift of 8
Open and Close Parentheses ( ) Shift of 9 and 0
Dash ---
Hyphen -
Apostrophe '
Quotation Mark “
Equal =
Plus +
¢ Cent sign
© Copyright sign
Computation of GWAM and NWAM
To determine the GWAM (Gross words a minute) and NWAM

(net words a minute)
Get the figure on the right side of the material for the
total number of words typed. Get the figure at the end of the
line you have completed or at the point at which you stopped
typing. If you do not finish the line use the scale below to
determine the exact number of words. Divide the number of
words by using the time given for typing the material. Divide
the NWAM
and GWAM x 100 to get the accuracy level of the
students. GW / TIME – ERROR/S
193/5 = 38.6 GW 38.6 - 5 = 33.6 NWAM To get the
Accuracy Level
NWAN – ERRORS/TIME
193 – 5 = 188/5 = 37.6
Accuracy Level NWAM/GWAM x 100
37.6 divided by 38.6 x 100 = 97.4%
Keep the record of your timed-writing practice to determine
your progress.
Chapter 4
Formatting Business Letter

1. Identify the essential and other parts of the Business

Letters;
2. Familiarize with the different letter styles;
3. Learn the Placement of Letters for short and medium size
according to different letter styles;
4. Understand the procedures in writing/typing letters;
5. Learn the different punctuation styles;
6. Learn the correct titles used in business letters; 7. Analyze
the different proofreader‘s mark used in proofreading;
8. Produce letters, tables, memoranda from unarranged materials;
and
9. Demonstrate the correct folding and inserting letters for
the envelop
ESSENTIAL PARTS OF THE BUSINESS LETTERS
No matter which forms, style or format used in the business

letter, there are some essential requirements of a letter.
These requirements are the standard letter parts.
1. Letterhead. It contains the name of the company,

address, phone numbers and other data which serve to
identify the company.
2. Date. Is an essential part of a business letter since it

serves the purpose of proof as to when the letter was
written. It consists of the month, the day and the year.
It is written four or five spaces after the letterhead
and typed at the middle or 5 spaces to the right. The
current date is always used in a letter.
3. Address. It includes the name of the addressee, or the
person to whom the letter is intended, the business
title, Company Name and the complete address. Include a
personal title such as Ms., Mrs., Mr., or Dr. Follow a
woman's preference in being addressed as Miss, Mrs., or
Ms. If you are unsure of a woman's preference in being
addressed, use Ms.
4. Salutation. The greeting part in a business letter. It
is placed at the left margin, two spaces below the
Inside Address.
5. Body. It contains the message of the letter. It is typed
two spaces below the Salutation. Single space each
paragraph of a typed letter. Use double spacing
between paragraphs.
6. Complimentary Close. A short and polite remark that ends the
letter.
7. Signature Lines. It contains the name of the writer. It
is typed four spaces below the complimentary close. 8.
Reference Initials. It is the initial of the writer or the
encoder. It is written two spaces below the
Signature lines.
Font Type is an important factor in the readability of the
letter. The generally accepted font is Times New Roman, size
12, although other fonts such as Arial may be used. When
choosing a font, always consider your audience. If you are
writing to a conservative company, you may want to use Times
New Roman. However, if you are writing to a more liberal
company, you have a little more freedom when choosing fonts.
Placement of Letters
Full-Blocked Style Blocked Style
1‖ 1”
Letterhead Letterhead
4-5 spaces 4-5 spaces
__________ (Date) __________ 4 spaces

4 spaces
___________
___________ ___________
___________ (Inside ___________
Address)
2 spaces
___________ ____________
2 spaces
2 spaces
____________ (Salutation)
2 spaces
______________________________ _________________________________
______________________________ ____________________.
____________________.
_________________________________ _________________________________
Note: For short and medium size letters. One inch margins
both sides.
Other Parts of the Business Letter
1. Attention Line. It is used when a letter is

addressed to a company in general and directing the
letter to the attention of a specific person. The
attention line may be blocked or centered.
Galvez Electrical Manufacturing Co. Galvez Electrical Manufacturing Co.

1065 Pasig City 1065 Pasig City
Metro Manila Metro Manila
Attn.: Engineering Dept. Attn.: Engineering Dept.
Gentlemen: Gentlemen:
Blocked style Centered
2. Subject Line. It is used to know in advance the subject

matter of the message. It may be typed blocked or centered
on the left margin.
Galves HRD
National Treasury
Manila
Dear Mrs. De Galvez
SUBJECT:
Monetization
Mrs. Cristy de
Manila
Dear Mrs. De Galvez
RE: Monetization
Mrs. Cristy de
Galves HRD
National Treasury
Blocked Centered
3. Enclosure Notation. It is written for verification
purpose that something is enclosed or included in
the letter. It is typed two spaces below the
Reference Initial.
4. Cc or copy furnished notation. It is used when

copies of the letter will be sent to other people
other than the addressee.*
5. Blind Carbon Copy (bcc) Notation. When you do not
want the addressee to know that a carbon copy is
being supplied to someone else, use a blind carbon
copy (bcc) notation on all copies except on the
original letter.
6. Letter with Postscript. A short message that is
typed after a complete letter. It is usually
preceded by the abbreviations P.S. It is used to
emphasize a particular point or detail
inadvertently omitted from the letter.
7. Letter with Enumeration. Two ways of typing
numbered enumerations. Blocked paragraph and
Indented paragraph.
8. Letter with a quotation. Two ways of typing a
letter with quotations. Blocked, without quotation
marks or Indented, with quotation marks.
9. Letter with Company Name at the closing parts. Two
ways of placing the company name at the closing
parts of the letter: blocked style and pyramid
style.
Letter Writing Procedure
1. Estimate the number of words in the body of the letter

to determine the letter placement. Set appropriate
margins. Set a tab stop at the center to serve as a
starting point guide for the date and closing parts of
the letter.
2. If the letterhead has to be provided, type it at the
center one inch from the top of the paper. The
letterhead, however, may be omitted as most firms have
printed letterheads.
3. Type the date starting from the center of the paper or
five spaces to the right.
4. Drop 4 or 5 lines to type the inside address
5. Drop 2 lines to type the salutation
6. Drop 2 lines to type the body of the letter

7. Type the body of the letter singe space but double space
between paragraphs.
8. Drop 2 lines to type the complimentary close
9. Drop 4 lines before the typed signature to give allowance
for the handwritten one.
10. Proofread thoroughly.
11.Drop 2 more lines and type your initials for reference.
Drop 2 more lines for enclosures, if any.
Punctuation Styles
1. Closed Punctuation. A period follows the date, a colon

follows the salutation.
2. Open Punctuation. No punctuation at the end of lines in
the inside address, salutation and complimentary
closing.
3. Mixed or Standard Punctuation. Requires a colon to
follow the opening salutation and comma to end the
complimentary close.
Titles Used in Business Letters
1. Mr. - With title unknown to the sender

