SUMMER INTERNSHIP REPORT

ON

“A FEASIBILITY STUDY ON ADOPTING V-CONSOLE AS A RECRUITMENT AND

SELECTION PROCESS APPLICATION WITH SPECIAL REFERENCE TO FACT”

Submitted to

RAJAGIRI COLLEGE OF SOCIAL SCIENCES (AUTONOMOUS)

(Affiliated to Mahatma Gandhi University, Kottayam)

In Partial Fulfilment of the Requirement for the Award of

MASTERS OF ART-HUMAN RESOURCE MANAGEMENT (MA-HRM)

2021-2023

By

MARIYA AUGNEZ

Reg. No: 2122017

RAJAGIRI COLLEGE OF SOCAL SCIENCES

(AUTONOMOUS)KAKKANAD, KOCHI – 39

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 14/07/2022

CERTIFICATE
This is to certify that the Summer Internship Report titled A FEASIBILITY STUDY
ON ADOPTING V-CONOLE AS A RECRUITMENT AND SELECTION PROCESS
APPLICATION WITH SPECIAL REFERENCE TO FACT has been carried out by
MARIYA AUGNEZ, in partial fulfillment of the requirements of Master of Human
Resource Management programme offered by the college during the academic year
2021-2023. This is a bonafide report of the work done by the student under the
supervision of the project guide.

However, this certificate is not issued to endorse the views and opinions expressed in
the report.

Mr. Saji George Binoy Joseph, Ph. D.

Project Guide PRINCIPAL

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-3-
 DECLARATION

I, Mariya Augnez, hereby declare that the project titled, “Feasibility

Study on Adopting V-Console as a Recruitment and Selection Process

Application with Special Reference to FACT” submitted to Rajagiri

College of Social Sciences, is bona fide work done by me. I also declare

that this work has not been submitted elsewhere for the award of any

degree, diploma or any other title or recognition.

Place: Kakkanad

Date:14-07-2022 Mariya Augnez

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 ACKNOWLEDGEMENT

First and foremost, I note my deepest gratitude to the God Almighty for
his blessings and guidelines in this endeavor.

I am highly obligated to Dr. Binoy Joseph, Respected Principal, Rajagiri

College of Social Sciences (Autonomous) for giving me an opportunity
for conducting the project.

I thank the Head of the Department of Human Resources Dr.Manoj

Menon for giving me an opportunity for conducting the project.

I also, thank Miss. Lakshmi Gopal (Asst. Manager HR), my company

guide, helped me in doing a lot of research and I came to know about so
many new things and learn beyond textbooks I am really thankful to
her.

I express my sincere gratitude to Mr.Saji George, a Faculty member and

my internship guide for his valuable guidance and extensive support
and encouragement to execute the project as per the requirements. He
provided me with the much-needed direction without which the report
would not had its focus in the right areas.

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 TABLE OF CONTENTS

SECTION-1 PROFILE STUDY OF THE ORGANIZATION

INDUSTRY PROFILE 08-09

INCORPORATION AND HISTORY OF THE 09-11

ORGANIZATION
VISION AND MISSION STATEMENT 11-11

CORPORATE OFFICE/HEAD-QUARTERS AND 12-14

NUMBER OF UNITS
CAPITAL STRUCTURE 14-14
SHARE 15-15
BUSINESS TURNOVER 15-15
PROFIT AND LOSS DETAILS 16-16
ORGANIZATIONTIONAL STRUCTURE 17-17
EMPLOYEE STRENGTH 18-18
PRODUCT AND SERVICES 18-20
CUSTOMERS AND CLIENTS 21-21
FUNCTIONAL DEPARTMENT 21-25
HUMAN RESOURCE DEPARTMENT 25-40
FINANCE DEPARTMENT 40-45
FUTURE PLANS 46-46
SWOT ANALYSIS 46-48
OBSERVATION 48-48

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SECTION 1- PROFILE STUDY OF
THE ORGANIZATION

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 INDUSTRY PROFILE

The FACT people have traditionally relied heavily on agriculture, and we have been cultivating
the land and harvesting its produce for centuries. This was obviously discovered as the land was
getting less and less fertile. As production decreased, we discovered that we had to rely on
imports to meet our minimal food grain requirements in the first half of this century. We
realized the obvious fact that the soil had been losing its fertility over a long period of repetitive
agriculture, but it was much too late. The amount of organic manure we were adding back to the
soil was not enough to restore it or balance out the land's uneven fertility state. Advanced
countries elsewhere had discovered the answer to this problem in chemical fertilizers and some
of the large-scale farming entrepreneurs like foreign-owned plantations in India also were
importing chemical fertilizers for their own use. The mixed economy standard, which
characterized the coexistence of the private and public sectors, was put into place by the Indian
government in 1948. It made it easier for the public sectors to grow and for the private sectors
to reorient themselves to the requirements of a planned economy. Prior to 1991–1992, the
majority of India's public and private sector businesses operated in a safe atmosphere. But over
the past ten years, for a variety of causes, there have been a lot of developments in the Indian
industry. They included the massive infusion of foreign capital into domestic businesses,
mergers and acquisitions, Indian customers' desire for world-class goods and services provided
by multinational corporations, and the establishment of multinational manufacturing facilities
with improved technology. As a result, the government began gradually opening up various
economic sectors. By actively involving the states in the growth of industries, India's industrial
policy sought to guarantee a balanced regional development. India's economy is heavily
dependent on agricultural products because the country is primarily agriculturally oriented. The
Indian fertilizer sector has made contributions to food security as well. However, it also
contributed to the expansion of the Indian economy by raising agricultural productivity. The
basic goal of the fertilizer sector is to guarantee a sufficient supply of primary and secondary
nutrients for agriculture. Additionally, this offers farmers a lot of support. The development of
structured research into fertilizer technology began in the seventeenth century.

The government of India's "Nutrient Based Subsidy Scheme" for fertilizers cleared the path for
additional investments in the fertilizer business, balanced fertilizer use, and the utilization of
micronutrients to increase farm output. This signaled significant advancement in the fertilizer
sector. After China and the United States, India is the third-largest producer and consumer of
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fertilizers worldwide. The government's regulations, which include extensive controls on
pricing, distribution, and movement of fertilizers, have had a significant impact on the growth
of the fertilizer business in India. There are currently 64 large-scale fertilizer facilities in the
nation producing a variety of nitrogenous and phosphate complex fertilizers. In 1998, the
nation's installed capacity for producing fertilizer was 104.98 lakh nitrogen tones and 29.51
lakh phosphate tones; by 2000, that capacity had increased to 110.71 lakh nitrogen tones and
36.48 lakh nitrogen tones. The main issues that the fertilizer industry in India was dealing with
were the lack of appropriate supply of feedstock and raw materials on the international market
and the price instability. By implementing various strategies for increasing the production of
fertilizers, such as Expansion and increase in efficiency through modernization and revamping
of existing fertilizer units, setting up joint venture projects with businesses in nations that are
abundant in less expensive resources for row materials, the Indian fertilizer industry has reached
the international level of capacity utilization.

India has formed joint ventures with international companies in a number of nations in order to
meet the need for gas, which is one of the primary prerequisites for the production of
nitrogenous fertilizers. It is clearly obvious that the Indian fertilizer sector has had extensive
growth and has come alive in a short period of time with such extensive growth, joint ventures
have also been developed for the supply of phosphoric acid. On the international market, the
fertilizer sector in India has a promising future. By subsidizing the raw materials, loosening the
reporting policies, and other measures, the Indian government is providing full support to the
fertilizer industry. Both the domestic and international demand for Indian fertilizer has been
steadily increasing. India currently occupies the fourth spot in the world market.

INCORPORATION AND HISTORY OF THE ORGANIZATION

The Fertilizers and Chemicals Travancore Limited (FACT) was founded in 1943 as India's first
large-scale fertilizer plant in Udyogamandal, Kochi, Kerala. FACT began production in 1947.
Founded in the private sector by M/s. Seshasayee Brothers, FACT became a public sector
business in 1960, with the Government of India becoming a substantial shareholder in 1962.
FACT is administered by the Department of Fertilizers, Ministry of Chemicals and Fertilizers,
Government of India. FACT grew from humble beginnings to become a multi-divisional
organization with a wide range of operations. Until 1972, the main division at Udyogamandal
went through four rounds of expansion, updating technology, and expanding capacity.
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FACT Udyogamandal began producing Ammonium Sulphate in 1947, with an installed
capacity of 10,000 MT Nitrogen. FACT became a Kerala State Public Sector Enterprise on
August 15, 1960, and the Government of India became a substantial shareholder on November
21, 1962.
FACT's second round of expansion was finished in 1962. The third stage of FACT's expansion
was completed in 1965 with the establishment of a new Ammonium Sulphate Plant.
Recognizing the need to develop indigenous capabilities for the design and construction of
Chemical and Fertilizer Plants in the 1960s, FACT developed an Engineering & Consultancy
wing FEDO (FACT Engineering & Design Organization).In 1966, the Fabrication Division
FEW (FACT Engineering Works) was also founded. On July 24, 1965, FACT Engineering and
Design Organization was established to satisfy the rising need for indigenous capabilities in
critical areas of Engineering, Design, and Consultancy for the establishment of large and
modern fertilizer facilities. Since then, FEDO has expanded into Chemicals, Petrochemicals,
Hydrometallurgy, Pharmaceuticals, and other industries.
FEDO provides services ranging from project identification and evaluation to plant design,
procurement, project management, site monitoring, and commissioning of new plants, as well
as overhauling and modernization of existing plants. On April 13, 1966, FACT Engineering
Works was created as a unit to fabricate and install equipment for fertilizer plants. FEW has
acquired expertise in the manufacturing of pressure vessels and heat exchangers throughout the
years. FEW has also laid cross-country pipelines and fabricated and installed massive penstocks
for hydroelectric projects.

Another unit of fertilizer. Cochin Division was established in two stages at the BPCL-Kochi
Refineries in Ambalamedu. Phase-I consisted of the Ammonia-Urea Complex, which was
completed in 1973, and Phase-II, which included the Sulphuric Acid, Phosphoric Acid, and
Complex Fertilizer Plant, which was completed in 1976-78.
During 1990-91, FACT expanded further with the commissioning of the Petrochemical
Division at Udyogamandal for Caprolactam manufacture. Following an order of the High Court
of Kerala in February 1994 on a Public Interest Litigation, FACT established a 900 TPD
Ammonia Plant in Udyogamandal at a cost of 638 Crores to decommission the existing
imported Ammonia storage and handling facilities at Willington Island (Cochin Port). The
Ammonia plant went into operation in 1998.

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C.P Ramaswamy Iyer, the then Diwan of Travancore, opened the way for the establishment of
FACT in Udyogamandal, a previously unknown village in Kerala. From 1960 until 1971,
FACT was directed by Shri M.K.K Nair, an exceptional administrator, and visionary. He was
the longest-serving MD, and it was during his term that FACT prospered, with the
establishment of several units to boost output, the Engineering consultancy division (FEDO),
and the fabrication unit (FEW). During this time, work on the development of another industrial
unit in Ambalamedu, the Cochin Division, was also begun.
The Company's authorized share capital is 100 crore equity shares with a face value of 10/-
apiece (.1000 crore). The total share capital issued and subscribed is.647.07 crore.
FACT went through ups and downs on its way to becoming one of the country's largest fertilizer
firms and an enthusiastic exemplar of the public sector's triumph. The primary business of the
company is the manufacture and selling of –
fertilizers

caprolactam and engineering consultancy and equipment fabrication.

VISION AND MISSION STATEMENT

Vision

To be a market leader in fertilizer, petrochemical, and a significant player in all other

businesses including engineering/technical service providing maximum customer satisfaction
and reasonable return to shareholders adhering to business ethics and professionalism, and
adequate concern for community and environment.

