Professional Documents
Culture Documents
Office: of The Secretary
Office: of The Secretary
Office: of The Secretary
Republic
Department of Health
OFFICE OF THE SECRETARY
This Department Circular issues the Manual for Primary Care Managers as tool in the
implementation of Republic Act 11223 or the Universal Health Care (UHC) Act. This
a
is the first of a two-part series of manuals on primary care to be used by managers of
public primary care facilities.
The Manual aims to guide the public primary care managers in the management and
administration of a healthcare facility within the Primary Care Provider Network
(PCPN). Specifically, this Manual aims to:
1. Provide a set of guidelines on the critical managerial competencies of a Primary
Care Provider in primary care facilities;
2. Provide a reference for the management of health facilities and programs,
specifically in terms of governance, health services delivery, access to medicines
and products, health Information systems, human resources for health, and health
financing; and
3. Provide a summary and integration of memorandums, administrative orders, and
other laws relevant to primary care management and provision
By
the Authority of the Secretary of Health.
Building 1, San Lazaro Compound, Rizal Avenue, Sta. Cruz, 1003 Manila # Trunk Line 651-7800 focal 1113, 1108, 1135
Direct Line: 711-9502; 711-9503 Fax: 743-1829 e URL: http://www.doh.gov.ph; e-mail: ftduque@doh.gov.ph
a
for
Manual
Foreword
With the signing of Republic Act 11223 or the Universal Health Care (UHC) Act in
2019, the Philippines took a leap forward in a much awaited turning point in the
Philippine Health System - the progressive realization of health care for all Filipinos.
The UHC Act promises to provide high quality health care services for all individuals,
especially those from Geographically Isolated Disadvantaged Areas (GIDA), across all
life stages from preventive, promotive, rehabilitative, and palliative.
FR ISCO T. BUQUE
III, MD, MSc
Secretary of Health
Acknowledgement
This manual was developed and produced by the Disease Prevention and Control
Bureau (DPCB) in collaboration with the United Nations Children's Fund (UNICEF). This is
made possible through the purposeful dedication of Directors Beverly Lorraine C. Ho and
Cherylle G. Gavino, in promoting and uplifting primary care and ultimately, the goal of
Universal Health Care. We would like to express our heartfelt gratitude to Dr. Mariella
Castillo and Dr. Michael Caampued for
painstakingly guiding and assisting the team in the
development
encompasses
ofthis manual, from its inception to its completion, for making sure that
allthe important aspects of a manager’s role in primary care, for ensuring
it
relevance and usefulness of
this manual. We would also like to thank the Technical Review
Team who lent their valuable time and expertise
a more comprehensive perspective.
in
their respective fields to help us develop
This manual underwent several consultations and revisions during the transition of the
bureau's leadership. Finally, the team's hard work has come to
fruition. The following are the
members and contributors of the Technical Working Group (TWG) and Technical Reviewing
Team:
In recent years, the Philippines has sought to integrate care through models that allow
continuous and comprehensive access to appropriate care. The Universal Health Care Act of
2019 has added elements in care integration that this manual shall refer to as managed care
instruments. This UHC model of integrated care now applies integrated approaches to
financing and delivery that, apart from continuous and comprehensive access, also seeks to
control costs and ensure quality, equity, and ensure attainment of population outcomes.
Across the chapters, readers will encounter the various managed care instruments which
they can study and later use as a manager of a primary care facility or network to drive the
performance and manage the quality and costs within your health care provider network. For
this inaugural edition, the manual will focus more on guiding public providers and will only
touch on some topics concerning private sector delivery of primary care. Most materials,
however, cover foundational aspects of understanding management of primary care systems,
hence, can still be useful to the private sector and other relevant stakeholders such as other
primary care workers, local chief executives, local administrative officials, partners and other
collaborators in primary care.
Acronyms
—
AO Administrative Order KMITS Knowledge Management and Information
Technology Service
CHO City Health Office LDC Local Development Council
COA Commission on Audit LGU Local Government Unit
cal Continuous Quality Improvement LHB Local Health Board
—_
CSC Civil Service Commission LHS ML Local Health System Maturity Level
DBM Department of Budget Management LIPH Local Investment Plan for Health
DC Department Circular MCP Maternal Care Package
DepEd Department of Education MHO Municipal Health Officer
DILG Department of Interior and Local MOA Memorandum of Agreement
Government
DM Department Memorandum NCP Newborn Care Package
DOH Department of Health NCIP National Commission on Indigenous
Peoples
Dec Data Quality Check NDP National Development Plan
DRRM-H Disaster Risk Reduction and Management NHWR National Health Workforce Registry
in Health
FDA Food and Drug Administration PCF Primary Care Facility
FHSIS Field Health Service Information System PCP Primary Care Provider
GIDA Geographically-lsolated & Disadvantaged PCPN Primary Care Provider Network
Area
HCPN Health Care Provider Network PICWHS. Provincial/City-wide Health System
HCWM_ Health Care Waste Management PHIC Philippine Health Insurance Corporation
HERT Health Emergency Response Team PIDSR Philippine Integrated Disease Surveillance
and Response
HFDB Health Facility Development Bureau PPMP Project Procurement Management Plan
HFIDT Health Facilities and Infrastructure PPP Public- Private Partnership
Development Team
HFSRB Health Facility Standards and Regulation PRC Professional Regulation Commission
Bureau
HHRDB_ Health Human Resource Development RA Republic Act
Bureau
HRH Human Resource for Health RHU Rural Health Unit
HRM Human Resource Management SCIV Standard Conformance and Interoperability
Validation
ICT Information and Communication SLA Service Level Agreement
Technology
IP Indigenous People TB DOTS Tuberculosis Directly Observed Treatment
Short Course
IRR Implementing Rules and Regulations TESDA Technical Education and Skills
Development Authority
ISO International Organization for TOP Terms of Partnership
Standardization
JAO Joint Administrative Order TWG Technical Working Group
JMC Joint Memorandum Circular UHC Universal Health Care
UNICEF United Nations Children’s Fund
Definition of Terms
Primary Health Care -refers to a whole-of-society approach that aims to ensure the highest
possible level of health and well-being through equitable delivery of quality health services
Primary Care Provider refers to a health care worker, with defined competencies, who has
-
received certification in primary care as determined by the DOH; or
any institution that is
licensed and certified by the DOH.
Primary Care Facility - refers to the institution that primarily delivers primary care services
and
is licensed or certified by the DOH as such.
Primary Care Workers - refers to health care workers, including health and allied health
professionals and community health workers/volunteers, certified by DOH to provide primary
care services.
Health Care Provider Network refers to a group of primary to tertiary care providers,
-
whether public or private, offering people-centered and comprehensive care in an integrated
and coordinated manner with primary care providers acting as the navigator and coordinator
of health care within the network.
Table of Contents
Foreword 3
Acknowledgements 5
Background
The Republic Act 11223 or the Universal Health Care Act (UHC) aims to ensure that
all Filipinos have equitable access to quality and affordable health care, goods and services,
as well as gain protection from financial risk. In the heart of this, the role of Primary Care
Providers (PCP) is crucial in the implementation of these provisions. As stipulated in The
UHC Implementing Rules and Regulations (IRR), PCPs shall act as the navigators and
coordinators, initial and continuing point of contact in the healthcare delivery system. They
are also responsible for ensuring that access to higher levels of care shall be provided to
those in need. With that, it is of great importance to equip them with quality materials and
to
resources assist them in providing a holistic service delivery to every Filipino.
This Manual for Primary Care Managers takes into account the six building blocks of a
health system as identified by the World Health Organization (WHO), namely: governance,
financing, health service delivery, human resource for health, access to medicines and
products, and health information systems. This rich material provides an overview
in
discussion, directions, and practical must-knows the work of PC managers.