2. Ms. - Civil status is unknown
3. Mrs.- Married woman
4. Dr.- Holds a doctoral degree in any branch of
studies 5. Professor – Member of a college or
university faculty 6. Honorable – High ranking
government official 7. Reverend – Member of the Clergy
The Interoffice memorandum or simply known as the memo

is a letter containing a statement that is usually written
by higher authorities of an organization.
Steps in Typing a Memorandum

1. Set your left margin 2 o 1 ½. Set the right margin at the
Point to balance the right margin or the standard 1 inch. 2.
Type the necessary information, TO, SUBJECT, FROM, DATE.
Leave at least 3 spaces to type the message or the body of
the Memorandum.
3. Type the message single space and double space between
Paragraphs. The paragraph may be indented or blocked. The
Very short memo may be typed double spaced.
4. Type the writer‘s initial and typist initial at the left
Side, two spaces after the last line.
Proofreader’s Mark. A commonly called Proofreading symbol is

symbols or notations for correcting typeset pages.
(www.biomedicaleditor.com).
Proofreading is the most important part of any piece of

work. Good proofreading is a skill. The following are the
things to watch out for proofreading.
1. Typographical errors;
2. Misspelled words;
3. Punctuation and grammatical errors; and
4. Words and sentences missed out.
Folding and Inserting Letters for the Envelope (Manual)
This depends upon the size of stationary and the style of
the envelope.
To fold a letter for a Large Envelope (No. 10)
1. Fold slightly less than 1/3 of the letter up toward the

top. 2. Fold down the top of the letter within ½ inch of the
lower fold.
3. Insert the letter into the envelope with the last fold
first. To fold a letter for Small Envelope:
1. Fold the lower edge of the sheet to ½ from top and crease the
fold;
2. Fold the sheet from the right to left about 1/3 of its width
and crease the fold.
3. Fold the edge to the right ½ inch the last fold. 4. Insert
the letter into the envelope with the last fold first.
Illustration
MINDSHAPERS PUBLISHING CO. INC.
Intramuros, Manila
January 2, 2018
Miss Ma. Theresa Cortez
Administrative Assistant
National Statistics Office
Sta. Mesa, Manila
Dear Miss Cortez:
This letter is typed blocked style, sometimes referred to as

the modified block style. It is one of the most commonly used
styles of the letter in business today. In block letter
format, all text is flush with the left margin except the
date, the complimentary close, and the signature lines.
In block letter style, mixed or standard punctuation is

placed after salutations and another heading. Open
punctuation, however, refers to a modification of style where
all nonessential punctuation is omitted.
In block letter style, the salutation should begin with

"Dear" and should be followed with the proper prefix and last
name of the recipient. Although many letter writers are used
to following a salutation with a comma, the salutation is
followed by a colon in block letter format.
Very truly yours
MA. LOURDES H. PEREZ Adviser
/lhp
Blocked Style with Mixed or Standard Punctuation

Intramuros, Manila
January 2, 2018
Miss Joy C. De Leon
Chief, HRDM
Safeway
Sta. Mesa, Manila
Dear Miss De Leon:
This letter is type in semi-blocked style. This style is

considered conservative. It is almost the same as the blocked
style except that every line of the paragraph is indented
five or ten spaces.
This letter style is a combination of the indented and

the blocked forms. The reference initial indicates the
initial of the person who typed the letter.
This style is usually typed with mixed or open

punctuation. The salutation is followed by a colon, and the
complimentary close, by a comma.
Very truly yours
/lhp
Semi-Blocked Style with Mixed or Standard Punctuation
MINDSHAPERS PUBLISHING CO. INC
Intramuros, Manila
January 2, 2018
Miss Annalyn H. Villena

Chief, HRDM
National Book Store
Sta. Cruz, Manila
Dear Miss Villena
This letter style is considered a very modern style. Each

line starts at the left margin including the date,
complimentary close, and signature. The advantage of using
this style is that the typist does not have to use the
tabular key.
This style commonly uses the open punctuation, in which no

punctuation is used after any part of the letter except the
message.
This is a format you can use for all business
occasions. Very truly yours
MA. LOURDES H. PEREZ

Adviser
/lhp
Full-Blocked Style with Open Punctuation
Intramuros, Manila
January 9, 2018
Miss Annalyn H. Villena

Chief, HRDM
National Book Store
Sta. Cruz, Manila
Dear Miss Villena:

This letter illustrates the hanging-indented style, which at
a
glance, looks like the paragraph is inverted. The first
line of each paragraph begins at the left margin and all
succeeding lines are indented. This is semi-reversal of
semi-indented style.
This very useful style places the first words of each

paragraph
prominently on the page. It is useful for letters that
deal with a variety of different topics. However,
for normal communications, this style is very rarely used.
This style necessitates careful planning as the whole point

of
this style is to feature the paragraph starters which have
some common point of interest to product special displace.
Very truly yours,
/lhp
Hanging Indented Style
1136 Concepcion Aguila Street Quiapo, Manila
January 18 2018
Miss Esperanza V. Silang

Phase 2, Package 3, Block 205, Lot 90
Mamitid, Cabuyao, Laguna
Dear Miss Silang:
This letter style is for letters that are not the official
business of your company or organization. It is used when
typing letters of application or individual letters of
inquiry or complaint.
The Inside Address is typed above the dateline, typed at the
center of the page or 5 spaces to the right, usually 1 ½ inch
or 7 to 10 spaces from the top of the paper depending on the
length of the body of the letter.
The signature block is similar to other letter styles. It is

less formal but demonstrates the same level of courtesy.
Sincerely yours,
VICTORIA A. VIRIL
Personal Business Letter in Semi-Blocked Style

Intramuros, Manila
June 28, 2016
United Merchandising Company

General Solano Street
San Miguel, Manila
Attention: DR. ERIC D. CLEMENTE

Vice President
Gentlemen:
We would like to take this opportunity to offer our

livelihood program (soap making, production of detergent
powder) to develop the skills of the employees in chemical
mixing process including safe handling of chemicals.
For this reason, we would like to request your permission to

allow us to hold a twenty-minute lecture and demonstration on
the importance of livelihood programs to employees and also
to allow us to demonstrate the effectiveness of our new
technology in the production of soap making, detergent powder
and many more.
We would very much appreciate your kind approval of this

proposal.
Very truly yours,
MAILA A. DOMINGUEZ Production Manager
/mad
Letter with Attention Line in Blocked Style