Mission

To function as a dependable and globally competitive producer of fertilizer and other allied
products and develop self-reliance in the field of engineering and technology, especially in
the field of fertilizer, chemicals, petrochemicals, oil, and gas industries.

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 CORPORATE OFFICE/HEAD-QUARTERS & NUMBER OF
UNITS
Corporate Office/Head Quarters

The corporate office or the Headquarters of The Fertilizers and Chemical Travancore Limited
(FACT) is located at Eloor, Udyogamandal.

Number Of Units

❖ Udyogamandal Complex

Udyogamandal complex is divided into two divisions:

❖ Udyogamandal Division

In 1947, the Udyogamandal division began producing ammonium sulfate using the firewood
gasification process, with a single ammonium sulfate plant capable of producing 10,000 tonnes
of nitrogen. Today, this division consists of many medium-capacity plants that use multiple
process approaches to generate a wide range of fertilizers and chemicals, including ammonia,
sulfuric acid, phosphoric acid, ammonium sulfate, and FACTAMFOS 20 - 20. This division has
developed tremendously throughout the years. Multi-stage expansion programs combining
optimization and modernization of the manufacturing process and plant usage increased the
yearly production capacity to 76,050 tonnes of nitrogen and 29,700 tonnes of phosphorous
pentoxide (P2 O5)

❖ Petrochemical Division

The petrochemical division was established in 1990 as a significant departure from our
conventional fields of fertilizers and associated chemicals. Caprolactam, a versatile
petrochemical, is added to FACT's product line by this division. The very advanced plants that
use cutting-edge technology assure the highest quality product, which is recognized as one of
the best in the world The division is made up of distinct plants that produce Cyclohexanone
(ANONE), Hydroxyl Amine Sulphate (HYAM), and Caprolactam (LACTUM). It can produce
50,000 tonnes of Caprolactam per year and 2,25,000 tonnes of Ammonium Sulphate as a
byproduct. A thorough product application assistance is provided by a marketing and customer

12
service cell comprised of experienced technical professionals.

❖ Cochin Division

Cochin Division was established in the late 1960s in Ambalamedu, Cochin, Kerala. This division
has the distinction of being one of the largest fertilizer factories in the world, employing
complex process technology entirely created and engineered by their own technocrats with
minimal outside technical support. This sector includes several large-capacity factories that
generate ammonia, sulfuric acid, phosphoric acid, urea, and complex fertilizers such as
FACTAMFOS 20-20 and DAP 18-46. This division now has an annual production capability of
1,92,000 tonnes of nitrogen and 1,13,700 tonnes of phosphorous pentoxide (P2 O5).

❖ FACT Engineering & Design Organization (FEDO)

FACT Engineering & Design Organization (FEDO) was founded in 1965 to fulfill the growing
demand for indigenous capabilities in key areas of engineering, design, and consultancy for the
establishment of large, modern fertilizer facilities. FEDO has the distinct advantage of having
the backing of FACT's three manufacturing divisions. It provides a wide range of services,
including project discovery and appraisal, plant design, procurement, project management,
site monitoring, commissioning and operating new facilities, and renovating and updating
existing ones. Over the years, technical collaborations with top overseas businesses have
expanded FEDO's engineering capabilities in a variety of disciplines such as fertilizers, acids and
chemicals, petrochemicals, non-ferrous metallurgy, insecticides, antibiotics, cement, and
environmental engineering.

❖ FACT Engineering Works (FEW)

FACT Engineering Works (FEW) was founded in 1966 with the intention of fabricating and
erecting equipment for fertilizer plants. It has gained expertise in the production of Class-I
pressure tanks, heat exchangers, spiral-guided wet type multi-lift gas holders, rail-mounted
LPG tank wagons KVAERNER & MCGREGOR type hatch covers, and bulkhead stools for cargo
ships over the years. FEW has a Lloyds-approved workshop with all of the newest testing and
handling equipment.

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 ❖ Marketing Division

FACT has been a marketing pioneer, developing a continuous and complete package of
communication and promotional programs to raise fertilizer awareness among farmers. The
package includes demonstration plots, unique concepts such as fertilizer festivals, Krishi Vigyan
Kendras, intensive consumer engagement programs, village adoption schemes, and so on. As
early as 1968, FACT was the first fertilizer firm in India to offer the village adoption concept in
order to boost agricultural output and general socio-economic conditions. FACT Marketing
Division has a well-organized distribution network that distributes over a million tonnes of
fertilizer and other agro-inputs each year. Urea, ammonium sulfate, DAP 18-46, and
FACTAMFOS 20-20 are among the many fertilizers available

CAPITAL STRUCTURE

Period Instrument Authori Issued Paid up Capital

zed Capital
Capital (Rs. Cr)
(Rs.Cr)
From To Shares Face Capital
(nos) Value (Cr)
2020 2021 Equity Shares 1000 64707 647071974 10 647.07
2019 2020 Equity Shares 1000 64707 647071974 10 647.07
2018 2019 Equity Shares 1000 64707 647071974 10 647.07
2017 2018 Equity Shares 1000 64707 647071974 10 647.07
2018 2017 Equity Shares 1000 64707 647071974 10 647.07

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 SHARES

BUSINESS TURNOVER
For FY22, FACT generated its greatest operational profit and operating revenue. It had a
turnover of $4,425 million throughout the year compared to $3,259 million the year before.
While ammonium sulfate output was estimated as 1.37 lakh tones, factamfos production
totaled 8.27 lakh tonnes. 20,835 tons of caprolactam were produced. The firm has achieved
two consecutive years of fertilizer sales of 1 million tones (MT). Ammonia sales hit a record
high of 11,937 tones, and caprolactam sales have reached 20,701 tones.

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 PROFIT/LOSS DETAILS
Profit

Particulars Year ended Year ended

31.03.2021 31.03.2021
Revenue from Operations 325882.19 276991.22
Other Income 6758.99 3163.16
Total Income 332641.18 280154.38
Expenses
Cost of Materials Consumed 139048.11 152366.98
Purchase of Stock in Trade 34091.36 7213.52
Changes in Inventories of
Finished Goods
Stock –in – Trade and Work- 9672.26 859.60
in- Progress
Employee Benefit Expenses 22922.17 23302.18
Finance Cost 24526.29 28934.35
Depreciation and 2269.06 1801.66
Amortization
Expenses/Impairment
Other Expenses 64913.86 65342.38
Total Expenses 297443.11 279820.67

Loss

Profit/(Loss)before 35198.07 97550.23

exceptional items and tax
Exceptional items 0 0
(Income/Expenses))
Profit/(Loss) before tax 35198.07 97550.23
Tax expenses 0 0
Profit/(Loss) for the year 35198.07 97550.23
Other comprehensive Income (3502.59) 533.10
Total comprehensive income 31695.48 98083.33
for the year
Earnings per equity share 5.44 15.08

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 ORGANIZATIONAL STRUCTURE

FACT's organizational structure is Functional Organizational Structure. The top-level executive

is the Chairman & Managing Director (CMD), while the Directors of several functional
departments report to CMD. The Executive Directors (ED), who are reported to the Directors
by the Chief General Managers (CGM), report to the Board of Directors. The Chief General
Managers are followed by the General Managers of each department, who in turn are
followed by department personnel.

A functional structure organizes duties and operations by company function, such as

production, marketing, finance, human resources, and R&D. It is the most commonly utilized
structure since it is the simplest and cheapest of the possibilities. It follows hierarchy
organizational structure.

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 EMPLOYEE STRENGTH
Managerial =650
Non-managerial=1150

PRODUCT AND SERVICES

Product

FACT has three manufacturing divisions: Udyogamandal Division, Petrochemical Division, and
Cochin Division. The products manufactured by these divisions are as follows:

Fertilizers

❖ COMPLEX FERTILIZERS

FACTAMFOS (AMMONIUM PHOSPHATE SULPHATE)

Factamfos 20:20:0:13 is a chemical compound composed of forty parts ammonium phosphate

and sixty parts ammonium sulfate. It has an N content of 20% and a P2O5 content of 20%. The
entire N is ammoniacal, and the P is completely water-soluble. Furthermore, FACTAMFOS
contains 13% Sulphur, another plant nutrient that is rapidly gaining relevance in the agricultural
sector. FACTAMFOS 20:20:0:13 has outstanding physical properties due to its granular form
and non-hygroscopic and free-flowing nature. It is suitable for use on all soils and crops.
FACTAMFOS 20:20:0:13 can also be used topically.

STRAIGHT FERTILIZERS

• FACT AMMONIUM SULPHATE

FACT has produced and marketed 2-2.25 lakh metric tonnes of ammonium sulfate over the last
five decades. It is a nitrogenous fertilizer that contains 20.6 percent nitrogen in the form of
ammonia. It also contains 24 percent Sulphur, an important ingredient necessary to increase
crop quality. Ammonium Sulphate is a stable chemical that is resistant to nitrogen leaching and
volatilization loss. FACT Ammonium Sulphate is suitable for top dressing crops including

18
paddy, banana, sugarcane, vegetables, chilies, and other plantation crops like coffee, tea, and
pepper.

ORGANIC FERTILIZERS
• FACT ORGANIC
After quality control, city compost produced in numerous states that meets FCO standards is
bagged in 50 Kg bags and distributed by FACT under the brand name "FACT ORGANIC."
Organic manure improves soil physical qualities such as soil structure, texture, and water
holding capacity while also supplying organic carbon, minor amounts of NPK, and enough
amounts of micronutrients.

• FACT ORGANIC PLUS

FACT Organic Plus is organic manure made from plants and animals that is marketed by FACT.
It has a high nutrient content and acts as a soil ameliorant, increasing soil organic matter
content and moisture-holding capacity. It also reduces soil bulk density, which improves crop
production efficiency.

❖ BIO-FERTILIZERS
• BIO FACT
Because of their microbial activity in soil and plants, these living microorganisms can boost the
availability of plant nutrients to crops. Bio-fertilizers are fertilizers that incorporate such
microorganisms. FACT sells biofertilizer under the brand name BIO FACT. It can be applied to
the field by seed treatment, seedling dip, or direct application. When used in conjunction with
FACT ORGANIC, the bio-efficacy of fertilizers can be significantly increased. FACT's bio-
fertilizers include Bio fact- Azospirillum, Biofact-Rhizobium, and Biofact-Phosphate Solubilizing
Bacteria.

❖ IMPORTED PRODUCTS
• FACT MURIATE OF POTASH
Muriate of Potash (MOP) is a fertilizer that contains potassium, one of the most important
plant nutrients. Because MOP reserves do not exist in India, FACT has been importing and
marketing high-quality MOP from Russia, Africa, and other places for numerous years. The

19
fertilizer includes 60% K2O, which is one of the three major nutrients (N, P, and K) required for
plant growth.
• FACT also import complex fertilizers like NPK 16:16:16 and NPK 20:20:0:13.

❖ BAGGED GYPSUM

Gypsum is a byproduct of the manufacturing of phosphoric acid. FACT Gypsum is the brand
name under which it is sold. FACT Gypsum is composed of 16 percent sulfur and 22 percent
calcium. Both of these are plant nutrients that are necessary for crop growth and boosting
crop quality. Sulphur-containing gypsum contributes to the increased oil content in oil seed
crops. Furthermore, this is a fertilizing soil ameliorant that can assist reduce soil alkalinity. It
allows for easy peg penetration into the soil and subsequent pod production in groundnut.

❖ CAPROLACTAM

Caprolactam is produced using basic ingredients such as benzene, sulfur (as sulfur-di- oxide
and oleum), ammonia, and carbon-di-oxide. It is utilized in the production of nylon tire cords,
nylon filament yarn, engineering polymers, and other products. The product is mostly utilized
in the textile and automobile industries. It is the starting point for Nylon-6. FACT
Caprolactam's product quality is among the best on the market. As byproducts, the
Caprolactam Plant produces small amounts of Nitric Acid and Soda Ash.

