Dokumen - Tips - Urological Association of Kerala Association of Kerala Hand Book 2017 Prof

UROLOGICAL ASSOCIATION
OF KERALA
HAND-BOOK 2017
Compiled and Edited by
Dr.H.Krishna Moorthy
Kochi
Approved by
UAK Executive Committee Meeting, 21 April 2017
UAK General Body Meeting, 22 April 2017
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CONTENTS
From the Editor’s Desk - 05
Constitution - 06
Membership List - 21
Officers, Venues, Orators, Winners - 32
Guidelines - 50
Conduct of Conferences, Workshops - 50
Conduct of UAK Quiz - 74
Conduct of UAK – PG Academic Programs - 79
Endowed Awards & Prizes of UAK - 80
Evaluation of Papers for Prizes - 88
Institution of Endowed Awards, Sessions - 92
Preparation of Scientific Papers for Conferences - 98
Presentation of Papers in Conferences - 102
Protocol for Official Functions of UAK - 105
Selection of Faculty, Guest Speakers - 107
Office Documents - 110
Founding Office Bearers
The Pre-Registration Era
UAKON at Exotic Venues
Academic Meetings
UAKON of yester years
UAK Collage 1983 - 2017
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From the Editor’s
Desk
Dear esteemed colleague,
Though UAK was formed in

1983 and officially registered as Dr.Augustine Komaranchath,
a society in 1987, many bygone (Late)Dr.T.R.Murali, Dr.G.G.Laxman
activities of our beloved society Prabhu and Dr.Prasad
were in the dark for a long time. Cheeramattom for sharing their
May be the ancestors did not take treasured records. None the less
efforts to store the data for the my own data bank has also come
posterity or the successors did not handy in this task.
bother to collect them from their
predecessors either. Ever since I It may be a fortunate destiny for
took over as the President of the me to publish the Handbook for
society, it has been my endeavour our UAK, having had the proud
to unearth all these details and privilege to do the same for
compile them. The guidelines for Association of Southern Urologists
day to day activities of our society
I dedicate this Handbook to
formulated in 2004 and published
all responsible and meticulous
by me as Hand-book 2004, when I
members of UAK, who care
was the Hon. Secretary of UAK has
for the society activities and
faithfully served and guided the
are ardent follow the laws and
office till now. It is time to have
by-laws scripted for its functioning
a Hand-book 2017 containing all
the collective data.
I profusely thank all the members H.Krishna Moorthy

and well-wishers who contributed, President
helped and directed me during the Urological Association of Kerala
task of compilation of previous
activities and data. Special
gratitude to Prof.K.Sasidharan,
Prof. Y.M.Fazil Marickar, Prof.
Joseph Thomas, Prof. Suresh Bhat,
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UROLOGICAL ASSOCIATION
OF KERALA
MEMORANDUM
(Registered under societies registration act XXI of 1860)
1. Name of society: The name shall be “Urological Association

of Kerala.”
2. Office and address: The registered office of the society shall
be: The Honorary secretary, The Urological Association of
Kerala, No: 33/1237, Nirmala Hospital, Calicut-673012.
3. Area of operation: The society shall be operative within the
state of Kerala.
4. Objects:
(a) To promote high standards in the practice and education
of urology in Kerala.
(b) To bring together all scientific personnel who are actively
interested in the practice of urology in Kerala in one
corporate body.
(c) To facilitate exchange of experiences so as to improve
the standard of clinical practice and to promote research
activities in urology.
(d) To promote publication of scientific literature pertaining
to urological practice or research.
(e) To endeavour to establish and maintain liaison with other
associations or organized bodies in India or abroad whose
objects are in keeping with those of the association.
(f) To carry out any other activities which are identical

or conducive to the furtherance of the objects of the
Association.
(g) To promote and organize charitable activities in Urology.
5. The names, addresses, occupations and destinations of the

persons desirous of forming themselves into this Association
under the Societies Registration Act:
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1. Dr. PA .Abraham, B. Sc, MS. 8. Dr. Y. M. Fazil Marickar,
Professor of surgery (Retd.) MS, MAMS.
Consultant Surgeon & Assistant Professor of surgery
Urologist Cosmopolitan Medical College Hospital,
Hospital, Trivandrum- Trivandrum -695011.
695011.
9. Dr. C. B. Viswambharan,
2. Dr. David Joseph, B Sc, FRCS, MS, MCh.
MCh. Consultant Urologist, Govt.
Professor of urology (Retd.) General Hospital
Consultant Urologist, Trivandrum- 695011.
Cosmopolitan Hospital,
Trivandrum- 695011. 10. Dr. Kim Jacob Mammen, MS.
Resident in Urology,
3. Dr. K. Sasidharan MS,MCh. Division of Urology, Medical
Professor & Head, Division College Hospital,
of Urology, Medical College Trivandrum- 695011.
Hospital, Trivandrum
695011. 11. Dr. Joy Jyothish, MS.
4. Dr. G. R. Bahulayan Nair, Division of Urology, Medical
BSc, MS, MCh. College Hospital,
Associate Professor, Division Trivandrum - 695011.
of Urology Medical College
Hospital Trivandrum 12. Dr. P. V. L. N. Murthy, MS.
-695011. Resident in Urology,
Division of Urology Medical
5. Dr. N. P. Sasikumar, MS, College Hospital,
MCh. Trivandrum- 695011.
Assistant Professor, Division
of Urology Medical College 13. Dr. T. Narayana Rao, MS.
Hospital, Resident in Urology,
Trivandrum -695011. Division of Urology, Medical
College Hospital,
6. Dr. K. Rajendran, MS MCh. Trivandrum - 695011.
Assistant Professor, Division
of Urology Medical College 14. Dr. R. Gopakumara Pillai
Hospital, Trivandrum MS, MCh.
-695011. Consultant Urologist,
District Hospital, Quilon.
7. Dr. D. Rajan, MS, MCh.
Tutor in Urology, Division 15. Dr. Appu Thomas, MS, MCh.
of Urology Medical College Assistant Professor & Head,
Hospital, Division of Urology Medical
Trivandrum- 695011. College Hospital, Alleppey.
7
16. Dr. K. I. Kuriakose, MS, MCh. 23. Dr. J. Thomas Thachil, MS.
Professor &Head, Consultant Surgeon &
Division of Urology Medical Urologist,
College Hospital, MGDM Hospital Kangazha,
Kottayam - 686008. Kottayam - 686555.
17. Dr. V. N. Bhat, MS, MCh, 24. Dr. R. Kasi Visveswaran, MD,
FICS. DM, MNAMS.
Associate Professor Associate Professor & Head,
Division of Urology Medical Division of Nephrology,
College Hospital, Medical College Hospital,
Kottayam - 686008. Kottayam - 686008.
18. Dr. A. S. Albert , 25. Dr. Narayanan Namboothiri,
MS, MCh, Dip: NB
MD, DM.
Assistant Professor,
Assistant Professor,
Division of Urology, Medical
Division of Nephrology,
College Hospital,
Kottayam - 686008. Medical College Hospital,
Kottayam- 686008.
19. Dr. C. Balachandran,
MS, MCh. 26. Dr. J. Samuel, FRCS, FACS.
Assistant Profesor, Consultant Surgeon
Division of Urology Medical &Urologist, Medicare
College Hospital, Hospital,
Kottayam - 686008. Ernakulam.
20. Dr. Shyam K . Ramesh, 27. Dr. Augustine Komaranchath,

MS, MCh. MD, FRCS, Cert:(Uro) RCS.
Tutor in Urology, Head of Division of Urology,
Division of Urology Medical Medical Trust Hospital
College Hospital, Cochin -682016.
Kottayam - 686008.
28. Dr. A. Sunderlal Babu, MS,
21. Dr. Prasad A. Cheeramattam, MCh.
MS. Consultant Urologist,
Resident in Urology, 25th,”Sulochana” Panampilli
Division of Urology, Medical Nagar,
College Hospital, Cochin -682016.
Kottayam - 686008.
29. Dr. Thomson Jacob, MS,
22. Dr. Shimpi Rajendra Krishna, MCh.
MS.
Urologist,
Medical Trust Hospital,
Medical College Hospital
Cochin -682016.
Kottayam - 686008.
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30. Dr. George P. Abraham, MS, 38. Dr. B. Surya Prakash, MS, MCh.
MCh. Consultant Urologist,
Consultant Urologist, St. Joseph’s Hospital,
Lisie Hospital, Kothamangalam -68691.
Cochin -682018.
39. Dr. Joseph Manak, MS, MCh.
31. Dr. Basil Elias, MS, MCh. Consultant Urologist,
Consultant Urologist, Manak Hospital,
37/2280, St. Alberts H. S. Nedumpuram - P.O.,
Lane, Cochin -682031. Thiruvalla.
32. Dr. Raju Abraham, MS, MCh. 40. Dr. P. Venugopal , MS, MCh.
Consultant Urologist,
Professor &Head,
District Hospital,
Division of Urology K M C
Cochin -682011
&Hospital, Manipal-576119.
33. Dr. R. K. Grover, MS.
Consultant Surgeon 41. Dr. M. S. Rao, MS, MNAMS.
&Urologist, Professor of Urology,
Grover Hospital, Main Road, K M C& Hospital,
Thripunithura -682301 Manipal -576119.
34. Dr. Cyriac Varghese, FRCS, 42. Dr. Kamalakar L. Achrekar ,

FRCS. MS, MCh.
Consultant Surgeon & Asst. Professor,
Urologist, Division of Urology K M C &
HIG House No: 44 Panampilli Hospital , Manipal -576119.
Nagar, Cochin -682015.
43. Dr. H. K. Nagaraj, MS, MCh.
35. Dr. T. M. Jayakumar, FRCS. Division of Urology,
Consultant Surgeon& K M C & Hospital,
Urologist, Varma Medical Manipal -576119.
clinic,
Thripunithura -682301. 44. Dr. P. K. Gopinatha Menon,
MS.
36. Dr. B. Sukumara Panicker, Resident in Urology,
MS. K M C & Hospital,
Consultant Surgeon Manipal -576119.
&Urologist,
G T M Hospital 45. Dr. Mohanchandra Suvarna,
Alwaye -683101. MS, MCh.
37. Dr. O. S. Thampan, MS, MCh.
18, Medicare Centre,
Consultant Urologist ,
Karangalpady,
MBMM Hospital
Mangalore -575003.
Kothamangalam -686691.
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46. Dr. Antony G. Kavalam, MD, Medical College Hospital,
MS, MS (Uro). Calicut-673008.
St.Martin De Porres Hospital, 54. Dr. Mohan P. Sam, MS.
Cannanore-670301. Resident in Urology ,
Division of Urology
47. Dr. M. T. Mohandas, MS, Medical College Hospital,
MCh. Calicut-673008.
Govt. District Hospital 55. Dr. Joseph Maliakal, MS.
Cannanore-670017. Resident in urology,
Division of urology ,
48. Dr. P. Damodharan Nambiar, Medical college Hospital,
MS, MCh. Calicut-673008.
AKG Memorial Co- operative 56. Dr. K Haribabu, MS.
Hospital, Cannanore-670002. Resident in Urology,
Division of urology,
49. Dr. A. N. Thomas, MS,
MCh. Consultant Urologist,
Calicut-673008
Cannanore Urology Centre,
Thana, Cannanore-670012.
57. Dr. M Thomas Mathew, MD,
50. Dr. K. R. Vikraman, MS, MCh. DM, FISN.
Asst. Professor(On Leave ), Asso: Professor & Head,
Medical College Hospital, Nephrology unit,
Kottayam-686008. Medical College Hospital,
Calicut-673008
51. Dr. A. C. Velayudhan , MS,
MCh. 58. Dr. Ramadas Pisharody,
Asst. professor of Urology, MD DM
Medical College Hospital Asst: Professor,
Calicut-673008. Division of nephrology
Medical College Hospital,
52. Dr. Y. Rafeek, MS, MCh. Calicut-673008
Asst. Professor of Urology
(on Leave) 59. Dr. K. Rajaratnam, MD
Medical College Hospital, Tutor, Division of Nephrology
Calicut-673008. Medical College Hospital,
Calicut-673008
53. Dr. V. Krishna Prasad, MS.
Resident in Urology, 60. Dr. V.N. Moni, MS, MCh,
Division of Urology Dip :NB,
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Asst: Professor, 1. President:
Division of Urology, Dr. J. Samuel, FRCS, FACS.
Medical College Hospital, Consultant Surgeon &
Calicut-673008 Urologist,
Medicare Hospital,
61. Dr. P. Subramonian, MS, MCh. Ernakulam.
Asst: Professor,
Division of urology 2. Vice President :
Medical College Hospital, Dr. Roy Chally, MS, MCh.
Calicut-679008 Professor & Head, Division of
Urology
62. Dr. Hamza Thayyil, MS, MCh. Medical College Hospital
Consultant Urologist, Calicut-673008.
Govt. General Hospital
Calicut-673008 3. Honorary Secretary :
Dr. K. M. Aniyan, MS, MCh.
63. Dr. A. V. Abdul Azeez, MS,
Tutor,Division of Urology Urologist,
Medical College Hospital, Nirmala Hospital
Calicut-673008 Calicut -673012.
64. Dr E. Sulaiman, MS 4. Honarary Treasurer:

