SOUTHERN RAILWAY

Divisional Office,
Works Branch,
Madurai.
No.U/W.496/I/ 3 /2015 / 11 Dt: 11.09.15

Letter of Acceptance

VSB Engineering,
116-A, Thomas Cross Street,
Raja Sir Muthiah Nagar,
Bye-pass Road,
Madurai-16.

Sir,

Sub: Tirunelveli-Tenkasi Section: Provision of 2 bays of RDSO Platform

shelter in Ambasamudram station and proposed Low level shelter each 6
bays in Ambasamudram, Cheranmahadevi, Kilakadaiyam and
Pavurchatram stations.

Ref: T.No.MDU / 3 / 15 of 27.3.15 (Item No. 11)

Tender opened on 12.5.15

-x-

1. a)The tender submitted by you on 12.5.15 for the above work has been accepted by the
Competent Authority at the rate of (+) 47 % (Plus Forty seven Percentage only) for
Sch.A1, (+) 41 % (Plus Forty one Percentage only) for Sch.A2, and At Par for Sch.A3
on USSOR 2011 in respect of items of work covered under schedule ‘A1, A2 & A3 of USSOR
2011 and at the rates as quoted by you for Schedule ‘B’ as below.

Sl. App. Unit Of

USSOR-2011 Rate Amount
No Qty Payment
SCHEDULE –A1
1 (+) 47 % Rs.4227190
Par value Rs.2875639
SCHEDULE –A2 (+) 41 %
2 Rs.275979
Par value Rs.195730
SCHEDULE –A3 At Par
3 Rs.2653
Par value Rs.2653

SCHEDULE-B

Unit Of App.
Sl.No Description of work Rate Amount
Payment Qty
1 Supplying and fixing in position of 1 each 24 14820 355680
GRANITE PLATFORM BENCHES

2 Manufacture and supply of retro 1 each 24 2600 62400

reflective type station name
boards
418080
 2

b) The total approximate value of the contract works out to Rs. 49,23,902/- (Rupees
Forty nine lakhs twenty three thousand nine hundred and two only). The Security
Deposit fixed for the work is Rs.2,46,195/- (Rupees Two lakhs forty six thousand one
hundred and ninety five only)

2. a) The work should be completed within NINE months from the date of issue of this
letter of acceptance.

b) The letter of acceptance issued is a binding contract between the Railway Administration
and the Contractor and the date of completion will be reckoned from the date of issue of this
letter only and therefore, you may please make necessary arrangements to commence the
work immediately.

3. The letter of acceptance shall also be treated as Work order for the purpose of
commencement of work immediately, in consultation with ADEN/ TEN & SCT,
SSE/BR/MDU and SSE/W/ TEN & SCT

4. This letter of acceptance shall remain operative till the normal agreement is executed after
which it will merge with the said agreement.

5(a) EMD Paid vide IOB/MDU DD No: 095569 of 12.5.15 for Rs.103330/- (Rupees One
lakhs three thousand three hundred and thirty only)

(b). After adjusting the above EMD of 5(a), the Balance Security Deposit is Rs.1,42,865/-
(Rupees One lakhs forty two thousand eight hundred and sixty five only) and it will be
recovered only from the running bill. The recovery should be at the rate of 10% of the bill
amount till the full security deposit is recovered.

(c) It shall be noted that, you should submit a Performance Guarantee (PG)
amounting to 5% of the Contract value i.e Rs.2,46,195/- (Rupees Two lakhs forty six
thousand one hundred and ninety five only) in the form of an irrevocable Bank
Guarantee or Demand Draft or Deposit receipt, in favour of Sr.DFM/S.Rly/Madurai .It
should be furnished within 30(thirty) days from the date of issue of this Letter of
Acceptance (LOA) .

Extension of time for submission of PG beyond 30 (thirty) day and upto 60 (sixty)
days from the date of issue of LOA may be permitted by the Authority who is
competent to sign the contract agreement. However a penal interest of 15 % per
annum shall be charged for the delay beyond 30 (thirty) days, i.e from 31st day
after the date of issue of LOA .

