1 Notes on Geographic Distribution — Word Template for Check List

2 Please follow this template to ensure that your manuscript conforms to the Check List format.
3 Text in red is only for providing instructions and can be deleted. Please use Times New Roman,
4 12 pt. font. Bold and ALL CAPITALS should only be used where indicated here. No other
5 formatting should be done; do not center title, authors’ names, or (sub)headings.

7 NGD (Notes on Geographic Distribution)

9 (A running title (e.g., “Herpetofauna of Ataúro Island, Timor-Leste”) appears at top of

10 consecutive pages; please use the format: Author(s) | short title, and do not include the words
11 “Running Title:”):

12 Author | Short title of paper (one author)

13 Author and Author | Short title of paper (two authors)

14 Author et al. | Short title of paper (three or more authors)

15

16 Title of paper (capitalize first letter in title, the first letter after a colon; and the first letter in
17 common names of species and any other proper nouns; do not use bold type; do not include
18 “Title:”), for example:

19 First report on the herpetofauna of Ataúro Island, Timor-Leste

20 First record of Euborlasia nigrocincta Coe, 1940 (Nemertea: Heteronemertea) from the western
21 Pacific

22

23 Author affiliation (do not include “Author[s]”). If only one author:

24 Author first name and surname(s)

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25 Author affiliation and address (see additional instructions on the web site)

26 Corresponding author: Email: author@somewhere.com

27 If two authors:

28 First author’s names 1* and Second author’s names 2

29 1 Author affiliation and address (see additional instructions on the web site)

30 2 Author affiliation and address

31 * Corresponding author: Email: author@somewhere.com

32 If three or more authors:

33 Author 1*, Author 2 and Author 2, 3

34 1 Author affiliation and address (see additional instructions on the web site)

35 2 Author affiliation and address

36 3 Author affiliation and address

37 * Corresponding author: Email: author@somewhere.com

38

39 ABSTRACT

40 Add your Abstract here, remembering to keep the colon after “Abstract” and not add a line
41 break. For Lists of Species, your abstract should be no longer than 150 words, and for Notes of
42 Geographic Distribution, no longer than 90 words.

43 KEYWORDS

44 Include up to five (5) keywords here. Optionally, authors could also include geographical
45 coverage of the study when submitting their manuscript through the submission system. These
46 data will be used to index the manuscript after acceptance in our databases and ease its finding in
47 search engines such as Google.

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48 (page break)

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52 For Notes on Geographic Distribution only, use these subheadings for sections. These are
53 required to organize your manuscript but will not appear when published.

54 [INTRODUCTION]

55 Begin your introduction here. Be brief.

56 Organize into sentences and paragraphs. Do not add any indent to the first line of these
57 paragraphs or separate paragraphs with a blank line.

58

59 [MATERIALS AND METHODS]

60 Include the following as full sentences (in whatever order is most logical):

61  Where (study site; include geographic coordinates in format (e.g., 49°12′24.4″ N,

62 129°16′29.0″ W), when (e.g., 11 January 2015), and how the specimens and data were
63 collected;
64  Applicable permits;
65  Vouchers, if applicable (deposition of specimens into a public museum with catalog
66 numbers and quantities);
67  Methods of data analysis, if applicable
68  Key literature consulted for identification and expert verification (here or in
69 IDENTIFICATION).
70  Include Figures (e.g., map) or tables (e.g., geographic data), as needed.

71 Organize into sentences and paragraphs. Do not add any indent to the first line of these
72 paragraphs nor separate paragraphs with a blank line.

73

74 [IDENTIFICATION]

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75 Include the following as full sentences (in whatever order is most logical):

76  Morphological or other comparison (i.e., genetics, species-specific behaviour, and other

77 traits) with similar species.
78  Literature consulted for identification and expert verification (here or in MATERIALS
79 AND METHODS).
80  Include Figures (e.g., specimen(s); similar species) or tables (e.g., comparison with
81 similar species), as needed.

82 Organize into sentences and paragraphs. Do not add any indent to the first line of these
83 paragraphs or separate paragraphs with a blank line.

84

85 [DISCUSSION]

86 What is the significance of your NGD? Consider:

87  How your NGD relates to the previous information about the species (i.e., previously
88 known species’ distribution, ecology, etc.).
89  Why is your find significant? Does it represent a range extension (then by how much and
90 in which direction), and/or a new national or subnational (state/provincial) record, and/or
91 a new record for a rare, at-risk or not recently found species? Your discussion should
92 essentially state the same things as marked in the Authors’ Submission Form for NGD.
93  Include Figures (e.g., map of previous range or occurrences) and Tables (e.g., collation of
94 records), as needed.

95 Organize into sentences and paragraphs. Do not add any indent to the first line of these
96 paragraphs or separate paragraphs with a blank line.

97

98 ACKNOWLEDGMENTS

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 99 Add your acknowledgments (note spelling used by Check List) here, although this is optional
100 (delete this section if applicable). (Any permits or authorizations to collect specimens or data
101 should appear in Materials and Methods, not here.)

102

103 LITERATURE CITED (Not called References)

104 Please pay careful attention to the format of your references. Make sure that you follow the
105 format requirements. Ensure that all literature cited in the text also appears here and that all
106 references here appear in the text. Please refer to the separate document on the correct
107 formatting of Literature Cited for Check List.

108

109 AUTHORS’ CONTRIBUTION STATEMENT

110 If more than one author, the contribution of each author should be explicitly stated. For example,
111 “JS collected the data, JS, ED and JB wrote the text, and MD made the analysis”. If your
112 manuscript has only one author, you do not include this section.

113

114 Received: to be filled by Subject Editor

115 Accepted: to be filled by Subject Editor

116 Published online: to be filled by Graphic Editor

117 Editorial responsibility: to be filled by Subject Editor

118

119 APPENDIX (optional)

120 Title of your appendix.

121 Text of your appendix.

122
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124 General guidelines for numbering Figures. Figures should be numbered as they first appear in
125 the text. All Figures should be consecutively numbered using roman numerals (Figure 1, 2, 3,
126 …) and not 1A, 1B, 1C, 2A, 2B, 3, 4A, 4B… nor Plate 1, Figure 1, …. Use this format:

127 [FIGURE CAPTIONS]

128 Example of a single numbered figure:

129 Figure 1. This is a caption for Figure 1 …

130 Example of a figure with individually numbered parts (do not use letters):

131 Figures 2–4. This is the caption that says what Figures 2–5 is about. 2: This is the part of the
132 captions specific to Figure 2 (e.g., dorsal view). 3: This is the part of the captions specific to
133 Figure 3 (e.g., ventral view). 3: This is the part of the captions specific to Figure 4 (e.g., lateral
134 view).

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137

138 [Tables and Captions]

139 Table 1. This is a caption for Table 1 …

Column 1 Column 2 Column 3 Colum 4

Species Data Data Data
Species Data Data Data
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141 Table 2. This is a caption for Table 2 …

142 Footnotes for tables are okay, but if table is long and likely to span more than one page, then
143 avoid footnotes.

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144 Tables should be created in Word using the program’s tables Insert Table feature and should
145 have simple formatting, e.g.:

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