Tutor, Division of Urology Dr. V. N. Moni , MS, MCh,
Medical College Hospital, Dip : NB.
Calicut-673008 Asst: Professor Division of
Urology
65. Dr. K M Aniyan, MS, MCh
Urologist,
Calicut-673008.
Nirmala Hospital,
Calicut-673008
5. Hon: Joint Secretary :
66. Dr.Roy Chally, MS,MCh Dr. J. Thomas Thachil, MS.
Professor &Head, Division of Consultant Surgeon &
Urology Urologist, MGDM Hospital,
Medical College Hospital Kangazha
Calicut-673008 Kottayam-686555.
6. The first General Body 6. Hon: Editorial Secretary :

Meeting of the Association Dr. P. Subramonian , MS,
shall consist of all the MCh. Asst: Professor of
members listed in item No :5 Urology
above and the officers of the
Division of Urology
Association will be:
Calicut-673008.
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7. Member , Executive 1. President:
Committee: Dr. J. Samuel, FRCS, FACS.
Dr. M. S. Rao, MS, MNAMS. Consultant Surgeon &
Professor of Urology Urologist
KMC & Hospital Medicare Hospital
Ernakulam.
Manipal-576119.
8. Member, Executive 2. Vice President:

Committee: Dr. Roy Chally, MS, MCh.
Dr. Appu Thomas, MS, Professor & Head
MCh. Asst: Professor & Head Division of Urology
Division of Urology Medical College Hospital
Medical College Hospital Calicut -673008.
Aleppey.
3. Honorary Secretary :
9. Member, Executive Dr. K. M. Aniyan, MS, MCh.
Committee: Urologist,
Dr. G. R. Bahulayan Nair, MS, Nirmala Hospital
MCh.
Calicut -673012.
Asso: Professor of Urology
Division of Urology 4. Honorary Treasurer:
Medical College Hospital,
Dr. V. N. Moni, MS, MCh,
Trivandrum-695011.
Dip: NB.
10. Member , Executive Asst: Professor,
Committee: Division of Urology
Dr. A. Sunderlal Bahu , MS,MCh. Medical College Hospital
Consultant Urologist 25, Calicut -673008.
“Sulochana” Panampilli
Nagar, Cochin-682016. 5. Hon: Joint Secretary :
Dr. J. Thomas Thachil, MS.
7. We the undersigned whose Consultant Surgeon &
names and addresses Urologist
are given below, having
MGDM Hospital, Kangazh
associated ourselves for the
Kottayam -686555.
purposes and description
of this Memorandum of
6. Hon: Editorial Secretary :
Association do here by
Dr. P. Subramonian, MS,
subscribe our names to
this Memorandum of MCh.
Association and get it to be Asst: Professor, Division of
registered under the Societies Urology
Registration Act XXI of 1860 Medical College Hospital
on the First Day of September Calicut -673008.
1987.
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7. Member, Executive Committee:
Dr. A. Sunderlal Babu, MS, MCh.
,Consultant Urologist 25, “Sulochana”, Panampilli Nagar,
Cochi-682016.
Witness:
1. Dr. (Sr) Jose Mary

Medical Superintendent, Nirmala Hospital, Calicut-673012
2. Sr. Phyllis,
Administrator
Nirmala Hospital,
Calicut -673012.
Calicut
September 1, 1987.
CONSTITUTION
1 Name of society:
The name shall be “Urological Association of Kerala.”
2 Office and address:
The registered office of the society shall be: The Honorary Secretary,
The Urological Association of Kerala, No: 33/1237, Nirmala Hospital,
Calicut-673012.
3 Area of operation:
The society shall be operative within the state of Kerala.
4 Objects:
• To promote high standards in the practice and education of Urology

in Kerala.
• To bring together all scientific personnel who are actively interested

in the practice of Urology in Kerala in one corporate body.
• To facilitate exchange of experiences so as to improve the standard

of clinical practice and to promote research activities in Urology.
13
• To promote publication of scientific literature pertaining to
Urological practice or research.
• To endeavour to establish and maintain liaison with other

Associations or organized bodies in India or abroad whose objects
are in keeping with those of the Association.
• To carry out any other activities which are identical or conductive to

the furtherance of the objects of the Association.
• To promote and organize charitable activities in Urology.
5. Membership: Members shall be any registered medical practitioner

in Modern Medicine and allied specialties, either practicing Urology
or other branches of Medicine related to Urology. There shall be
only one class of Full members.
6. Mode of election:
The nominees shall be nominated by two members of the

Association and elected by the executive committee
7. Rights of the members:
• Members shall be eligible to vote at any Annual or Special General

Body Meeting.
• Members will be eligible to vote for the election of the Office

Bearers.
• Any member who has no dues outstanding shall be eligible to

contest to any of the Office Bearer’s post.
• All members shall have the right to attend any Scientific or General
Body Meeting of the Association.
8. Cessation of Membership:
• Any member may resign his or her membership at any time by

serving a notice in writing to the Hon. Secretary. Such resignation
will not , however ,relieve the member from the responsibility to
pay any dues to the Association prior to ceasing to be a member.
• Any member whose subscription is in arrears for one complete year

and who has been duly notified in writing by the Hon. Treasurer
or Hon. Secretary shall forfeit his membership. Such members
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may be considered for reelection upon a formal application to the
Executive Committee after all dues have been paid. The discretion
of the executive committee shall be final in case of such re-election.
• The Executive Committee shall have the right to terminate the

membership of any individual member, even after election, if it is
subsequently found that material facts supplied in the application
are incorrect.
• The executive committee shall have the powers to terminate

the membership of any member who has been found guilty of
unprofessional behavior or of working against the interest of
the Association, provided that the member concerned is offered
full opportunity to present his case to the Executive Committee
and such decision should be confirmed at the Annual Executive
Committee Meeting by two-third majority and voting.
9. Subscription:
The Annual subscription shall be Rs.50/-(Rupees Fifty only).

Membership for the lifetime shall be Rs.500/-(Rupees Five Hundred
only). All subscription shall be due on election and subsequently on
January 1st of every year.
10. Financial year:
The financial year of the Association shall end on 31st December in

each year.
11. Bank Account:
Shall be operated by the Hon. Treasurer. All cheques shall be signed

by two Officers of the Association of whom one shall be the Hon.
Treasurer and the other shall be the Hon. Secretary. In the absence
of any of the above, the Executive Committee shall nominate one
of the office bearers for the particular financial year.
12. Officers of the association:
(a) The Officers of the Association shall be the President, Vice-

President, Hon: Secretary, Hon: Joint Secretary, Hon: Treasurer and
Hon: Editorial Secretary.
(b) Any member of the Association who is not having any dues
outstanding shall be eligible to hold any Office.
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(c) The Officers shall be elected at the Annual General Body Meeting
from a list of suggested nominations submitted to out-going
President. Each nomination shall be proposed by a member and
seconded by another member.
(d) The President, Vice-President, Hon: Secretary, Hon: Joint Secretary,

Hon: Treasurer and Hon: Editorial Secretary shall be elected for two
years and shall hold office from the day following the termination
of the Annual General Body Meeting at which they are elected to
the termination of the second succeeding Annual General Body
Meeting.
(e) The President and the Vice- President shall not be eligible for
immediate re election.
13: Duties of the Officers:
(a) The President shall preside at the Annual General Body Meeting and
at all Meetings of the Executive Committee. He shall exercise general
supervision of the affairs of the Association and shall perform any
other duties assigned to him by the Executive Committee.
(b) The Vice- President shall perform all duties of the President in the
absence of the latter or at his request. The Vice-President shall
have such other powers and function as may be assigned by the
Executive Committee.
(c) The Hon: Secretary shall look after the day to day affairs of the
Association under direction of the Executive Committee. He shall
be responsible for summoning all Meetings, preparing the agendas
and keeping the minutes of the Proceedings. He shall be in charge
of all Files, Documents, Books and other papers of the Association.
He shall be responsible for maintaining a Register of the Members.
He shall be responsible for formulating the Annual Report to be
presented to the Executive Committee at the Annual General Body
Meeting.
(d) The duties of the Hon: Joint Secretary shall be assigned by the
Executive Committee.
(e) The Hon: Treasurer shall be responsible for receiving all subscriptions
and other dues from the members, for paying off all bills and for
preparing an Audited Statement of Accounts and Balance Sheet
annually to the Executive Committee and to the General Body
Meeting. He shall keep true and accurate records of all financial
transactions of the Association. On request from the Hon:
16
Secretary, he shall pay authorised Bill of the Association. He shall
be responsible for notifying all members regarding their dues to
the Association.
(f) The Hon: Editorial Secretary shall edit all matters pertaining to the
Association in the Official Journal of the Association.
14. Executive Committee:
The Executive Committee of the Association shall consist of:
(a) The Office Bearers elected as per Rule 12, the immediate past
President and Four members elected from among the members.
One nominee of the President of the Urological Society of India
shall be included whenever the Association is made a Chapter of
the Society.
(b) Of the four elected members, there shall be a regional

representation as far as possible.
(c) The members shall be elected for two years and shall not be
eligible for immediate re election.
(d) The nomination of members to the Executive Committee shall

be made by another member with the consent of the candidate
agreeing to the nomination.
(e) All members of the Executive Committees shall be elected at

the Annual General Body Meeting.
15. Duties of the Executive Committee:
(a) The Executive Committee shall constitute the executive authority

of the Association in all matters –scientific, business, financial and
charitable activities.
(b) The Executive Committee shall be responsible for

arrangements for the business and scientific parts of the
General Body Meeting.
(c) The Executive Committee shall have the powers to

appoint any subcommittee for any specific purpose.
Such Committees shall be responsible to the Executive
committee only. The report of such committees shall be
incorporated in the report of the Executive Committee to
be submitted at the General Body Meeting.
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(d) The quorum shall be one – third members. The
committee shall meet at the call of the President.
16. General Meetings:
(a) There shall be two General Meetings in a year.
(b) The Meeting at the end of the year shall be known as the
Annual General Body Meeting. It shall be held on the last
Sunday of November every year.
(c) The Annual General Body Meeting shall consist of two

parts: Business and Scientific.
(d) The Executive Committee shall have the powers to

convene such other meetings as it deems necessary when
it shall be called Special General Body Meeting.
(e) The Executive Committee shall have the powers to

convene such other Scientific Meeting besides the two in
a year as it deems necessary.
(f) The Agenda for the Annual Business Meeting shall be:
1. To receive the Report of the Executive

Committee.
2. To receive the Report of the Hon: Treasurer

and the Audited Statement of Accounts and
Balance Sheet.
3. To approve new members to the Association

as recommended by the Executive Committee.
4. To elect Officers of the Association and

members of the Executive Committee.
5. To elect the Auditors.
6. To consider other business as the Executive

Committee may determine.
7. To consider any resolution or amendments

to the Rules submitted by the members in
accordance with Rule 18.
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(g) Quorum at the Annual General Body
Meeting shall be one-fourth of the registered members
(h) Resolutions:
Any member desirous of moving a resolution at the

Annual General Body Meeting shall notify the same in
writing to the Hon. Secretary.
17. Journal of the Association:
The Official Journal of the Association for the time–being

shall be a NEWSLETTER covering the proceedings of the two
General Meetings or other interesting items.
18. Amendments to Rules:
Notice of any proposal to repeal, amend or add to the

existing Rules shall be forwarded to the Hon. Secretary in
writing before one month to the date of the Annual General
Body Meeting. The proposal shall appear on the Agenda of
the Meeting in the form of a resolution duly proposed and
seconded. No proposal shall be considered as passed unless
it is carried by two-thirds majority and voting subject to
Societies Registration Act Rule 12.
19. Dissolution:
In case the Association is dissolved, the assets remaining after

the payment of all legitimate debts and liabilities shall be
made over to another Association having similar objects. No
portion shall be divided among the members.
20. We the undersigned, certify that the facts written above are the true
copy of the bye laws of the Urological Association of Kerala.
Name & Address Office
1. Dr. J. Samuel President

Consultant Surgeon &Urologist
Medicare Hospital, Ernakulam.
2. Dr. K.M. Aniyan Hon. Secretary.

