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ON-THE-JOB TRAINING PROGRAMME

TRAINING ASSESSMENT FORM
(To be submitted every six (6) months)

SECTION A: TRAINEE INFORMATION

TRAINEE NAME: TRAINEE REGISTRATION NUMBER:

TRAINING POSITION: TRAINEE MOBILE NUMBER:

STIPEND LEVEL AGE GROUP SEX

☐Level 1 ☐Level 2 ☐Level 3 ☐Level 4 ☐Level 5 ☐16-24 years ☐25-35 years ☐over 35years ☐Female ☐Male

ASSIGNED TRAINING PROVIDER: TRAINING PROVIDER RTP#:

DEPARTMENT:

SUPERVISOR NAME: SUPERVISOR CONTACT NUMBER:

SUPERVISOR POSITION: SUPERVISOR EMAIL ADDRESS:

PLACEMENT & MARKETING OFFICER: REGION:

West
PLACEMENT START DATE: PLACEMENT END DATE:

PERIOD UNDER REVIEW:

_________________________________________________________
dd / mm / yy TO dd / mm / yy

APPRAISAL ☐1st ☐2nd ☐3rd ☐4th

NUMBER:
6 months 12 months 18 months 24 months

OVERALL ☐ ☐ ☐ ☐ ☐
GRADE Exceptional Exceeds Expectations Meet Expectations Below Expectations Needs Improvement
SECTION B ☐ ☐ ☐ ☐ ☐
GRADE
Exceptional Exceeds Expectations Meet Expectations Below Expectations Needs Improvement
SECTION C ☐ ☐ ☐ ☐ ☐
GRADE
Exceptional Exceeds Expectations Meet Expectations Below Expectations Needs Improvement

GRADING SCHEME
Needs Improvement Below Expectations Meet Expectations Exceeds Expectations Exceptional
1 2 3 4 5
0%-29% 30%-59% 60%-79% 80%-89% 90%-100%

Rating Scale
1 – Needs Improvement – Performance does not meet the required standard. Require an intervention.
2 – Below Expectations – Performance partially meets the required standard Require an intervention.
3 – Meet Expectations – Performance has met the required standard.
4 – Exceeds Expectations - Performance exceeds the required standard.
5 - Exceptional - Performance consistently exceeds the required standard.
SECTION B: EVALUATION OF THE INTERPERSONAL SKILLS AND PROFESSIONAL
BEHAVIORS

ATTENDANCE & PUNCTUALITY SCORES COMMENTS

TARGET ACTUAL
1. Consistently arrives on time to the 4
n/a
workplace
2. Maintains a good attendance 4
n/a
3. Informs supervisor in a timely manner 4
n/a
when absenteeism and lateness may
occur
SCORE 12 0

ATTITUDE

4. Willing to offer assistance 4

n/a
5. Is approachable and well mannered 4
n/a
6. Shows sensitivity to and consideration 4
n/a
for other’s feelings
7. Accepts constructive criticism 4
n/a
positively
8. Adapts effectively to changes in the 4
n/a
work environment
SCORE 20 0

WORKPLACE ETHICS

9. Demonstrates respect to those in 4

n/a
authority
10. Uses organization’s tools, equipment 4
n/a
and machines responsibly
11. Consistently follows all policies and 4
n/a
procedures
12. Professional deportment including 4 n/a
dress-code is in compliance with the
organization policy and appropriate
for the work environment and
placement policy
SCORE 16 0

COMMUNICATION

13. Actively listens to Supervisor and /or 4 n/a

coworkers
14. Comprehends written and oral 4
information n/a
15. Consistently delivers accurate 4
n/a
information both written and verbal
16. Reliably provides feedback as 4 n/a
required, both internally and
externally
17. Responsive to the needs of both 4 n/a
internal and external stakeholders
18. Ability to resolve disagreement and 4
n/a
dispute with customers quickly
SCORE 24 0
 TEAMWORK SCORES COMMENTS

TARGET ACTUAL
19. Consistently works with others to 4
n/a
accomplish goals and tasks
20. Actively participates in activities and 4
n/a
assigned tasks as required
21. Demonstrates willingness to work 4 n/a
cooperatively with team members to
improve team collaboration on a
continuous basis
22. Considers the feedback and views of 4 n/a
team members when completing an
assigned task
23. Treats all team members in a 4 n/a
respectful and courteous manner
24. Works cooperatively with others 4 n/a
SCORE 24 0

