User Manual - SAP S/4 HANA ESS and HR

Service Request for HR & Payroll

https://digits.iisc.ac.in/wp-content/uploads/2019/06/sap-user manual-ess and hr service request-6jun19.pdf

DIGITS
Indian Institute of Science
Bangalore 560012
sapsupport@iisc.ac.in

06 June 2019
Outline
• Login
• Changing Personal Profile , Address Information
• Leave application (CL / EL / Duty Leave)
• HR Service Request: Regular Staff - New Appointment, Extension of Contract, Salary Revision,
Internal Transfer, Report Absence, Relieve Employee, Redeployment Request
• HR Service Request: Project Staff- Appointment, Extension, Termination, Change of Salary
• Pay details and Pay slips
Log in to IISc SAP S/4 HANA system using https://sap.iisc.ac.in

 Use the URL: https://sap.iisc.ac.in

in any browser and you will see
this screen
 Use the username password
shared by the DIGITS team
 You will be prompted to change
your password the first time you
log in
 A maximum of three attempts
are allowed before the account
gets locked
 If you forget your password or to
unlock your account, please send
an email to sapsupport@iisc.ac.in
for resetting the password.
Home screen after login

 The category options are in the

top row which are clickable.
 The white boxes are items under
each category and one can scroll
down to see all the boxes.
 The boxes shown in the pic are
for the Employee Self Service
category
Changing Personal Profile information

 You can edit the information

related to your personal profile
by clicking on the editing icon for
each item (icon encircled with
the red oval as an example)
 You may update your profile
picture too
Changing address information

 You can edit the fields

Public Holidays

 Click on “Public Holidays” on the

Home Screen
 New Appointment
HR Service Request
Extension of Contract Salary Revision
Internal Transfer Report Absence
Relieve Employee Redeployment Request
Leave Application

 Click on “My Leave Requests” on

the Home Screen
 Click on the dropdown menu to get
all options and choose one
 Then select the start and end dates
using the calendar displayed on the
screen. IISc holidays are marked in
yellow on the calendar
 The name of the approver would
be visible
 For attaching supporting
documents, you may create a
SINGLE pdf file with all documents
and attach
 Click “Send” at the bottom of the
page to submit the application
HR Service Request: Project Staff- Appointment,
Extension, Termination, Change of Salary

 Click on “HR Service Request” on

Home Screen
 Click on “HR Service Request”
box”
HR Service Request: Project Staff- Appointment,
Extension, Termination, Change of Salary

 Select one of the options in the

dropdown menu
HR Service Request: Project Staff- Appointment,
Extension, Termination, Change of Salary

 Select one of the options in the

dropdown menu
HR Service Request: Project Staff- Appointment,
Extension, Termination, Change of Salary

 Select one of the options in the

dropdown menu of WBS (debit
heads)
HR Service Request: Project Staff- Appointment,
Extension, Termination, Change of Salary

 Select the start date

HR Service Request: Project Staff- Appointment,
Extension, Termination, Change of Salary

 Select the Employee Group from

the dropdown options based on
the project chosen (CSSP/F&A)
HR Service Request: Project Staff- Appointment,
Extension, Termination, Change of Salary

 Select the Employee sub-Group

from the dropdown options
based on the project chosen
(CSSP/F&A)
HR Service Request: Project Staff- Appointment,
Extension, Termination, Change of Salary

 Select the end date of

appointment
HR Service Request: Project Staff- Appointment,
Extension, Termination, Change of Salary

 Select the Payscale group

HR Service Request: Project Staff- Appointment,
Extension, Termination, Change of Salary

 Select the Pay scale level

HR Service Request: Project Staff- Appointment,
Extension, Termination, Change of Salary

 Enter the Monthly Salary

 Create one SINGLE FILE of all
documents of the candidate you
wish to appoint and attach
HR Service Request: Project Staff- Appointment,
Extension, Termination, Change of Salary

 For extension, select the

Extension from the dropdown
menu
 Enter the Employee number
 Enter new end date
 Add any new document
 Submit
Project Staff : Appointment, Extension,
Termination, Change of Salary

 For extension or termination,

select the Extension from the
dropdown menu
 Enter the Employee number
 Enter new end date
 Add any new document
 Submit
HR Service Request: Project Staff- Appointment,
Extension, Termination, Change of Salary

 For salary revision, select the

option from the dropdown menu
 Enter the Employee number
 Enter revised date

 Enter pay scale and pay scale

level
 Add any new document
 Submit
HR Service Request: Project Staff- Appointment,
Extension, Termination, Change of Salary

 For salary revision, select the

option from the dropdown menu
 Enter the Employee number
 Enter revised date

 Enter pay scale and pay scale

level
 Add any new document
 Submit
Pay details and Pay Slips

Contents are masked

 Click on “My Pay Stubs” in the
Home screen.
 Click anywhere on a row to get
the pay slip of that month
Pay details and Pay Slips

 All details provided about your

pay

Contents masked