Urologist
Nirmala Hospital,
Calicut– 673012.
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3. Dr. V.N. Moni Constitution will be made
Hon. Treasurer without the prior approval of the
Asst. Professor, Ddivision of Commissioner of Income –Tax.
Urology Notice of any proposal to repeal,
Medical College Hospital amend or add to the existing
Calicut -673008. rules shall be forwarded to the
Honorary Secretary in writing
Witnesses: before one month to the date of
the Annual General body Meeting.
1. Dr. (Sr) Jose Mary The proposal shall appear on the
Medical Superintend, Agenda of the Meeting in the
Nirmala Hospital, form of a resolution duly proposed
Calicut- 673012 and seconded. No proposal
shall be considered as passed
2. Sr. Phyllis
unless it is carried by two-third
Administrator
majority and voting subject to
Nirmala Hospital
Societies Registration Act Rule 12.
Calicut-673012
Calicut Proposed by: ROY CHALLY

September1, 1987
Seconded by: K.M. ANIYAN.
(Hon. Secretary)
The modification of clause No.
Resolution for amendment of
18 of the Constitution of the
clause No.18 of the Constitution
Urological Association of Kerala is
Clause No.18 as it exists today: passed unanimously at the Annual
General Body Meeting held on
Notice of any proposal to repeal, November 27, 1988 at Hotel
amend or add to the existing Kamala International, Cannanore.
rules shall be forwarded to the
Honorary Secretary in writing Dr. ROY CHALLY
before one month to the date of President
the Annual General Body Meeting.
The proposal shall appear on the
agenda of the meeting in the form
of a resolution duly proposed and
seconded. No proposal shall be
considered as passed unless it
is carried by two-thirds majority
and voting subject to Societies
Registration Act Rule12.
The proposed modifications:
No Amendment to the
Memorandum and the
20
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26
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27
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28
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S047 Suresh Pandalai,
S048 Suresh Prabhakar,
29
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T02 Thampan OS.,
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T04 Thomas AN, thomasuro@gmail.com
T05 Thomas Daniel,
T06 Thomas Mathew M,
T07 Thomas Thachil J,
T08 Thomson Jacob,
T09 Tony Thomas John , tonytjohn@yahoo.com
T10 Thomas Pudukkadan drthomasp@gmail.com
U01 Unnikrishnan G,
U02 Unnikrishnan TK,
V01 Varma KT,
V02 Vasudevan S, periamana@gmail.com
V03 Velayudhan AC, dracvuro@yahoo.com
V04 Venkatesh Krishnamoorthi, dr.venkatesh@nuhospitals.com
V05 Venu Chandran, venuchandran@hotmail.com
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V015 Viswanathan P.,
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V017 Vivek P O vivekpo98@gmail.com
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V019 Vijayan R , vijayan.dr@gmail.com
V020 Vikas Kumar vikaskumar479@yahoo.co.in
V021 Vikram Nimboor drvikramnimboor@gmail.com
V022 Vishnu.R drvishnu.r@gmail.com
V023 S.V. Vigneswara Srinivasan viswasri@gmail.com
V024 Vineet Sakhi Reddy vineet.sakhireddy@gmail.com
V025 Vineeth.K.Adiyodi vineethkadiyodi@gmail.com
Y01 Yunus K.K. dryunuskk@gmail.com
Y02 Yateesh. S yateesh1298@gmail.com
31
OFFICE BEARERS OF UAK
PRESIDENTS
Year President
1983-1985 Dr.P.A.Abraham, Thiruvananthapuram
1985-1987 Dr.David Joseph, Thiruvananthapuram
1987-1989 Dr.J.Samuel, Kochi
1989-1991 Dr.Roy Chally, Kozhikode
1991-1993 Dr.Augustine Komaranchath, Kochi
1993-1995 Dr.Kuriakose KI, Kottayam
1995-1997 Dr.Sasidharan K, Thiruvananthapuram
1997-2000 Dr.Thomas Thachil, Kottayam
2000-2003 Dr.Vikraman KR, Thiruvanathapuram
2003-2006 Dr.Appu Thomas, Kottayam
2006-2007 Dr.(Col).Raveendran Nair, Kochi
2007-2009 Dr.Moni VN, Kozhikode
2009-2011 Dr.George P Abraham, Kochi
2011-2013 Dr.Thomas AN, Kannur
2013-2015 Dr.Hamza Thayil, Kozhikode
2015-2016 Dr.Nebu Issac Mammen
2016-2018 Dr.H.Krishna Moorthy, Kochi
VICE PRESIDENTS
Year Vice President
1983-1985 Dr.David Joseph, Thiruvananthapuram
1985-1987 Dr.Samuel J, Kochi
1987-1989 Dr.Roy Chally, Kozhikode
1989-1991 Dr.Augustine Komaranchath, Kochi
1991-1993 Dr.Kuriakose KI, Kottayam
1993-1995 Dr.K.Sasidharan, Thiruvananthapuram
1995-1997 Dr.M.S.Rao, Manipal
1997-2000 Dr.Vikraman KR, Thiruvananthapurm
32
2003-2006 Dr.(Col).Raveendran Nair, Kochi
2006-2007 Dr.Moni VN, Kozhikode
2009-2011 Dr.Thomas AN, Kannur
2011-2013 Dr.Hamza Thayil, Kozhikode
2013-2015 Dr.Nebu Issac Mammen, Tiruvalla
2016-2018 Dr.Syam K Ramesh, Thiruvananthapuram
HON. SECRETARIES
Year Hon Secretary
1983-1987 Dr.K.Sasidharan, Kozhikode
1987-1991 Dr.K.M.Aniyan, Kozhikode
1991-1993 Dr.Y.M.Fazil Marickar, Thiruvananthapuram
1993-1995 Dr.Subramonian P, Kozhikode
1999-2001 Dr.Joseph Thomas, Manipal
2001-2006 Dr.Krishna Moorthy H, Kochi
2006-2007 Dr.Dineshan KM, Kozhikode
2007-2009 Dr.Harigovind P, Kozhikode
2009-2011 Dr.Venugopal G, Thiruvananthapuram
2011-2013 Dr.Paulose Chally, Kozhikode
2013-2016 Dr.Vinod KV, Thiruvananthapuram
2016 Dr.Venu Chandran, Thrissur
JOINT SECRETARIES
Year Joint Secretary
1983-1987 Dr.Sunderlal Babu, Ernakulam
1987-1991 Dr.Thomas Thachil J, Kottayam
1995-1997 Dr.Syam K Ramesh, Thiruvanathapuram
1997-2000 Dr.P.G.Antony, Thrissur
33
2003-2006 Dr.Darwin Therattil, Thrissur
2006-2007 Dr.Chandrasenan Nair, Thiruvananthapuram
2007-2009 Dr.Venugopal G, Thiruvananthapuram
2009-2011 Dr.Muhammed Farooq, Perinthalmanna
2011-2013 Dr.Vasudevan S, Thiruvananthapuram
2013-2017 Dr.Rajeevan AT, Kozhikode
HONORARY TREASURERS
Year Hon Treasurer
1983-1987 Dr.P.S ubramonian, Kozhikode
1987-1991 Dr.V.N.Moni, Kozhikode
1991-1993 Dr.Syam K Ramesh, Thiruvananthapuram
1993-1995 Dr.Aniyan KM, Kozhikode
1995-2011 Dr.Suresh Bhat, Kottayam
2011-2013 Dr.Frederick Paul, Kottayam
2013-2017 Dr.Prasad Cheeramattam, Tiruvalla
EDITORIAL SECRETARIES
Year Editorial Secretary
1983-1987 Dr.K.M.Aniyan, Kozhikode
1987-1991 Dr.P.Subramonian, Kozhikode
1991-1995 Dr.Y.Rafeeq, Kozhikode
1995-1997 Dr.Joseph Thomas, Manipal
2001-2003 Dr.Murali TR, Madurai
2003-2006 Dr.Vijayan R, Kochi
2006-2009 Dr.Vinod KV, Thiruvananthapuram
2009-2011 Dr.Harikrishnan, Thrissur

2011-2015 Dr.Sanel Varghese, Kochi
2015-2017 Dr.Biju S Pillai, Kochi
34
EXECUTIVE COMMITTEE MEMBERS
Year E.C. Members

1983-1987 Dr.V.N.Bhat, Kozhikode
Dr.Vikaraman KR, Thiruvananthapuram
Dr.Augustine Komaranchath, Ernakulam
Dr.Antony Kavalam, Kannur
1987-1991 Dr.Sunderlal Babu A, Kochi
Dr.Rao MS, Manipal
Dr.Appu Thomas, Kottayam
Dr.Bahulayan Nair GR, Thiruvananthapuram
1991-1995 Dr.Gopinatha Menon PE, Thrissur
Dr.Albert AS, Kottayam
Dr.Hamza Thayyil, Kozhikode
Dr.Dilip Adappa, Mangalore
1995-1997 Dr.Ramgopal, Manipal
Dr.Abdul Azeez, Kozhikode
Dr.Prasad Cheeramattom
Dr.Vikraman KR, Thiruvananthapuram
1997-2000 Dr.Harigovindan P, Kozhikode
Dr.Joseph Manak, Tiruvalla
Dr.Rajendran R, Kollam
Dr.Vijayan R, Kochi
2000-2003 Dr.Madhavan RP, Kollam
Dr.(Col).Raveendran Nair, Kochi
Dr.Darwin Therattil, Thrissur
Dr.A.N Thomas, Kannur
2003-2006 Dr.Joseph Philipraj, Manipal
Dr.A.N Thomas, Kannur
Dr.Nazeer Ahamed, Thrissur
Dr.Satheesh Kumar V, Thiruvananthapuram
2006-2007 Dr.Joseph Philipraj, Manipal
Dr.Darwin Therattil, Thrissur
Dr.Venugopal G, Thiruvananthapuram
Dr.Hamza Thayyil, Kozhikode
2007-2009 Dr.Felix Cardoza, Kozhikode
Dr.Prasad Cheeramattom, Tiruvalla
Dr.Georgie Mathew, Kochi
Dr.Krishna Prasad V, Thrissur
35
2009-2011 Dr.Sunil Rahulan, Kozhikode
Dr.Sivaramakrishnan P, Thiruvananthapuram
Dr.Sanjay Bhat, Kochi
Dr.Reghunath, Tiruvalla
2011-2013 Dr.Sathiandran Nambiar, Kannur
Dr.Ginilkumar, Kochi
Dr.Shanmughadas, Kozhikode
Dr.Saji PR, Thiruvananthapuram
2013-2015 Dr.Venugopal AV, Kozhikode
Dr.Venuchandran, Thrissur
Dr.Mohammed Saheed, Kochi
Dr.Renu Thomas, Thiruvananthapuram
2015-2017 Dr.Venugopal AV, Kozhikode
Dr.Venuchandran, Thrissur
Dr.Mahesh K, Kochi/Dr.Datson, Kochi
Dr.Renu Thomas, Thiruvananthapuram
UAK MID-TERM AND ANNUAL CONFERENCES

ORGANISING
YEAR DATE VENUE
SECRETARY
1982 31 October Medical College, Calicut Dr.Roy Chally
1982
(1st Conference of Kera-
la Chapter
of Urologists)
1983 14-15 May Lotus Club, Ernakulam Dr.Augustine
1983 Komaranchath
(1st Conference of Uro-
logical
Association of Kerala;
Constitution
of UAK Approved by GB)
1984 8 Jan 1984 Rotary Hall, Kottayam Dr.Appu Thomas
12 Feb 1984 Residence of Dr.Augustine

Komaranchath, Ernakulam
(1st Executive Committee
Meeting of UAK)
36
1984 Asramam Dr. Gopakumara
Guest House Kollam Pillai
1985 12-13 Jan 1985 Trivandrum Dr.David Joseph
1986
1987 7 June 1987 Medical College, Calicut Dr.David Joseph
(1st Official Conference

of the UAK after regis-
tration)
9 Sept 1987 Memorandum of

UAK Registered
1988 May 1988 Rama Varma Club, Dr Gopa Kumar
(Mid Term) Kollam
26-27 Nov
1988 1988 Dr.Aniyan
Hotel Kamala Interna-
tional, Cannanore
1989 November Co Bank Towers, Trivan- Dr. K.Sasidharan
1989 drum
1990 November Hotel Pentagon, Man- Dr Mohan Chan-
1990 galore dra Suvarna
1991 June 1991 Hotel Prince, Alleppey Dr Mohan P Sam
(Mid Term)
November
1991 1991 KTDC Aranya Nivas, Dr Appu Thomas
Thekkady
1992 June 1992 Holy Cross Hospital, Dr Joy Jyothis
(Mid Term) Kottiyam
November
1992 1992 Dr Kandasami SV
Coimbatore
1993 November Calicut Dr P Subramo-
1993 niam
37
1994 8-9 Jan 1994 The International Hotel, Dr.Damodaran
(Mid Term) Kochi Nambiar
July 1994
1994
Perinthalmanna Dr S. P.Rajan
1995 21-22 Oct KMC, Manipal Dr.Joseph Thomas
1995
1996 17-18 Nov Thrissur Dr.P.G Antony
1996
1997 8-9 Nov 1997 Hotel Reyban, Alappu- Dr.Mohan P Sam
zha
1998 5-6 Oct 1998 MMHRC, Madurai Dr.N.S Raja
1999 6-7 Nov 1999 Priyadarshini Planetori- Dr.Syam K Ra-
um, Thiruvananthapu- mesh
ram
2000 21-22 Oct The Avenue Centre, Dr.Krishna Moor-
2000 Kochi thy H
2001 10-11 Nov Hotel Malabar Residency Dr.A.N Thomas
2001 Kannur
2002 9-10 Aug Taj Residency, Kozhikode Dr.Hamza Thayil
2002 (combined with
SZUSICON)
2003 April 2003 Coimbatore Dr.S.V.Kandasami
(Mid Term)
11-12 Oct
2003 2003 Bishop Jerome Hall, Dr.R.P Madhavan
Kollam
2004 9-10 Oct 2004 Casino Convention Cen- Dr.Darwin Ther-
tre, Thrissur attil
2005 5-9 May 2005 Hotel Tourmaline, Kan- Dr.H.Krishna
dy-Colombo, Srilanka Moorthy
AIMS, Kochi
2005 October 2005
(Mid Term) Dr.Sanjay Bhat H
38
2006 14-15 July Mascot Hotel, Thiruva- Dr.Syam
2006 nanthapuram K Ramesh
(Combined with
Lourdes Hospital, Kochi SZUSICON)
2006
October 2006 Dr.H.Krishna
(Mid Term) Moorthy
2007 13-14 Oct Hotel Arcadia, Kottayam Dr.Suresh Bhat
2007
2008 8-9 Nov 2008 Hotel East End, Munnar Dr.H.Krishna
Moorthy
2009 17-18 Oct Vythiri Resorts, Wyanad Dr.Dinesan K.M
2009
2010 6 Aug 2010 Lulu International Con- Dr.Darwin Therat-
vention Centre, Thrissur til (Combined
with SZUSICON)
2011 29-30 Oct Hotel Samudra, Kovalam Dr.G.Venugopal
2011
2012 March 2012 Trivandrum Dr.Vinod KV
(Mid Term)