❖ BY – PRODUCTS

• Anhydrous Ammonia
• Nitric acid & Soda Ash
• CO2
• Gypsum
• Sulphuric Acid
• Coloured Ammonium Sulphate

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 CUSTOMERS / CLIENTS
Some customers and clients of FACT.

• ACC Cements-gypsum
• Rain Cement- gypsum
• Eloor society-fertilizer
• Farm farm-fertilizer
• Thrisur society-fertilizer

FUNCTIONAL DEPARTMENT

Materials Department

Materials management is an essential function of every organization, which deals with the
purchase of raw materials and the procurement of machines for the production process. It also
dealt with the purchase of spare parts and tools necessary for production and services.

GM (Materials)

DGM (MAT)

DGM DGM DGM Vend

DGM
(ESS) (RM) (Stores) or
(T&S)
Cell
ESS 1 ESS 2 ESS 3 Plan Fund DM SM
SM SM AGM AGM AGM Officers AM
AM DM Office Officer DM Officers
Officer AM r AM
s Office AM Officer
r

The materials department of FACT is classified on the basis of functions:

Purchase Department

The purchase department deals with the procurement of the following:

21
 ✓ Capital items (for projects and other purposes): These are items of capital nature
and shall include plants, machinery, equipment, and such other items.
✓ Raw materials, Intermediates, Stores, and Spares: These items are of Revenue
nature and shall include raw materials, operating supplies, lubricants,
intermediates, packing materials, catalysts, components, parts, stores, spares, etc.
✓ Services: Services shall include those for transporting raw materials, finished
products, etc., stevedoring, movement, and handling of equipment and materials
and shall include all services except those which can be considered Civil/
Construction/ Erection/ Maintenance/ Engineering works or as consultancy/
professional advice.
✓ Package items involving design, supply erection, and commissioning.

The purchase procedure for the above items does not apply to Civil Works and contracts for
Construction/ Erection/ Maintenance/ Engineering Works, for which a Tendering Procedure
is issued separately.
The types of purchases followed include Cash purchase, Local purchase, Emergency purchase,
Limited tender, Open tender, Nominate purchase, long term contract.
The Corporate Materials Department shall handle the procurement of specified items for which
centralized procurement is considered desirable by the Management. Such centralization shall
generally be done for things such as Sulphur, Rock Phosphate, Ammonia, Phosphoric Acid, Steel
items covered by allotments by the ministry, cement-based on allocation from the church and
Jute/HDPE bags for packing finished products because of the high values involved and the need
for having a single agency to deal with the canalizing agencies for import.
Stores Department
The main functions of a stores department are:

• Collecting and receiving all the materials purchased

• Inspecting the purchased materials
• Proper storage and preservation.
• Inventory Control and Management
• Issuing the materials to respective departments
• Disposal of obsolete materials

22
The Stores department functions are mainly classified into four sections for the proper
functioning:

➢ Receiving
Receiving shall be responsible for:
o Keeping of Purchase Order copies and related post-order papers.
o Receiving, checking and arranging for inspection of materials through the Inspection
Department.
o Forwarding Transporter's copy of Invoice to Finance
o Documentation including preparation of Goods Receiving Note, Preliminary claims and
other routine matters.
o Handing over of accepted materials to Holding Section.
o Safe custody of damaged/rejected materials and coordinating settlement of rejection.
o Accounting and disposal of rejected stores lying for more than three years without any
action/correspondence.
o Maintenance of related files, registers and other records.
All materials brought to the factory will be against an order issued by the Purchase Department
or as a sample requiring approval. The materials will be delivered generally at the Receiving
Bay, but if the materials are in huge quantities or the transportation and double handling cost is
more for some materials, such materials will be delivered directly in the respective storages.
The received materials are stored carefully, and afterwards, inspection will be carried out to
check the quantity and quality of materials. Any excess material shall be accepted only in case
it can be currently used.
➢ Holding and Issuing
The Holding Section shall check the materials against the Goods Receiving Note. After that,
they should keep each item in the specified location, and if there is a new item, the new location
should be entered into the computer. All items will be stored, ensuring easy accessibility
adopting the recommended practices for storage. The materials, which are likely to get rusted,
should be periodically taken out, greased or painted and repacked wherever necessary. The
materials will be issued generally against authorized Material Requisitions (MR). The person
issuing the item should ensure that the material and the code number indicated in the MR
pertain to the same item. Original MR will be forwarded to Finance afterward, and copies will
be filed for records.

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 ➢ Inventory Control
There are four types of inventories in FACT's operating divisions: General Stores, Spares
Packing Materials, and Raw Materials. Each type of inventory has its peculiarity, therefore each
of the stocks is treated differently. The company uses different tools for the control of
inventory:
* A-B-C Analysis
* F-S-N Analysis
* V-E-D Analysis
* X-Y-Z Analysis
The company uses more than one type of analysis in a particular category. For example, ABC
and VED analysis used for spares, XYZ, and FSN can be used to reduce the stock of surplus or
obsolete items. The company generally uses V-E-D analysis for the control ofspares items.

➢ Disposal
Disposal of all scrap, surplus, and obsolete items of all Divisions of FACT is done through
MSTC. Each department will dispatch scrap materials to the Scrap Yard as and when such
materials are accumulated and obtain receipts from the Officer-in-Charge of the Scrap Yard in
the Scrap Dispatch Advice. The list of items to be disposed of is forwarded to the management
by the stores, and then the approved items are disposed of or sold for scrap value and recorded
in the MIS.

Traffic Department

The main functions of the Traffic Department are:

• To ensure proper loading and dispatching of finished products

• To ensure the right quantity and the product is loaded into the right vehicle and
dispatched to the right destination

Process of Traffic Department:

The marketing division shares the dispatch information, which contains the details of the
product, weight of the product, and details of the depot where fertilizer has to be transported;

24
to the traffic department. Each depot is allotted to vendors by the department. The vendor
vehicle will be given a vehicle ‘in’ slip containing the details of the vehicle number, product,
and destination. Before loading, the vehicle's weight is recorded and, after loading, the weight
of the vehicle with the load is recorded by the C.I.S.F security team. If any deviation more than
the specified weight of the loaded items is noticed, the goods will be either unloaded or
reloaded. A copy of Materials Dispatch Advice (MDA) is given to the driver for dispatching to
the particular depot. When the goods arrive at the depot, a copy of the MDA is signed, which
is returned to the department, which enables the driver to collect the payment. If the load
dispatched is found damaged or lost in quantity is noticed, a penalty is charged from the
vendor. The finished products are dispatched to the final destination either by road, railway,
or ship.

Human Resource Department

Human resource is the set of people who make up the workforce of an organization, business
sector, industry, economy, etc. A human-resources department (HR department) is the
division of an organization that performs human resource management, overseeing various
aspects of employment, finding, screening, recruiting, and training job applicants, and
administering employee-benefit programs. In FACT, the scope of the HR department is vast.

GM (HR&A)

DGM DGM (IR, Govt.

(Establishment) Report, DA, Welfare)

Senior Manager Senior Manager

Assistant Manager Assistant Manager
Officer Officer
Assistant General Assistant General

25
Functions of the HR Department
• Organizational human resource planning &development
• Workforce Planning and Employment, which includes recruitment and selection.
• Wage & Salary administration
• Maintenance of Employee Records
• Performance appraisal
• Welfare programs
• Job evaluation
• Handling employee grievances
• Handling the legal issues within & outside the Organization

Process of HR Department
The Human Resource department has mainly two blocks which are as follows:
1. Establishment:
The main functions of this section are:
✓ Recruitment &selection
✓ Transfer, rotation, and placement of employees in consultation with
✓ divisional heads
✓ Wage and salary administration
✓ Performance Appraisal
✓ Retrenchment

2. Industrial relation and Welfare

Industrial Relations deal with the complex interrelations between employers and employees,
labor/trade unions, employer organizations, etc.
The main functions include:
✓ Communication between management and trade unions, thereby creating an
amicable atmosphere
✓ Handling Grievances
✓ Settlement of disputes
✓ Handling disciplinary action

26
 ✓ Safeguarding Employee rights
✓ Career-related issues like promotion, transfer, rotation, etc.
✓ Resolving daily petty issues
✓ WELFARE MEASURES

The objective of welfare measures is to maintain a healthy working environment and to raise
the standards of living of employees which create harmony to society and finally to the
1. FACT has always maintained very healthy welfare measures for its employees.
Welfare schemes are mainly divided into Statutory, Agreement, Voluntary, and Incentives.

➢ Statutory schemes

* Employee’s state insurance

* Provident fund and miscellaneous provisions act, the 1952-exempted scheme
* FACT employees provident fund trust.
* Payment of gratuity Act, 1972
* Kerala labor welfare fund board rules, 1975
* Industrial employment (standing orders) Act 1946
* Factories Act, 1948-Covers (Health, safety, welfare)
➢ Agreement Schemes
* Family relief fund
* Superannuation benefit fund
* Family pension scheme of the company
* Retirement benefit fund
* Employee’s welfare fund
* Transport subsidy
* Local travel expenditure, Subsidized bus service facility, Special vehicle loan, Uniform
footwear, Leave travel concession, Evening snacks, Children’s education allowance etc.

➢ Voluntary Schemes
* Contributory health scheme
* Group personnel accident insurance scheme

27
* Aid towards funeral expenses
* EX-gratia payment for accident deaths
* Gratuity payment-company scheme
* Vehicle loan
* Work clothes
* Raincoats & Umbrellas
* Supply of coconut oil, soaps, and towel
* Conveyance allowance for physically handicapped
* Special Tiffin for fire and safety personnel
* Laundering of special clothes
* Sports & Recreation
* Lalitha Kala Kendra
* Fact employee’s consumer cooperative society
* Fact employees housing cooperative society
* School facilities
* Company accommodation

➢ Incentive’s scheme
* Incentives for employees acquiring higher qualifications while in service
* Incentives to promote Hindi
* Incentive to promote family planning
* FACT merit award
* FACT service award
* Attendance bonus
* Suggestion scheme
*Incentive for blood donation
* Incentives to promote sports players
* Merit scholarship scheme for employee’s children
Industrial Engineering
The objective of this section is to make effective utilization and optimization of the manpower
resources to benefit the organization. The main functions are:

28
▪ Develop the simplest work methods and establish one best way for doing the assigned
work.
▪ Studying the work environment
▪ Analysis of employee problems
▪ Manpower Planning
▪ Determine the work-in-process for each stage.

Recruitment Process

The Recruitment process is done as per prescribed recruitment specification with proper
authority appointed by B.O.D. The main sources of recruitment are confirmed employees
within the division or company, through employment exchange as per provisions of
Employment Exchange Act, employees on deputation from Govt. of India, casual laborer’s who
were initially taken after employment exchange transfer from public sector undertakings,
Apprentices who completed training, in FACT, dependents of deceased employees who died in
service and other external sources. The recruitment process for managerial posts involves an
all-India test followed by a group discussion and an interview. For the non-managerial posts, a
written test is conducted and recruits are selected on a merit basis for skilled-based posts, skill
tests are also conducted. All recruits have to undergo a medical examination as part of the
recruitment process. The recruits are further provided with the training.

