Faculty of Health, Engineering and Sciences

InPlace Guide
for Engineering
Students – Self
Placement
 Table of Content
Contents
Contact Information .................................................................................................................................... 3
Logging In .................................................................................................................................................... 3
InPlace Overview ......................................................................................................................................... 4
Shared Documents ................................................................................................................................................. 5
Letter of Introduction ............................................................................................................................................. 5
To Do List ................................................................................................................................................................ 6
Notifications ........................................................................................................................................................... 6
My Details ............................................................................................................................................................... 7
Self Placement Process ............................................................................................................................... 8
Accessing the submission form ............................................................................................................................... 8
General Work Experience Information ................................................................................................................... 9
Work Experience Proposal .................................................................................................................................... 11
Work Experience Evaluation ................................................................................................................................. 12
Submitting your WEE or WEP ............................................................................................................................... 13
Viewing your completed Submission .................................................................................................................... 14
Submission Feedback Flowchart ........................................................................................................................... 15
Viewing your finalised submission ........................................................................................................................ 16

2
Contact Information
If you have any questions about InPlace or the Self Placement application process
please email hes.support@usq.edu.au

If you have any questions about the course content or the suitable of your
experience or organisation, please contact the course examiner.

Logging In
InPlace can be accessed via https://inplace.usq.edu.au

Please ensure that you open InPlace through the web browsers Google
Chrome or Mozilla Firefox. (InPlace is not optimised for Internet Explorer.)

InPlace is a web based application and can be accessed from any computer straight
from the browser; you do NOT need to go through study desk. It is recommended
that you save the link above into your browser favourites. When you log for the first
time you will need to accept the terms and conditions prior to being able to proceed
onto the site.
As InPlace uses single sign on, your log in details will be the same as your uConnect
details.

3
InPlace Overview
This is your home page, which can be accessed at any time by clicking on
‘Home’ in the top left hand corner. It provides a summary of your placements,
notifications and other activities.

On the Toolbar you’ll see the following options

Click on Home at any time to return to the homepage.

Click on Confirmed to open the confirmed page to view placement details
Click on Available to view any opportunities made available to you (please note
that this is not used by Engineering so please disregard)
Click on Requirements to view enrolment details for placement subjects
Click on Calendar to view the any confirmed placement details in calendar form
Click on Shared Documents to view any documents shared with you
Click on your user name to view the user account (more detail below)

The Confirmed pane displays your next allocated upcoming placement. Click View
All Confirmed to open the Confirmed page.

4
Shared Documents
The Shared Documents pane displays any documents that have been shared with
you. For Engineering students this includes a copy of the Work Experience Diary and
the course Introductory Book which contains in depth information about the course
requirements.

Letter of Introduction
In the Shared Documents tab, you will have access to a Letter of Introduction which
can be provided to a host organisation to support your enquiry/request for Work
Experience.

For this letter to populate with your individual information, you will be required to
select your program of study and major on the My Details page of your InPlace
profile.

5
To Do List
The To Do list provides you with a list of action items that need to be completed.
This may include mandatory documents/requirements that need to be submitted, or
surveys to be completed. This is also where students can access the WEE and WEP
submission forms.

Notifications
The Notification pane provides you with a list of items for your attention. This may
include placements that have been allocated, documents that have been shared with
you or any messages/alerts for your viewing.

6
My Details

The User Account menu is accessible by clicking on your user name in the right hand
corner. You can access My Details, which is where your mandatory requirements
such as blue card or police check etc can be submitted. Mandatory documents will
be organisation specific. You can also access a Help menu, which will provide further
instructions on navigating InPlace, and also Log Out.

On the My Details page you will see your Student Code, contact number and email
contact at the top of the page. (Please disregard the Change Password button as
USQ uses Single Sign on and any password changes must be done through
uConnect).

Here you can upload any requirements. Items marked with an asterisk are
considered mandatory.