26-28 Oct
2012 Hotel Blue Nile, Kannur Dr.Sathiandran
2012 Nambiar
2013 26-27 Oct Hotel Lake Palace, Alap- Dr.Nebu Issac
2013 puzha Mammen
2014 8-10 Aug Hotel Le Meridien, Kochi Dr.H.Krishna
2014 Moorthy (Com-
bined with SZUSI-
CON)
2015 March 2015 Hotel Taj Vivanta, Thiru- Dr.Vinod KV
(Mid Term) vananthapuram
10-11 Oct Hotel Raviz, Kollam

2015 2015 Dr.Muraleedharan
K.P
39
2016 9-10 April Travancore Medical Col- Dr.Baby Mathew
2016 (Mid lege, Kollam
Term)
Synclairs Bay View, Port
2016 15-18 Sept Blair Dr.H.Krishna
2016 Moorthy
2017 22-23 April Poovar Resorts, Thiruva- Dr.Arun B
2017 (Mid nanthapuram
Term)
Kasargod
2017 25-26 Nov Dr.Rajeev TP
2017
UAK ANNUAL ORATIONS

(Named as Prof. Roy Chally Oration
from 2013 onwards)
YEAR ORATOR
2000 Dr.Vijayasankaran N, Madurai
2001 Dr.G.R.Bahulayan Nair, Thiruvananthapuram (Can-
celled)
2002 Dr.Ganesh Gopalakrishnan, Vellore
2003 Dr.V.N.Moni, Calicut
2004 Dr.Kandasami SV, Coimbatore
2005 Dr.Fazil Marickar YM, Thiruvananthapuram
2006 Dr.Joseph Thomas, Manipal
2007 Dr.Appu Thomas, Kottayam
2008 Dr.Mohan A, Bangalore
2009 Dr.George P Abraham, Kochi
2010 Dr.Murali TR, Madurai
2011 Dr.Vikraman KR, Thiruvananthapuram
2012 Dr.Rajeev Kumar, New Delhi
2014 Dr.Sabnis RB, Nadiad
2015 Dr.Syam K Ramesh, Thiruvananthapuram
2016 Dr.Mallikarjuna C, Hyderabad
40
URO-QUIZ
YEAR QUIZ MASTER WINNERS

1994 1.Dr. M.Anand, Manipal
2. Dr.Sunil Jacob, Kozhikode &

Dr.Krishna Moorthy, Thiruva-
nanthapuram
2000 Dr.Suresh Bhat, Kotta- 1.Dr.Jacob Cheriyan, Kottayam
yam
2.Dr.Harris CH, Thiruvanantha-
puram
2001 Dr.Harigovind P, 1.Dr.Ginil Kumar P, Calicut
Calicut
2.Dr.Georgie Mathew, Thiruva-
nanthapuram
2002 Dr.Nebu Issac 1.Dr.Sudhakar, Kochi
Mammen, Tiruvalla
2.Dr.Vinod KV, Thiruvanantha-
puram
2003 Dr.Vasudevan S, Thiru- 1.Dr.Raghunath, Kottayam
vananthapuram
2.Dr.Biju KR, Kozhikode
2004 Dr.Joseph Thomas, 1. Renu Thomas, Thiruvanan-
Manipal thapuram
2.Dr.Biju KR, Kozhikode

2005 1.Dr.Sanjay Bhat H, Kochi
Dr.Vinod KV,
Thiruvananthapuram
2006 Dr.Satheesh Kumar, 1.Dr.Renu Thomas, Thiruvanan-

Thiruvananthapuram thapuram
2.Dr.Joju Varghese, Thiruvanan-

thapuram
2007 Dr.Suresh Bhat,
Kottayam
41
2008 Dr.Georgi Mathew, 1.
Kochi
2.Manikantan, Kozhikode
2009 Dr.Paulose Chally,
Kozhikode
2010 Dr.Saju, 1. Deepak Chandran, Thiruva-
Thiruvananthapuram nanthapuram
2. Manoj Kumar, Thiruvanan-

thapuram
2011 Dr.Manu M.K, Alappu- 1.Dr.Mohammed Aslam, Kot-

zha tayam
2.Dr.Vijay Radhakrishnan,
Kozhikode
2012 Dr.Mohammed Saheed, 1.Dr.Tanju Paul Bhatia

Kochi
2.Dr.Nitin Negi
2013 Dr.Shanmughadas,
Kozhikode
2014 Dr.Vasudevan s, Thiru-

vananthapuram
2015 Dr.Murali PM, Perin- 1.Dr.Nitya R, Thiruvananthapu-

thalmanna ram
2.Dr.Priyank Bijalwan, Kochi

2016 Dr.Venuchandran, 1.Dr.Nisarg Mehta, Kochi
Thrissur
2.Dr.Alvin Jose, Kottayam
42
UAK REVIEW PAPER PRIZE WINNERS
YEAR REVIEW PAPER PRIZE WINNER

1994 Dr.Suresh Bhat, Kottayam
1995 Dr.Darwin Therattil, Manipal
1996 Not Awarded
1997 Not Awarded
1998 Not Awarded
1999 Not Awarded
2000 Dr.Ramdas P, Calicut
2001 Dr.Jacob Cherian, Kottayam
2002 Dr.Vinod KV, Thiruvananthapuram
2004 Dr.Sudhir Sukumar, Kochi
2005 Not Awarded
2006 Dr.Renu Thomas, Thiruvananthapuram
2007 Dr.Sivanandam, Kochi
2008 Dr.Prasanth, Kozhikode
2009 Dr.Viswanathan, Kochi
2010 Dr.Abhay Anand, Kozhikode
2011 Not Awarded
2012 Dr.Arun Ramdas Menon
2013 Not Awarded
2014 Dr.Anish K.P, Thiruvananthapuram
2015 Dr.Luqman Ahamed, Alappuzha
2016 Dr.Jithn Lal M, Kottayam
KOMARANCHATH PRIZE WINNERS

(Dr.Augustine Komaranchath Prize of Rs. 500.00 for the
Best Published Work was instituted in 1984)
YEAR KOMARANCHATH PRIZE WINNER

1984 Dr.K.Sasidharan, Thiruvananthapuram
43
1985 Not Awarded
1986 Not Awarded
1987 Dr.K.Sasidharan, Thiruvananthapuram
1988 Not Awarded
1989 Not Awarded
1990 Not Awarded
1991 Not Awarded
1992 Not Awarded
1993 Not Awarded
1994 Dr.Krishna Moorthy H, Thiruvananthapuram
1996 Not Awarded
1997 Not Awarded
1998 Not Awarded
1999 Not Awarded
2000 Dr.Krishna Moorthy H, Kochi
2001 Dr.Joseph Thomas, Manipal
2002 Dr.Suresh Bhat, Kottayam
2003 Dr.Vijayan R, Kochi
2004 Dr.Joseph Philipraj, Manipal
2005 Not Awarded
2006 Dr.Kishore TA, Kottayam
2007 Dr.Balagopal, Kochi
2009 Dr.Fazil Marikar YM, Thiruvananthapuram
2010 Not Awarded
2012 Not Awarded
2013 Not Awarded
44
DR.P.SUBRAMONIAN TRAVEL FELLOWSHIP FOR

POST GRADUATE STUDENTS
YEAR P.SUBRAMONIAN TRAVEL FELLOWSHIP WINNER

2000 Dr.Joy Poothokaren, Thrissur
2001 Dr.Harris CH, Thiruvananthapuram
2002 Dr.Mahesh K, Thiruvananthapuram
2004 Dr.Mohammed Saheed, Kochi
2005 Not Awarded
2006 Dr.Sudheer Sukumar, Kochi
2007 Not Awarded
2008 Dr.Kamalesh Maurya, Kochi
2009 Not Awarded
2010 Dr.Deepak Chandran, Thiruvananthapuram
2011 Not Awarded
2012 Dr.Arun Ramdas Menon
2013 Not Awarded
2014 Dr.Sooraj Hegde, Kozhikode
2015 Dr.Ranjeet Singh Rathore, Kochi
2016 Not Awarded
DR.P.A.ABRAHAM TRAVEL FELLOWSHIP
YEAR P.A ABRAHAM TRAVEL FELLOWSHIP WINNER

2000 Not Awarded
2001 Dr.George Joseph, Kannur
2002 Dr.Pushpangathan V.S, Thiruvananthapuram
2003 Dr.Ginil Kumar, Kochi
2004 Not Awarded
2005 Not Awarded
45
2006 Dr.Vinod K.V, Thiruvananthapuram
2007 Dr.Shanmughadas, Kozhikode
2009 Not Awarded
2010 Not Awarded
2011 Not Awarded
2012 Not Awarded
2013 Not Awarded
2014 Not Awarded
2015 Not Awarded
2016 Not Awarded
BEST PAPER PRIZE WINNER FROM TEACHING INSTITUTION

(CORE-PARENTERAL AWARD)
YEAR BEST PAPER FROM TEACHING INSTITUTION

1997 Not Awarded
1998 Not Awarded
1999 Dr.Ramadas P, Kozhikode

2000 Dr.Natarajan K, Manipal
2001 Dr.Jacob Cherian, Kottayam
2002 Not Awarded
2003 Dr.Faizal S, Kozhikode
2004 Dr.Mohammed Saheed, Kochi & Renu Thomas,
Thiruvananthapuram
2005 Not Awarded
2006 Not Awarded
46
BEST PAPER PRIZE WINNER FROM NON-TEACHING INSTITUTION
(CANNANORE-TRICHUR AWARD)
YEAR BEST PAPER FROM NON-TEACHING INSTITUTION

1998 Not Awarded
1999
2002 Not Awarded
2005 Not Awarded
2006 Not Awarded
BEST PAPER PRIZE WINNER (COMMON AWARD)
YEAR BEST PAPER PRIZE WINNER
2007
2008
2009
2010 Not Awarded
2011 Dr.Vijay Radhakrishnan, Kozhikode & Dr.Vijayan R,
Kochi
2012 Dr.Rohan Rajendran, Kochi
2013
2014 Not Awarded
2015 Dr.Priyank Bijalwan, Kochi
2016 Dr.Ashwin Giridhar, Kottayam
UAK Prize of Rs. 250.00 for Best Paper (twice an year) was instituted in
1984
Dr.Hamza Thayyil, Calicut won the prize for the first time for his
paper `Urinary Pathogens and Their Sensitivity in Patients Attending
47
the Urology Clinics’ during the Midterm Conference of UAK held at
Asramam Guest House, Kollam in May 1984. Dr.V.N.Moni received the
prize on behalf of Dr.Hamza Thayyil, who was held at Calicut during
presentations attending to a critically ill patient, whom he could save
by his presence!!
Dr.Prasad Cheeramattom won the Prize twice on 13 July 1986), Kottayam

(`Youseff’s Syndrome – Our Experience’) and on 7 June 1987, Calicut
(`Urinary Fistulae in Female’)
BEST VIDEO PRIZE WINNER
YEAR VIDEO PRIZE WINNER

2000 Dr.P.G.Antony, Thrissur
2001 Dr.P.K.Gopinatha Menon, Thrissur
2002 Not Awarded
2005 Not Awarded
2006 Not Awarded
2007
2008
2009
2010 Not Awarded
2012 Dr.Kishore TA, Kochi
2013
2014 Not Awarded
2015 Dr. George P Abraham, Kochi
2016 Dr.Vishnu R, Kochi
BEST POSTER PRIZE WINNER
YEAR POSTER PRIZE WINNER
48
2000 Dr.Pushpangathan VS, Kochi
2001 Dr.Arun Chawla, Manipal
2002 Not Awarded