Intramuros, Manila
May 5, 2017
DR. BAYANI T. BAYABAS

Director of Instruction
Metro Polytechnic College
Quezon City
Dear Dr. Bayabas:
The quest for knowledge and skills is not only confined

within the four corners of the classroom but further
stretched in the field to grasp a better learning atmosphere
of the discipline concerned.
It is in this premise that we are planning to hold an

educational field trip on August 21 (Monday) as part of the
culminating activity in the respective subject for this first
semester.
Further, the subsequent disciplines are the only ones

required to conduct an educational tour.
1. Production and Operations Management

2. Logistics Management
3. Marketing Research
4. Entrepreneurial Management
5. Events Management
We do solicit your kind permission to be allowed to push
through the scheduled field trip on the abovementioned date.
We look forward to your affirmative response to this academic

endeavor.
Respectfully yours,
MRS. CYNTHIA B. MORENO Program Coordinator

Letter with Enumerations in Blocked Paragraph
SET UP INTERNATIONAL, INC.
Makati, Metro Manila
October 5, 2017
Mrs. Anamarie G. Espinosa

Dean
College of Business Administration
Manila
Dear Mrs. Espinosa:
Greetings!
Step Up International will be holding its 6th International

Business and Management Conference on September 23, 2017
with the theme ―Limitless‖ at Alonte Sports Arena, Binan,
Laguna.
With this activity, we aim to add to the knowledge of business

administration students abroad. We seek to be able to impart
upon the participants new and innovative ideas which will be
shared by our expert pool of lecturers. We will be touching
the dynamic and business, entrepreneurship, finance and
strategic management in order for the participants to be well
aware of the pace and updates in the said field.
I have attached the details for your perusal and hope that
this interests you. Thank you and best regards. Also, take
advantage of the 15+ 1 promo. For every 15 regular participants,
we will include additional registrant free of charge.
Respectfully yours,
For Step Up International, Inc.
MARIA ELENA FEDERIS Account Manager
Letter with Company Name at the Closing Parts in Blocked Style

NATIONAL UNIVERSITY
Manila
September 8, 2018
LEONIDA S. CALAGUI, Ph.D. CESO III

Director IV
Commission on Higher Educatiohn-NCR
2/F HEDC Building, C.P. Garcia Avenue
U.P. Diliman, Quezon City
Dear Dr. Calagui:
SUBJECT: COPC Compliance Report
We are respectfully submitting herewith the COPC Compliance

Report for the three (3)program under the College of
Business Administration, as per the recommendation of the
CHED-Regional Quality Assurance Team (RQAT), to wit:
∙ Bachelor of Science in Office Administration (BSOA) ∙

Bachelor of Science in Business Administration (BSBA)
Majors in:
Marketing
Management
∙ Bachelor of Science in Entrepreneurship
Thank you. God Bless and more power.

Very truly yours,
ERLINDA P. VEGA, Ed.D.

President
Encl.: As stated.
Letter with Subject Line in Blocked Style

MINDSHAPERS PUBLISHING CO, INC.
Intramuros, Manila
FOR : The Sector In-Charge
SUBJECT : Request for Authority to Allow Student Office Practice

(RAASOP)
Date : 26 June 2018
=============================================================
We transmit for approval the attached RAASOP covering the

following students:
1. Tambagahan, Alyssa Laine E.

2. Domingo, Eunice Anne
3. Dapiton, Raechel Ann C444.
4. Calisin, Eika Anne P.
5. Enriquez, Renzo Louis G.
6. Villanueva, Nina Alexandra B.
7. Ripalda, Shiena P.
8. Peralta, Charish Allyssa B.
9. Butic, Karl Alison M.
The particular work to be assigned to them is believed to

be relevant to their course and from where they will draw
significant experience and learning during their office
practice.
HORACIO PANTALEON
HRDM Officer
Interoffice Memorandum in Blocked paragraph

Intramuros, Manila
January 31, 2018
MEMORANDUM NO. 1, 2018
TO : All Concerned
FROM : The President
SUBJECT : Proper Office Decorum
==================================================================
You are all hereby enjoined to observe proper office decorum

at all times in order not to disrupt normal operations.
Should you meet a problem, you must first see the Human
Resource Manager for Advice, in her absence, the department head
will take over to strive to solve the problem.
In matters concerning any request or accommodation in behalf

of the client, see to it that such request is within the
approved policies and procedures in order to avoid problems on
the part of all concerned.
Please be guided accordingly.
MRS. EVELYN L CHUA President

Chapter 5
Formatting Manuscripts and Reports
Objectives:
At the end of the unit, the students will be able to: 1.
Identify the different parts of a Manuscript;
2. Learn the manuscript placement guide for unbound,
top bound and left bound manuscript; and
3. Know the formatting styles for different reports
using MS Word; and
4. Acquaint students with diversified typing jobs in different
offices.
The Manuscript is the original text of an author's work,

handwritten or typed. Manuscript formatting depends greatly
on the type of work that is being written. Most manuscripts
and business reports are typed on plain bond paper, 8 ½ by 11
inches (small bond paper). The standard rule in typing
manuscript is double spacing unless there is a special reason
for making it single spaced.
Parts of a Manuscript
1. Title. Centered and type in all capitals.
2. Sub-Title. Centered and double space below the title.
3. Body. Separated from heading by triple space. 4. Side
Heading. Typed in all caps or small letters with 2 blank
lines. It is placed at the Left side of the paper.
Formatting Reports
Begin the first page of each section (table of contents,

bibliography) two inches from the top of the page. Begin
another page one- inch from the top. Use one inch default
side and bottom margins for all pages. For a left bound
report, add 0.5 inches to the left margin;
Manuscript Placement Guide
1. UNBOUND (First Page) Other Pages