Performance Appraisal

Performance Appraisal, in FACT, started in the year 1962. In 1984, the system was further
revised to include potential assessment, assessment of training needs, and performance. It
acts as a tool for human resource development, career planning, and training for the
employees rather than a mere judgmental exercise. The main functions are:

• Self-Appraisal for all management employees

• Reporting and receiving officers specified for each level of appraisal
• Assessment by the Assessment Committee

29
 • Grading based on assessment
• Communication of final rating to employees formally.
• Provision for appeal by employees formally.
Training and Development
FACT provides training to all the employees in order to carry out their duties safely and
without risk to themselves or others to improve their performance and organization. This, in
turn, will ensure the achievement of the highest levels of efficiency and accountability through
the availability of a regular inventory of competent, motivated, and well-trained workforce.
Besides, it would also encourage employees’ personal and professional development. The
main objectives are as follows:
• To align all training and development programs with needs based on the post requirements,
the tasks to be performed, and the incumbent's performance gaps.
• To improve skills, knowledge, attitudes, and values.
• To develop analytical thinking, improved attitudes, understanding, and mastering skills.
• To impart orientation training by exposing the new incumbent to information on their total
work environment.
• To impart statutory and mandatory training, professional development programs, and
management development programs.
• To impart training in safety, health, sustainable development, and energy-saving concepts.
• To impart training for proper planning of life after retirement

The Management Development Centre equips FACT managers to meet the challenges of the
future. Training schools at Udyogamandal and Ambalamedu conduct special programs for
employees with the help of in-house and outside experts. The recruits are given induction
training including Job Training in divisions. During the year 2020, the Company implemented a
series of initiatives for work-life balance and leadership development of women employees.
The Company has also undertaken learning & Development Programs for Executives to build
their technical and managerial competencies with a special focus on the web learning.

30
Manpower Planning
Manpower Planning deals with putting the right number of people, the right kind of people, at
the right place at the right time, doing the right things for which they are suited for the
achievement of goals of the organization. The success of an organization depends on the skill
and knowledge of its human resources and its capability to keep abreast with the
developments in the world. As part of cost reduction measures, from 1998 onwards, FACT
reduced its employee strength. FACT had more than 9000 employees earlier, but later on,
there was a reduction in the no of employees. There are approximately 3000 employees as of
31.03. 2020. The Company has implemented a scientific manpower strength based on the
external study and succession plan to lead the organization. The recruitment strategy
persuaded by the Company in the year has attracted a steady flow of people talent. During the
year 2020, 79 Executives and 180 Non-Executives were inducted into the Company through
two All India Recruitment Drives.

Production and Planning Department

Production is one of the most important functional areas of a manufacturing company which is
responsible for turning the raw materials into finished goods through a series of production
processes.

Director (Technical)

CGM
(PC)

CGM (Udyogamandal CGM (Cochin Division)

Complex)

GM GM (Oper.) GM (CD) GM GM
GM
(Maint.) (Oper.) (Tech)
(Tech.)

Deputy General Mangers Deputy General Managers

31
Functions of Production Department

• Planning daily production units according to the annual production target

• Monitoring actual production and checking any deviations from the budgeted
production
• Making revision plans according to actual production
• Maintenance of plants
The top three products manufactured by FACT are Factamfos, Ammonium Sulphate, and
Caprolactam. It also produces
FACT has two manufacturing divisions: UdyogamandalComplex, and Cochin Division.
Udyogamandal Complex consists of Fertilizer Units and Petrochemical Units.
The fertilizer Unit of Udyogamandal Complex is the oldest plant of FACT, which started
production by producing Ammonium Sulphate in 1947 using the firewood gasification process.
Udyogamandal plant manufactures Factamfos, Ammonium Sulphate, Sulphuric Acid,
Anhydrous Ammonia, Phosphoric Acid, Sulphur Dioxide, etc. During the year 2020-21,
Udyogamandal Complex produced 2.15 Lakh MT Factamfos, which is an all-time high record
surpassing the previous best of 2.07 Lakh MT in 2000-01.
Petrochemical Plants of FACT manufacture and market high-quality Caprolactam with a
production capacity of 50,000 MT of Caprolactam per annum. Due to economic reasons, the
company had to discontinue the operation of this plant in the year 2012. The company has
scheduled to restart the operation of Caprolactam in the year 2021-22, which may add Rs. 500
crores annually to the top line of the company. Maintenance activities of the plant, installation
of online effluent monitoring facilities, and trial run of the plant have already been successfully
completed by the company.

FACT Cochin Division was set up in the 1970s at Ambalamedu, adjacent to the Cochin
Refineries. Which manufactures Factamfos, Sulphuric Acid, Phosphoric Acid, etc. The
production in Cochin Division is three times more than the production in the Udyogamandal
Complex. The factory site is well connected by rail, road, and waterways, which helps in the
easy movement of raw materials and products. During the year 2020-21, the Cochin Division
has also achieved an all-time high Factamfos production of 6.46 Lakh MT, surpassing the
previous best of 6.41 Lakh MT in 2019-20.

32
 The production department prepares annual production targets for the next year based on
the installed production capacity of each plant and production data from the previous year.
Once the targets are fixed, they are presented to CMD for approval. Since FACT is owned by
the Government, the production budget and plan are also presented to the Government for
approval. Afterward, the production budget is shared with other departments such as the
finance department, and materials department for the preparation of the budget for each
department based on the production target. If there are any changes in the production target,
it is also informed to the purchasing department to make changes in the raw material
requirements.

Marketing Department

The marketing department of an organization is responsible for the promotion of the

company’s products and services. The department provides research on different markets
and helps the company in choosing the best market for selling its products and service.
Marketing for fertilizers is different from other product marketing. Once a company captures a
market its brand is substituted for the product. The brand image plays an important role. The
whole market is also dependent on farmers’ awareness of fertilizers. Therefore, a planned
marketing effort is required to capture a different market which will help in the expansion of
the business.

Director (Marketing)

General Manager (Fertilizers)

AGM (Fertilizer Sale) DGM (Logistic) DGM- States-4 Sr. Manager

(Stock
Zonal Manager -14 Verification
Logistic Dept. AGM (I & T)

Field Officers
Agronomy Market Soil Testing Agro Service
Research Lab Centre’s
Department Stock Point Dealers

Sate Warehousing Corporation/ Central

WC
33
Functions of the Marketing Department
• Sale of fertilizers and other products.
• Market research for promotion.
• Preparation of daily and monthly sales reports
• Preparation of Sales budget
• Conducting sales promotion activities among the farmers, making awareness about the
advantages of fertilizers.
The marketing department is classified based on its functions:

Sales Department
The sales department of FACT is responsible for sales coordination of functions across various
depots. It also conducts effective market research for analyzing the market and calculating the
demand, and finally promotes the sales of FACT products. The main sales promotion
techniques used by FACT are:
• Mass Communication Technique: In this method, the company handles a large number
of people in the shortest time possible. This is done through providing advertisement
in Films, exhibitions, radio, posters, Farmer’s Awareness Programs, Direct mail services,
wall painting, etc.
• Personal Contact Methods: In this method, FACT makes direct promotion by contacting
the farmers in person. This is done through block demonstration, soil testing, seminars,
cooperative training programs, etc. It is important to provide knowledge about the
essential agricultural inputs to the farmers, so FACT has converted its major selling
points into Agro Service Centre, which will advise the farmers on the latest farm
management techniques, credit availability, etc. It also helps the farmers by preparing
detailed farm plans for each farmer according to his agricultural pattern.

Distribution Department

This department is responsible for planning, monitoring, and timely distribution of FACT
products and coordinating the movement of products from production units and ports. FACT
mainly distributes its products in South Indian markets such as Kerala, Tamil Nadu, Karnataka,

34
Pondicherry, and Andhra Pradesh. FACT is in the process of expanding its market to Western
India and further. In each state, the company has a state office and different regional offices. It
also has various distribution centers, which helps the company to reach out to farmers in rural
areas.

Agronomy Department
Fertilizer sales are highly dependent on the farmer’s awareness of modern techniques of
farming by using fertilizer for high productivity. This department helps the farmers to manage
crop planting and implement efficient farming practices, improving crop efficiency and sorting
any agricultural problems. FACT is well known for its fertilizer education and promotional
programs.

The marketing Research section is an essential part of the success of the Marketing Division.
The primary function of this section is the collection, analysis, and interpretation of data
pertaining to the fertilizer market. This will help the department in deciding the promotional
methods to apply in a particular market.

Quality Control Department

The quality assurance department ensures that the products meet specific benchmarks of
acceptability. The department is responsible for coordinating quality assurance programs and
formulating quality assurance policies. They also ensure that the organization makes optimum
utilization of the resources. The main functions of the quality assurance department are:
• Quality checking of the products produced
• Process control assurance
• Pollution control
• customer satisfaction through excellence in quality of product and services
• Adherence to documented quality system
• Promoting quality culture among employees
• Continuous improvement in the quality Management System

35
Research and Development

R&D plays a vital role in giving the company and its products the cutting edge in a competitive
environment. FACT‟s well-equipped R&D section has advanced facilities equipped with pilot
plants, modern equipment, and accessories. FACT R&D is registered with the Department of
Scientific and Industrial Research (DSIR), the Ministry of S&T, and GOI. FACTR&D functions
with the aim of carrying out detailed R&D studies in new fertilizer formulations in the field of
chemical & organic fertilizers and Biofertilizers. Various processes have been developed
and patented by the FACT R&D division, of which several have been commercialized
successfully. FACT R&D division has got modern and sophisticated laboratory, and the facilities
are continuously expanded and updated. The main functions of the department include:
• Quality assurance/Quality control cell
• Bio-fertilizer research and development
• Quality improvement in finished products
• Value addition of by-products, existing product lines
• Utilization of waste materials like phosphor gypsum, Sulphur sludge, coir pith, etc.
• Incorporation studies of micronutrients like Zinc and Boron in complex fertilizer
FACTAMFOS
• Innovation for cost reduction in the production of Chemical, Organic, and Biofertilizers
are also undertaken.
IT Department

Computer Services department deals as a central agency for providing computer services to
various divisions of FACT to aid in the management of information. The main functions are as
follows:
• Setup and maintain a corporate network of computers called FASTNET.
• Process data and prepare relevant information for various levels of management for
appropriate and speedy managerial decisions.
• Identify and develop prospective areas for computerization.
• To augment production by reducing breakdowns of plants and equipment through
integrated computerized maintenance and material management system.
• Cost reduction through standard costing and budgetary control monitoring through a
computer.
36
 • Financial disciplines by applying various modern techniques through a computerized
system.
• Prompt and efficient service for meeting employee’s information requirements,
payment of wages, settlement of claims, etc.
• Optimum solutions to engineering designs and use of techniques such as CAD, CAE,
etc., thereby enhancing professional competency and aiding competitive quotes.
• To have a marketing management system for invoicing, credit control, marketing
analysis, etc.
• To link the computer systems in FACT with the National Network for capturing
environmental data and information required by the company.
The main accounting software used at FACT is SAP (Systems Applications and Products
in Data Processing). FACT>>FORWARD is the enterprise resource planning system (ERP)
implemented in November 2009 by an in-house core team along with implementation
partners M/s SAP, the world leader in the ERP segment. Functional modules of ERP system
including Finance, Costing, Materials Management, Sales & Distribution, Production Planning,
Quality Management, Plant Maintenance, Project Systems, Human Capital Management, and
Supplier Relationship Management are maintained by the in-house Centre of Excellence
consisting of members from functional groups. The other major software applications include:

• Payroll Application
• Provident Fund Application
• Financial Accounting System
• Material Accounting System
• Asset Accounting System
• Personnel information system
• Share Accounting System
• Marketing Application

Fire and Safety Department

Ensuring the safety and security of the employees is one of the important concerns of any
modern management. FACT has a well-established safety department to look after the needs
of their respective divisions. It is the firm policy of the company that no operation is so
37
important and no job is so urgent that one cannot find time to perform it safely. Further, it
aims to see that an employee remains as healthy as he entered the plant by providing a safe
environment and safe working conditions, safe tools, and procedures to carry out all
operations. For all operation and maintenance works at plants all employees should
mandatorily wear the uniform, helmet, and safety shoes. The use of loose dresses like others,
pajamas, Sarees, neckties, or scarves is forbidden inside the factory premises. The main
functions of the department are:

• Checking compliance with the safety measures

• Acting in case of emergency
• Provides safety awareness to the employees
• Train the employees for ensuring safety and prevent accidents.