& Dr.Pushpangathan VS, Kochi
2004 Dr.Pushpangathan VS, Kochi
2005
2006 Not Awarded
2007
2008
2009
2010 Not Awarded
2011 Dr.Arun Ramdas Menon, Kozhikode
2012 Dr.Chandraprakash V
2013
2014 Not Awarded
2015 Dr. Shankar Ram HS, Alappuzha
2016 Dr.Jithin Lal M, Kottayam
49
GUIDELINES FOR ORGANISING
ANNUAL CONFERENCE OF UROLOGICAL
ASSOCIATION OF KERALA
PREAMBLE
The Annual Conference is the apex event among all activities of the
UAK. Therefore, it is imperative that a uniform standard of scientific
deliberations, scientific exhibition and social &cultural events striving
for excellence marks the conference each year. The objectives of Annual
Conference are
1. To promote high levels of scientific deliberations among the

members and from local and invited faculty
2. To stay updated with new developments in the field of Urology

3. To promote exchange of ideas and opinions amongst members
with the goal of delivering better patient care, providing ideas for
research, bringing about improvements & innovations in Urology
training in India, particularly in the Southern states
4. To promote social interactions amongst members of the Association

and their families and
5. To facilitate interaction between manufacturers of Urology
equipment, drugs used in Urology and providers of urology-related
goods and services on the one hand, and participating delegates on
the other
The Annual conference is usually held in the months of September-

October, depending on the weather conditions in the city where it is to
be held, and the convenience of the local organizing committee.
The total membership of UAK is around 400 and nearly 20 new members
are being added every year. The total number of delegates attending
the Conference is usually around 150 and is likely to increase by 25
every year.
Keeping in mind the above considerations, the following guidelines are

suggested for the organization of Annual Conferences.
50
Selection of Host to Conduct the Conference
The offer for holding the Conference should come from city chapter/
association with the concurrence of their members and endorsed by
the President & Hon. Secretary of the same 2 years in advance and
before the Committee Meeting of UAK. The host association should
be a registered body with its own PAN card and having preferably 12
AA and 80 G Income Tax Exemption. The invitation should indicate the
facilities available for holding the Conference along with the names of
Chairman, Organizing Hon. Secretary and Treasurer. Alternatively, an
Institution meeting the criteria may submit an offer if there is no local
chapter of urologists.
All offers should be accompanied by the prescribed form, duly filled and
signed by the Chairman & Organising Hon. Secretary of the proposed
organizing committee.
The offer for hosting the Conference will be scrutinized by the Committee
of UAK, which will verify that all the required details have been submitted,
and presented to the General Body for approval. The host city for the
conference usually rotates through all the districts. If there is more than
one offer the Executive Committee will select one host and present it to
the General Body for ratification. Either the proposed Chairman of the
proposed Organising Committee, or the organising Hon. Secretary, shall
make a presentation covering the following aspects, supported with
photographs and documents as applicable:
1. The proposed dates for the conference
2. The auditorium-complex or other venue where the conference

is proposed to be held
3. The availability of halls and common areas as laid down in the

guidelines from time to time
4. The travel options to the host city available to delegates
5. The accommodation for the delegates

6. The arrangements for local transport in case the venue is not in
a hotel or convention centre with accommodation
7. The arrangements for audio-visual services
8. The programme(s) for accompanying delegates
51
9. Any special restrictions at the venue and
10. The proposed registration charges
Inspection of Proposed Venue

The President-Elect along with the Hon. Secretary of UAK will inspect
the proposed venue around eighteen months prior to the proposed
dates for the conference. Travelling expenses of the President-Elect
and Hon. Secretary for this purpose (via the shortest distance) will be
borne by the UAK. Lodging and local transport shall be arranged by
the Organizing Committee. The President-Elect will submit a report on
the suitability of the venue, its readiness and any other matters to the
Committee within one month of the inspection. If the Committee does
not consider the venue ready or suitable, it shall propose an alternate
venue to the subsequent annual general body meeting for approval.
Wherever possible, the alternate venue chosen shall be from among the
original bidders (if any).
Selection of a City for the Conference

The selection of the City for hosting the Conference will be made
keeping in mind the following factors:
1. Connectivity to the city by rail, road and air

2. Availability of the required number of halls, area for displays,
area for trade exhibition, area for dining and lounges
3. Availability of adequate number of hotel rooms to accommodate

the delegates registering for the conference
4. Availability of adequate number of rooms in budget

accommodation for postgraduates & residents
5. Shortness of distance to city centre and hotels from the venue

and
6. The sites of tourist attraction in the vicinity.
Requirements at the Venue of the Conference
It is mandatory that the hosts should have completed venues under

construction, modification and renovations will not be considered for
selection.
52
The Conference venue should have the following facilities:
1. One air-conditioned hall having a capacity of 500 pax for

the inaugural function, plenary sessions and other common
scientific programs.
2. 1 additional air-conditioned hall of capacity of 100 pax for

concurrent sessions, special group meetings and Annual General
Body Meeting
3. 1-2 additional air-conditioned halls of capacity 75 pax for

concurrent sessions, if needed
4. Adequate space for display of E poster monitors (about 4 – 8

monitors) or regular posters (20 numbers) in each session.
5. One Conference Room to accommodate 30 pax for conducting

ASU and UAK Committee Meetings, with facilities for audio-
visuals and providing round the clock tea/snacks/beverages
6. Preview room for audio-visuals.
7. Covered space for exhibition that can accommodate about 25

exhibition stalls of 3 X 3 meter size each.
8. Adequate space for catering to 500 persons at a time. There

should be many counters for serving food, preferably one
counter for every 50–70 delegates. Apart from this, separate
space should be available for serving coffee/tea/soft drinks
during the Conference hours.
9. Space for Registration, UAK Office, ASU Office, travel agent,

medical assistance, a cloakroom, and information desk, etc.
10. An adequate number of toilets/rest-rooms (separate for Gents &

Ladies) with hygienic interiors and amenities.
11. All halls for scientific deliberations shall be suitably equipped for
multimedia projection including LED Wall or similar technology,
side screens and audio systems.
12. Timers shall be incorporated on the lectern-top monitors, or

shall be placed separately in the line of vision of the speaker &
Chairmen to indicate time lapsed, and the end of allotted time.
53
13. Adequate space for Chairmen, a monitor screen for Chairmen
and a lectern for the speaker.
14. Volunteers or staff to assist in preparing the stage and moving

furniture as per needs of each session (at least 4 volunteers shall
be required per hall).
15. Hall co-ordinators from the Organising Committee present

throughout the sessions and having the contact details of the
important members of the Organising Committee.
16. All the halls should preferably be within the same building
complex if that is not possible, they should not be located more
than 50 metres from one another, and must be connected by
covered passages offering protection from rain and sunlight.
Conduct of the Conference

The Chairman of the Organising Committee/organising Secretary shall
be in regular contact with the Hon. Secretary of the UAK from the
time of confirmation of venue until all outstanding matters including
accounts have been satisfactorily settled at the end of the conference.
In addition, they will be required to present the progress in conference
arrangements for the Conference during the Committee Meeting(s) of
UAK and in the General Body Meeting as and when required.
The Chairman & Secretary of the Organising Committee shall sign a

formal undertaking accepting the terms for conduct of the conference
(as given below).
Privileges to be Extended by the Local Organising Committee during the

Conference
The local Organising Committee shall extend the following privileges:
1. Complimentary registration, lodging and local transport for the

President &Hon. Hon. Secretary of the ASU if they are attending
the conference
2. Complimentary registration, lodging and local transport for the

President & Hon. Secretary of the UAK
3. Lodging, meals during the conference and local transport of 1 –

2 office staff of the ASU, if requested
54
4. Lodging, meals during the conference and local transport of 1 –
2 office staff of the UAK, if requested
5. Complimentary registration, lodging & local transport to the

non-urological participants in the scientific sessions like invited
lecture, symposium, etc. and to the Pathologist for the CPC
when a CPC is part of the programme
6. Lodging and local transportation for the UAK auditor if he is

required to be present at the Annual general body meeting
7. Complimentary registration, lodging & local hospitality for any

official guest-speakers or faculties invited by the UAK
Privileges to be Extended to Faculty Invited by Local Organising

Committee
1. If the local Organising Committee is conducting a workshop or

any other pre-conference activity and inviting faculty for the
same, all arrangements shall be the responsibility of the local
Organising Committee alone, and the UAK shall not be a party
to the same
2. The UAK does not guarantee that such faculty can also be
accommodated in any of the scientific deliberations even if such
faculty does have some session to conduct or attend during
the conference proper, the UAK shall not incur any expenditure
towards such faculty under any circumstances It is advisable to
clarify all such matters with the UAK Hon. Secretary well before
inviting any faculty on behalf of the Organising Committee.
Communication to Members about the Conference

The local Organising Committee shall set-up a website for the conference,
and shall have the same regularly updated. In addition, the committee
shall bring out the first announcement and brochure at least 6 months
prior to the date of the conference, and the second brochure at least
4 months before the date of the conference. It may bring out a third
brochure if it so desires.
It is the policy and endeavour of the UAK to be environment conscious,

and not use paper communication as far as possible. The brochures may
be circulated to members electronically keeping this objective in mind.
55
Upon receiving the final scientific programme from the UAK Hon.
Secretary, the Organising Committee shall print the same as a booklet
to be distributed all registered delegates & participants. In addition to
the programme, this booklet shall also have the following information:
1. The names of persons in Organising Committee who could be

contacted in an emergency, and their contact numbers
2. A site-map of the conference venue indicating the location of

the different halls, trade area and dining area
3. Any prohibited or proscribed activities specific to the venue
4. Schedules of pick-up vehicles from hotels to the venue, and

back
5. Arrangements made for the transportation of delegates and

participants to off-site events like banquets (if any)
6. Details of activities for accompanying delegates, and the names

& contact numbers of persons responsible for the same
7. Information on places of tourist interest nearby, approximate

distances and the contact details of the authorised tour agent
(if any)
This booklet shall be despatched in advance to all pre-registered

delegates, additional copies may also be kept at the reception counter.
Financial Management
All financial matters pertaining to the conference shall be handled as
follows:
1. The local Organising Committee shall be bound by an undertaking

to the effect financial operations for the conference shall be as
per law, and shall not compromise the legal obligations of UAK
in the matter
2. The Organising Committee shall obtain a PAN number in the

name of the conference, and only the same shall be used for
any transaction requiring a PAN number
3. The Organising Committee shall open an account in the name

of “UAKON – (year) in a nationalised bank, well in advance of
the initiation of collection of funds
56
4. Entire money collected towards the conference including, but
not restricted to, Registration fees, Sponsorships, Donations,
other contributions, etc. shall be credited to this account
5. All expenditure incurred in the conduct of the conference shall

be incurred from this account only
6. The Organising Committee shall appoint an auditor for the

conference accounts, and share the name and details of the
auditor with the Hon. Secretary & Treasurer of the UAK
7. The Organising Committee shall follow Indian GAAP principles

in operating the account, in bookkeeping and financial
transactions
8. The Organising Committee shall pay all levies, taxes, tariffs, cess
and surcharges as may be required and shall retain the receipts
for audit purposes
9. The Organising Committee shall have the conference accounts

audited by the designated auditor, and submit the audited
accounts within 12 weeks of the conclusion of the conference
10. Of the surplus amount remaining at the end of the conference,

30% shall be donated to the UAK; in case a city chapter hosts
the conference, the remaining amount shall be paid into the
account of the respective city chapter. In the event an institution
hosts the conference (particularly a Workshop), the respective
city chapter shall receive 30% and the remaining amount shall
be donated to the host institution
11. The donation made to the UAK shall be unconditional
12. The Organising Committee shall make a certified copy of the

audited statement of accounts to the UAK if the same is required
for finalising accounts of the UAK, or is required to fulfil legal
obligations of the UAK.
Scientific Programme
The duration of the Conference shall be one and a half working days
or as decided by the General Body from time to time. The Scientific
programme will start from 8.30 AM and end at around 5.00 PM each day.
The programme shall consist of both plenary and breakaway sessions.
The actual content of the scientific programme shall be decided by the
57
Hon. Secretary of the UAK in accordance with the advice of the Executive
Committee of the UAK and the scientific committee.
Responsibilities of the Organising Committee (in Respect of the

Scientific Programme)
1. Preparing the halls and areas for the scientific sessions as per
the guidelines
2. Ensuring that all halls have power-supply back-ups, and

checking the back-ups every morning and afternoon prior to
the commencement of the sessions
3. Facilitating the installation of stage props, screens, etc. as per

requirements
4. Facilitating the installation of audio-visual transmission systems

in all the halls
5. Providing prominent, easily readable displays of the scientific

programme schedule at the reception/registration area
6. Providing external “direction” signage at appropriate locations

to assist delegates in locating the different halls easily
7. Providing hall co-ordinators for each half-day, on all days, and

at least three more volunteers who are familiar with all aspects
of the hall and can guide presenters and participants
8. Checking that all equipment, including timers, is in working

condition prior to the commencement of the sessions every
morning and afternoon
9. Providing drinking water at the lectern and the Chairmans’ table
10. Providing mobility assistance for any speaker who may be in

need of the same
11. Provision of response sheets in the desired format for the Quiz
and any other session for which the UAK Hon. Secretary has
indicated they are required
12. Ensuring continual communication between the hall co-

ordinators and the organising Hon. Secretary.
58
13. Providing a certificate of attendance and certificate of
presentation/chairing during scientific sessions to the delegates.
Distribution of mementos shall be avoided.
Responsibilities of the UAK Central Office towards Annual