1½
1”
1” 1”
2. LEFT-BOUND
1“
1” 1” 1”
1”
1½
1
1 1/2” 1” 1” 1/2” 1” 1”
COKEYDOC/rrsanluis@EARIST.ph.education Page 50 1”
3. TOP-BOUND
1½ 1½
1” 1” 2” 1”
1” 1”
1” 1”
Minutes of Meeting is the official written record of a

meeting. Minutes serve as a permanent record of the topics
considered, conclusions reached, actions a taken, and
assignments given. Minutes may be kept by any individual in
attendance at a meeting and are usually distributed to all
members of the unit represented at the meeting. Minutes
should be prepared for any formal meeting that takes place,
at any level of an organization.
To apply line numbers format in a Minutes of Meeting,
Follow these steps:
1. Insert section breaks in the document. Place the cursor
at the beginning sentence/word of text to be included in the
line numbering section.
2. Click on the ‗Page Layout‘ tab and select the ‗Breaks‘
drop down menu. Select ‗Continuous.‘
3. Place the cursor at the end of the last word of text to
be included in the line numbering. Follow step 3 to place
another section break at the end of the selected text. 4.
Place the cursor at the beginning of the selected text.
5. While still in the ‗Page Layout‘ tab, click the ‗Line
Numbering‘ drop down and select ‗Line Numbering Options.‘ 6.
Click the ‗Layout‘ tab in the new window.
7. At the bottom of this window, click the ‗Apply‘ drop down

menu and select ‗This Section.‘
8. Click the ‗Line Numbers‘ button.
9. Click inside the box ‗Add Line Numbering.‘ Choose the

manner in which you want to ‗count by‘ and select
‗Continuous.‘ Click Ok.
Formatting Lists
Numbers or bullets are used in documents to call the

attention to items in a list and to increase readability. If
the sequence of the list items is important, use numbers
rather than bullets.
∙ Use Word‘s default format for all lists in either single

or double spaced documents such as Agenda for the
meeting
∙ Use the same line spacing (single or double) between
lines in the list for the rest of the document.
Typing Bibliography
Writing a bibliography can help you keep track of your

sources and make it much easier to create your final
reference page in a proper format. The bibliography is typed
single-space and double space between entries. Start the
first line of each entry at the left margin, the second
line and succeeding lines are indented 5 spaces. In APA style
of bibliography, it begins with the Author‘s Name, year of
publication, the name of the book or magazine is underscored,
the name of publication, and arranged in alphabetical order.
A Resume tells the employer about your work experiences,

skills and trainings. Your resume should be properly
formatted with a simple font so it is visually appealing to
the reader. The content of your resume is as important as the
presentation. It is important to personalize your resume, so
it reflects your skills and abilities and connects them with
the jobs for which you are applying.
Essential Parts of the Bio data/Resume
1. Heading. The heading consists of full name of the applicant

and contact information which include complete address,
telephone number/s, and email address.
Example: Resume
Marquez, Joanna Marie Borja
1036 Padilla St., San Miguel Manila
Telephone Number: 7612345
E-mail Address: joannamarie@yahoo.com
2. Objective. Objective is an optional part of a Resume. The

objective highlights your intention for applying for the job.
If you decide to include an objective, specify the type of
position you are seeking.
Example:
To seek a challenging career in a prestigious company

where I can utilized my skills and abilities in the field of
Office Administration.
3. Personal Information. It includes general information of

the applicant such as name, address, date of birth, gender,
parent‘s name and occupation, religion, height, weight, etc.
Example:
Date of Birth : August 2, 1994

Place of Birth : Manila
Civil Status : Married
Religion : Roman Catholic
4. Educational Background. It is where you show the employer

your academic achievements. List the colleges you attended, the
degrees you attained, and year graduated.
Example:
Bachelor in Secondary Education
Holy Rosary College
Tala, Caloocan City
2018
5. Work and Related Experiences. It is the list of work

experiences from present to past which includes the position
held, name of the company, address of the company and exact
year of employment including internship.
Example: Cashier
KFC Nagtahan Branch
Nagtahan, Sampaloc, Manila
July 10, 2018-June 20,2019
6. Skills/Abilities. This part of your resume includes skills

and abilities that are related to the job for which you are
applying. Include skills that are relevant to the position you
are interested in, such as computer skills, software skills,
and language skills.
Example:
Excellent kn0owledge in using computer (Word,

PowerPoint, excel and other software application)
7. Character References. Also called personal references

provided by someone to attest the applicant‘s character and
abilities.
Example:
Dr. Marina S. San Pedro

Principal
Metro Polytechnic College (MPC)
Camarin Road, Caloocan City
Tel. No. 3459871
Additional Information:
1. Examination/s Passed
2. Hobbies and Interest
3. Trainings/Seminars Attended
4. Awards/Recognition Received
5. Membership in Organization/Association
Parts of Technical Report
1. Table of Contents
2. Body
3. Abstract
4. Bibliography
Chapter 6
Formatting Tables
Objectives:
1. Format and encode open, boxed and ruled tables.

2. Type Newspaper-style columns; and
3. Insert Additional rows and columns
Tabulation is arranging words and figures in columns to

produce a clearer presentation. The three (3) basic styles of
tables are boxed, open and ruled. Tables have vertical
columns, horizontal rows, and intersecting cells.
Applying Columns
To quickly place text in a column format, click the Columns

button, the Dialogue Box will appear, and then select the
number of columns The Columns dialog box allows you to
choose the properties of the columns. You can select the
number and width of the columns from the dialog box.
Using Columns
Table Columns. Organize text in columns and rows. Also

knows as parallel columns. They are useful in standalone
documents such as invoices, price lists, name and address
lists or any documents that require a careful organization
of related pieces of information.
Steps
1. Insert Table.
2. In the Number of Columns box (Alt + C) type a setting that
corresponds to the number of columns you want to display. 3.
In the Number of Rows box (Alt + R) type a setting that
corresponds to the number of rows you want to display.
4. Click ok.
Inserting Additional Rows and Columns

When a table in your document isn‘t large enough to
accommodate all of your text, you can easily insert
additional rows and/or columns within the table. From the
Table menu choose Insert Rows or Insert Columns (Alt + A,
I).
Use the same method to delete rows and columns from

tables. Table Auto Format
Tables are great for neatly organizing your text into

rows and columns. But the simplest way to create a beautiful
design for any table is to use the Table AutoFormat. This
tool gives you access to 34 built-in table formats. Each
format offers a unique combination of borders, cell shading,
fonts, colors and columns widths.
Newspaper-Style Columns
A newspaper-style is exactly what it sounds like

columns of text resembling the layout used in most
newspapers. Here are three important things to remember
about newspaper style columns:
1. The newspaper-style column option will apply to your

entire document unless you tell Word otherwise.
2. You can use This Point Forward option to tell Word to

apply this formatting to a selected portion of text.
3. Text wraps from the bottom of one column to the top of

the text. On occasion, this may cause unwanted paragraph
breaks.
Chapter 7
Getting Started with MS Excel

Objectives
1. Operate the computer using Microsoft excel; 2. Identify

the different parts of MS Excel window; and 3. Understand
the difference between workbook and worksheet
Microsoft Office Excel is a powerful tool you can use to

create and format spreadsheets, and analyze and share
Information to make more informed decisions.
Learning Microsoft Excel will expose you to many of the
following:
1. Create better spreadsheets