Failure on your part to submit the requisite PG even after 60 days from the date of
issue of LOA, will result in termination of the contract duly forfeiting EMD and other
dues, if payable against that contract. In addition to the above you shall also be
debarred from participating in re-tender for the above work.

6. It shall be noted that the Price variation will be applicable as per tender condition
Clause No: 46A-Price Variation Clause and Variation in Quantities will be applicable
as per the conditions available under “Special conditions on Variation in Quantities in
works contract’’.

7. Having fulfilled the above requirements, please attend this office within fifteen days from
the date of receipt of this letter with requisite PG to execute the agreement.

8. It shall be noted, you should depute qualified experienced Engineer to be available at site all
the time during the progress of work to facilitate communication and compliance of the
instructions that may be given by the Engineer-in-charge or his representative. The name and
 3
bio-data of such Engineer engaged at site may please be furnished to this office before
commencement of the work.

9. Income Tax @ 2% (Two percentage only) of the bill amount plus 10% Surcharge of the
Income Tax shall be deducted at source from each of the running bills. The rates at which
Income Tax would be deducted may however vary according to the notification of the Income
Tax Department issued from time to time.

10. Sales Tax at 2% of the bill amount for Civil Works Contract and 4% of bill amount for All
other works shall be deducted at source from each of the running bill. The rate of deduction
may vary according to the notification of Sales Tax Department issued from time to time.

11.It shall be note that, the conservancy cess charges to be recovered as per clause 59(4) of
GCC.

12 . It shall be noted that, this LOA is the due notice for submission of PG and that no
further communication will be sent to you reminding for submission of PG. In case of
failure to submit PG within stipulated date, action will be taken under Clause 16(4)
of GCC, is final and binding.

13. In addition to the above, the other terms and conditions given in the tender document
submitted along with your offer will also be applicable and the contract agreement to be signed
by you will be replica of the same.

14.In case of failure of the contract at any stage, your contract will be terminated
under Clause 62 of General Conditions of Contract and EMD/Performance Guarantee
and Security Deposit will be forfeited.

15. Please acknowledge the receipt of this letter of acceptance.

Yours faithfully,

Sd:
Divisional Engineer / South
Madurai
For and on behalf of the President of India.

Copyto: CVO/MAS, Sr.DFM/MDU, ADEN/ TEN & SCT, SSE/BR/MDU, SSE/W/ TEN & SCT
OS/Budget, WA Acceptance file copy,
SSE/Drawing Section, The Labour Enforcement officer,
5 Lady Doak College Road, Madurai-2.
The Assistant Labour Commissioner, (Central) 5Lady Doak College Road,Madurai-2.
 4

SOUTHERN RAILWAY

T NO: MDU/3/2015 of 27.3.15 (Item No: 11)

WORKS BRANCH MADURAI

DIVISION
Name of work:-
TEN - TSI SECTION:- Provision of 2 bays of RDSO PF shelter in Ambasamudram staion and proposed Low
Level Shelter each 6 bays in Ambasamudram, Cheranmahadevi, Kilakadaiyam and Pavurchatram stations.

Sanc.no.& date:-
SCHEDULE - A1
(List of works which are covered in the Indian Railways Unified Standard Schedule of Rates – 2011 of
Madurai Division)

The tenderer should quote percentage above or below or at par of the Indian Railways Unified Standard
Schedule of Rates – 2011 and should not quote individual rate for each item.

Unit Of App.
Sl.No USSOR No Rate Amount Remarks
Payment Qty
SW.I Low level shelter 6 bays at Kilakadaiyam and Pavurchatram stations

1 011010, 1 cum 2.5 103.32 258

011011
2 012010 1 cum 2.5 10.30 26
3 031010, 1 cum 48 1611.29 77342
031011

4 081360 1 kg 363 90.28 32772

5 081030, 1 kg 3192 67.59 215747
081031
6 081030, 1 kg 1608 69.64 111981
081032
7 121010, 1 sqm 240 103.51 24842
121014,
121090,
2x121091