Conference
1. The UAK Hon. Secretary & central office will be responsible for the
planning, preparation & coordination of the scientific programme
2. The UAK Hon. Secretary & central office will be responsible for
creating links to the conference website on the UAK website and
dissemination of the news of the conference preparations through
the UAK website and newsletters
the process of online paper/video submission, review of papers,
selection of papers and publication of scientific program.
correspondence with invited Orators and Invited faculty
5. The UAK Hon. Secretary & central office will be responsible for the
selection of, and correspondence with, the Chairman, convenors
and moderators for the scientific sessions during the conference
communicating the finalised scientific programme to the Organising
Committee for printing in the conference booklet
7. Preparation of Gold Medals, Awards/Certificates/Mementos for

award winners, orators and invited faculty
8. Management of the flow of the Scientific programme during the

conference with the help of the local scientific committee and
9. Arrangements for the conduct of Committee meetings, election of

office-bearers & the Annual General Body Meeting.
10. Preparation of mementos/certificates to the invited faculty/orator/

guest lecturer/prize winner and distributing them during appropriate
time.
Requirements for UAK Office at Annual Conference Venue

The secretariat of the UAK shall function from a designated area during
the days of the conference. The office shall carry out the following
59
activities from the office:
1. Receiving membership & membership-status conversion
applications
2. Updating database of members
3. Distribution of the UAK publications to the members
4. Solving any other problems of the members
5. Conduct of elections if needed
6. Pre-registering delegates for the subsequent year’s conference

if the Organising Committee of that conference so desires.
The organisers shall provide a location in the main lobby or reception
area for the setting up of the office. The organisers shall also arrange
for the following:
1. Complimentary registration/local hospitality/local transport for
UAK two office staff during the Conference
2. One stall for running UAK Office in the main lounge, near the
Main Hall, with electrical connections and broadband internet
3. Counter for placing 2 laptops and a printer with at least 3-5

tables and around 5-7 chairs
4. Volunteers from local Organising Committee on each day of the

conference, if requested
5. UAK Election Booths in an easily accessible location with

adequate space, tables, chairs, broadband Internet &electrical
connections for equipment for the conduct of polling during
elections if needed and
6. Volunteers from local Organising Committee during conduct of

elections, if needed.
Inaugural Ceremony
The inaugural ceremony shall be maximum of sixty minutes duration. It
shall ordinarily be held in the evening of the first day of the conference,
and shall be followed by a cultural programme. This ceremony shall
ordinarily be held in the main hall of the conference venue.
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The UAK has a prescribed protocol for the inaugural ceremony, and this
shall be strictly adhered to. Particular attention may be paid to seating
arrangements, order of speaking and similar protocol-related matters.
The UAK Hon. Secretary shall co-ordinate arrangements with local
organising team, and shall have the final say in all matters of protocol.
Conduct of “Industry-sponsored” Sessions

The local Organising Committee shall schedule no such programme
during the scheduled scientific events communicated by the UAK
Hon. Secretary. If at all such sessions/programmes are planned,
prior approval must be obtained from the UAK Hon. Secretary & the
Executive Committee, and can only be scheduled in such a manner that
they commence after the day’s scheduled scientific programme has
concluded in all halls. They may also be held in the morning at a time
when the session will conclude before 08.15 a.m. and leave the halls
free for the regular sessions.
Meals during the Conference
The following meals shall be mandatory during the conference:
1. Working lunch – on all days of the conference
2. Dinner – on the first day of the conference

3. Mid-morning tea/coffee
4. Afternoon tea/coffee
The choice and preparation of food items shall take into account
the majority preference among delegates, and the absolute need to
maintain hygiene. Therefore, arrangements for cooking, transport,
storage and service of food shall follow safe & hygienic practices at all
times. The choice of the catering service provided should be made on
the basis of proven track record and ability to cater to one thousand
persons or more. In addition to food, the caterer shall also arrange for
the availability of safe potable water and drinking glasses in the dining
areas.
It is the endeavour of the UAK to be ecology-friendly, the caterer

should be instructed to take this into account, provide eco-friendly and
reusable/recyclable plates, crockery and cutlery. The caterer shall also
provide for the segregation of food waste, recyclable waste and non-
61
recyclable waste and for the scientific disposal of waste as per the law.
It is also the endeavour of the UAK to avoid unnecessary expenditure and

promote financial prudence. It is therefore suggested that extravagant
spending be avoided on food and entertainment.
Pre-conference Workshop
If any pre-conference workshop is planned, it shall be subject to the
following conditions:
1. Approval for the same shall be obtained from the Executive

Committee of the UAK before any correspondence is initiated,
or programme finalised
2. The “theme” or “topic” of the workshop shall not be in conflict

with the content of the scientific programme of the main
conference
3. The responsibility for the organisation and execution of such a

workshop shall lie entirely with local Organising Committee
4. If a registration-fee is applicable, it shall be charged separately

by the local Organising Committee
5. A separate account shall be opened by the Organising

Committee for the same, and all fees shall be paid into this
account & expenditure incurred from this account
6. The names “UAK” or “UAKON” shall not figure in the title of

such a workshop any reference to “UAK” or “UAKON” shall only
be used to indicate that this is a pre-conference event
7. Receipts for fees paid shall be issued in the name of the local
Organising Committee
8. Certificates of participation shall be in the name of the local

Organising Committee
9. Faculty for the workshop shall be invited directly by the local

Organising Committee, which shall also be responsible for
making arrangements for their travel, lodging and local
transport
10. The local Organising Committee shall not make any commitment
to the invited faculty about their participation as faculty at any
of the sessions of the main conference
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11. Wherever sponsorship from the industry or a trade body is sought
jointly for the workshop and the main conference, seventy per
cent of such sponsorship contribution shall be credited into the
account of the main conference, and the residual thirty per cent
shall be credited into the workshop account and
12. The workshop shall conclude well before the commencement of

any event related to the main conference.
Social Events
The local Organizing Committee should organize social events for the
delegates and accompanying persons. This can include cultural program,
local sightseeing and pre- and post-Conference tours. Extravagance may
be avoided in these too, while ensuring an enjoyable social experience
for delegates, accompanying persons and other participants.
Registration Fees
There shall be separate tariffs for the registration of ordinary delegates
(Indian citizens), PG students, delegates from other countries and trade
delegates. For Indian delegates, there shall be a differential tariff for
“Early bird” registration (usually up to 6 months – 4 months prior to
the date of the conference), “Regular registration” (usually up to 15
days prior to the date of the conference, and “Spot registration”. For
postgraduate delegates, there shall be one tariff only. For overseas
delegates, there shall no discounted tariff of the “Early bird” category.
The general body of the UAK shall approve the registration tariff, on the
recommendation of the executive Committee, at the time of the final
approval of the venue during the Annual general body meeting of the
year preceding the conference.
The local Organising Committee shall create the option for online
registration and payment of registration fees through payment gateways
by providing appropriate links on the conference website. In addition,
delegates shall have the option of payment through bank transfers to
the conference account, cheques or cash. Spot registrations shall be
against cash payment only.
Refunds in the case of cancellations shall be made subject to availability

of funds. Refunds shall only be applicable if the cancellation was
conveyed to the organising Hon. Secretary, in writing, at least one
month in advance of the date of commencement of the conference.
63
Such refunds shall not exceed fifty per cent of the registration amount
paid, and all refunds shall be through cheque or bank transfers.
Industry Participation
Industry &Trade participation through the trade exhibition is an
important component of the Conference. The exhibition area should
be easily accessible to the delegates and some scientific activities like
poster session should preferably be in the exhibition hall. The exhibitions
should have uninterrupted electricity and water supply, security and
facilities to arrange various types of stalls. A trade directory should
be prepared, listing the location of the various stalls and time should
be provided to the delegates to visit the exhibition area in between
the scientific sessions and during lunch/tea time. The trade exhibition
should preferably be open from 9.30 AM to 5.30 PM.
The tariffs for trade participation should be such that exhibitors find it
attractive to participate. A larger number of trade participants will also
enhance the financial viability of the conference. The local organisers
will do well to keep this in mind when fixing tariffs.
The UAK will not ordinarily intercede in disputes between the trade
exhibitors and the Organising Committee. Where there is breach of
commitment or default in clearing dues by any exhibitor, the UAK shall
publish details of the default in the UAK newsletter for information of
members.
Planning of Finances for the Conference

Many activities connected to the conference will have to begin well
in advance, and some of them may hold the key to the viability of
hosting the conference. The core Organising Committee is advised to
pay particular attention to the financial model for the conference. For
guidance, we have provided the following template.
Preparation of Budget
The budget exercise will apprise the Organising Committee of the
financial health of the proposal to host, and the feasibility activities
planned for the conference. For easy understanding, they have been
placed under the heads of “Provision for Income” and “Provision of
Expenditure”. It is to be understood, that these are likely to change and
evolve with the passage of time, and may vary with local conditions.
64
Provision for Income
1. Grants from Government agencies
2. Corporate-level sponsorships with major industries

3. Sponsorship from the urological equipment manufacturers,
and pharmaceutical companies, who participate in the trade
exhibition
4. Sponsored scientific sessions, lunches & dinners
5. Advertisements in the brochures, conference book etc.
6. Registration fee from the delegates participating in the

conference
7. Donations from local industries, agencies, departments and

well-wishers and
8. From advertisements in a souvenir, if one is brought out.
Provision for Expenditure

1. Cost of printing of brochures, scientific program, conference
book, invitation cards, etc.
2. Rental for venue
3. Expenditure on audio visuals
4. Expenditure on stage arrangements
5. Expenditure on special requirements of lighting, sound etc.

required by performers at the cultural programme, programmes
for accompanying persons and the banquet
6. Professional fees payable to the performing artistes/group

for the cultural programme, banquet and programmes for
accompanying persons
7. Expenses on conducted tours, if any, for accompanying persons
8. Expenses on registration kit and any complimentary articles

included in the kit
65
9. Expenses for the venue, all meals, including lunches & dinners
hosted by the conference
10. Postal expenses including letters, brochures, telephone, fax and

mails, to guests and members
11. Expenses on local hospitality, including accommodation & other

expenses for guests, speakers, UAK executives, office staff and
members of the Committee
12. Expenses of staff at the conference secretariat and extra

payment for Event Managers
13. Cost of fabrication, signage, and the arrangement of trade

exhibition
14. Cost of photography/recording
15. Cost of Press Conference, publicity etc.
16. Speakers’ honorarium for overseas speakers if such an

honorarium has been agreed upon by the local Organising
Committee
17. Payments to drivers, casual labourers, etc.
18. Out of pocket expenses incurred by authorised persons in

connection with the conference and
19. Expenses towards bookkeeping and auditing of conference

accounts.
Arrangements for Reception & Transport of Delegates, Guests etc.

1. The organising Hon. Secretary shall send a E-mail confirmation
to all registered delegates and invited faculty, with the following
information provided:
a. Accurate directions from the railway station, bus stand or
airport along with a suitable Google-maps link showing the
same
b. Modes of local transport available at the arrival point - Pre-

paid cabs, other cabs, Pre-paid auto rickshaws, other auto
rickshaws, buses, etc., along with approximate rates/tariffs
2. Set-up helpdesks manned by knowledgeable volunteers at these
arrival points for the assistance of the delegates
66
3. Have a designated counter at the conference venue to co-ordinate
departure arrangements upon the conclusion of the conference
4. Have a pre-designated and easily identifiable assembly point for

delegates being transported to off-site events like banquets
5. Have prominent unique identifiers displayed on all official transport

vehicles arranged by the local Organising Committee for easy
identification by delegates and participants and
6. Arrange for volunteers from the organising team to accompany

delegates travelling by official conference transport.
Arrangements for Accommodation

The Organising Committee shall facilitate accommodation
arrangements for delegates in any one of the following ways:
1. Appoint a service-provider or travel agent to handle requests
for accommodation
2. Have an accommodation subcommittee to directly handle the

accommodation requirements of delegates or
3. Enlist hotels in the Luxury, Business, Budget and Bed-and-

breakfast categories as official hotels for the conference. If this
is option is chosen, the following additional arrangements shall
be made by the Organising Committee as follows:
a. A concessional tariff shall be negotiated with the
respective establishment
b. Wherever feasible, a complimentary pick-up and drop-

back arrangement shall be included
c. The tariffs for different categories of rooms shall be fixed

in advance, and notified in the conference brochure
d. The contact details for the hotel, the contact numbers

of the front-office manager and the distance to the
hotel from different arrival points shall be given in the
conference brochure and
e. On arrival of the guest at the establishment, a welcome

note containing all the entitlements and exclusions
clearly mentioned shall be handed over to the guests.
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Photographs During the Conference
Arrangements should be made for photography for covering important
events during the conference as well as for group photographs of the
participants. One soft copy of all photographs shall be made available
to the UAK Hon. Secretary for selection of appropriate photographs and
their publication in the post-conference newsletter.
Medical Attention to the Participants