Objectives
The Manual for Primary Care Managers aims to guide the public primary care manager
in the management and administration of a healthcare facility within its Primary Care
Provider Network (PCPN). Specifically, this manual aims to:
1. Provide a set of guidelines on the critical managerial competencies of a Primary
Care Provider in primary care facilities;
2: Provide a reference for the management of health facilities and programs,
specifically in terms of governance, health services delivery, access to medicines
and products, health Information systems, human resources for health, and health
financing; and
3: Provide a summary and integration of memorandums, administrative orders, and
other laws relevant to primary care management and provision.
Methodology
An approved revised concept for the Manual for Primary Care Managers intended
this version to be concise, easy-to-use, and mainly covering the managerial aspects in public
primary care provision. It took into account the World Health Organization’s six building
blocks of health systems that
are also ascribed within the UHC Act. The concept was vetted
with and assigned to a technical working group (TWG) within the Department of Health -
Disease Prevention and Control Bureau (DPCB). A project strategic work plan was
formulated, and consultative TWG meetings and writeshops were set up. Data was
collected from the consultations and the review of relevant literature and latest policies
provided the technical underpinnings for the writing of this manual. Contents were validated
with a team of technical reviewers and the final draft was further refined through gathering
of recommendations from a multi-stakeholder consultation.
Introduction
The Philippine health care system has been challenged by inequities in health
outcomesthat have resulted from a range of health system weaknesses such as poor access,
fragmentation of care, supply-side maldistribution, and low financial risk protection and care
coverage (Marfori et al. , 2019). Often, marginalized populations at higher risk for disease
experience delays, denial, or even absence of care services. Since 2019, the country has
taken a leap in reforming the system to address these deeply-rooted issues through the
passing of the UHC Act.
Individual and community health and well-being do not depend solely on effective
health care services. Hence, the law espouses Primary Health Care (PHC) as its philosophy,
adopting a whole-of-society approach in addressing inequities and achieving better health
for all Filipinos through more proactive roles in health protection, promotion, and disease
prevention (RA 11223). Various country experiences have demonstrated that working
closely with the community and being in partnership with diverse stakeholders within and
outside of the health sector positively influence health outcomes. The World Health
Organization (WHO) recognizes three main elements countries aspire for to implement PHC:
(1) integrated delivery of primary care and essential public health functions; (2)
multi-sectoral policies and action; and (3) community empowerment (World Health
Organization, 2018). Strengthening primary care serves as the foundation for implementing
PHC and achieving UHC. According to the DOH Administrative Order 2020-0024 (AO
2020-0024), the full realization of primary care in the country shall be accelerated through 3
strategic outputs:
e Integrated and comprehensive primary care: this helps ensure access and universal health
coverage with “no one left behind.” This also means moving away from services that
merely focus on certain diseases or conditions and rather, attempt to cover the majority of
presenting health concerns of an individual and the community factors affecting their
health. This is directed towards shaping and supporting a primary care-led integration.
e Quality, safe and affordable care: this means identifying sets of services and programs that
require minimum resources but are equally able to meet recognized standards.
about setting up a facilitative environment that encourages excellence and adherence to
is also It
recognized standards of care (i.e. training, staff qualifications, etc.).
Primary Care (PC) can be defined as the accessible first point-of-contact linking a
patient to comprehensive, coordinated, and continuous care regardless of conditions or
concerns. PCPs and PCPNs are those who have agreed to be accountable in delivering
individual-based and population-based services to an assigned population within a defined
geo-political area. PCPs and PCPNs are also responsible for initiating and sustaining
partnerships with patients, families, and their communities to improve their health outcomes
(World Health Organization, 2018). Both public and private providers can participate as
PCPs according to the UHC Act. Once linked to a patient or population, the PCP shall then
act as their navigator, coordinator, and initial and continuing point of contact within the
health care provider network (HCPN).
Integrated and
comprehensive primary care
Provision of individual-basad
services
:
= Financing for
Care
Ail
ervices
rimon
Enhance primary
ir
care competencies
of health workers
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services
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Establish standards
care commodities
Provision of Population-based Regulate Primary Ensure affordable
services Streamlining procurement
:
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through
The formation of HCPNs
the provision of
is part of the UHC Act's strategy to address fragmentation
continuous, coordinated, and comprehensive care within an
integrated set up. HCPNs may be composed of integrated local health systems
(municipalities, cities, provinces), networks of private providers, or a mix of both. Each HCPN
must be linked to an apex or end-referral hospital and must have organized PCPNs. Each
HCPN, once formed, is tasked to streamline its operations towards integration, rationalize
multiple payers of care, and link the participation of public and private providers to serve a
well-defined catchment population. P/CWHS are public-led HCPNs composed of integrated
local health systems, consisting of a province or city and its component local health units,
public and private providers. The DOH, Philhealth and the Department
Government (DILG) shall facilitate and incentivize their integration and aid
of Interior and Local
in the formulation
of cooperative undertakings between LGUs. The P/CWHS must then have a commitment
manage health system costs, maintain quality and safety, and equitably improve the health of
to
their population (AO 2020-0021).
According to the UHC Act, DOH and LGUs shall endeavor to
provide every Filipino a
primary care provider within a PCPN. Registration of Filipinos to their PCPN of choice must
be in consideration of the proximity and ease of travel, absorptive capacity and capability of
the network. As discussed earlier, PCPNs provide 1) initial contact and navigation, 2) guide
patient decision-making for cost-efficient and appropriate care, 3) coordinate two-way
referral, 4) removes or manage barriers, 5) enable patient records, and 6) implement public
health services such as health promotion, disease surveillance, and disaster risk reduction
and management for health.
(
It is imperative that
PC Managers have a clear understanding of the operating models
for HCPNs i.e. public-led HCPN (P/CWHS), purely private HCPN, mixed public-private
HCPN)
to be and
able to identify the contexts of operations, decision-making, service pathways,
agreements, accountability. Both HCPNs and P/CWHS plan and organize integrated
delivery of health care on a scale larger than its component PCPNs. P/CWHS have the
geo-political boundary of a city or province. Hence, public PCFs and PCPNs will likely cover
smaller geo-political territories (i.e. municipality, city, barangay). PCFs and PCPNs are
responsible for the care of that particular population and are within the auspices of a Local
Chief Executive or a Local Health Board. HCPNs may be composed of private health care
providers or mixed public-private service providers. They do not necessarily cover a province
or city hence, may report under a “network board.”
HCPNs have a minimum components of:(1) a PCPN linked to secondary and tertiary
providers; (2) assured patient access to all levels of services; (3) patient navigation and
coordination system; (4) records management system; (5) defined provider payment
mechanism; (6) proof of legal personality; (7) a fund pooling mechanism (AO 2020-0019).
Based on this AO, PCPNs_ are the foundational units of an HCPN and can likewise be
composed of public, private, or mixed PCs.
PCFs and PCPNs must establish a robust and appropriate governance structure in
order to effectively deliver primary care services. Such governance structures should
ascertain how a facility or a network wishes to operate and carry-out decisions on a
day-to-day basis. A PCF can have a PC Manager, while PCPNs may have a “Board” (i.e. Local
Health Board). Either PC Managers or the Board should be able to understand the country's
basic policy process, development and adoption. This includes knowing how to form legal
agreements with other LGUs, health facilities, and relevant partners and recognize its
reporting relationship within a larger HCPN. Public PCPNs essentially will be under a
P/CWHS.
Strategic Alignments
priorities
For PCFs and PCPNs
and perspectives
to
to
operate smoothly, it is imperative for them to align to broader
allow support, complementation, budget appropriation, and
facilitation of their actions. Both DOH and DILG provide important health planning tools such
as the LIPH Handbook to check national alignment and consistency of programs. PC
Managers for public facilities must also develop skills in policy and program advocacy.
