JOB SPECIFICATION

INTRODUCTION

Job specification help hiring managers decide which qualities

and requirements are most important in a candidate.

When reading these job specifications, a candidate can decide

whether they have the right experience, education and
characteristics to apply for a specific job.

According to Edwin B. Flippo – “ A job specification is

a statement of minimum acceptable human qualities
necessary to perform a job properly”.
Purpose of job specification
• Eligibility
• Recruitment
• Selection
• Job Details
 Job
experience

Contra- Demand
indicators

Components
Physical Education/
of job
characteris specification
Training
tics

Personality
Achievements
traits
Aptitude
/Skills
 Components of job specification

➢ Job experience – experience gained through performing particular job

➢ Educational qualification – Level of education required to qualify
➢ Achievements - some positions require certification or certain goals.
➢ Required skills - Skills included in a job specification can also vary based on job
level.
➢ Demands - Jobs specify if there are physical demands
➢ Personality traits – Adaptability, good communication skills, self motivated,
positive attitude, time management
➢ Aptitude&skills – Problem solving skills, analytical thinking, Ability to learn quickly,
attention to detail, proficiency in software, team work and collaboration skills.
➢ Contra indicators – excessive workload, lack of benefits, unreasonable hours,
uncompetitve pay
 Sample job specification of HR
We are looking to employ an HR officer with Excellent communication skills, both written &
verbal.
EDUCATIONAL QUALIFICATION
Bachelor’s degree in Human resources,
Additional certification/training is advantageous
Full understanding of HR functions & practices
4 yrs minimum of relevant experience or combination of education & experience in HR
SKILLS
✓ Decision making skills
✓ Time management & conflict management skills
✓ Ability to multi-task in a fast-paced environment
RESPONSIBILTIES
✓ Monitoring employee performance
✓ Orienting new employees and training existing employees
✓ Providing counseling on company’s policies & procedures
AGE
Candidates with age group of 19-35 are eligible to apply
Advantages of job specification
• It helps in placing right person for right job
• Helps individual to know details before applying to job
• Act as a basis for a recruiter in selecting or recruiting candidate
• Screening of resumes

Disadvantages
• Time consuming process
• It can only give framework of characteristics but cannot specify experience of issues if any
Basis for difference Job Description Job specification

Meaning Describes the job Describes the job requirements

Contents Duties & responsibilites Qualification, experience,

personality traits etc.

Origin From job analysis From job description

Relation Job description belongs to Job specification belongs to

organization employee

Motive Explaining job Explaining perfect fit for the

job holder

Comprises of Designation, place of work, scope, Educational qualifications,

salary range, working hours, experience, skills, knowledge,
responsibilities, reporting age, abilities, work orientation
authority etc. factors, etc.
 Conclusion

The job specification list the knowledge skill and abilites of individual
to perform job satisfactorily. Without proper job analysis by the
human resources department, it is difficult for any organization to
remain competitive and be able to attract and retain talent.
THANK YOU
Presentation by
~ Akshita -55
Monica-26
Pragnya- 43