The Organising Committee shall arrange for an emergency medical team
to be available at the venue for handling medical emergencies, along
with the requirement equipment and consumables. A fully equipped
ambulance shall also be made available on-site, or shall be placed within
5 minutes’ reach, to facilitate transport to a regular healthcare facility in
circumstances so require.
Fire & Environmental Safety

Conferences involve large gatherings in enclosed spaces, and therefore
the participants are at a higher risk of injury due to fire and non-fire
emergencies. In order to minimise the risk, and mitigate the same, the
Organising Committee shall ensure the following:
1. Obtain formal, written permissions for the conduct of the

conference at the chosen venue from the civic authorities
police, civil defence and any other statutory bodies as required
by local regulations
2. Arrange for an advance inspection of the venue by the fire-force

to assess the adequacy of safety measures and equipment at
the venue
3. Implement any additional safety measures recommended and
4. Have sufficient numbers of trained emergency personnel

available on site for the duration of the conference.
It may be stressed here that the legal responsibility for the safety of the
venue rests with the organisers, and therefore no compromise must be
made on safety meUAKres.
Food Safety
Safety of preparation, storage, transportation and preparation is of
paramount importance at such large gatherings. In this connection, the
Organising Committee shall ensure the following without fail:
68
1. Verify that the necessary licenses and permissions have been
obtained from the local bodies for preparation and serving of
food
2. In case a caterer is engaged, verify that the catering agency

possesses the requisite licenses
3. Ensure that food is prepared in an enclosed, covered space
4. Ensure that potable, safe drinking water is available at all times

for cooking and for drinking
5. Ensure all raw material, especially meat and fish, is from a safe
source and is stored under the necessary safe conditions
6. Ensure that vegetarian and non-vegetarian food is prepared

separately, transported in separate utensils and served separately
with separate service ladles, etc.
7. Ensure that a separate utensil washing area is provided at a

distance from the food preparation area
8. Ensure that there is no mixing of fresh and used utensils
9. Ensure good drainage is provided and there is no stagnation of

water anywhere
10. Ensure that adequate facilities are available for food handlers to
wash their hands periodically
11. Ensure that adequate toilets are provided for the food handlers,
and that these are equipped with hand-hygiene requirements
at all times
12. Ensure that necessary pest-control meUAKres have been taken

in the food-preparation and food-service areas
13. Ensure that all unconsumed food remaining at the end of each
meal is transported away from site, and is not recycled and
14. Ensure adequate and appropriate provisions are made for

disposal of food residue, plates & glasses in accordance with
the law.
Personal Protection & Security

The local Organising Committee shall arrange for a sufficient number
69
of police personnel be available on site at the venues for maintaining
security and ensuring law-and-order. In case the security of the venue is
handed over to a private security agency, the following measures shall
be mandatory:
1. Confirmation from the jurisdictional police officer that the
agency is authorised to provide security to large public
gatherings
2. An undertaking from the head of the security agency that all

personnel proposed to be deployed have undergone mandatory
background verification by the jurisdictional police
3. A list of personnel proposed to be deployed shift-wise, with their

photographs to be handed over the Organising Committee and
4. Deployment of supervising personnel on-site to regulate and

organise the security detail during the conference.
Conference Insurance
Two broad types of financial risks are attendant upon the organisation
of conferences:
1. Force majeure events like natural calamities, and

2. Local law-and-order problems – bandhs, strikes, riots, etc.
These may potentially result in cancellation of the conference, or its
premature termination. In either event, the local Organising Committee
is likely to face financial demands through refund requests, pre-paid
advances, compulsory payments already made and/or damage to
equipment and other assets. There may be additional expenditure
involved in arranging for safe passage of delegates from the conference
venue, and to their homes.
It is therefore suggested that conference organisers explore the
possibility of insuring themselves against such eventualities. Schemes for
insuring such public events are available with all nationalised insurance
companies, as well as with private insurance providers.
GUIDELINES FOR THE ORGANISATION OF MID TERM CONFERENCE

OF UAK
The Midterm Conference of UAK is generally conducted during the
month of March-April preceding the Annual Conference of that year.
70
The Conference is generally of one and half day’s duration. All the
guidelines for the conduct of Annual Conferences are applicable for
conduct of Midterm Conference also. The name of the event shall be
‘Mid-Term UAK’ and the bank account name shall be ‘Mid-term UAKON
followed by that year’.
GUIDELINES FOR THE ORGANISATION OF OPERATIVE WORKSHOPS

UNDER THE AEGIS OF UAK
Individual institutions, city chapters, state chapters and other
organisations host operative workshops from time-to-time. The UAK
may also, on occasion, organise such workshops as part of its academic
agenda. For the UAK, the safety of patients and adherence to Medical &
Professional ethics is the foremost consideration at all times. With this
in mind, the following broad guidelines have been laid down for the
conduct of such workshops in addition to the guidelines laid down for
the conduct of annual conferences of UAK.
Requirements at the Venue

1. The hospital where the workshop is proposed to be held should
have full-time urologists available on its permanent staff
2. The primary responsibility for the care of patients undergoing

surgery at the workshop shall be with one of the full-time
urologists on the permanent staff of the hospital, and this shall
be reflected in the medical records of the patients
3. All patients should have undergone a comprehensive urological

evaluation, and should have a diagnosis made at the time of
admission to hospital
4. Informed consent should have been obtained from the patients

by the urologist in charge, and the consent should specifically
state that the patient shall be operated at the workshop
5. All patients shortlisted for surgery at the workshop shall have

undergone a forma pre-anaesthesia evaluation by a qualified
anaesthetist, and consent should have been obtained for
anaesthesia
6. The informed consents should explicitly state the expenses to be

borne by the patient, and those that are to be waived
7. Faculty performing operative procedures during the workshop

should possess valid registrations with the Medical Committee
71
of India or one of the State Medical Committee
8. In the case of overseas faculty (as also non-resident Indian

faculty), temporary registrations with the Medical Committee
of India should be mandatorily obtained well in advance of the
date of the workshop
9. Reasonable, adequate professional background verification of

the expertise and performance record of the faculty member
should have been carried out and documented
10. The faculty shall have identified patients listed in their name for
identified surgical procedures, and this list should be adhered to
11. The operating faculty member shall independently evaluate

patients in the list in advance of the day of surgery, and
conclude on the presence of appropriate indications for the
surgery proposed
12. Where the faculty member is satisfied about the indication, the
same shall be recorded formally in the case records
13. The anaesthesia team shall possess adequate expertise and

experience to administer anaesthesia for the type of surgical
procedure performed, and for the associated post-anaesthesia
care
14. The following surgery-related infrastructure shall be mandatory:

a. Appropriate zoning within the operation theatre
complex
b. Changing rooms for staff (separate for males &

females), with lockers, clothesline/pegs, and a wash
room attached
c. Appropriate OT apparel, and footwear
d. A fully equipped pre-anaesthesia room for receiving

patients, and monitoring them prior to shifting them in
to the operating rooms
e. At least three operating rooms in the same O.T. complex

made available for the workshop, with at least one kept
free at any given time for changeover between cases
72
f. All mandatory monitoring requirements for anaesthesia
and surgery
g. Scrub nurses familiar with the operative procedures

being performed
h. Surgical accessories like C-arm, Diathermy,

Fragmentation devices, Sealing devices, intra operative
ultrasound, Laparoscopy tower, etc. as may be required
for the surgical procedures being performed
i. In the case of procedures using Laser, adequate

protection and safety devices for patients and personnel
working in the operating room and
j. Clean, uninterrupted power supply to all devices and

equipment throughout the working day.
k. A fully equipped post-operative recovery room staffed by

anaesthetists for immediate post-operative monitoring
15. All equipment used shall be standard equipment approved for
use by the appropriate regulatory authority
16. All implantable medical devices, prostheses and material used or

left inside the body should have received certification/approval
by the appropriate regulatory bodies
17. The Operation Theatre complex shall have safety devices like fire
alarms, fire extinguishers, fire-exits, etc. available throughout
the duration of the workshop
18. The management of biomedical waste shall be as per statutory

norms
19. An intensive care unit shall be available for the care and
monitoring of patients requiring intensive care postoperatively
and
20. Back-up teams (for e.g. Vascular surgeon, GI surgeon, etc.) as

appropriate to the types of surgery being demonstrated and the
intra-operative difficulties anticipated.
It would be prudent for the entire team of operating surgeons and
anesthestists meet with one another on the day prior to the workshop,
in the operation theatre complex, and check out the requirements and
arrangements.
73
Where the transmission of procedures is to a site outside the campus
of the host hospital, the network should have been laid in advance and
tested intensively for fidelity and integrity so that the viewing experience
is a satisfactory one.
This is a guidance document from the UAK. Any specific guidelines
notified by the Medical Council of India, the Central/State government
or statutory bodies shall be applicable and shall be followed.
GUIDELINES FOR CONDUCT OF UAK-URO

QUIZ DURING UAKON
Objectives
The objective of the Quiz is to creatively evaluate the aptitude, knowledge,
application and awareness of history mainly among postgraduate
Urology Residents who are Associate Members of the Association.
The scores in the Quiz will be one of the parameters used for selection
of postgraduate residents for various Awards/Fellowships of the
Association.
The scores shall also be used to award various Prize(s) that may be
endowed from time to time for the winner(s).
Eligibility
All members who are interested may participate, but only postgraduate
residents shall be eligible for any prize(s).
Duration
The Quiz shall be of 30 minutes’ duration; the questions shall be
presented for the first 25 minutes, and the answers shall be given (after
all the response sheets have been collected) in the next 5 minutes.
Decisions & Objections

The decision of the Quiz Master shall be final and no objections shall be
entertained, as this is a time-bound competitive event.
Selection of the Quiz Master

The Quiz Master shall be selected by the Executive Committee of the
Association.
74
Content of the Quiz & Format
1. The Quiz shall be in the form of a Power-point (or similar)
presentation
2. There shall be 45 question-containing slides
3. Each question-containing slide shall be projected for

approximately 30 seconds
4. Responses shall be recorded only in the response sheets

distributed by the UAK Hon. Secretary
5. Questions shall cover
a. Contemporary Urology
b. Urological history
c. Basic sciences as applied to Urology
d. Imaging sciences as applied to Urology
e. Research frontiers in Urology
f. Any other topic of Urological interest or relevance
6. The questions can have 4 possible responses
7. Where images are used, the image, the question and the
responses shall appear on the same slide
8. The font size shall be such as to be visible from at least 10 rows
9. The quality of images shall be such as to enable easy visualisation
10. All material and questions shall be from verified sources
Responsibilities of the Quiz Master

1. The Quiz Master shall submit a declaration that the same set
of questions has not been used in any other quiz conducted by
him/her and shall sign a declaration of confidentiality
2. The Quiz Master shall be responsible for maintaining the

integrity of the Quiz at all times
75
3. The Quiz Master shall adhere to the format given in these
guidelines
4. The Quiz Master shall adhere to the timings given in these

guidelines
5. The Quiz Master shall maintain confidentiality at all times
6. The Quiz Master shall ensure that questions & responses are
verified from authoritative sources before they are included
7. The Quiz Master shall collect the blank response sheets from the
UAK Hon. Secretary just prior to the commencement of the Quiz
8. The Quiz Master shall enlist an adequate number of volunteers

to supervise the participants and collect the responses in time
9. The Quiz Master shall arrange for volunteers of sufficient

seniority to evaluate the response sheets
10. The Quiz Master shall finish the evaluation by the next morning
and hand over the results to the UAK Hon. Secretary
11. The Quiz Master shall also hand over a tabulated sheet of
individual scores, duly signed, to the UAK Hon. Secretary
12. The Quiz Master shall hand over all the evaluated response
sheets to the UAK Hon. Secretary along with the results
13. The Quiz Master shall not present the same quiz at any other
competitive forum
Announcement of Results
The UAK Hon. Secretary shall announce the results during
the Valedictory function of the annual scientific meeting
of the UAK and the President will give away the prizes
Declaration of Confidentiality & Integrity by Quiz Master of UAK
I, Dr ....................................................................., have been appointed