8 109200 1 sqm 317 470.06 149009

SW.II Pro.RDSO shelter 2 bays at Ambasamudram and Provision of Low level shelter 6 bays at
Ambasamudram and Cheranmahadevi stations

9 011010, 1 cum 75 103.32 7749

011011

10 011070 1 cum 25 9.97 249

11 031050, 1 cum 55 1791.11 98511
031051
12 041010,041011 1 cum 4 1927.58 7710

13 081360 1 kg 600 90.28 54168

 5
14 042010, 1 sqm 60 144.80 8688
042011

15 012040 1 cum 50 23.00 1150

16 121010, 1 sqm 1000 103.51 103510
121014,
121090,
2x121091

17 141010, 1 cum 60 319.86 19192

141012
18 051020, 1 cum 4 3463.23 13853
051022,
057100,
057104

19 111040, 1 sqm 150 72.88 10932

111041
20 043010, 1 cum 1 2670.33 2670
043015

21 092010, 1 sqm 50 183.17 9159

092014

22 099160, 1 sqm 70 2056.04 143923

099165

23 081030, 1 kg 19000 67.59 1284210

081031

24 081030, 1 kg 1000 69.64 69640

081032

25 081370 1 kg 350 109.07 38175

26 109200 1 sqm 750 470.06 352545

27 109150 1 m 33 1140.25 37628

Par Value 2875639

(+) 47 % 1351550

4227190

Total items 27 Nos. only

Tenderer's (+) 47 %
Percentage

NOTE:
The tenderer should quote percentage above or below or at par of the Southern Railways Unified
Standard Schedule of Rates 2011 and should not quote individual rate for each item.

SIGNATURE OF TENDERER/CONTRACTOR Sr.DEN/South/MDU

 6

SOUTHERN RAILWAY

T NO: MDU/3/2015 of 27.3.15 (Item No: 11)

WORKS BRANCH MADURAI

DIVISION
Name of work:- TEN - TSI SECTION:- Provision of 2 bays of RDSO PF shelter in Ambasamudram
staion and proposed Low Level Shelter each 6 bays in Ambasamudram,
Cheranmahadevi, Kilakadaiyam and Pavurchatram stations.

Sanc.no.& date:-
SCHEDULE - A2

(List of works which are covered in the Indian Railways Unified Standard Schedule of Rates – 2011 of
Madurai Division)

The tenderer should quote percentage above or below or at par of the Indian Railways Unified
Standard Schedule of Rates – 2011 and should not quote individual rate for each item.

USSOR Unit Of
Sl.No App. Qty Rate Amount Remarks
No Payment
SW.I Low level shelter 6 bays at Kilakadaiyam and Pavurchatram stations

1 033060, 1 tonne 11 5290.00 58190

033061

SW.II Pro.RDSO shelter 2 bays at Ambasamudram and Provision of Low level shelter 6 bays at
Ambasamudram and Cheranmahadevi stations

2 033060, 1 tonne 26 5290.00 137540

033061

Par 195730
Value
(+) 41 80249
%
275979

Total items 2 Nos.

only
Tenderer's (+) 41 % %
Percentage

NOTE:

The tenderer should quote percentage above or below or at par of the Southern Railways Unified
Standard Schedule of Rates 2011 and should not quote individual rate for each item.

SIGNATURE OF TENDERER/CONTRACTOR Sr.DEN/South/MDU

 7

SOUTHERN RAILWAY

T NO: MDU/3/2015 of 27.3.15 (Item No: 11)

WORKS BRANCH MADURAI

DIVISION
Name of work:- TEN - TSI SECTION:- Provision of 2 bays of RDSO PF shelter in
Ambasamudram staion and proposed Low Level Shelter each 6 bays in
Ambasamudram, Cheranmahadevi, Kilakadaiyam and Pavurchatram stations.

Sanc.no.& date:-

SCHEDULE - A3
(List of works which are covered in the Indian Railways Unified Standard Schedule of Rates – 2011 of
Madurai Division)

The tenderer should quote percentage above or below or at par of the Indian Railways Unified
Standard Schedule of Rates – 2011 and should not quote individual rate for each item.