7
Self Placement Process

Accessing the submission form

Engineering Self Placements (WEEs or WEPs) are submitted via your home page. If
Self Placement has been turned on for your course you will see an action item under
the To Do pane saying Self Placement Submission required for (course name).

If you have multiple Self Placement buttons available, ensure you select the one
that is relevant to the program you are completing.

Click on the item to go to the Self Placement submission

Instructions are available at the top of the form, along with the expected start and
end date of your experience.

Please note that if you leave the application open for a longer period your
browser may time out and the information entered can be lost. Please click
‘Save as draft’ at the bottom of the page to save your progress.

8
General Work Experience Information

Please complete Agency/Agency Contact details (provide organisation details)

ensuring you complete all items with a red asterisk.

*Please note that InPlace refers to an organisation/workplace/facility as

an ‘Agency’.*

Below the agency and agency contact sections you will find the items to be
completed detailing your Work Experience Proposal (WEP) or Work Experience
Evaluation (WEE). Firstly, provide your details on your current study with USQ
(section 1).

9
Then nominate if you are completing a Work Experience Proposal (WEP) or a Work
Experience Evaluation (WEE) (section 2).

Students are required to fill in the section that is relevant to the submission
they would like assessed. Please do not fill in both sections.

10
Work Experience Proposal

If you are completing a Work Experience Proposal, please complete section 3 titled
WEP – Work Experience Proposal

11
Work Experience Evaluation

If you are completing a Work Experience Evaluation, please fill out section 4a and
4b.

12
Submitting your WEE or WEP

Ensure you read and acknowledge the Student Declaration (item 5). This must be
completed by all students.

Once you have completed all required fields, please click on ‘Submit’, or you can
Save as a draft and return to the form at a later time –

Please note once submitted you will not be able to alter your Self
Placement submission. If you wish to make changes please email
hes.support@usq.edu.au so your submission can be pushed back
to you on InPlace

You can submit multiple submissions for your course enrolment by saving your
submission and then clicking on the available Self Placement button again.

If a number does not appear next to the submission bottom on your To Do list, your
submission has not been submitted or saved correctly.

13
Viewing your completed Submission

You can see how many submissions you have listed against the To Do list item.

To view your existing submissions, click on the link in the ‘To Do’ list

At the bottom of the screen you will see ‘View __ Submitted’. Click on this to be
taken to your submissions

Navigate through those submitted using the arrows

14
 Submission Feedback Flowchart

Submissions will be assessed by the course examiners and feedback will be provided
in accordance with the below flowchart.

Self Placement Submission

WEP or WEE by student on InPlace

Self Placement Submission

Reviewed and Approved/Rejected
by Academic

Approved (If Student Approved (but Student Not Approved

Placement Contract Placement Contract is required) Student notified by email that
recorded or NA) Student will be notified that their work experience is Rejected or
Student will receive email submission is ‘pending’ and the Incomplete.
notification from the Placements Placements Team will arrange for a
Team that work experience is contract to be signed by the host
approved & student record organisaton. Student can commence
generated on InPlace placement once signed contract has
been received and formal email Rejected
approval has been received Incomplete
Student will
Submission
be required to
will be pushed
seek alternate
back to
work
student for
experience
Once contract signed self adjustment
and submit a
placement and can be
new self
submission converted to resubmitted
placement
student record by PEP on InPlace via InPlace
submission

Please allow 2 weeks from submission for feedback to be provided

If your submission is ‘Incomplete’ you will be required to provide additional

information. This will appear as a new To Do action item on your homepage.
Feedback about the specific information required will be available via the To Do list,
so please read it carefully. To make the required changes, please click on the To Do
item and this will re-open the self-placement form. Once you’ve made the required
changes, scroll down to the bottom of the page and click ‘Submit’.

15
Viewing your finalised submission

Once your self-placement submission is considered finalised, your placement will be

created and will appear in the confirmed tab.

To view more detail, please click on this item.

16