2. Improve spreadsheet analysis
3. Share spreadsheets and business information with
others 4. Manage business information more effectively.
5. Perform mathematical calculations.
The MS Excel 2010 Environment
Microsoft Office Excel 2010 provides several methods for

starting and exiting the program. You can open Excel by using
the Start menu or a desktop shortcut. When you want to exit
Excel, you can do so by using the File tab, the Close button,
or a keyboard shortcut.
Title Bar. Displays both the name of the application and the
name of the spreadsheet.
The Ribbon is designed to help you quickly find the commands
that you need to complete a task. Commands are organized in
logical groups, which are collected together under tabs.
Quick Access Toolbar. The place to keep the items that you
not only need to access quickly.
The formula bar is located above the worksheet; this area

displays the contents of the active cell. The formula bar can
also be used for entering or editing data and formulas.
Worksheet Navigation Tab. By default, every workbook has 3
sheets. You are able to navigate the sheets by clicking on
the sheet tab.
Navigating in the Excel Environment
Arrow Keys Move one cell up, down, left, or right in a
Worksheet. SHIFT+ARROW KEY extend the selection of cells by
one cell.
Backspace Deletes one character to the left in the
Formula Bar. Also clears the content of the active cell.
Delete Deletes the character to the right of the insertion
point.
End CTRL+END moves to the last cell on a worksheet. If the cursor

is in the formula bar, CTRL+END moves the cursor to the end of
the text.
CTRL+SHIFT+END extends the selection of cells to the last
used cell on the worksheet
Enter Completes a cell entry from the cell or the Formula Bar,
and selects the cell below (by default).
Esc Cancels an entry in the cell or Formula Bar. Closes an open

menu or submenu, dialog box, or message window.
Home Moves to the beginning of a row in a worksheet.

CTRL+HOME moves to the beginning of a worksheet.
Page Down Moves one screen down in a worksheet Page Up
Moves one screen up in a worksheet. Tab Moves one cell to
the right in a worksheet.
Space Bar CTRL+SPACEBAR selects an entire column in a

worksheet.
SHIFT+SPACEBAR selects an entire row in a worksheet.

CTRL+SHIFT+SPACEBAR select the entire worksheet. To Create
New Blank Workbook
1. Click File. This will take you to Backstage view
2. Select New. Select Blank Workbook.
3. Click Create
To open an Existing Workbook
1. Click File. This will take you to Backstage view
2. Select Open
3. Click Save As. The Save As Dialog box appears
To Save the Worksheet
1. Click on the File tab
2. Click Save
3. Type a file name 4.
4. Click Save
To Edit a Cell in the Worksheet:
1. Position yourself in the cell you would like to edit 2.
Press the F2 key on the keyboard or double-click in the cell
3. Use the backspace or delete keys to edit the cell 4. Press
Enter when you have finished editing the cell Terms to be

Familiar With
Workbook. The file in which you work and store your data.
It contains one or more worksheets.
Worksheets. The primary document that you use in Excel to

store and work with data. It is also called a spreadsheet. A
worksheet is always stored in a workbook. A worksheet consists
of cells that are organized into columns and rows.
Active Cell. The selected cell in which data is entered

when you begin typing. Only one cell is active at a time.
Active Sheet. The sheet that you are working on in a
workbook.
Rows. The numbers down the side of the worksheet. Column.
The letters across the top of the worksheet. Text Box. A
rectangular object on a worksheet or chart, in which you can
type text.
Name Box. Displays the name of the active cell or the
selected range, and can be used to name a cell range and as a
shortcut to a cell or range of the cell.
Row Heading. The numbers down the side of the worksheet
which identify the rows in the worksheet.
Column Heading. The letters across the top of the
worksheet which identify the column in the worksheet.
Worksheet Tab. The tabs at the bottom of the workbook which
are labeled Sheet 1, Sheet 2, Sheet 3.
Entering Excel Formulas and Formatting Data

A major strength of Excel is that you can perform
mathematical calculations and format your data.
Perform Mathematical Calculations
In Microsoft Excel, you can enter numbers and mathematical
formulas into cells. Whether you enter a number or a formula,
you can reference the cell when you perform mathematical
calculations such as addition, subtraction, multiplication, or
division. When entering a mathematical formula, precede the
formula with an equal sign. Use the following to indicate
the type of calculation you wish to perform:
+ Addition
- Subtraction
* Multiplication
/ Division
^ Exponential
When creating formulas, you can reference cells and
include numbers. All of the following formulas are valid:
=A2/B2
=A1+12-B3
=A2*B2+12
=24+53
AutoSum
You can use the AutoSum button on the Home tab to
automatically add a column or row of numbers. When you press
the AutoSum button , Excel selects the numbers it thinks

you want to add. If you then click the check mark on the
Formula bar or press the Enter key, Excel adds the numbers.
If Excel's guess as to which numbers you want to add is
wrong, you can select the cells you want.
PART TWO.
A. EXERCISES AND TIMED WRITING PRACTICE