Using these tools would be helpful in communicating high-level support from the Local
Health Board and the Local Development Council.
Table 1. Integrative Directions for the Six Building Blocks of Health Systems
PCPs that endeavor to form PCPNs should establish structure and governance
arrangements before they can move towards setting up their service guarantees and acquire
the necessary workforce commensurate for their respective catchment population (Baker et
al. ). PCPs that already have collaborative arrangements (i.e. Memorandum of Agreement)
through formed Inter-Local Health Zones (ILHZ), Inter-Barangay Health Zones, or Service
Delivery Networks (SDN) must also seek further advice on forming agreements and meeting
legal imperatives to establish their linkage within a larger HCPN and P/CWHS (AO
2020-0021). In doing so, they could gain access to the financial stimulus and technical
assistance from the national government and cooperating agencies for integrating their
operations.
All PCPs need leadership, management and administrative support structures. These
structures should incorporate and describe the authority that the PC Manager or a PC
“Management Board” may have. Decision-making protocols such as frequency of meetings,
mechanisms for deliberations, and documentation of processes, among others, need to be
put in place. AO 2020-0021 provides the required management structure for the P/CWHS
which other HCPNs may emulate (Figure 2).
Firstly, it designates the establishment of the “Health Board” or the P/CHB which shall
consist of the local chief executive (e.g. Provincial Governor or City Mayor) as the Chair, the
Province or City Health Officer as the Vice Chair, and other members representing the
legislative branch, non-government/private sector/people’s organizations, the DOH, and
other relevant groups such as the Indigenous Cultural Communities/Indigenous Peoples
|
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Committees
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|
Health Development
Technical
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Sub-provincial
health system
Management
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Technical
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Committees
Sub-provincial
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Figure 2. The Integrated Management Structure of the Provincial/City Wide Health System
(ICC/IP). The P/CHB shall serve as stewards and provide strategic directions for the
integrated LHS. They shall be assisted by a Management Support Unit that functions as
administrative secretariat, and two other technical divisions: the Health Service Delivery
Division, and the Health Systems Support Division.
Local Health
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Chapter 3
The UHC Special Health Fund and allocations for PCPN (DOH-DBM-DOF JMC 2021-001)
The UHC Special Health Fund is a financial pooling set up that PCFs within a
P/CWHS must understand and participate in. The SHF was put forth by the UHC Act to
facilitate a more strategic and efficient management of health finances. It aims to reduce
fragmentation in financing, harmonize and streamline allocation, ensure efficient pooling,
provide appropriate incentives, and ensure transparency and accountability on the use of
health resources. PC Managers under component LGUs are tasked to enjoin LGU
administrators specifically the Treasurer, Budget Officer, Accountant, the Local Chief
Executive and their respective funding partners to abide by the provisions of the
DOH-DBM-DOF JMC 2021-001 in managing the SHF. This includes participation in
planning, allocation, and execution of budgets. The SHF includes the income generated from
Philhealth payments. In the wider context, participating in the HCPN in order to deliver
Philhealth-contracted individual-based services entails the execution of a prospective
provider payment mechanism that is performance-driven, closed end, and based on
Diagnosis-Related Groups (DRG). Both the DOH and Philhealth, through the SHF, shall also
employ differential payment schemes that incentivizes quality, efficiency, equity, and
effective attainment of public health outcomes.
Transitioning financing and procurement for primary care commodities (EO 138)
National health programs and services currently being funded by DOH which
eventually will be classified as local functions shall be partially or fully devolved to the
LGUs. PC Managers who
are
provincial, city, and municipal health officers should keep track
of the new expenditure assignments under EO 138. Its implications are that funding for local
health facility enhancement, epidemiology and surveillance, nurse and midwife
placements,
family health, communicable and non-communicable disease control shall generally be
appropriated responsibilities of the LGUs. Procurement, warehousing, and storage of related
supplies for public health programs are likewise transferred to LGUs (See Chapter 1).
Development
Handbook)
of Local Investment Plan for Health (AO 2020-022; DM 2021-0434; LIPH
As this manual focuses on guiding PCFs and PCPNs within the public sector, an
understanding of the Local Investment Planning for Health process would be useful.
Private sector actors may also benefit from an understanding of the LIPH process since it
would allow them to easily participate in harmonized resource sharing with the local health
system. The LIPH is essentially the medium-term (3 years), costed strategic plan of the
P/CWHS for the implementation of the UHC harmonizing resource allocation from various
funding streams. PC Managers should understand this process to ensure that their primary
care strategies and actions will be fully-supported by the local and national government and
have line item budgets that are attributable within broader planning schemes.
The following are the steps of the LIPH process (LIPH Handbook):
Ethic
Chapter 4: Integrating service delivery and care pathways for better access
(Managed care instruments: gatekeeping, referral pathways, disease
management, case management)
Integrated service delivery improves care experience by improving access, lessening
missed opportunities for care, unifying practice standards, and reducing overall system cost
and patient expenditures (Baker et al.). The guiding principle of integration is that it is
centered on the health needs of the people. Every point of patient contact must be used as
an opportunity to provide or direct towards appropriate care. Every discrete health care event
should also be seen as part of an overall continuum of care experience meant to ensure the
health and well-being of a patient. It also means that no person or condition should be left
uncared for because of care discontinuities (financial, physical, socio-cultural barriers) (Pan
American Health Organization; Amelung).
The Philippines has made various efforts to reduce fragmentation of care and improve
service delivery. This includes setting up cooperative arrangements such as ILHZs where
contiguous LGUs cooperate to ensure care for constituents. Other examples include care
networks like the Public-Private Mixed DOTS, the Maternal Care Service Delivery Networks
(SDN), and the Provincial SDNs, all of which employ tools such as gatekeeping or triage,
referral agreements and pathways, and disease management standards (AO 2020-0021).
All PCPs should be able to recognize and employ these tools in order to effectively
participate within care network settings.
Linking the people to primary care providers
PCPs provide care for most presenting conditions and have a great variety of patients.
Providers in PCFs must provide guideline-based individual care and population-level
interventions (Finley et al.). DOH’s primary care guarantees consist of all of the agency’s
health programs and interventions that address 48 health conditions or 80% of local disease
burden lifted from the study by Wong et al (2015). All these which are provided in an
integrated manner are meant
and
to
reduce
facilitate the patient to the appropriate care, improve health
costs (AO 2017-0012; AO 2020-0040).
system experience,
Apart from these, Basic Health Services for Indigenous Communities must carefully be
examined so that they are adequate and appropriately culture-sensitive. Developing health
service standards like culture-sensitive birthing and essential health packages with safe and
effective indigenous knowledge, systems, and practices (IKSP) is expected among facilities
covering areas with IP populations. (DOH-DILG-NCIP JMC 2013-01; AO 2020-003).
PCPs must also see to it that ancillary services integrated in primary care are also
provided (AO 2020-0047). These include: clinical laboratory, diagnostic radiologic services,
pharmacy, birthing services, oral/dental services, and ambulance service (Type 1),
medico-legal and autopsy (for Local Health units). These services may be outsourced and
located outside the PCF. While attending to all the integrated services previously mentioned,
the PC Manager must also integrate other administrative responsibilities on supply chain
management (e.g. pharmaceutical management information system) and medical waste
management (DOH HCWM Manual), and procurement of standard medical equipment and
medicines in health facilities. These standards are overseen by the Health Facilities and
Services Regulatory Bureau (HFSRB). It would be useful for PC Managers to keep abreast of
any developments.