98% of the accidents are due to unsafe conditions. Therefore, they are avoidable, and only 2%
of accidents are unavoidable. The department aims at avoiding dangerous conditions and
reducing inevitable accidents.

Safety Measures

• Bringing up all levels of working to a correct safety attitude through training and
interaction
• Safe production by prompt attention to built-in- safety or integrated safety
• Effective effluent treatment system in operation to render it harmless, before letting it out
of the factory
• In addition to the safety department prevalence of safety committee is set up to promote
active participation at all levels and meets once in two months
• Housekeeping inspection committee is set up to inspect the whole factory area at least
thrice a year
• A supervisor is appointed who is the key person in any work activity and has personal and
individual responsibility for the safety of all employees and has the responsibility for
initiating action when there is a need for different or improvised safety requirements.

38
• Plant areas are divided into high hazardous areas & less hazardous areas as
mentioned below based on explosive, toxic, and corrosive nature
• A safety manual highlighting safety practices/ instructions are distributed among
employees as a guideline
• Routine plant inspection by safety fire staff and other staff in the line function notices
unsafe conditions to take corrective measures
• Display safety cartoons or caution boards at important locations
• Preparation of valuable information on safety and distribution among employees
• Organizing and conduct of mock drills based on an onsite emergency plan to further
improve upon the emergency plan
• First Aids and fully equipped Occupational Health Centre in a factory with service of a
qualified first aider and ambulance facility round the clock is provided in the organization.
• Proper fire protection measures are followed to avoid accidents.

Vigilance

Vigilance is an integral part of the management function. The departments are a statutory
requirement for all public sector companies. The Vigilance Department of FACT is headed by a
Chief Vigilance Officer (CVO) who possesses the status, rank, and perquisites of a Functional
Director of the Company. The CVO is assisted by a team of officers consisting of one Deputy
General Manager, an Assistant General Manager, and a Deputy Chief Manager.
This Department functions with the concept of "Vigilance for Corporate Excellence" and works
with a motto "committed to Institute and Internalize ethical practices in FACT". Adopting an
approach of proactive and preventive Vigilance, this Department strives to improve the quality
management systems within FACT by creating a corruption-free environment for each
individual to strive for high-level performance towards achieving the Vision and Mission of
FACT. The main functions of the Department are:

• Investigation of complaints received

• Inspection of high-value files including surprise inspections
• Conducts regular surveillance/intelligence gathering

39
 • Scrutiny of procurement/contract files
• Scrutiny of property returns of employees
• Coordination with CVC, CTE, MoF, PMO, etc.
• Maintaining transparency and accountability of jobs.
• Department-wise monitoring of frauds and malpractices

Finance Department
Finance is considered the lifeblood of a business enterprise. The success of an organization
depends on the efficient functioning of its finance department. The Finance Department is
the one who is responsible for acquiring and managing the funds for the company.

Director
(Finance)

Executive
Director
(Finance)
DGM (Finance)

DGM DGM AGM SM SM

(Fin) (Fin.) (Fin.) (Fin.) (Fin.)
Bills MIS Sales Bank GA

Deputy Managers, Asst. Managers, Officers &

Assistants

40
Functions of the Finance Department
• Budget Preparation
• Payroll
• Billing
• Preparation of journal, ledgers
• Preparation of financial statements
• Materials accounting
• Cost accounting
• Corporate accounting
• Auditing

Preparation of Budget

In FACT, two separate main budgets are prepared every year: Capital Budget (to control capital
expenditure) and Revenue Budget (to control revenue expenditure). Both the budgets are
usually prepared during September or October every year. Two types of estimates are
prepared for both Revenue and Capital Budgets - the Revised Estimate (RE), which is the
revised budget for the current year, and Budget Estimate (BE), which is the budget for the next
year.

The Capital Budget shows all the items of capital expenditure such as expenditure on the
acquisition of new assets which have a reasonable life, expansion of existing facilities, and
modification and improvements to plants and machinery resulting in improving efficiency in
production. The Division Heads are responsible for the proper administration of capital
budgets in their divisions.

A report on actual capital expenditure is generated every month in each division and also a
comparative statement showing the actual total expenditure against the budget on the Capital
Jobs/Items is included in the monthly report. The review and finalization of the Capital Budget
for the year is the responsibility of the Corporate Budget Committee with the Director
(Finance) as Chairman and the Division Heads and the General Manager (Personnel) as
members.

41
Control of revenue expenditure is achieved through the Revenue Budget. Every year during
August detailed production targets and norms for consumption of materials for the remaining
portion of the current year and also for the next financial year are prepared by each division
and submitted to the CMD for approval. When preparing the next year’s revenue budget, the
revenue budget for the current year is revised based on the actuals from April to September
and the anticipated trend for the remaining period.

On closing of accounts of a month each division has to prepare a monthly profit and loss
account and send it to the Division Head, FD, and CMD. This report will give a comparison of
the actuals for every month against budgeted performances.

Process of Finance Department

The finance department, in FACT, is classified into the following:

Sales & Subsidy

This section deals with the accounting of income and follows up on the timely receipts. It also
deals with the generation of subsidy claims and follows up with the ministry for receipt of
claims. The products that provide a significant part of FACT’s revenue are Factamfos and
Ammonium Sulphate.
Subsidy or concession schemes for fertilizers have always been an integral part of Government
policy to sustain agricultural productivity. Fertilizer subsidy in India is administered by the
Department of Fertilizers. The main objective of the subsidy is to make available of fertilizers
at affordable prices. There are two categories of subsidy:

Price Subsidy:

* Nutrient-Based Subsidy (NBS): Under the NBS Policy, the Government provides a fixed rate
of subsidy (in Rs. Per Kg basis) on each grade of subsidized Phosphatic and Potassic (P&K)
fertilizers, depending upon the nutrient content. The fertilizer manufacturers or marketers are
allowed to set the MRP prices of P&K products at reasonable prices.

42
* Direct Benefit Transfer (DBT) Scheme: Under this scheme,100% subsidy on various fertilizer
grades is released to the fertilizer companies based on actual sales made by the retailers to
the beneficiaries, which are now linked through the Po’s machines.

• Freight Subsidy:

In addition to the above subsidy schemes, subsidy for primary freight movement of the
fertilizers by rail and road and coastal shipping/inland shipping is being provided to enable
wider availability of fertilizers even in the remotest places in the country.

In the case of rail transport, actual freight is paid on Rail Receipt (up to 1400km), and for road
transport and coastal/inland shipping, the subsidy amount of freight is restricted to 500 km.

Some other functions of the Sales section are:

• Raising invoices to all outward supply of services, Carbon dioxide, water, steam, etc.
• Raising invoices against FEW works.
• Submission of periodical reports to Director of Finance.

I. Cash, Bank & Raw material:

This section shall be responsible for:

• Ensuring proper working capital for day-to-day operations of the Company
• Managing bank balance or loans of the Company at maximum income or minimal cost
• Facilitating all outside payments through bank
• Payment by cash, cheques, bank drafts, and letters of authority
• Maintenance of cash books and bank cash books
• Safe custody of valuable documents
• Arranging letters of Credit or Bank Guarantees from banks
• Deals with accounting & payment of the Raw material procurement, based on the
Purchase Order issued by the Materials Department.
• Arranging LCs for procurement

43
 • Ensure adequate hedging of the foreign currency exposure

II. Payroll

The payroll section is responsible for:

• Preparation and payment of salaries and wages to managerial and non-managerial
employees

• Effect various recoveries through payroll and remit the same to concerned agencies
• Processing of various personal payments advances
• Keeps books of account for the above transaction

III. Costing & MIS

The various functions done by this section are:

• Preparation of monthly profitability reports and other monthly MIS reports
• Providing cost data required for decisions with regard to procurement of raw materials
and sales discount
• Preparation of cost sheets for FEDO and FEW
• Preparation of Quarterly Unaudited financial results
• Preparation of projections and other details as per Department of Public Enterprise
(DPE) guidelines for MOU
• Preparation of Cost Audit report
• Providing all reporting requirements for the ministry

IV. Taxes

This section is responsible for:

• Ensuring compliance with direct and indirect taxes
• Timely payment of various taxes
• Filing tax returns
• Coordinating activities related to various Tax Audits, Assessments, and Appeals
The various taxes are Income Tax, Goods & Service Tax (with effect from July 2017), and
Customs Duty. The GST rate for fertilizers at FACT is 5 %.

44
 V. Internal Audit

Some of the main functions are:

• Operational/ systems/ management audit
• Proprietary audit and audit of sanctions
• Routine audit
• Surprise verification of physical stocks
• Special audits and studies

VI. Bills & Insurance

The Bills and Insurance section is responsible for:

• Payment of bills other than raw materials, such as Revenue Bills, Transportation bills,
and Payment of bills against Capital procurement.
• Ensuring that all the assets of the company are adequately insured
• Inviting tender from Insurance Companies
• Processing and payment of insurance premium
• Timely renewal of insurance

The various insurance schemes taken by the company are: General Insurance –to insure
assets/stock /vehicles against natural calamities and other accidents; Vehicle Insurance; Group
Medical Insurance- for employees; Group Accident Insurance- for employees; Fidelity
Insurance –to insure Company against theft or fraud; Loss on profit insurance.

VII. General Accounts

• Filing of Income Tax and TDS

• Preparation of Financial statements
• Payment and accounting of bills and related activities of FEDO
Future Plans

• The Company expects to maintain its good manufacturing and marketing performance
in 2021-22. Petronet LNG Ltd and Oil Marketing Companies have agreed to deliver
RLNG for the fiscal year 2021-22.

45
 • The Company has submitted a financial restructuring package to the Government of
India, seeking approval for the conversion of a portion of the Government of India loan
into equity and the write-off of interest on the Government of India loan as of
31.03.2019, as well as the restructuring of the Government of India loan.
• The Company's Financial Restructuring plan is being reviewed by the Department of
Fertilizers.
• The establishment of a 1650 TPD Factomfos plant and the implementation of CAPEX
may result in the company's fertilizer production increasing from 10 lakh MT to 14 lakh
MT and its turnover increasing from Rs. 3250 crores to Rs.5000 crores by 2024-25, with
a continuous profit of 250 to 300 crores per year.
• As part of the plant development, a 10000 MT double wall double integrity ammonia
storage tank is being built at the Cochin division at Ambalamedu.

SWOT Analysis

STRENGTH

• High-capacity utilization
• High-quality products. FACTAMFOS is a premium product in complex fertilizer
containing Sulphur.
• Sustained operating parameters of the plant at a good level and productivity of plant at
t good level.
• Good support with farmers/end segment:
• One of the two producers of Caprolactam in India with world-class quality.
• 150 Certification to most of the divisions.
• Good engineering and consultancy design, perhaps one among the best in the Indian
Fertilizer segment
• FEDO has its own process know-how for hydrogen Sulphuric Acid, Ammonium
Sulphate. DAP and complex fertilizers

46
 • FEDO has worked in association with many international process licensors and has
acquired the capacity of customizing and designing projects to the requirements of
Indian consumers.
• FEDO is an approved center of surveyors and audits for portliness, installation, non-
destructive testing energy audits, ISO audits and soon.