ACCOUNTABILITY & RESPONSIBILITY

25. Consistently completes assigned tasks 4 n/a
independently
26. Continuously meets deadlines 4 n/a

27. Ability to work around problems and 4 n/a

obstacles in a stressful situation in
order to achieve the required tasks
28. Is effective and efficient with 4 n/a
managing time
29. Efficiently informs supervisor of any 4 n/a
challenges or barriers relevant to given
tasks or assignment
30. Demonstrates attention for details and 4 n/a
follows due diligence when
completing assigned tasks
31. Is personally accountable for his or her 4 n/a
actions
32. Demonstrates pride in quality of work 4 n/a
produced
SCORE 32 0

WILLINGNESS TO LEARN
33. Seeks additional support when 4
n/a
necessary
34. Engages in continuous learning 4 n/a

35. Contributes new ideas that seeks to 4 n/a

improve the operations of
department/organization
SCORE 12 0

PROBLEM SOLVING & DECISION MAKING

36. Analyses problems effectively 4 n/a
37. Demonstrates the ability to employ 4
n/a
innovative and effective solutions to
problems
38. Demonstrates good judgement in 4 n/a
handling routine problems
SCORE 12 0
 SECTION C: EVALUATION OF TECHNICAL SKILLS

TRAINING TASKS COMPLETED SCORES COMMENTS

TARGET ACTUAL
1. 4 n/a

2. 4 n/a

3. 4 n/a

4. 4 n/a

5. 4 n/a

6. 4 n/a
 TRAINING TASKS COMPLETED SCORES COMMENTS

TARGET ACTUAL
8. 4 n/a

9. 4 n/a

10. 4 n/a

11. 4 n/a

12. 4 n/a

13. 4 n/a
 TRAINING TASKS COMPLETED SCORES COMMENTS

TARGET ACTUAL
14. 4 n/a

15. 4 n/a

16. 4 n/a

17. 4 n/a

18. 4 n/a

19. 4 n/a

SCORE 24 0
 SECTION D: PROFESSIONAL DEVELOPMENT

DEVELOPMENT AREA RECOMMENDED TRAINING OR

DEVELOPMENT METHOD
1.
1.

2.
2.

3.
3.

4.
4.

5.
5.

SECTION E: PERFORMANCE IMPROVEMENT PLAN

CRITICAL AREAS THAT REQUIRE IMMEDIATE IMPROVEMENT PROPOSED

IMPROVEMENT
DATE

1.

2.

3.

4.

5.
 SECTION F: COMMENTS

Supervisor Comments & Recommendations:

Supervisor Signature:____________________________ DATE:______________________

Company Stamp:

Trainee Comments:
(Please indicate your agreement or disagreement with the Supervisor’s Assessment. Indicate any specific area of
concern.

Trainee Signature:_______________________________ DATE:______________________

I have read and discussed this appraisal with my supervisor and I understand its contents. My signature
means that I have been advised of my performance status and acknowledges the comments and
recommendations.

Placement & Marketing Officer’s Comments:

Supervisor Signature: ____________________________ DATE: ______________________

OJT Division Stamp:

General Guidelines:

1. The completed performance appraisal document is submitted to Trainee

Development Officer at the OJT Division at the first week of every 7 months
starting from the Trainee’s assumption at ojtptraining@ojt.gov.tt

2. At a convenient time, the Supervisor schedules a meeting with the Trainee to

review the 6 months of performance

3. Using the rating scale of 1 to 4, the Trainee is given a score in each of the
competency areas listed. This rating scale reads as follows:

4 Exceeded performance standards

3 Consistently met performance standards
2 Partially met performance standards
1 Never met performance standards

4. To calculate the grades received for Sections B & C: add all the scores received
and divide by the target score then multiple by 100%. For example:
Total Scores Received/Total Target Score x 100= Grade
100/158 x 100 = 68%

5. To calculate overall grade, add percentages received for Sections B & C and
divide by 2. For example:
Section B Percentage + Section C Percentage / 2 = Overall Grade
68% + 83 / 2 = 75.5%

6. Section D allows for both Supervisor and Trainee to record agreed areas that
require further professional development

7. Section E allows for where a Trainee scoring low in the overall grading (49% and
below) in Sections B & C, the Supervisor will develop a performance
improvement action plan.

8. Section F require parties to comment, sign and date to mark document as complete

9. For further assistance completing this document, please contact the Training and
Development Unit at ojtptraining@ojt.gov.tt or 671-4447 ext. 103