Unit Of App.
Sl.No USSOR No Rate Amount Remarks
Payment Qty
SW.II Pro.RDSO shelter 2 bays at Ambasamudram and Provision of Low level shelter 6 bays at
Ambasamudram and Cheranmahadevi stations
1 045010, 1 kg 50 53.05 2653
045016

Par 2653
Value

Total items 1 Nos. only

Tenderer's At Par
Percentage

NOTE:

The tenderer should quote percentage above or below or at par of the Southern Railways Unified
Standard Schedule of Rates 2011 and should not quote individual rate for each item.

SIGNATURE OF TENDERER/CONTRACTOR Sr.DEN/South/MDU

 8

SOUTHERN RAILWAY
T NO: MDU/3/2015 of 27.3.15 (Item No: 11)
WORKS BRANCH MADURAI
DIVISION
Name of TEN - TSI SECTION:- Provision of 2 bays of RDSO PF shelter in Ambasamudram staion and
work:- proposed Low Level Shelter each 6 bays in Ambasamudram, Cheranmahadevi, Kilakadaiyam and
Pavurchatram stations.
SCHEDULE - B
(List of works which are covered in the Indian Railways Unified Standard Schedule of Rates – 2011 of Madurai
Division)
The tenderer should quote percentage above or below or at par of the Indian Railways Unified Standard Schedule
of Rates – 2011 and should not quote individual rate for each item.
Unit Of App.
Sl.No Description of work Rate Amount Remarks
Payment Qty
1 Supplying and fixing in position of 1 each 24 14820 355680
GRANITE PLATFORM BENCHES
made of 100mm to 80mm thick
single piece black granite slab of
best approved quality, colour
selected and sorted for uniform
colour, free from any damages,
cracks, fissures and flakes with
straight edges and perfect corners,
bench each of size 2.0m long and
0.45m to 0.40m wide, chamfered
machine polished on top and all
sides and machine cut at bottom,
supported on two number of
100mm to 80mm thick black granite
slab of 0.50m x 0.45m to 0.40m
size with semi circular cuts at sides
and fully polished on all sides above
platform level placed vertically with
150mm burried in cement concrete
1:3:6 mix below platform surface,
connecting the top slab and
supports rigidly in true plane and
level as per plan listed.
2 Manufacture and supply of retro 1 each 24 2600 62400
reflective type station name boards
made of 2mm thick aluminium
sheet covered with reflective sheet
of required colour pressure bonded
on to the surface including writing
the name of the station in Tamil,
English and Hindi with computer cut
letters as per the relevant drawing
and fixing the same i position etc.,
with all lead and lift etc., complete
and as directed by the engineer-in-
charge(ALl labour and materials to
be supplied by the
tenderer/Contractor only at his own
cost.
Total 2 Nos. only 418080
items
NOTE:-
1. The contractor supply of Steel and Cement consumption should be recorded in the M. Book.
 9
2. No permanent way tools supplied to the contractor. The contractor should make his own arrangements, if
required the railway tools will be issued to the contractor on hire basis as per Rly norms & condition .

3. All supply of materials should conform to the relavant IS specification with manufacturer's test certificate.
Testing charges will be borne by the contractor.
4. The sample of all materials should be produced and got approved before supply of materials

5. All the fixtures and fastenings required for the above work should be procured from RDSO approved firm /ISI
mark of standard fittings and fastenings.
6. The payment will be made only after fixing work is completed and based on finished size / weight .

7 . Weight of materials will be calculated based on the represented samples and distance will be calculated by the
shortest road route possible. The certificate issued by the engineer in charge to the effect is final and binding on
the contractor.
8 . All the structures and design should be as per the relevant RDSO drawings.

SCHEDULE-A1 4227190

SCHEDULE-A2 275979

SCHEDULE-A3 2653

SCHEDULE-B 418080

TOTAL 4923902

SIGNATURE OF TENDERER/CONTRACTOR Sr.DEN/South/MDU