WEAKNESS
• The government controls the prices of finished goods, but the prices of raw materials
are controlled. So, it is forced to operate in an uneconomic situation.
• The average age of an employee is very high (49 Years). The number of younger
professionals is decreasing and some managerial personnel are forced to handle more
than one position due the to freeze on recruitment
• Lack of funds for research activities.
• Narrow product range.
• Working Capital Crunch.
• Lack of flexibility in production.
• Several unskilled jobs, which could be sub-contracted are undertaken by the
permanent employees at a high cost.
• Nonavailabilityty of Natural Gas.
• Over-dependencecece on import of raw material Anne logistics.

OPPORTUNITY
• Less expensive alternative sources of energy and other inputs.
• Acquiring technology to utilize other available resources.
• Expanding production capacity to drive benefits of scale
• FACT ammonium sulfate has greater demand in foreign countries
• Opportunities for product diversification.
• Very large asset base.
• Extensive Marketing network in Southern India.
• Substantial infrastructure facilities
• Operational efficiency and high-capacity utilization of plants
• Scope for expansion.

47
 • Availability of land resources for generating additional revenue.
• Availability of RING at Kochi.
THREAT
• Infiltration of more fertilizer products to the southern markets from other producers.
Inherent bottlenecks in infrastructure facilities.
• Lack of product differentiation.
• In addition, the Fertilizer industry is being looked upon as a sick industry, even from the
Government side. The subsidy is not given by analyzing the real situation.
• High pricing and scarcity of raw materials.
• Severe liquidity crunch leading to non-operation of a plant aa t higher capacity.
• High interest and finance charges.
• Volatility in the prices of raw materials and feedstock.
• Exchange rate variations.
• Low availability of credit.

Observation

The company ensures that the quality of its products is consistent.

• Workers' health and safety are given first priority.
• Proper resource utilization and conservation
• The organization's processes are both safe and environmentally friendly.
• The organization guarantees that safe working practices are followed.
• The organization performs periodic monitoring of quality, environment, health, and
safety aspects.
• Coordination between departments is excellent.
• SAP connects all departments inside the firm, allowing them to communicate in real-
time.
• The organization provides housing for its members.

48
SECTION II. PROBLEM-CENTRIC
STUDY OF THE ORGANISATION

49
.
TABLE OF CONTENTS

SECTION II. PROBLEM-CENTRIC STUDY OF THE ORGANISATION

TITLE OF STUDY 51-51

STATEMENT OF THE PROBLEM 51-52

ADVANTAGES OF ONLINE INTERVIEW 52-53

OBJECTIVE OF STUDY 53-53

SCOPE OF THE STUDY 54-54

ONLINE INTERVIEW APPS
➢ ZOOM 54-57
➢ MICROSOFT TEAMS 57-61
➢ GOOGLE MEET
61-64
➢ V-CONSOLE
64-65
FINDINGS 65-65
CONCLUSION 66-66

REFERENCE 66-66

ROUTINE WORK 68-77

50
Title Of Study
The project work title is A FEASIBILITY STUDY ON ADOPTING V-CONSOLE AS A RECRUITMENT
AND SELECTION PROCESS APPLICATION WITH SPECIAL REFERENCE TO FACT the employment
process is quickly evolving as remote work becomes more prevalent in our society. The
capacity to oversee the complete hiring process digitally is not a new idea, despite the current
increase in attention given to online hiring.

One element of the hiring process that has assisted firms in building better teams is online
interviews.

According to a recent OfficeTeam poll, 63% of HR managers currently use or have used video
interviews throughout the hiring process. One method through which recruiters are able to
connect with many candidates remotely is through video interviews. The online interview
process can help recruiters save time and money on everything from pre-screening interviews
to pre-qualification testing. This manual will demonstrate how to make use of the top online
interview tools and provide advice for conducting an online

Statement Of the Problem

• Limited body language evaluation: Body language has some noteworthy drawbacks,
including the fact that it is a non-verbal form of communication and is only utilized
occasionally as a supplement. It is more serious to communicate in writing or verbally.
In huge groups, body language is ineffective.

• Building Rapport: A person comes to feel a sense of camaraderie, trust, and affinity with
one another. Building rapport may be very helpful for your work because it enables you
to create strong interpersonal connections, which can lead to many opportunities.

• Demonstrating company culture: whether a company's mission and values align with
your own by talking to various team members and getting their opinions on their
experiences. Social media is a fantastic platform for showcasing your business culture
and giving potential employees a chance to interact with your staff.

51
 • Technical issues: A single, reproducible fault or problem that substantially or
considerably affects the performance of the subscription service is referred to as a
technical issue.

• Benefits of virtual interviews to compensate: In addition to being more practical than

conventional in-person interviews, video interviews are also more productive and
shorten the hiring process for your business. Interviews can be scheduled more quickly
and are available to candidates that live outside of the area. They can therefore occur
sooner rather than later.

Advantages of Online Interview

 Lower costs

Candidates can save money for their own purpose by doing video interviews from the
convenience of their own homes. Employees, on the other side also save money because they
don’t have to pay for a space to hold candidate interviews. Additionally, the interview doesn't
interfere with anyone's productivity because both sides can resume their normal activities as
soon as it is over.

 Saving Time

There will be dozens of applicants for each job opportunity, which is fantastic because it enables
a recruiter to choose the top candidates for the position. However, many excellent applicants
go overlooked in the crowd or the hiring managers simply forget about them after speaking with
50 other applicants. A recruiter can always go back and rewatch a video interview, ensuring that
they have chosen the most qualified applicants for the position.

52
 • Screening Remote Candidates
Video interviews are the ideal way for applicants to showcase their skills if recruiters are
amenable to the notion of hiring a remote worker. In order to facilitate the production process,
they must first be able to communicate clearly, reply quickly, and have sufficient technical
knowledge. Additionally, any applicant may immediately exhibit their expertise, allowing the
recruiters to make a more focused choice.

 Assess Communication Skills

Strong interpersonal skills are a need for several jobs, making one's body language and
communication abilities among the most sought-after qualities. The good news is that both may
be examined using a straightforward video interview almost as successfully as an in-person
video. The business can determine whether a candidate would be a good match for the
organization by seeing how they speak, dress, and convey their ideas.

 Less Pressure On Candidates

Because they were too nervous during the interview, which shouldn't really count as a factor
unless they are going to be the face of the firm, many candidates are removed early in the hiring
process despite having the necessary abilities. They can respond to all the questions at their own
pace while conducting video interviews at home, where they can be more at ease. Additionally,
even if the interview is performed in person, students receive invaluable information about how
interviews truly function and what the recruiters want, making them less scared the second time
around.

Objective Of Study

❖ To suggest better practices to the organization regarding recruitment and selection

❖ To examine the impact of demographic variables on the recruitment and selection
process
❖ To study the various perception of the employees regarding recruitment and selection
in the organization.

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Scope Of Study
The present study on recruitment and selection procedure helps how the employees are
recruited and selected in the organization. This in turn helps the management to formulate
suitable policies to recruit and select the employees. Hence efficient employees can be selected
in the organization. Recruitment and Selection is a very wide area and it consists of a variety of
operations. Resources are considered the most important asset to any organization. Hence,
hiring the right resources is the most important aspect of Recruitment. Every company has its
own pattern of recruitment as per its recruitment policies and procedures.

ONLINE INTERVIEW APPS

❖ ZOOM

Zoom is a cloud-based video conferencing service that enables you to hold live discussions while
digitally meeting with others. Zoom also allows you to record those meetings for later viewing.
Zoom was apparently employed by more than half of Fortune 500 organizations in 2019, and in
2020 it reached new heights, registering a 227 percent growth year over year. Zoom Meeting
and Zoom Room are two terms that are frequently used when discussing Zoom. A video
conference meeting that uses Zoom is referred to as a Zoom Meeting. These meetings are
accessible by phone or webcam. A Zoom Room, on the other hand, is the actual hardware
configuration that enables businesses to schedule and start Zoom Meetings from their
conference rooms. Larger businesses should use Zoom Rooms, which require a separate
membership on top of a Zoom subscription.

ZOOM Main Features

• One-on-one meetings: even with the free plan, host an infinite number of one-on-one
encounters.

• Group video conferences: The free plan enables you to arrange video conferences
with up to 100 people for up to 40 minutes.

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 • Screen sharing: Share your screen with small or big groups of people when you meet
so they can see what you're seeing.

• Recording: Additionally, you can record events or meetings.

Advantages Of ZOOM

• Easy, affordable plans: It was too expensive for everyone to acquire a video
conferencing license when we used our historical supplier. We, therefore, shared
accounts. You can probably appreciate how challenging it was to schedule a meeting.
The logistics were a headache. Now that each employee has a Zoom account, they can
arrange their own meetings without assistance from IT.

• Seamless transition to the video: Before, not everyone loved using video
conferencing. Many individuals attempted to elude detection by hiding behind the
camera. Giving individuals the option to choose between an audio conference and a
video conference so they could make their decision on the spot was one of the
reasons we switched to Zoom. Zoom's seamless transition from a call to a video
encounter was designed.

• Zoom Rooms’ ease of use: When Zoom Rooms are really used, you realize
how easy to use they are. You enter a space, hit a button, and then you're linked.
Every meeting space that we have is linked to the schedule. Because it's so simple, a
small firm won't actually need an expert or dedicated IT help, which is a significant
deal.

• Smooth Zoom Phone porting process: The most important factor when
discussing changing phone providers is porting such numbers. Even though I've done

55
 it a few times, the porting experience we had moving from our previous provider to
Zoom was by far the greatest. It was completed more quickly than expected. The
simplicity of that procedure would be appreciated by anyone who has dealt with it
previously.

• Intuitive user experience: I observe how well Zoom functions on a daily basis
and how user-friendly it is. Employees began testing out things that I was not even
aware of. Other folks discovered how to use a virtual background before me. People
notice and utilize small details on their own, which indicates that Zoom is a user-
friendly platform.

Disadvantages of Zoom

• Delayed Customer Service is a Disadvantage: A user complained about

poor customer service in a review that was recently published. It can take 2 to 3
days for a service agent to get in touch with you and offer a suggestion. When you
have no other options to complete your business due to the growing demand for
video conferencing solutions, this limitation is understandable. The Zoom
programmer is used by every industry, thus any service delays are
understandable.

• Zoom Security Concerns- Intrusion by Outsiders: An article that

appeared in the Indian News Media at the beginning of April 2020 revealed that
hackers had targeted remote employees as a result of the Corona crisis. Zoom-
bombing hackers hijacked online meetings by hacking user passwords. Then,
apparently, to disrupt commerce, hackers released derogatory or pornographic
material.

Another incident involving the data of over 500k Zoom users being sold on the dark
web was reported by Deccan Herald. This event has raised doubts about user privacy
policies and data encryption techniques used to protect user data among National
Security Agencies in many different countries. Fortunately, the development team
56
 has implemented a lot of stringent controls to manage and resolve Zoom Security
concerns as anticipated.

• Cyber Attacks may shrink the number of users: If Zoom Conference

Security Risks are not addressed right away, the expanding company may experience
financial hardship as a result of losing a significant number of consumers at once.
Employees at Standard Chartered Bank and the Indian Home Ministry have already
been told not to use the Zoom app for work-related purposes.

• Zoom App Server is reported to be Linking to China: Zoom

Conferencing App has been alleged to be linked to Chinese servers in addition to
being accused of selling user data to Facebook and failing to develop a geofencing
strategy. Eric Yuan, CEO of Zoom, said that due to network congestion, conversations
were accidentally routed through Chinese servers. Due to recent high-profile security
vulnerabilities with China, this may also endanger Americans' data.

Cost of the ZOOM

Basic: Free

Pro: 13200/year

Business: 18000/year

Enterprise: Contact Sales

❖ MICROSOFT TEAMS

Microsoft Teams is a platform for collaborative work that uses persistent chat and includes
several incredibly practical capabilities for business interactions, such as document
sharing and online meetings.