Utilizing telemedicine for remote care access
Especially in the light of the COVID-19 Pandemic, using digital technologies such as
Telemedicine for the remote access and delivery of individual-based health services has been
integral to modern consultations. As prescribed by DOH-DILG-PHIC 2021-001, provinces,
highly urbanized cities, independent component cities that commit to integrate their local
health systems shall adopt and implement telemedicine technologies in the delivery of
individual-based health services. This is also part of the requirements for all HCPNs.
can
Other good practices that have emerged
still be continued. This includes
in
using the
the earlier integration efforts of the country
PC facility to link patients to other services
such as social welfare support, as a portal for Philhealth enlistment, and a provider of
pre-marital counseling. When a collaborative process in managing patients arises, where
more comprehensive concerns are planned, assessed, implemented, and coordinated, then
this is termed case management (Amelung). Case management is
multi-sectoral integration
in care, allows ease of doing business, and expands the influence of PC providers in
managing other determinants of health.
When
should also bea PCF
or PCPN
able to
is ready
to begin or redefine its set of primary care services,
according to the expected workload and assign a
reorganize
it
corresponding workforce. PC Managers have this complex task of ensuring the adequacy of
staffing and appropriateness of task-shifting, providing training, mentoring and supervision,
and fostering a safe work environment that also raises motivation and retention.
A primary care provider refers to a health care worker, who may be a health
professional or a community health worker or volunteer that has been certified by DOH to
provide primary care services (RA 11223 IRR). PCPs may come from the cadre of: (1)
physicians (2) nurses (3) midwives (4) nutritionist-dietitians, (5) dentists, among others. A
single PC facility should have a duly licensed physician as the head of the facility and its
providers, referred to in this manual as the Primary Care Manager, whose task is to manage
the clinical and administrative operations of the PCPs. PCFs that are rural health units or
urban health centers have to oversee clinical and administrative operations of barangay
health stations within their jurisdiction. Minimum staffing standards within PCFs in terms of
composition and ratio are set by the DOH, adjusted according to workload and services
provided or contracted (AO 2020-0047). According to the DOH Health Human Resource and
Development Bureau, there are 7 domains of competencies a PC provider/worker must be
able to demonstrate: (1) providing first contact care; (2) providing comprehensive primary
care; (3) providing continuing care; (4) coordinating care; (5) managing patient records; (6)
promoting health; and (7) implementing public health functions. More specific competencies
for each domain can be found in Appendix A (HHRDB Competency Assessment Tool; AO
2020-0038).
* Certification of Primary Care (CPC) Workers for UHC (DOH-PRC JAO 2020-01) is the
procedure for assessment of PC providers in the delivery of services. This is based on the
competency
care. The
tois
CPC
deliver initial-contact, accessible, continuous, comprehensive and coordinated
a prerequisite for accreditation and licensing of PCFs by DOH and Philhealth
and in essence, for selective contracting. DOH is also working with the Commission on
Health Education and the Professional Regulations Commission on the inclusion of PC
competencies in the curricula and reorientation of health workers. This has also been
considered within the National Health Human Resource Masterplan 2020-2040 (DC
2021-0253).
The Civil Service Commission has provided guidance to national agencies and local
government units to espouse a systematic, well-defined, and meritocratic path for human
resource management. The CSC recognizes five system domains in HR management: (1)
recruitment, selection, and placement, (2) learning and development (3) performance
management (4) rewards and recognition; (5) health and safety. The HR system domains,
when applied, can also be seen as a sequence of HR
activities that can be categorized into 4
phases: (1) Pre-hiring Phase: conducting job analysis, planning for labor needs and
recruitment; (2) Hiring Phase: selecting job candidates, orienting new hires; (3) Post-hiring
Phase: managing salaries, providing incentives and benefits, appraising performance; (4)
Development Phase: communicating, training and developing managers, building employee
commitment. Understanding the system domains and the chronology of HR management
allows PC Managers to recognize opportunities for their useful application.
PC Managers should also be able to manage and link PCPs with interprofessional
teams. They can also be involved in HR development plans to ensure the participation and
cooperation of non-professional health care workers. This is especially true for Barangay
Health Workers (BHW) and Barangay Nutrition Scholars (BNS) who are
the largest cadre
and the most spread out frontline health workers in the country. Apart from the PCP
Certification, they can be updated with their competencies through a National Certification
Training from the Technological Education and Skills Development Authority (TESDA BHS
NC II for BHWs 2015). The DOH-DILG-NCIP JAO 2013-01 also encourages a mixed culture
workforce. Included among the PC staff are trained and culture-sensitive health workers who
provide locally-adapted care such /P health leaders, hilots and traditional birth attendants to
assume an alternative/complementary role in a safe, effective, and culturally-sensitive
primary care system.
Quality care should be safe, effective, timely, equitable, and people-centered (World
Health Organization and United Nations Children's Fund). Managing the quality of integrated
primary care may be done through assessment of the patient status along the care pathway,
appropriateness of care, timeliness of referrals, attainment of health outcomes (individual
and population), and ease of care experience and patient satisfaction. Quality planning and
controlling can begin with PCFs determining their own standards and protocols or ascribing
to expert-derived or national standards of care. Putting these within a single framework or a
standards manual will allow PCFs to place certain controls should deviations happen.
Clinical quality monitoring and improvement can also be done through a process called
utilization review and utilization management which will be discussed in Chapter 9
(Amelung).
As mentioned, PCFs refer to the institutions licensed or registered in DOH that mainly
deliver primary care services. The rules and regulations for the licensure of PCFs can be
found in AO 2020-0047. Infrastructural considerations include water and sanitation,
occupational and environmental safety, visual and auditory privacy, infection prevention and
control, communication infrastructure and transport, health care waste management,
laboratory and pharmacy. Because of COVID-19, ventilation and space have increasingly
become pertinent infrastructural concerns. Other licensing requirements include clinical
standards/guidebook, HR management (see Chapter 5), service capabilities, equipment and
supplies, leadership and management, and organizational ethics. PC Managers should know
that only licensed or accredited PCPs are selectively contracted by DOH and Philhealth to
provide primary care. A single DOH License to Operate (LTO) valid for 3 years is issued to a
PCF and later re-assessed by the DOH Centers for Health Development. PCFs must have a
Manual of Procedures and must only use drugs registered under the Food and Drugs
Administration (FDA)and listed under the Philippine National Formulary, a list of quality
essential drugs that are available, accessible, efficacious, safe and affordable.
Cost containment
Apart from these measures, as described in Chapter 3, the LIPH process allows for
pooling of financial activities. It makes use of the Project Procurement Management Plan
(PPMP) and the Annual Procurement Plans (AOP) to anticipate the needs of the LGU in the
coming year. It
costs (DOH-DBM-DOF JMC 2021-001).
to
is a tool of local governments pool similar requests to reduce procurement
The DOH gears to standardize mandatory health data for information and
)
communication technology systems (ICT) that shall be adopted by the entire health sector.
Part of this is to develop standards for interoperable electronic management systems such as
but not limited to electronic health records, e-prescription, and enterprise resource planning
systems that shall be basic requirements for PCPNs to ensure continuity and coordination of
care (AO 2020-0024). Some of the major eHealth systems and applications for PCFs
include the integrated disease reporting systems, electronic medical records (eMR),
Telemedicine, mHealth (Mobile Health), eHealth Devices and Equipment, and various other
emerging eHealth technologies and platforms.