(Using MS Word and MS Excel)
Practice the Home Row keys, press the space bar where you see
a space and pressing the Enter Key at the end of each line.
Lesson 1
(Type each line 2 times)
A. Home Row, Space Bar, Enter
aaa sss aaa sss ddd fff ddd fff jjj kkk jjj kkk asdf jkl; 1
qqq www qqq www eee rrr eee rrr uuu iii uuu iii qwer uiop 2
zzz xxx zzz xxx ccc vvv ccc vvv nnn mmm nnn mmm zxcv nm,. 3
awa awa sws sws ded ded frf frf juj juj kik kik lol lol 4 fgf
fgf jhj jhj ask ask jnj jnj jjj lll lol jmj jmj jjj 5 mmm men
mmm men nnn new nnn new ooo our ooo our fff ftf 6 yyy yet yyy
yet zzz aza zzz aza xxx sxs sss sxs sss sxs 7 qqq que qqq que
rrr rib rrr rib www who www who ppp ppp 8
Note: Lesson 1 – Lesson 39
Use MS Word
Lesson 2
a dads la daff ad add dak lad lads daks adds asdf jkl; dad 1
ads fad lall lass fads alas alfa fala sad alfalfa fall jass 2
sal falda all fall sala as falls salad salsa flaks aaa sss 3
asks flask sass dad flasks skald dada jak ask lad flasks as 4
alas ask salads dads dak sala fad falda flask sal salad sad 5
alfalfa add fads all salad flak lass flask ads ask jjj kkk 6
aa ss dd ff asdf jj kk ll ;; asdf jkl; asdf jkl; aaa jjj 7
ddd kkk dkd kkk kdk kdk ddd kkk dkd kkk ;;; lad; salad; 8
Lesson 3
e ed ed led led lea lea ale ale elf elf eke eke ed lad ale 1
led jell kale leak fee feel elf self eke eel eel leak jell 2
nj nj an and and fan fan kin kin din din fin fin land land 3
ink ink sin sin kin kin inn inn sin sin kin kin dink dinks 4
den end fen ken dean dens ale ales fend fens end ends sends 5
rm rm rim rims ream reams room rooms moon moons noon noons 6
idea sail sails sand same sames male males mail mails nail 7
odor odors more mores nor nors or nor on nor ron mores nors 8
Lesson 4
qqq que qqq quit qqq quite qqq quiver qqq quality question 1
www sws sws world workers sws war wsw sws www was www war 2
zzz zax zaz aza zigzag zinnias zodiac aza zaz size zzz zaz 3
xxx six sxs taxi sxs zerox sxs exotic xxx exactly xxx size 4
ttt tie ftf take ftf ttt tender ttt textiles ttt travelers 5
ppp pal ppp peso ppp people ppp periodic ppp pad pads pals 6
vvv via fvf vial fvf voice fvf vendor fvf visitor fvf vial 7
qqq zzz xxx ttt ppp vvv qqq ppp wreckage official key keys 8
Lesson 5
ggg give goal gone gulf glaze jhj halt have help ggg gag 1
bbb bay fbf blue fbf blocks bottles fbf bubbles fbf bull 2
hhh her jhj held jhj happy jhj health jhj heavy jhj hhh 3
yyy yet yjy youth yjy yellow yjy younger jyj your yyy jij 4
ccc can dcd cash dcd check dcd chance dcd chapter dcd at 5
knob known chapter degree ask; ;;; any; alarm heritage no 6
joker bay bay by by house heavy heavily you yours yellow 7
have hire halt husky loyal luxe luxury bubbles bulletin 8

Lesson 6
1122 2233 3344 4455 6677 7788 8899 1230 1902 3032 1122 00 1
2039 4587 4839 2039 1843 4857 2843 6738 2067 3940 2390 33 2
2345 7854 6890 2183 9237 1214 1587 2346 4838 4075 5711 22 3
3829 4857 3141 4838 5671 5631 5631 4075 2093 4075 3829 99 4
―2‖ #3# $4$ %5% _6_ &7& *8* (9) (0) *-* @2@ 1/1 2/2 (2) 5
―2‖ #3# $4$ %5% _6_ &7& *8* (9) (0) *-* @2@ ½ *Q* ―2‖ 6
sw2s s2s sw2ws s2s de3ed d3d ki8ik k8k d3d de3ed sw2s s3s 7
fr4rf f4f ju7uj j7j ft5tf f5f jy6yj j6j ft5tf f5f f4f f5f 8
Lesson 7
Type each 2 times. Left hand Letters – Right Shift

Key/ Right Hand Letters – Left Shift Key
Cory's sharp scissors slit Sandra's soft, silky scarf 1
David demanded Doris drive directly down Derek Duff's 2
Grandfather Greer grew great giant green gooseberries 3
Robert Reed rode randomly round rough roads recklessly 4
Wendy went wild with wonder when Wally washed windows 5
Quenton quickly quieted Queenie's quipped quiz show 6
Very viscous villains violate very vibrant view 7 Judy
jumped joyfully. Jerry Johnson joined Judy jumping 8 Norman
needed ninety-nine nifty notches nailed neatly 9 Yesterday
your yellow yacht yanked Yvonne's yellow yacht 10 I invented
interesting individual ideas into Internet 11
Please present previously prepared presentable papers 12
Hullo Harry: Hullo Henry: Henry James: Kenneth: Lester: 13
Typing in Filipino
Aralin Bilang 8
Sipiin minsan o makalawa ang bawat linya. Kung maraming mali

ay ulitin pa. (tatluhan, apatan, limahan, animang titik)
A ba ka da e ga ha i la ma na nga o pa ra sa ta u wa ya 1 ha
go ba ay uy at da na pa sa si oo na po mo no la ta 2 aba
ama ako api apo ate ina isa eto tao ano paa daw noo 3 ulo
ita bao uso noo aba nga iti uto uod uso upa iwa ihi 4 ani
aso usa asa igi ana aga upa din rin raw alo upo uli 5 baka
kaba daga ilaw mama papa para boto akin akda agaw 6 agiw
agad agap alam alab alat alay apoy baho apaw balo 7 baon
buga pako paki kalo kama kami kain kaka kape dali 8 daan
liit talo kapa pata otap tali dama dapo palo 9 adobo abono
akala akyat abuso abiso aklat aklas akbay 10 babad babag
babae balat balak bikol bakli bakla bakya 11 kasal kable
kirot kirat kahit kahon kabit kaban kabag 12 dalag dakma
dagta dakip dampa dagat dagit dukha dagli 13
Aralin Bilang 9
Sipiin minsan o makalawa ang bawat linya. Kung maraming mali

ay ulitin pa. (apatan, limahan, animang titik)
ayan iyan ayon iyak iwas iwan iral aral itak itik imik 1
pila palo pala pato pata pait para pare pari paso pili 2
rali raha raon roon rito rubi ripa obra oras reto rado 3
sawa sawi saya sita sira sipi sisi sebo seda siya sino 4
abiso apila apura arina aroma asero atake armas anaki 5
barya baryo banig banak batas batak barok batis basag 6
katol katay katig katre kawal kawan kaway kawad kalan 7
doble dulas dungo durog dukha dukot dulot dilat diyan 8
adhika adarna adorno adwana agapay agahan akibat aksaya 9
badyao babala balaba bukbok bakuna bakbak baklas barugo 10
kabata kabise kabila kabisa kahati kasama kahero kaaway 11
dalaga dakila daliri dagdag daglat dalang dalhin dayang 12
ginang gawain gatong gastos galing giling gulong gating 13
Terminologies in a Marketing Office
Vocabulary Drill. Make a copy of this drill. Type each line

twice.
Lesson 10
seller sellers buyer buyers buying market sale sales 1
money demand supply goods services dealer suppliers 2
product people channel retail wholesale prices stock 3
business elastic offers consumer industry purchases 4
promotion commodities quantity quality customer agent 5

cost profit package sales standard poster coupon pay 6
marketing enterprises advertising exhibits display 7
bargain costing shop stores foods modes customers 8
patronage fund refund showroom salary specifications 9
distribution allocate allotment order shipment cargo 10
freights merchandize consignment shipping deposit 11
turn-over revenue income quotation estimate figure 12
bazar marketplace payment outlet total trade rates 13
Terminologies in Banking
Vocabulary Drill. Make a copy of this drill. Type each line