57
 Being able to think creatively and interact with one another requires a great team
environment. This is significantly simpler to accomplish with shared workspace
software, especially if a team is located within a very big organization, has many
remote employees, or has a sizable team size.

Features of Microsoft Teams

• Breakout rooms: Breakout rooms are essentially little conference rooms

connected to a bigger meeting. The majority of the standard meeting amenities
are available in each breakout space, including screen sharing, participant audio
and video feeds, and a chat window.

Small teams who have to speak and present in a meeting could find it helpful to prepare and
consult with one another in a different breakout room while the main meeting is going
on. Another option would be to divide up the meeting attendees into smaller groups
for small-group talks before bringing everyone back to the main gathering.

• Improved whiteboard:

Teams and Microsoft's Whiteboard software have long been connected, allowing meeting
participants to work together in real-time on a shared virtual whiteboard. A board can
include text, photographs, diagrams, notes, sketches, and other content added by team
members. More than 40 new templates, the ability to insert pictures and documents,
response icons, and various inking tool upgrades are just a few of the updates this
programmer just received.

• Live transcription: Since forever, Teams has provided text transcripts of

all recorded meetings. AI-driven text captioning, which displays what meeting
participants are saying in real-time, is another important feature that has been
around for a while. These two capabilities are combined in a more recent live
transcription option, which provides a Transcript sidebar that displays all
meeting content along with speaker attribution.

• Spotlighting people: Meeting hosts and presenters can "spotlight"

58
 particular attendees, as in the case of an all-company meeting where a select
group of leaders is frequently called upon. When you give someone the
spotlight, everyone in the meeting sees their video feed prominently displayed,
effectively pinning it to the top of the screen. The spotlight can be on up to
seven individuals simultaneously.

Advantages Of Microsoft Teams

• Streamline Communication: By consolidating all of your collaboration tools—

conversations, chats, online meetings, shared files, projects, etc.—into a single app with
a single UI, Teams helps users to enhance productivity. Users of Microsoft Teams can
store brainstorming sessions, conference calls, and other meetings in a single,
accessible location by using the chat feature's threaded dialogues.

• Microsoft Teams Continues To Roll Out New Features: Since the

COVID-19 epidemic started and many employees were forced to work remotely,
Microsoft has continued to provide new features on a regular basis, as we discussed in
our Inspire 2020 review. The Spotlight option helps presenters manage the primary
video feed that attendees see during a meeting by allowing them to lock their video as
the main view for all meeting participants. Users of Call Merge can combine many calls
into a single call or another group call.

• Availability of Free and Flexible Paid Versions: The use of this platform
is open to anyone having a Microsoft account. Free users can add 299 or more team
members and organize a virtual meeting with up to 100 attendees for a maximum of
60 minutes. While Office 365 E3 accounts allow users to invite up to 500,000
individuals to their teams and hold online events with up to 10,000 attendees, paid
users with Microsoft 365 Business Basic and Standard accounts can only host
meetings with 300 participants that last no more than 24 hours.

59
 • Connectivity with Other Microsoft Applications: Microsoft Teams' close
integration with other Microsoft products, such as the Office productivity suite, which
includes Word, Excel, and PowerPoint, as well as OneNote and Outlook, is another
noteworthy benefit. For better team or group productivity, this integration enables
simpler file sharing and management as well as real-time content creation and
collaboration. Be aware that Google Meet works with other Google services as well.

Disadvantages of Microsoft Teams

• Might Be Too Much To Certain Users: Microsoft Teams' adaptability and

customizability may be a drawback. Google Meet or Zoom Cloud Meetings may be
preferable choices for people and companies who merely require a videoconferencing
platform for managing virtual meetings. These users might not be able to take full
advantage of Teams' features and functions. It's also important to note that the user
interface may not be as simple as that of pure videoconferencing services. Some
people might find the entire user experience to be overly demanding and complex.

• Perfect for Microsoft-Centric Environments: Keep in mind that Microsoft

365 Business accounts come with the platform. Additionally, keep in mind that these
platforms are tightly integrated with other Microsoft services and apps. Although
third-party software and services can be integrated, this platform works best in
Microsoft-centric contexts. Teams might not be as effective for businesses used to
using non-Microsoft productivity tools.
• Considerably High System Requirements: The high system requirements
for Microsoft Teams are comparable to the downsides of Google Meet and Zoom
Cloud Meetings. For enhanced video or screen sharing resolution and frame rate, it
particularly calls for a dedicated 4GB of RAM or higher and at least a quad-core
processor. On entry-level desktop and laptop computers, as well as on devices with
outdated hardware specs, the platform would not function properly.

60
 • Unimpressive Mobile Version of Microsoft Teams: This cross-platform
program is a videoconferencing platform. It supports Microsoft Windows, macOS, and
Linux distributions including Debian and Ubuntu for desktop and laptop computers.
On the other hand, it supports the Android, iOS, and iPadOS mobile operating
systems. Because various features and tools are missing from the mobile versions,
those who are used to the desktop versions may feel to overly constrained.

Cost of Microsoft Teams

1 Meeting up to 30 Hours-Free

1 Month- Rs100

1-Year Business Basic- Rs125

1 Year Business Standard- Rs 660

❖ GOOGLE MEET

Through the use of video conferencing, people can remotely communicate on a variety
of platforms, gadgets, and screens. Multiple people can log in at once from any location
with a reliable internet connection thanks to this technology. Furthermore, it gives
individuals new means of talking about the things that are most important in their
personal or professional lives.

Google Meet offers everyone access to enterprise-grade video conferencing. Anyone with
a Google account has the ability to organize an online meeting with up to 100 people and
hold them for a maximum of 60 minutes each.

Businesses, schools, and other organizations can benefit from premium capabilities,
such as meetings with up to 500 internal or external participants and live broadcasting
to up to 100,000 viewers in a single session, with a paid Google Workspace subscription.

61
 Features of Google Meet

• Host collaborative brainstorms with new digital whiteboarding integration in Google

Meet
• The duration of a call is unlimited (up to 24 hours)
• Quickly gauge the pulse of your participants with polls
• Improved video quality in low-light conditions
• Background blur
• Less audio distraction

• Tiled layout view

• Join your meetings from Gmail
• Present only what you want.

Advantages of Google Meet

• Free Version for Google Users and Flexible Paid Versions: All Google
users can access Google Meet for free. 100 participants are supported by the free
version. Furthermore, unlike Zoom, which limits its free version to a 40-minute
conference, the duration limit for free users is 60 minutes. Naturally, customers with
existing Google accounts may easily start using Google Meet because it is organically
integrated with other Google services.
Similar to how Microsoft Teams is a component of the whole Office 365 services from
Microsoft, the paid versions are really included in the apps and services within Google
Workspace, formerly G Suite. The Basic Plan starts at USD 6.00 per month for each user,
which is significantly less expensive than Zoom's base plan, which costs USD 149.90 per
year for each user.
• Productivity Tools and Integration with Other Google Services: This
platform has a significant advantage over chat programs like Google Hangouts, Facebook
Messenger, WhatsApp, Viber, and Telegram, among others, in that it offers a wide range
of interactive and productive functions. For instance, a speaker can show participants a
document, spreadsheet, presentation, or browser tab using the screen-sharing feature.
Other capabilities include exchanging files and images, text-based chat, and polling for
62
 instant decision-making.
• Considerably Straightforward User Experience and User Interface:
The fact that Google Meet is comparatively simple to use is another benefit. Simply
clicking or pressing a link will allow you to join a meeting. The platform can also be
accessed through a web app or specific native software for macOS, Microsoft Windows,
iOS and iPad OS, and Android. An app or a web browser that directs to the meeting will
be launched when a link is clicked.
Launching the platform, creating a link for the meeting, and distributing it to attendees
through email, messaging applications, or—more intriguingly—by establishing an event in
Google Calendar and sending invites to email addresses in the contact list—is all it takes to
create a meeting.

Disadvantages of Google Meet

• Relatively Limited Features When Compared to Others:

Unquestionably, one of the main advantages of using Google Meet is the plethora of
tools and apps available in Google Workspace. To boost productivity, interaction, and
distant collaboration, the range of functionalities could have been expanded in
comparison to competing for video telephony services and applications like Zoom.

• Can Be Taxing on Hardware and System Resources: For Android and

iOS devices as well as iPads, there is an optimized app. However, there isn't a native
or specialized desktop application. Only web browsers for desktop operating systems
like Windows, macOS, and Chrome OS can access the platform.

Be aware that the hardware capabilities of a specific device continue to influence how
well the user experience is delivered. Because of this, Google Meet also has the drawback
of using a lot of hardware resources. A video conference would be difficult to run on
equipment with obsolete processors and random access memory
• SUMMARY AND TAKEAWAY: THE PROS AND CONS OF GOOGLE
MEET: The fact that Google Meet is a component of the whole Google Workspace
suite of tools and apps gives it a significant advantage over Zoom as well as other
63
 video conferencing platforms and messaging apps. In essence, paying for this service
means paying for other goods and services. Additionally, it easily interacts with key
Google products and applications for a seamless and consistent user experience
throughout.

Cost of Google Meet

Business Starter per month-Rs 125

Business Standard per month-Rs672

Business Plus per month-Rs,1260

Enterprise-Contact Sale for Pricing

❖ V-CONSOL

Features of v-consol

Among the fantastic advantages provided by Vconsol Business are privacy, security, and
enterprise-grade safety. Examine all the effective tools the software has built in to make your
conference efficient and productive.

Advantages of V-Consol

• Software-Based Video Conferencing: Any size conference room can use a

software-based video conferencing solution.

• High-Quality Video & Audio: Web conferencing with excellent video, audio,
and sound for Windows PCs, Macs, Linux, or touchscreen devices

• Instant or Scheduled Meetings: Meetings can be held immediately or in

advance using the internet.
64
• SIP or H323 Endpoints Connectivity: Connect to current Polycom, Cisco, and
Lifesize endpoints that support SIP or H.323.

• Screen Share in Multiple Ways: Through a wireless, Airplay, or HDMI

connection, participants' computers or other devices can share their screens.

• Integrated Scheduling Tools: powerful time management tools that are

connected with your calendar

COST OF V-CONSOL

Basic-13300/year

Standard-20100/year

Premium-23800/year

FINDINGS

During the pandemic, FACT has decided to conduct interviews through online mode.
Initially, they used Google meet as their platform. They were in the process of finding
another platform and I helped them through the process. I had gone through several
apps and found out that v-consol is an efficient app. V-Consol has excellent security
features and more than 100 people can actively participate through this app. The quality
of the video will not be lost and only uses less amount of data. The response I get from
there when I present V-consol is without technical glitches can this app work for at least
eight hours, clarity in voice and quality concerns, as it is new they now worried about
whether they could monitor the people entering and leaving. They were concerned as
the department did not have any training before using the app.

65
CONCLUSIONS

The study helped in finding the factors related to the recruitment and selection process
of employees within the organization. Only if the right kind of employee is recruited and
selected and provided with training and development programs they will work well and
this, in turn, benefits the organization. V-Consol is a better platform to conduct online
recruitment which was suggested by me. They have conducted one interviewing process
for management trainees and it was a huge success

REFERENCE

https://www.zoomgov.com/meetings

https://theintercept.com/2020/03/31/zoom-meeting-encryption/

https://www.google.com/search?q=zoom+cost&ei=D7vqYvPfLJjf4-

https://www.google.com/search=microsoft+teams+cost&ei=XrvqYsOgIMOw4-

https://www.microsoft.com/en-in/microsoft-teams/group-chat-software

https://www.google.com/search?q=google+meet&oq=google+meet&aqs=chrome..6
9i57j69i64.10793j0j4&sourceid=chrome&ie=UTF-8

https://vconsol.com/

https://fact.co.in/

66
ROUTINE WORK

67
 ❖ Task assigned for week ONE

16/05/2022 Monday

On the first day, they took me to the safety department and they provide me, with a class, on the
base of safety in FACT.