PC Managers and providers, by and large, should already be familiar with the two
main epidemiologic surveillance information systems being used by the country: the Field
Health Service Information System (FHSIS) and the Philippine Integrated Disease
Surveillance Response (PIDSR). It is also important to learn and make use of the
DOH-developed eMR system, the iClinicSys. This eMR feeds into various health reporting
systems and inter-operate as well with the Philhealth information systems (DOH-PHIC JAO
2021-0019). Done properly, these eHealth systems are very useful tools to assess individual
and population health status, determine needs, gauge health system performance and even
assess the quality of primary care. Based on the guidelines on Local Health System Maturity
Level (LHS ML), a functional P/CWHS should have a validated eMR system that links the
PCPN
to higher levels of care and has a capacity for reporting data security incidents.
also expected that FHSIS and PIDSR are fully implemented and are supported through
It is
Chapter 8: Mobilizing the community for primary care and public health
(Managed care instruments: patient coaching, demand management)
To fulfill the aspirations of the UHC Act, primary care providers in the country must
take on a more proactive role to “make every contact count.” Every opportunity to promote
and protect health and prevent disease should be identified and utilized. To effectively carry
this out, the more personal and family-oriented primary clinical care must seamlessly be
integrated with population-based public health interventions. This allows PC providers to
develop strategies in individual care that will also seek to address broader social
determinants of health (e.g. smoking cessation). Likewise, population-based actions can be
motivated by the desire to improve the health of individuals (e.g. food safety seals) (RA
11223; World Health Organization).
More locally, this may include municipal PCPNs or PCPs developing partnerships,
supporting school measures such as a ban on smoking, harmful use of alcohol and illicit
drugs, joining community promotion of good dietary practices and proper nutrition and
actions on infection control and environmental measures against vectors, and encouraging
pooling of multi-sectoral resources for health promotion. The Department of Education, for
example, has been a staunch partner of the Department of Health in the promotion of
Healthy School Settings (DOH-DSWD- DepEd-CHED-LEB-TESDA-DILG JAO/DEpED OUA
Memo 00-0621-0160). Broadcast media and social media networks also play a role in health
promotion through behavior-modifying commercials, announcements, or media programs
that talk about health.
The community can also play an important role in care. Health and non-health actors
could work with PCPs to raise health awareness, disseminate information, reduce stigma,
assist in triage, coordinate care, mobilize resources, and improve treatment outcomes
through patient support (World Health Organization and United Nations Children's Fund).
Below are some examples:
These can form the assessment protocol for what can be referred to as primary care
clinical utilization review where individual patient experiences are evaluated. When taken
altogether, PCFs and PCPN can then perform aggregate assessments (eg. % of
inappropriate and failed referrals per year, per facility, per network) to look at their overall
performance in primary care provision. This process is referred to as utilization
management (Amelung).
Monitoring and evaluation of PCFs and PCPNs shall be in accordance with the national
directions and goals currently presented within the Fourmula 1 Plus for Health (AO
2018-0014). In assessing facility and network performance, PCPs, whether from public,
private, or mixed networks must be able to utilize the F1 Plus M&E framework (AO
2019-0003) and the LGU Health Scorecard (AO 2021-0002) as these conform to desired
outcomes and targets of the country which all providers must contribute to. PC providers
could also refer to the functionality targets set by the LHS ML (AO 2020-0037). Primary care
policy framework (AO 2020-0024) highlights that key performance indicators must provide
focus on accessibility, comprehensiveness, continuity, coordination, quality, efficiency, and
equity of primary care.
It is also important for PC Managers to make sure that targets are transformed into
accountabilities. For public PC providers, a system for setting up performance accountabilities
was outlined by the Civil Service Commission as the Strategic Performance Management
System (CSC Res. 1200481). This process focuses on linking individual performance
vis-a-vis the agency’s (in this case, the RHU or PCPN and the P/CWHS) organizational vision,
mission, and strategic goals. PC Managers would benefit in knowing and employing the four
stages of the SPMS cycle: (1) performance planning and commitment — where individual
performance commitment records (IPCR) and the organizational performance commitment
records (OPCR) are developed and aligned; (2) performance monitoring and coaching; (3)
performance review and evaluation; and (4) performance rewarding and development
planning. Typically, reviews are done by a performance management team that can be
established by the organization or care network.
Performing Data Quality Checks (DQC) is essential in ensuring that the information
which serves as the basis of organizational decisions are correct, up-to-date, and valid. PC
Managers should be prompted to perform DQCs in instances wherein there are "zero
reporting" and accomplishments exceeding a 100% target. DOH’s Development
Management Officers and Program Managers are duly trained in the performance of DQCs
and can aid the PCFs and PCPNs in carrying this out.
Utilizing data for responsiveness is about analyzing data and information and
assessing whether the desired outcomes and impact have been achieved. Itis also about
revisiting consultations with patients and the community to see whether their expectations
have been met. PC Managers could facilitate this process and analyze other performance
information to be able to unpack a range of issues and solutions for Continuous Quality
Improvements. Multiple factors affect quality and quality improvements can be more
methodical if evaluations focus on the evolving and actual needs of a patient, determining
what primary care intervention needs improvement, testing solutions, then applying the
change. Making quality improvement part of the tasks of PCFs and networks can raise
organizational morale because the staff and patients can see that barriers to care are
constantly being addressed. Having a vision for quality would be necessary. Building staff
capacity and motivation is another intervention for quality improvement (World Health
Organization & United Nations Children's Fund, 2020). A similar methodology can go as well
with the conduct of Program Implementation Reviews. Apart from these, data from the
various information systems and sources of the PC providers and PCPN can also be used for
research and development. In particular, certain useful studies that can aid decision-making
and legislation surrounding primary and public health are Health Technology Assessments,
Health Economic Evaluations, and Health Impact Assessment.
Summary Note
All in all, this manual has provided an exhaustive discussion of the country’s
framework for a more responsive Primary Care. Through research and consultations, nine
domains of operation were identified and presented in the hopes that Primary Care Managers
and other knowledge-informed users would review and utilize them to develop their
respective systems for delivering primary care. Competencies for assessing Primary Care
workers were further enhanced to include professional ethics and management
competencies and a wide range of recent and relevant policies have been reviewed. Three
to
appendices have been supplied at the end of this manual aid checking and recall.
References
Amelung, V. E. (2013). Healthcare Management: Managed Care Organisations and Instruments. Springer Berlin
Heidelberg.
& Cheater, F. (1999). A model for clinical governance
Baker, R., Lakhani, M., Fraser, R., in
primary care groups. BMJ,
318, 780-783. Retrieved November, 2021, from https://dx.doi.org/10.1136%2Fbmj.318.7186.779
British Medical Association. (2021). The primary care network handbook 2021-22. British Medical Association.
h www.bma.org.uk/media/4222/bma-pcn-handbook-2021.pdf
Department of
Health. (2015). Local Investment Planning for Health: Handbook principles, guidelines,
on
procedures, and processes (1st ed.). Department of Health - Bureau of Local Health Systems and
Development.
Department of
Health. (2021). Philippine National Formulary: Manual for Primary Care Providers (9th ed.).
Department of Health.
Rel
Freeman, H., & Rodriguez, R. (2011). The history and principles of patient navigation. Cancer, 117(15 0), 3539-3542.
PubMed Central. Retrieved November 29, 2021, from https://pubmed.ncbi.nlm.nih.gow/21780088/
Galingana, C. L. T., De Mesa, R. Y. H., Marfori, J. R. A., Paterno, R. P., Rey, M. P., Co, E. E. A., Celeste, J. T., Dans, L. F., &
Dans, A. M.L. (n.d.). Setting Core Competencies of Health Workers Towards Quality Primary Care:
Proceedings of a National Consultative Workshop. Acta Medica Philippina.
https://actamedicaphilippina.upm.edu.ph. https://doi.org/10.4 .v54i0.20.