twice.
Lesson 11
money investment credit service balance loan capital 1
account withdrawal deposit banking indorse checks 2 drafts
commercial reserve debtor bankruptcy cash profit 3 savings
securities money transfer funds transfer loans 4 business
surplus cashier teller cash balance contract 5 penalty
inflation installment remittances time deposit 6 foreign
exchange maturity rate interest clients merger 7 assets
thrift currency safety depositors dividends 8 bills

discounts bonds stocks liabilities demand deposit 9 surplus
credits lease trading consolidated undertakings 10 contract
rent banker financier shares lending mortgage 11 liquidation
initiate collateral bonds receipts payee 12 broker dealer
agent stability merge trading affiliates 13
TIMED-WRITING. Use double spacing. Take ONE 3-minute trial.
Compute for the NWAM
worker, there are worker or group of
different factors workers.
The job is the
that define job Productivity may be
choice of the
satisfaction. evaluated in terms
majority of people
Job satisfaction of the output of an
for living and
is productive for employee within a
sustaining their
specific period of
family. The success the worker and the
time. Typically,
of the job holder employer. There are
the productivity of
is governed by the several factors
satisfaction he that increase the a given worker
will be assessed
gets from the job. job satisfaction.
relative to an
Job satisfaction is It is very natural
average for
considered as an for a worker to
employees doing
important element seek satisfaction
similar work.
for self-esteem and from what they
Because much of the
wellbeing. Though work. Employee
the job productivity is an success of any
organization relies
satisfaction is a assessment of the
efficiency of a upon the
concern of every
productivity of 10
40
its workforce, 20
50
employee 30
60
productivity is an 40
70
important 50
80
consideration for 60
90
businesses. 70
100
80
110
1 / 2 / 3 / 4 / 90
120
5 / 6 / 100 110 120 130 140 150 160
130
7 / 8 / 9 / 10 170 180
140
10
150 190 200 210 220 230 240 250
20 160 260 270
30 169
Lesson 12
Type the following letter in the style indicated. Use short

bond paper. Use the current date.
A. Blocked Style (145 words)
Letterhead: CAFÉ MAESTRA/1136 Ramon Magsaysay Blvd., Sta.

Mesa, Manila/Addressee: Mrs. Rosemarie F.
Cordova/Proprietor, ABC Trading/101 Binondo, Manila/Dear
Mrs. Cordova:
We take pride to inform you that Café Maestra located in

Sta. Mesa, Manila will be inaugurated on June 24, 2018. To
commemorate the occasion properly, we are putting out a
two-page supplement in the Manila Bulletin. (P) In this
connection, may we request you to join us in celebrating
the occasion by favoring us with one-page advertisements?
(P) We will call you as soon as possible. The deadline for
submission of materials for newspapers is July, 2018. (P)
We assure you of our grateful appreciation for this, and
as look forward to having pleasant business with you in
the future. Very truly yours, HORACIA H. DELA CRUZ/Manager
Lesson 13. Type the following letter in the style

indicated. Use short bond paper. Use the current date.
B. Semi-blocked (115 words)

Letterhead: Republic of the Philippines, National
University/Manila/Addressee: Mr. Anthony Rivero/Dean,
College of Hotel and Restaurant Management, Manila/Dear Mr.
Rivero:
The College of Hotel and Restaurant Management will be

having an Echo seminar about Table of Specification on July
28, 2018 to be held at Calamba, Laguna. This is to boost
the camaraderie on the part of the faculty members who have
contributed to the past accreditation visit conducted last
July 8 – 13, 2017. (P) In this behalf, may we ask from your
good heart certain monetary support to augment our
financial needs? (P) Hoping for the kind consideration on
this matter. Thank you and GOD Bless. Respectfully yours,
JONATHAN A. OCAMPO/Director
C. Full-Blocked Style (150 words)
Letterhead: PHILIPPINE REFINING COMPANY, INC./1036 United

Nations Avenue/Manila/addressee: Mrs. Emee H. Bermundo/HR
Assistant/JOLLS Enterprises/1235 Farmers, Cubao, Q.C./Dear
Mrs. Bermundo:
Last November 15, 2017, we added a distinctly new

innovative variety, Lemon Fresh Flavor, to the Safeguard
soap. The launch is part of a continuing program to expand
user- ship of soap and to consolidate Safeguard soap
dominance. (P) Lemon Fresh is marked by a stronger lemon
flavor and contains 90 gram of lemon fresh bar. (P) Market
research studies have indicated that we have an excellent
soap product in Lemon Fresh. It attained good product
ratings and 98% of consumers expressed their likes. (P)
Lemon Fresh soap flavor is being sold in several outlets
throughout the regions at a suggested price of 35.00 per
bar. (P) We are enclosing a sample bar soup, for your
trial and judgment. Very truly yours, Mr. Peter A.
Cabrera/Manager/Enclosure.

D. Type the 3 styles in 45 minutes (140 words)
Letterhead: DARRYL‘S REFRIGERATION/Makati City/Addressee:

Mrs. Gloria H. Cipriano/101 Paradise Street, Makati
City/Dear Mrs. Cipriano:
This is just a friendly note to say hello and to find out

if your household Refrigerator, Freezer, Air Conditioner
or Auto conditioner is functioning as it should. (P) Our
careful testing procedure locates hidden defects which
were promptly correct. At this time of the year, the
―pressure‖ is off. Our work is better and your cost is
lower. Like a human body, your household appliances do
need a regular checkup and cleaning of the different
component parts for longer and satisfactory unit
performance. (P) Please feel free to call us up at
telephone number 5130056 local 1101, or call up directly
at cellphone number 09959556994 for your service needs.
We will be very happy to serve you. (P) Thank you.
Cordially yours, Darryl R. Marquez, Service Manager.
Lesson 16
On a whole sheet, 8 ½ x 11, type the personal business

letter. Return Address: 805 Padilla Street, San Miguel
Manila
National University/152 Escolta, Manila, Dear Sir/Madam: I

have been informed that your school has recently added some
computer courses in your offerings in addition to your
regular curriculum. (P) I am planning to work abroad in a,
year or two and I am very much interested to enroll in your
school to acquire some knowledge in computer. My friends
told me that the background on the computer is one of the
qualifications to work abroad. (P) I appreciate very much
if you could send a copy of your brochure and other
additional information as you may wish to give. Sincerely
yours, RICHARD L. ALBANO
Lesson 17. On a whole sheet, 8 ½ x 11, type the Letter with