17/05/2022 Tuesday

Go through FACT’s official site and described to me the establishment, the company’s
evolution, and its products. An overview of the organization, different departments, the
responsibilities of each department, and the growth of the company were explained to us in
detail. As I am doing my internship in the HR department, they gave me the HR manual to read
and understand the functions of HR in the company and how they execute them.

18/05/2022 Wednesday

I was given files containing information about employees. Those files had details about the
employees' qualifications, age, etc. They were asked to check and verify whether these
employees had the right qualification based on the scale of post.

19/05/2022 Thursday

Details of contract laborers were provided and they asked me to check their qualifications to
provide the wages accordingly. Files of employees were given to me to check whether they
have provided medical certificates or valid proof to justify their absence regarding loss of pay
(lop) and disciplinary action. With the help of the manual, they explained different conditions
and situations related to loss of pay and when an enquiry and further action is taken. After
which they asked me to draft enquiry letters wherever required after checking and confirming
whether the proof has been submitted and if they match the days of absence.

20/05/2022 Friday

I was asked to enter data about retired employees' designation and residence regarding the
arrangement of conveyance of retired employees. Further, the retired employee's gratuity
provided was checked and verified. I drafted letters to inform the employees about the travel
conveyance offered to them. Verified the address of these retired employees.

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 ❖ Task assigned for week TWO

23/05/2022 Monday

Sorting of applications from contract Employees for a permanent ID card. Sort the name of
employees in the excel sheet as per the application order. After sorting in A to Z then sort the
data as per the sorted list. It is an application that included their Name, DOB, PF no, UAN no,
ESI IP no, Address, Mobile no, Blood Group, Place, and date.

24/05/2022 Tuesday

Every employee has a personal file. It involves their data and every official file. As per the
Badge, no files papers according to their specified personal files.

25/05/2022 Wednesday

A charge sheet is issued to employees when an employee is involved in any type of misconduct
or bad behavior within the rules and regulations of the company or he/she is absent from the
duties or not performing well as per the rules and regulations of the company. In MS word
charge sheet includes a latter date and letter No. Specify the particular person’s Name, Badge
no, his/her designation, and their particular division. The charge sheet also mentions submitting
the written explanation. If they fail to submit their explanation within a particular time period it
will be deemed that you have no explanation to offer and the matter will be further procced with
/without reference to them under the relevant provisions of the certified standing orders of the
company.

26/05/2022 Thursday

Enter the marks and details of the candidates performed in the particular tests in MS word.
Insert tables and enter details like Name, Knowledge in Barge operation, driving barge, safety
knowledge, troubleshooting, and total marks.

27/05/2022 Friday

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Analyzing the practical knowledge of the overall controlling of the operation of a barge. Insert
table in MS word and enter skills-criteria aspects marks. Candidates will be adjusted as pass in
the test if he scores a minimum of 40% marks in each of the criteria/aspects listed.

❖ Task assigned for Week THREE

30/05/2022 Monday

The name of the employees who are to be retired, Badge no, Designation, Division, Qualified
and the career dates of the employees and also the details of family members and the
correspondence addresses. After preparing the care details of the employee we want to cross-
check the dates with their personal files. On which date do they get the promotion and what is
their designation and division on that specified date and year.

31/05/2022 Tuesday

The summary of the charge sheet of the particular employees. It contains the months, date of
LOP, and no. of days on LOP. This data has been uploaded in MS word.

01/06/2022 Wednesday

Mementos are provided to each retiring employee and they asked me to verify the details of the
employees correctly so that no mistake arises in the mementos provided. Coupons are provided
for each employee regarding canteen food, snacks, and eggs. I was asked to deduct the required
coupon rate from the employee's salary through SAP. The interns in the company must talk to
the plant workers of the factory to collect information about their job satisfaction and to
understand issues if any faced by them. As part of this, we will have to go to the plant directly
and talk to them where there are safety concerns due to the chemicals in the plant. Safety
training prior to my visit to the plant was provided which guided me through the safety
measures taken while visiting the factory premises.

02/06/2022 Thursday

Entering employees’ details into SAP for ESI.

03/06/2022 Friday

Entering employees’ details into SAP for PF.

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 ❖ Task assigned for Week FOUR

06/06/2022 Monday

The HR manual was provided to check into the recruitment details of the company. My industry
mentor further explained the steps in recruitment and also the difference in methods used by
private sector companies and public sector companies. I was asked to verify the employees'
charge sheet details to issue inquiry reports to those coming under loss of pay.

07/06/2022 Tuesday

I was given files containing information about employees. Those files had details about the
employees' qualifications, age, etc. I was asked to check the employees' details according to the
badge number and arrange the files for further reference. I also entered employees’ details into
SAP for PF.

08/06/2022 Wednesday

Details of contract laborers were provided and they asked me to check their qualifications to
provide the wages accordingly. The increment is given to managerial and non-managerial
employees, so I had to verify whether the increment entered through SAP is correct. I calculated
the increment given to the employees based on the number of days they worked and the loss of
pay.

09/06/2022 Thursday

Verification of employees' files to check whether the right explanation regarding absence is
given and if not provided an inquiry report will be sent. Those files which require an inquiry
were separated and kept to file an inquiry order against disciplinary action of employees.

10/06/2022 Friday

I was asked to prepare a list of employees who need uniforms out of 638 people. This list will
be used to provide uniform-related measurements and others to employees. Further, I calculated
the employee attendance in the year 2021-22. Verification of the checklist and gratuity
documents was also done.

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 ❖ Task assigned for week FIVE

13/06/2022 Monday

Sorting of application forms of contract employees for the issuing of permanent ID cards.
Sorted the name of the employees in an excel sheet as per the application order. This was done
in alphabetical order of their names. This application form consists of their name, date of birth,
PF No, UAN No, ESP IP No, address, mobile no, blood group, place, and date.

14/06/2022 Tuesday

Every employee has a personal file. It involves their data and every personal and official data.
As per the badge number filed the papers according to their specific personal files.

15/06/2022 Wednesday

A charge sheet is issued to employees when an employee is involved in misconduct or bad

behavior within the rules and regulations of the company or he/she is absent from the duties or
not performing well as per the rules and regulations of the company. In MS word the charge
sheet contains the date and letter No., the particular person’s name, badge number, and their
respective department. The charge sheet is sent demanding explanation for their actions. If they
fail to provide the explanation within a particular time period it will be deemed that they have
no explanation to offer and the matter will proceed fruther with/without reference to them under
the relevant provisions of the certified standing orders. Checked the personal files for
explanation for those who have received a charge sheet.

16/06/2022 Thursday

Entered the marks and details of the candidates who apperaed for written test as part of the
companies recruitment. Inserted tables and enter the details of their name, educational
qualification, safety knowldege and total marks. Assisted the senior officials in document
verification of management trainees as part of the recruitment process.

17/06/2022 Friday

Verified the payment of gratuity to be given to contract workmen in mixing centres. Mixing
centres are there in different parts of Kerala for FACT). From these three centres ( Alapuzha,

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Kottayam and Palakkad) had closed down in 2016. Due to which the years of service of each
employee was calculated to give them compensation.

❖ Task assigned for week SIX

20/06/2022 Monday

Made a list of managerial and non-managerial employees regarding the issuing of uniforms.
This was done to check how many employees have received their uniforms and how many have
not yet received them. Separating the employees from the list received will help in providing
the others uniforms.

21/06/2022 Tuesday

Entering employee details into SAP for PF and ESI. Further rearranged the contract employee’s
data those who have more than one year contract. Verified the educational qualification of CLR
employees for increase in their salary.

22/06/2022 Wednesday

Entered data about the retired employee’s designation and residence for arranging conveyance
of retired employees. The gratuity provided to the employees was also checked and verified.

23/06/2022 Thursday

Personal files of employee’s were arranged according to the date of joining, transfers,
promotion, loss of pay, and charge sheet if any. This was done according to the badge number
of each employee.

24/06/2022 Friday

Typed the resignation letter of an employee again to keep in the records and the format
regarding the letter was provided and explained to us. The gratuity to be paid to the employee
was calculated and entered in excel as well as into SAP according to the badge number.

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 ❖ Task assigned for week SEVEN

27/06/2022

Interacted with the executive directors of the company during which they explained about the
innovative management practices, business strategies used by the company to gain profits,
about the products produced and the raw materials used. Visited the raw materials department
and discussed the functioning of the department.

28/06/2022

Verified the details of employees who have received their uniforms and checked with their
personal files. Further entered these details in an excel sheet by separating columns for those
who received uniforms from those who have not received them.

29/06/2022

A new punching system was introduced for CLR employees. Their earlier system was difficult
and has not recorded their attendance properly, which is causing difficulty in calculating their
salary. Prepared a word document for each employee by considering the joining date and
retirement date to calculate their salary.

30/06/2022

Personal files of employees were arranged according to the date of joining, transfers,
promotion, loss of pay, and charge sheet if any. This was done according to the badge number
of each employee.

01/07/2022

Verified in SAP the raincoat issuing details of each employee. I made an excel sheet and
entered the details of those who received the raincoat and those who have not received the
raincoats. Those who have not received the raincoat were added to a separate list and circulated
to the concerned authorities for the issue at the earliest.

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❖ Task assigned for week EIGHT

04/07/2022 Monday

Employees’ personal files were taken to check whether they have a loss of pay and also
to check if they have provided medical certificates or valid proof to justify their absence.
After checking, the employees who had lost pay were separated, and accordingly inquiry
letters were drafted.

05/07/2022 Tuesday

Prepared a letter of retirement benefits – disbursement and family relief fund. Details of
the nominee were added and the fund was divided among more than one nominee if
present. The number of funds will be divided as a percentage based on the nominees.

06/07/2022 Wednesday
CLR employees receive gratuity payment which was verified. Their details which
include name date of birth, date of joining, Aadhaar card details, etc. were entered into
an excel sheet and verified.

07/07/2022 Thursday
Typed resignation letters of employees to keep in records for future reference. The
gratuity to be paid to the employee was entered into an excel sheet and SAP according to
their badge number.

08/07/2022 Friday
Qualifications of the contract laborers were checked to determine the increment in wages.
This increment in wages is calculated based on the number of days they worked and loss
of pay if any.

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❖ Task assigned for week NINE

11/07/2022 Monday

Prepared a posting order and a letter of proceedings of the disciplinary authority in the
disciplinary proceedings against an employee. The posting order was made in a word document
with the department's name and the date. The disciplinary action letter is made identical by giving
the subject and reference.

12/07/2022 Tuesday

ID card applications were checked and flagged career details regarding promotion and the CHS
list was checked and sorted in excel. ID card applications were sent for their renewal. These
applications were checked with the original ID card data available in a pdf. This data includes
name and badge number, designation, department/division, date of birth, mobile number, address,
blood group, and signature. The applications were cross-checked with the data and the corrections
were entered in an excel sheet.

13/07/2022 Wednesday

Made an excel sheet for the employee database. This database consists of their PF No., name,
division, bill no, a bill from, contractor, number of working days, etc. A total number of working
days for the last six months will be entered into a new column.

14/07/2022 Thursday

Prepared a letter of retirement benefits fund – disbursement and family relief fund. Details of the
nominee were added and the fund was divided among more than one nominee if present. The
number of funds will be divided as a percentage based on the nominees.

15/07/2022 Friday

Checked the eligibility of applications for nurse and cook. Initially, a checklist was made that
included the name of the candidate. The applications were cross-checked with the checklist.
Checked the data of birth proof, age, reservation category certificate, educational qualification

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such as 10th standard, experience certificate and checked whether they have provided self-
attested copies with name and signature for the original certificates given.

MARIYA AUGNEZ

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