Garrido, M. V., Zentner, A., & Busse, R. (2011). The effects of gatekeeping: a systematic review of literature.
enee
Scandinavian Journal of Primary Health Care, 29(1), 28-38.
jaa
x.doi.
meaner
F028134
;
anee10. Retrieved November 29, 2021, from
Kringos, D., Boerma, W. G., Bourgueil, Y., Cartier, T,, T., Hutchinson, A., Lember, M., Oleszczyk, M., Pavlic, D
R., Svab, |., Tedeschi, P., Wilson, A., Windak, A., Dedeu, T., & Wilm, S. (2010, October). The european
primary care monitor: structure, process and outcome indicators. BMC Family Practice, 11(81).
biomedcentral.com. Retrieved November, 2021, from
https://bmcfampract.biomedcentral.com/articles/10.1186/1471-2296-11-81
Marfori, J.R. A., Dans, A. M. L., Bastillo, M. O. C., Paterno, R. P. P., Rey, M. P., Catabui, J. T., & Co, E. E. A. (2019).
Equity in Health Benefit Utilization and Financial Risk Protection in Outpatient and Inpatient Care: Baseline
Survey of Two Socioeconomic Groups of
a Pilot Primary Care Benefits Scheme in the Catchment Areas of a
University-Based Health Facility. Acta Medica Philippina, 53(1). https://doi.org/10.47895/amp.v53i1.1621
Nontapet, O., Isaramalai, S., Petpichatchain, W., & Brooks, W. (2008). Conceptual structure of Primary Care
Competency for Thai primary care unit (PCU) nurses. Thai Journal of Nursing Research, 12(3), 195-206.
Research Gate.
https:/Awww.researchgate.net/publication/216885388 _Conceptual_Structure_of_ Primary Care _Competenc
y_for Thai_Primary_Care_Unit_PCU_Nurses
Pan American Health Organization. (2011). Integrated Health Service Delivery Networks: Concepts, policy options,
and a roadmap for
implementation in the Americas. PAHO.
Senn, N., Breton, M., Ebert, S. T., Lamoureux-Lamarche, C., & Levesque, J.-F. (2021, February). Assessing primary
care organization and performance: Literature syathesis and proposition of a consolidated framework.
Health Policy, 125(2), 160-167. Elsevier. ior .004
je
e
World Health Organization. (2018). Primary health care: the gap between health and care
acres
—
Closing
through integration. World Health Organization. hi s.who.int/iris/res' reams, riev
World Health Organization & United Nations Children's Fund. 3020) Operational Framework for Health
Care: transforming vision into action. World Health Organization.
ho.int/iri 1 7641.
Il.Providing QO
ability to apply biopsychosocial approach in care management
Comprehensive Oo ability to provide individual, family and community health care
Primary Care Q ability to provide counseling services
Providing
Ill. QO
ability to sustain continuing relationship with patients
Continuing Care Qa ability to formulate plans with patients requiring continuing care
VI. Promoting QO
ability to understand and explain the fundamental concepts of
Health health promotion
oO ability to effectively communicate with families and communities to
promote better health
a ability to implement strategies that promote inclusivity to identified
vulnerable groups
VII.Implementing Qo ability to apply the basic concepts of public health surveillance
Integrated Public a ability to implement and monitor public health programs
Health Function Q ability to engage community leaders and stakeholders in the
implementation of health programs
Professional
VIII. Qo abidance bya professional code of ethics and respect for patient
accountability * rights
a
able to apply cultural and moral sensitivity along with interpersonal
skills
Items I-IV refer to the four core functions of primary care providers.
Items I-VIl were derived from the DOH-HHRDB Self-Assessment Tool for Primary Care Workers.
*Item VIlLis added taking into consideration the insights from a Thai study (Nontapet
** Item IX
et
al. 2008). ,
are additional competencies specific for Primary Care Providers that perform management roles.
(AO 2020-0047)Rules and Regulation Governing Licensure of Primary Care Facilities in the Philippines
(Philhealth Circular no. 2020-0021) Accreditation of Health Care Providers for Konsulta Package
(DOH-PHIC JAO 2020-001) Guidelines on the Registration of Filipinos to a Primary Care Provider
(DOH-NCIP-DILG JMC 2013-01) Guidelines on the Delivery of Basic Health Services for Indigenous Cultural
Communities/Indigenous Peoples (ICCs/IPs)
(DOH-PRC JAO: 2020-01) Certification of Primary Care workers for UHC
ooo
(CSC MC 2012-03) Program to Institutionalize Meritocracy and Excellence in HR Management (PRIME-HRM)
(DOH-PRC JAO 2021-001) Guidelines on the Establishment, Utilization and Maintenance of the National Health
Workforce Registry
(RA 7883 and IRR) BHW Benefits and Incentives Act of 1995 and its Implementing Rules and Regulations
ocooocoo
(TESDA) BHS NC
IIfor BHWs 2015 BHW Reference Manual (with ongoing revisions)
(AO 2017-0012) Guidelines on the Adoption of Primary Health Care Guarantees for all Filipinos
(DC 2013-0435) Implementation of Service Capabilities of Laboratory at Various Levels
(DC 2021- 0455) Dissemination and Utilization of the Philippine National Formulary (PNF) Manual for Primary Care
Providers 9th Edition
oOo
(AO 2020-0038) Guidelines on the Deployment of Human Resources for Health under the National Health
Workforce Support System
Co
(DC 2021-0253) Dissemination of the National Human Resource for Health Masterplan 2020-2040
(DOH-PHIC JAO 2021-0019) Guidelines on the Implementation and Maintenance of an Integrated Health
Information System
O (DOH-DILG-PHIC JAO 2021-001) Guidelines on the implementation of Telemedicine in the Delivery of
Individual-based Health Services
0 (DOH-DICT-PHIC JAO 2021-001) Guidelines on the Implementation of the Standards of Conformance and
Interoperability Validation
OO
(DOH-PHIC JAO 2021-002) Mandatory Adoption and Use of National Health Data Standards for Interoperability
(DOH-PHIC JAO 2020-019) Implementing Guidelines of Section 31 of RA 11223 on the Processing and Submission
of Health and Health-related Data
00
(AO 2020-0042) Health Promotion Framework Strategy in P/CWHS
(DOH-DSWD-DepEd-CHED-LEB-TESDA-DILG JAO/ DEpED OUA Memo 00-0621-0160) Guidelines on Health
setting framework in learning institutions
(AO 2020-0036) Guidelines on the Institutionalization of DRRM-H in P/CWHS
(AO 2019-0003)F1 Plus for Health Monitoring and Evaluation Framework
(AO 2019-0027/AO 2021-0002) LGU Health Scorecard
(RA 9184) Government Procurement Reform Act
(RA 7160) Local Government Code of 1991
Oooooo0000co0
Primary Care (4 Establishment of legal and juridical entity of the PCPN or the whole HCPN
Network (4. Mapping of service availability and linking with facilities through service agreements
formation 4 Entering into contract with DOH under an assigned P/CWHS and Philhealth under an
HCPN
Financing (4 Delineation of financing for health services (through DOH and PhilHealth contracting)
4 ~=Accomplishment and validation of Local Investment Plans for Health
‘4 Transitioning financing for primary care commodities
4 Streamlining procurement of commodities through pooling
Access & 4 Setting-up of mechanism for registration of every Filipino to a primary care provider of
|
Integrated choice
Service Delivery Profiling of patients and families and linking to primary care providers
(4 Integrated provision of individual-based and population-based health services
4 Effective, timely, and appropriate patient navigation and bi-directional referral systems
Human Resources} “1
‘4.