Company name at the Closing Parts in Blocked Style (170
words)
Letterhead: MINDSHAPERS PUBLISHING CO. INC./Intramuros/
Manila/Addressee:Dr. Anamarie G. Gutierrez/President/Metro
Polytechnic College/Caloocan City/Dear Dr. Gutierrez:
The Academic Bookseller Association of the Philippines

(ABAP) and Mind shapers Co. Inc., are proud to present the
22nd Philippine Academic Book Fair slated on June 20-23,
2017 from 10:00 am – 7:00 p.m. . at the Mega trade Hall 1,
Building B, SM Megamall, Mandaluyong City. (P)The
Philippine Academic Book Fair is the country‘s only book
fair which focuses on the education market. It is a B2B
event that gathers major publishers and distributors from
all over the Philippines that showcases the latest academic
books, references, Filipiniana and Catholic books,
magazines, journals, educational video and audio materials,
publishing aids, electronic references and other materials
for academic institutions at the most reasonable prices.
The book fair will attract academicians, educators,
students and the general public from all over the country
and the region itself.(P)In this regard, we would like to
invite you, your faculty and your staff to attend the
Philippine Academic Book Fair that offers educational
diversity of books. (P)We have enclosed the Event Fact
Sheet for your perusal. Should you need more information,
please do not hesitate to contact the undersigned or Ms.
Bernadette Hatalan through email or call us at telephone
No. (632)896-0661/897/0139. (P)Thank you very much and we
look forward to your participation in this worthwhile
project. Sincerely,/For the Mind Shapers Publishing Co.
Inc./BLESSIE Y. ONG/Vice President
Lesson 18.
On the Whole sheet, 8 ½ x 11, Type the Letter with

Enumeration in Blocked Style
Letterhead: MINDSHAPERS PUBLISHING CO. INC./Intramuros/
Manila/Addressee: Dr. Flory dela Bajan/President/St. John
College/Caloocan City/Dear Dr. dela Bajan:/June 5, 2018
Greetings!(P)Thank you for accepting our invitation to
partner with us in our Young Emerging Sociopreneur (YES)
program. We are very excited to conduct our YES Campus Tour
in your school on September 11 – Training & September 12-15
Info Desk. (P)I have attached the program flow and other
event materials to give you an overview of what‘s going to
happen during our Campus Tour. May we, on the other hand,
request for assistance from your end on the following: (P)
(1)Selection of students who would be participating in our
mini fashion show.(P)(2)Registration and technical support.
(P)The event will surely be a great opportunity for your
students to have an insightful learning
experience.(P)Should you have questions, feel free to
contact me at 6366321.(P)Thank you very much and we look
forward to meeting you very soon./Sincerely/MS. YVETTE S.
SALONGA/Yes & Special Project Officer./yss
Lesson 19
On a whole sheet, center this one-page manuscript,

unbound, double spacing
Employability is a management philosophy, Student

Rashid Khan from India, Mumbai, recognized that employment
and market performance stem from the initiative, creativity
and competencies of all employees, and not just from the
wisdom of senior management. (P) For employers, it involves
creating a working environment that can provide
opportunities for personal and professional growth, within
a management environment where it is understood that
talented, growing people mean talented, growing
organisations. (P) For many employees, the new contract
would involve movement towards a greater commitment to
continuous learning and development, and towards an
acceptance that, in a climate of constant change and
uncertainty, the will to develop is the only hedge against
a changing job market.(P) Traditional employment does not
include employability. Review of the literature regarding
traditional employment and employability suggests that
employability is related to work and the ability to be
employed, such as: the ability to gain initial employment;
hence the interest in ensuring that ‗key competencies‘,
careers advice and an understanding of the world of work
are embedded in the education system; the ability to
maintain employment and make ‗transitions‘ between jobs and
roles within the same organization to meet new job
requirements; the ability to obtain new employment if
required, i.e. to be independent in the labour market by
being willing and able to manage their own employment
transitions between and within organisations.

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Module in

Basic and Advanced Keyboarding and

ROSEMARIE R. SAN LUIS, MAED

This work text on keyboarding and documents processing

Part One covers the Introduction to keyboarding,

Part Two covers Microsoft Word 2010 version which is

Part Three covers the Basic and Advanced Keyboarding

Part Four covers the different exercises and timed

This work text brings into the classroom the various

The author extends her gratitude to all her

Chapter 2. Getting Started with MS Word 2010

1. Basic Features of MS Word 2010

Chapter 3. Preparing to Keyboard

1. Parts of the Keyboard

Chapter 4. Formatting Business Letters

1. Essential Parts of the Business Letter

Formatting Business Documents and Reports

Chapter 6 Formatting Tables

1. Basic Features of MS Excel 2010 2.

Workbook Part Two

1. Exercises and Timed Writing Practice

This course is designed to increase keyboarding speed and

1. Master the keyboard by touch;

students will be able to:

1. Understand the history of Keyboarding;

The history of the modern computer keyboard begins with a

Soon after, the Remington Company began mass marketing the

Christopher Latham Sholes invented the QWERTY Keyboard in

. Typing is the process of writing or inputting text by

Keyboarding is the term used to describe the process of

Words Per Minutes is a measure of typing speed, commonly

Correct Typing Posture

Correct position at the keyboard enables you to type

1. Sit at the center of the keyboard.

Getting Familiar with MS Word

Intended Learning Objectives (ILO) At the end of the unit, the

1. Operate the computer using Microsoft word;

Microsoft Word is a word processing application program

documents, newsletters, books and even Web pages and allows

you to save in a variety of file formats.

Microsoft Word is the best processor that supports many

features and highlights.

User Interface Updates

∙ MS Word 2010 lets you personalize the ribbon to fit

∙ The Office Button was replaced with a menu button that

∙ New text capabilities and easier navigation to features

Better Document Navigation

∙ The Document Navigation pane was introduced to help

1. The Microsoft Office Button. You can use the menu to

2. The Quick Access Toolbar - located above the Ribbon,

Tabs of the Ribbon

1. Home – Includes some of the most commonly used buttons

and other page settings. (Themes, Page Set Up, Page

Background, Paragraph, and Arrange)

4. References – Lets you add Table of Contents, Footnotes,

4. Dialog Box Launcher. Click to open a dialogue box or task

9. The Text Area. You type your document in the text

10. The Vertical and Horizontal Scroll Bar. The vertical

11. Restore Button. Restores the windows to its

12. Close Button. Closes the windows.

13. Title Bar. Displays the name of the application and/or

14. Views Button. Four buttons to the left of the

15. Insertion Point/Cursor. The blinking vertical bar. It

(Date) 4 spaces