Ensuring adequacy ofstaffing and effectiveness of task-shifting
Enhancement of primary care competencies through training and certification
‘4 Mentoring and supportive supervision to foster motivation, retention, anda safe
working environment
TERMS OF PARTNERSHIP
(Annual Operational Plan CY 2022)
ee
ney crea nd existing under the laws of the Republic of the Philippines
wi
regional government
Accountant,
as the *DOH-CHD™;
CHO
and
under the laws and re: ions of the Republic of the Philippines, with principal o: address at
represented by HON.
Health
, in his/her capacity as the Provincial Governor/City
Mayor.
jz
Provincial/City
__
lated
dated
a » herein,
. and (for UHC-IS) Province/City
WITNESSETH
WHEREAS, Section 11, Article XI of
the 1987 Philippine Constitution provides, among others, that
the State shall adopt an integrated and comprehensive approach to health development, which shall
endeavor to make essential goods, health and social servic able to all people at affordable cost;
WHEREAS, Republic Act 7160 otherwise known he 1991 Local Government Code mandated the
devolution of
the delivery of health services and fa
of all Local Government Units (LGUs) at all levels;
Sas one of the basic functions and responsibilities.
|
CHD
matching grants, including ¢ outlay, human resources for health and health commodities, to improve
the functionality of province-wide and ¢ ide health systems, provided that the grants shall be in
accordance with the approved province-wid city-wide health investment plans.
dd
WHEREAS, the Fourmula One Plus for Health with its tagline “Boosting Universal Health Care” is the
stratey! mework tor Health Sector Reform to attain the vo: ppine Government
the Philippine Development Plan, the Sustainable Development Goals, and The Ambisyon Natin 2040,
in
spe ally for the health sector, goals of better health outcomes, more equitable health care financing, and
more responsive health system;
CHD
WHEREAS, the Local Investment Plan for Health (LIPH) is the key instrument in forging the
Department of Health (DOH) and Local Government Unit (LGU) partnership to carry out the Fourmula
One Plus for Health, and techn: ce from the DOH shall be consolidated and matched with the
needs outlined in the Local Investment Plans for Health; and whereas the implementation of the LIPH
translated through the Annual Operation Plat
is
WHEREAS, the Province/City, partnership with their component LGUs, have agreed to fund and
in
implement the programs, projects and activities under their respective LIPHs/AOPs through their own
financing soure nd through available funds and resources from the DOH, and
development partners,
Provincial
coordinated with the DOH;
WHEREAS,
2022
the
Province/City of
Annual Operational I
a
has prepared 2020-2022 LIPH, and
=
(AOP), which have been revi ed by the Provinee/City and DOH-CHD
its
Appraisal Committee, and modified as nec ary following the recommendations of the above;
Page 1
of 6
Manual for Primary Care Managers
—
2022 TOP Template ver 28Sept2021
WHEREAS, the
Year 2022 is a milestone year as it ushers in a new era in health sector
development, with the implementation of Executive Order No. 138 on full devolution of functions
to the LGU, enshrined in Sections 3 and 17 of Republic Act 7160 or the Local Government
as
Code (LGC) of 1991, and the execution of the Supreme Court Mandanas-Gareia ruling increasing
__
NOW THEREFORE, in
consideration of the foregoing premis and by way of formalizing and
Accountant,
ARTICLE I
IMPL. ME ATION ARRANGEMENT
The Province/City hereby adheres to an integrated and phased implementation of the UHC Act and
2020-2022 LIPH, as embodied in the approved 2022 AOP, and commits to the principles and
conditions set forth and to this end, shall:
ue executive instrume: or local legislations, whenever nec ry, for the effective
implementation of the UIC Act and 2020-2022 LIPH, through the approved 2022 AOP;
ie) Secure the participation and cooperation of itscomponent LGUs in carrying out local initiatives or
activities pursuant to a province/city-wide implementation of the UHC Act and 2020-2022 LIPH,
through the approved 2022 AOP, to
include but not limited to:
2.1 Secure increased, better and sustained financing for health from DOH, PhilHealth and LGU
appropriation
2.2 Assure the quality and affordability of health goods and services through DOH licensing and
PhilHealth accreditation;
2.3 Ensure access to and availability of essential and basic health packages by matching its
catchment population to appropriate Primary Care Provider Network and through effective
referral systems;
2.4 Ensure delivery of population-based health services
CHD
IV,
2.4.1 Improve performance of
the health system, measured through accurate, sensitive and
timely epidemiologic surveillance systems and other monitoring and evaluation
system:
Director
Allocate, release and utilize, together with its component LGUs, funds that are necessary for the
nce/city-wide implementation of the approved 2022 AOP:
Jed by the approved 2022 AOP in the disbursement of funds
Provincial
for the funds releases, provided that separate ledgers and/or sub-ledgers shall be maintained by
the Province/City for each and every type of fund trans
3.3 For UHC-IS, establish and maintain a Special Health Fund account, in a government
depository bank for the funds releases, provided that separate book of accounts, ledgers and/or
sub-ledgers shall be maintained by the Province/City for each and every type of fund transfer
subject to the provisions of Joint Memorandum Circular 2021-0001 on Special Health Fund;
Page 2 of 6
3.4 Ensure all funds, including grants proceeds and counterpart, shall flow directly to the
Provinee/City Trust Fund Account for Health or the Special Health Fund Account, as
appropriate, and/or shall be automatically appropriated for the implementation of the approved
2022 AOP;
3.3.1 Assure that adequate funds shall be made avail: able to support/enable the progressive
realization of UHC;
CHD
3.4 Ensure compliance with existing COA rules and regulations.
4. Take all steps in meeting the technical requirements and operational conditions that are pre-
requisites for the release of grants for specific programs, which include but not limited to;
Accountant,
4.1 Prepare and submit, in a timely manner/within the deadline set/agreed, to the DOH-CHD
CHD Monitoring Reports and Fund Utlization/Liquidation Reports;
4.2 Upgrade/enhance the administrative and operational capabilit
conform to
the
4.3 Be responsible for the comp!
ion and licensing standards;
equipment, Human Resource for Health deployment, commodities, capacity building, ete.) to the
lower levels of local government to produce required outputs;
Provincial/City
6. Contribute to and facilitate monitoring, evaluation, and conduct of internal audit activities in the
course of the program, that shall be conducted in the course of the program;
6.1 Submit the accomplishmentmonitoring reports required by the DOH in a timely
manner/within the deadline seVagreed.
3. Advocate for the issuance of local executive policies or legislative enactments by the LGUs that
are necessary for the implementation of the approved 2022 AOP;
6. Facilitate and rrange the provision and release of grants within the DOH-CHD Director's authority
and control:
Mayor
6.1 Ensure the timely release of DOH-CHD funds to
the Province/City nd/or to component LGUs
when necessary, based on the verified physical, finance: al, and technical accomplishment
reports;
1/City
6.2. Release the funds and commodities to the Province/City based on the guidelines issued by the
DOH or as
by joint agencies such the Joint Memorandum Circular 2021-0001 on Special Health
63
Fund; as applicable;
Authorize the Province/City to manage the DOH-CHD fund transterred and commodities in
Provincial the implementation of the approved 2022 AOP for the deliverables and outputs indicated in
this Agreement, cash transle nd support in kind (commodities) it implements the approved
as
Page 3 of 6
3.4 Ensure all including grants proceeds and counterpart, shall flow directly to the
funds,
Province/City Trust Fund Account for Health or the Special Health Fund Account, as
appropriate, and/or shall be automatically appropriated for the implementation of the approved
2022 AOP;
3.3.1 Assure that adequate funds shall be made available to support/enable the progre sive
realization of UHC;
CHD
3.4 Ens ure compliance with
e
sting COA rules and regulations.
Accountant,
4. Take
all steps in meeting the technical requirements and operational conditions that are pre-
requisites for the release of grants for specific programs, which include but not limited to;
4.1 Prepare and submit, in a timely manner/within the deadline seVagreed, to the DOH-CHD
Monitoring Reports and Fund Utilization/Liquidation Reports;
its
CHD
4.2 Upgrade/enhance the administrative and operational capabiliti of local health facilities to
conform to
the creditation and licen
4.3 Be responsible for the compliance with all applicable procedures, rules and regulations,
Officer
environmental and zoning laws and regulations, ary licenses and permii
obtained prior to the commence
Manage the program resources and ensure the delivery of inputs (e.g. rehabilitation works,
Health
5S.
equipment, Human Resource for Health deployment, commodities, capacity building, etc.) to the
lower levels of local government to produce required outputs;
Provincial/City
6. Contribute to and ilitate monitoring, eval and conduct of internal audit activiti sin the
course of the program. that shall be conducted in the course of the program;
6.1 Submit the accomplishment/monitoring reports required by the DOH
manner/within the deadline set/agreed.
timely in a_
attainment of
goals and objectives of the approved 2022 AOP;
nN
Issue the necessary policies to mobilize its offi es to assist. in the province/city-wide
implementation of the approved 2022 AOP;
3. Advocate for the issuance of local executive policies or legislative enactments by the LGUs that
are necessary for the implementation of the approved 2022 AOP;
6. Facilitate and arrange the provision and release of grants within the DOH-CHD Director's authority
and control:
=
gs
6.1 Ensure the timely release of DOH-CHD funds
when necessary, based on the verified phys
to
the Province/City and/or to component LGUs
financial, and technical accomplishment
.
reports;
6.2 Release the funds and commodities to the Province/City based on the guidelines issued by the
DOH or
by joint agence such as the Joint Memorandum Circular 2021-0001 on Special Health
Governor/Ci
Fund. applicable;
63 Authorize the Province/City to manage the DOH-CHD fund transferred and commod
Provincial
the implementation of the approved 2022 AOP for the deliverables and outputs in
this Ag nent, transfers and support in kind (commodities) it implements the approved
cash as
2022 AOP to produce the deliverables and outputs indicated in this Agreement;
6.4 Ensure compliance with existing COA rules and tions.
Page 3 of 6
ARTICLE IL
RESOURCES AND FINANCIAL ARRANGEMENTS
Accountant,
2.1.2 Program Funding
The implementation of the approved 2022 AOP shall be funded by various sources which may
CHD include the following: 1) Local Government Unit Funds, 2) Fund transfers from the DOH-CHD, 3)
Support in kind or commodities from the DOH regular budget of the Central Office, coursed
Mayor
through the DOH-CHD, 4) Philllealth payments, and 5) Other funds identified by DOH-CHD and
LGU, including funds from development partners, and other stakeholders.
|
= ‘Table 1. Resources from DOH and LGU
to support implementation of the approved 2022 AOP.
eur
s Total
Nee
Fund Allocations
ee
A. Local Government Unit (Amounts
to be filled up by
ee
pHocnoy
1 —
1!
:
Province HUG ICC LGU POW.
Component City Barangay LGU
a
2.
Municipal
Total _
DOH (Cent Mice and CHD) (Amounts to be filled
- up by DOH-CHD)
1 Fixed Tranche
2 Health Facilities Enhancement Pr oxram (HPEP)
a Infrastructure
6 Equipment
3
© Motor vehicle
Human Resource for Health (HRH) Deployment
4 Commodities
(Ann
C. Development Partner, specify if any up by (DOH-CHD.
PHO C!
Other use
Geographically Isolated and Disadvantaged Ar (GIDAY Indigenous Cultural Communities’
Indigenous Peoples (ICC/IPs)/ Urban Poor activities’ projects to improve availability and access to
Governor/City
health care through the Health Care Provider Network;
For HUCs/ICCs: Data collection for equity ass essmenl/ measurement;
ween
LGU
Health Scorecard implementation
Activities in support of identification, documen ion and replication of Good Practices
Support interventions to strengthen the ystems, operations and capacity of the Local Health Board
(c.g. capacity building of LHB membe: mentoring and coaching ons, support for leadership
Provincial
Page 4 of 6
—
2022 TOP Template ver 28Sept2021
2.2.2. The LGU counterpart shall be based on the approved 2022 AOP which is included by the
~—
__
Transfer/use of funds or commodities shall adhere to the DOH guidelines for the Work and
CHD
Finan Plan, Joint Memorandum Circular 2021-0001 on Special Health Fund and technical
guidelines on the release and transfer of resources from the National Government to
Province/City/Municipal Local Government Units, and specify the sources and uses of the
resources including the expected outputs/deliverables;
the
event that additional financial grants shall be provided but were not indicated in the AOP
Officer
2.2.4 In
and TOP, the PHO/CHO shall submit a Work and Financial Plan or a supplemental AOP for
approval of the CHD Director, provided that the WFP has been reviewed by the concerned CHD
Health
program manager following the appropriate DOH Guidelines issued. Said WFP/supplemental AOP
Provincial/City
shall be attached to the TOP for
the release of grants.
2.2.5 The shall submit a copy of “Certification by the Accountant that funds previously transferred
LGU
to the Implementing Agency (IA) has been liquidated and accounted for in the books” (per COA
Circular 2016-002 dated 31 May 2016) to the DOH-CHD before the end of Quarter 2 of the
succeeding year and to refund expenditures disallowed by audit;
2.2.6 In the event that the LGU fails to liquidate the previously transferred DOH funds within the
prescribed timelines, the DOH-CHD shall manage or co-manage the funds based on the approved
AOP orWork and Financial Plan for FT funds or return the same to the National Treasury in
accordance with existing accounting and auditing rules and regulations. Moreover, fund utilization
9
&
of the LGU may be one of the bases for the increase/decrease in the computation
Tranche for the succeeding years.
of
its Fixed
3 2.2.7 All fund transfers, disbursements, utilization and accounting of resources shall strictly adhere to all
é government budgeting, accounting and auditing rules and regulations.
ARTICLE
Ill
Miscellaneous
3.1 Mutual Obligations
The DOH-CHD and the
Province/City agree to perform, fulf and submit to any and all of
the provisions and requirements and all
matters related, contained or expressed or reasonably inferred
from this Agreement. All unobligated amounts from DOH support funds shall be applied according to
2 modalities determined by the DOH-CHD and Province/City subject to existing budgeting, accounting,
7 and auditing rules. The Province/City shall abide by the decisions of the DOH-CHD in this regard.
This Agreement shall be terminated upon satisfactory fulfillment of all the terms and conditions
Mayor
embodied herein but not later than June 30, . Any modi ion or amendments to this Agreement
as proposed by cither party mutually be agreed upon in writing byall the parties hereto.
shall
3.3 Notices
of
Governor/City
All notices called for by the terms this Agreement shall become effective only at the time of receipt
thereof and only when received by the parties to whom theyare addressed:
Provincial
For the DOH-CHD: Director IV
For the Province/City:
Page 5 of 6
3.4 Integration
a
The DOH-CHD and
the Province/City agree that this Agreement exp nd integra
agreements, promises, and covenants of the parties and supersedes prior negotiat ns understan all
and agreements, whether written or oral and that no modification or alteration of this Agreement shall
be valid or binding on either party unless expressed in writing and in agreement both parties. of
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be signed in their respective
names in , Republic ofthe Philippines:
a
os
_
Signature
_
Printed Name
7
1V,
Date ____ Governor/City
Signed in the Presence of:
ACKNOWLEDGEMENT
ID Number
:
known tobefreetheandsame
to their
me
ee
Provincial Governor/City Mayor
ID Number
persons who executed the foregoing instrument, and they acknowledge that
the same is voluntary act and deed.
Doc.:
Page No.
Book No.
Series of
Page 6 of 6