Quiz Master for the UAK Quiz to be conducted during the Annual
Conference of UAK to be held at..........................................................
............................................................................................ for the year
I hereby declare that
76
1. I have not presented the same set of questions at any competitive
or non-competitive event, anywhere, earlier.
2. I shall maintain complete confidentiality about the content of
the Quiz at all times.
3. I further declare that I shall exercise due diligence in the
selection of questions and verify the correct responses before
incorporating them in the Quiz.
4. I shall arrange for volunteers to assist me in supervision during
the administration of the Quiz.
5. I shall arrange for suitably senior volunteers to assist me in

evaluation of the responses within the time period stipulated
by the UAK Hon. Secretary.
6. I shall prepare a duly signed tabulated sheet containing the

names of the participants & their scores and hand the same over
to the UAK Hon. Secretary within the stipulated time period; I
shall also hand over all the response sheets duly signed by me
at the same time.
7. I shall endeavour to preserve the integrity of the Quiz at all

times, and declare that I shall not present the same quiz at any
future competitive event anywhere.
Signature: Date:
77
UAK URO QUIZ RESPONSE SHEET
Question Response
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
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GUIDELINES FOR CONDUCT OF
UAK-POST GRADUATE ACADEMIC
PROGRAM
This program is meant for Post Graduate students in Urology (MCh
and DNB) of various teaching institutions in the state. A post graduate
academic program (case discussions, discussions on instruments and
pathology specimens, Histopathology slides, Journal Club, Guest
lectures on current issues, Meet the professors etc) will be conducted
by UAK for one day (9.30 AM to 5.30 PM) (Preferably on a Sunday), once
in three months. The centres and the dates shall be decided by Executive
Committee of UAK from time to time. The Faculty will be eminent
teachers from institutions, selected by Executive Committee of UAK
in consultation with the academic supporter. The local arrangements,
travel and accommodations of faculty shall be made by the academic
supporter. There shall not be any registration fee for the post graduate
students. However pre-registration is mandatory and the applications
shall be forwarded by the HOD. The nodal person for this program shall
be the Executive Committee Member of UAK from the zone where the
program is conducted, who will coordinate with the Heads of Teaching
institutions and the academic supporter. The final program shall be
circulated by the organisers to all members of UAK. The initial brochure
and the final program booklet should mention the name of the program
as UAK – PG ACADEMIC PROGRAM, Organised by…..(Institution)…..All
members of UAK can attend the scientific proceedings of the program.
There shall not be any financial commitment from the UAK for conduct
of this program. However partial financial aid for the organisers can be
considered by UAK once the financial status of the society is healthy.
79
ENDOWED AWARDS & PRIZES OF UAK
DR.P.A.ABRAHAM MEMBER TRAVEL FELLOWSHIP
Any full member of UAK who has less than 5 years of service after MCh
(Uro)/ DNB( Uro) is eligible to apply.
Application shall be made in duplicate on white paper and shall include

a brief Bio-data of the member and one page summary of proposed
utilization of Fellowship
Applications shall be accompanied by letter of concurrence from the

institution in which the applicant proposes to pursue the fellowship.
Application shall be submitted to the Hon.Secretary of UAK before 31st
July of corresponding Year.
The applications shall be scrutinized & evaluated against objective
criteria by the Executive Committee.
The award shall be announced in the Annual General Body meeting.
The activity planned for the Fellowship shall be completed within
6 months of the date of announcement of the award; the awardee
shall submit a report attested by the institution at which the activity
was undertaken; the report shall be submitted within one month of
completion of the activity.
On fulfilling the requirements for completion as mentioned above,
the awardee shall be presented with a certificate and a cheque for the
fellowship amount.
Failure to fulfill conditions will result in cancellation of the award and
certificate; the fellowship amount shall be returned to the corpus
Selection Criteria
Scoring Pattern for Dr.P.A.Abraham Member Travel Fellowship
Item Status Score Pattern Total Score
Relevance of the C o m m i t - Total of 10 marks

Fellowship for ment, Cen-
the Member ap- tre chosen,
plied Concur-
rence from
the Centre
chosen
80
P re s e n ta t i o n s R e g i o n a l / 1 per presentation
(as first/present- Others:
ing author only) ASU/Nation- 2 per presentation
in conferences al:
Internation- 3 per presentation
al:
Papers published Indexed in 2 Per Paper
in Journals Pubmed/
Scopus/
Medline/
Embase/
Excerpta-
Medica/
Index Medi-
cus/ Index
Copernicus
(as per MCI
Guidelines,
3.9.2015):
Unindexed: 1 Per Paper
Additional score I n d e x e d 2 per paper

for publications (as per MCI
in Journals as Guidelines):
first author Unindexed: 1 per paper
Additional score I n d e x e d 2 per paper

for original ar- (as per MCI
ticle/research Guidelines):
papers/review Unindexed: 1 per paper
papers
A w a r d s / H o n - Regional: 1 per honour
ours/Fellowships
won ASU/Nation- 2 per honour
al:
Internation- 3 per honour
al:
Any other aca- Regional: 1 per recognition
demic recogni- ASU/Nation- 2 per recognition
tions al:
Internation- 3 per recognition
al:
81
Marks obtained Total Marks Marks obtained
in competitive obtained:
exam held by
UAK (optional)
(Out of 50)
GRAND TOTAL
DR.P.SUBRAMONIAM P.G. TRAVEL FELLOWSHIP

Any MCh (Uro)/DNB (Uro) post graduate student who is a member of
UAK can apply for this Fellowship.
Application shall be made in duplicate on white paper and shall include

a brief Bio-data of the member and one page summary of proposed
utilization of Fellowship
Applications shall be accompanied by letter of concurrence from the

institution in which the applicant proposes to pursue the fellowship.
Application shall be recommended and forwarded by the Head of
Department of Urology where the post graduate student is undergoing
his course
Application shall be submitted to the Hon.Secretary of UAK before 31st
July of corresponding Year.
The applications shall be scrutinized & evaluated against objective
criteria by the Executive Committee.
In case of marks being tied, Executive Committee shall have the authority
to conduct any other form of assessment in the form of tests conducted
at any time as decided by them or include the marks obtained at the
Uro-Quiz conducted during annual conference. The marks obtained
from such tests and/or the marks obtained for the UAK Uro Quiz shall
be added up to the marks to select the winner.
The award shall be announced in the Annual General Body meeting.
The activity planned for the Fellowship shall be completed within 6
months of the date of announcement of the award; the awardee shall
submit a report attested by the institution at which the activity was
undertaken; the report shall be submitted within one month of the
completion of the activity.
82
On fulfilling the requirements for completion as mentioned above, the
awardee shall be presented with a certificate and a cheque for the fel-
lowship amount.
Failure to fulfill conditions will result in cancellation of the award and

certificate; the fellowship amount shall be returned to the corpus
Recommendation from Head of Department

I hereby recommend …………………………………….for considering for
Dr.P.Subramoniam PG Travel Fellowship for the year …………………….
and his/her character/conduct are good. I also certify that the particu-
lars provided by the student are true and bonafide’.
Signature
Date
Scoring Pattern for Dr.P.Subramoniam PG Travel Fellowship
Item Status Score Pat- Total Score

tern
No of completed 1/2/3 1 per year
years of MCh/DNB
as on 31 July
Presentations (as Regional/Others: 1 per pre-
first/presenting au- sentation
thor only) in con- ASU/National: 2 per pre-
ferences sentation
International: 3 per pre-
sentation
83
Papers published in Indexed in 2 Per Paper
Journals Pubmed/Scopus/
Medline/ Embase/
ExcerptaMedica/
Index Medicus/
Index Copernicus
(as per MCI Guide-
lines, 3.9.2015):
Unindexed: 1 Per Paper
Additional score Indexed (as per 2 per paper

for publications in MCI Guidelines):
Journals as first au-
thor Unindexed: 1 per paper
Additional score Indexed (as per 2 per paper

for original article/ MCI Guidelines):
research papers/
review papers Unindexed: 1 per paper
Awards/Honours/ Regional: 1 per honour

Fellowships won
ASU/National: 2 per honour
International: 3 per honour
Any other academ- Regional: 1 per recog-

ic recognitions nition
ASU/National: 2 per recog-
nition
International: 3 per recog-
nition
Marks obtained in Total Marks ob- Marks ob-
Uro Quiz conduct- tained: tained
ed by UAK (option-
al) (Out of 45)
Marks obtained in Total Marks ob- Marks ob-
competitive exam tained: tained
held by UAK (op-
tional) (Out of 50)
GRAND TOTAL
84
KOMARANCHATH PRIZE
All members of UAK are eligible to apply for this Award.
The Award is given for the best published paper during the period 1
August of preceding year to 31 July of the current year before every
Annual Conference of UAK.
Three copies of the published paper in addition to soft copy of the same
shall be submitted to the Hon.Secretary of UAK before 31 July of the
corresponding year for consideration of the Award.
The first author is eligible for the Award. However if the first author is
not a member of UAK before 30 June of the corresponding year, a co-
author in the group (who is a member of UAK) can also be considered for
the Award. In such cases he/she shall submit a Non-Objection Certificate
from the Fellow authors.
A judging committee shall be appointed by the Executive Committee for

selection of the Winner.
The award shall be announced in the Annual General Body meeting

and distributed during the Valedictory function. The judging committee
shall decide the winner of the Award based on the objective criteria
given as Table.
Papers accepted for publication shall not be considered for the Award
during the assessment year, unless they are published in the journal
during the foresaid year.
If there are no suitable papers, the Award shall not be made during that
year.
Selection Criteria
Item Status Score Total Score

Pattern
Additional Marks Indexed in Pubmed/ Sco- 5 Per Pa-
for Papers pub- pus/Medline/ Embase/ per
lished in Indexed ExcerptaMedica/ Index
Journals Medicus/ Index Coper-
nicus (as per MCI Guide-
lines, 3.9.2015):
85
Additional Marks Indexed (as per MCI 5 per pa-
for original article/ Guidelines): per
research papers/
review papers
Additional Marks International Journals 5 per pa-
for articles pub- per
lished in interna-
tional journals
Evaluation score ------- (out of
given by the judge 10)
GRAND TOTAL Out of
25
REVIEW PAPER AWARD

1. All members of UAK are eligible to participate.
2. The topic for the Review paper Award shall be decided by the
Executive Committee and announced in the General Body Meeting
of the UAK during the Annual Conference preceding the year of
consideration of the award
3. The text shall be typed in 12 Font size, double space and shall not
exceed 15 pages of A4 size paper, including relevant references. 3
copies of the review paper in addition to the soft copy of the same
are to be submitted to the Hon. Secretary of UAK before 31 July of
the corresponding year.
4. There shall be only a single author and review shall not be based on
individual or institutional experiences.
5. The Scientific Judging Committee constituted by the Executive

Committee of UAK shall evaluate the papers and select the winner.
The Hon. Secretary shall inform the winner before 30 August.
6. The Winner of the Award shall be invited to present his paper in

the ensuing UAK Annual Conference. 15 minutes duration will be
given for the presentation. There shall be no discussion at the end
of the session. The session shall be chaired by the President and
Hon. Secretary of UAK
86
7. Selection Criteria: The evaluation shall be on the following
aspects of the Review Paper submitted
Hypothesis and objectives are clearly presented

The rationale for the project and appropriate literature are included

Methodology is clearly and completely explained

Explores the significance and limitations of the data

The results are clearly presented
Figures and tables - appropriate & easy to understand

Inconsistent results and counter-evidences are addressed

The discussion addresses the major implications of the findings

All sources are cited correctly in the slide text where appropriate

Text is written in clear English with proper grammar & appropriate

font
References are relatively recent, properly cited and written in Vancouver

style
87
EVALUATION OF PAPERS PRESENTED IN PODIUM SESSIONS
FOR CONSIDERATION OF AWARDS/PRIZES
SCORE
0 1 2 3
Title is specific and informative
Design of the study is appropriate

Hypothesis and objectives are clearly

presented
The rationale for the project and

appropriate literature are included
Methodology is clearly and completely

explained
Explores the significance and limitations

of the data

Figures and tables - appropriate & easy to

understand
Inconsistent results and counter-evidences

are addressed
The conclusions are reasonable for the

data gathered
The discussion addresses the major

implications of the findings
All sources are cited correctly in the slide

text where appropriate
The study is likely to change the existing

clinical practice
Provides new information, insight or

synthesis beyond the existing literature
Text is written in clear English with proper

grammar & appropriate font
Presentation Style
Slides are visually appealing, with quality

graphics and photos
88
Confident and professional; good eye

contact, clear voice, etc.
Pace of presentation
Good timing (not too long or short)
Answered questions appropriately

Marks obtained for Full Paper Submitted
(Out of 45)
Marks obtained for Presentation

(Out of 15)
Total Marks (Out of 60)
EVALUATION OF VIDEOS PRESENTED IN VIDEO SESSIONS DURING

UAKON FOR CONSIDERATION OF AWARDS/PRIZES
Score
Scientific Content 0 1 2 3
Title is specific and informative
Design of the study is appropriate

Methodology is clearly and completely

explained
Explores the significance and limitations

of the data

The conclusions are reasonable for the

data gathered
The discussion addresses the major

implications of the findings
The study is likely to change the existing

clinical practice
89

technique beyond the existing literature
Video is edited in clear English with

proper grammar & appropriate font
Presentation Style
Visuals are appealing, with quality

graphics and photos
Confident and professional; good eye

contact, clear voice, etc.
Good timing (not too long or short)
Pace of presentation

Marks obtained for Full Video Submitted
(Out of 30)
Marks obtained for Presentation

(Out of 15)
Total Marks (Out of 45)

EVALUATION OF POSTERS PRESENTED IN POSTER
SESSION IN UAKON FOR CONSIDERATION
OF AWARDS/PRIZES
Scientific Content Score
0 1 2 3
The title, figures and graphs are

relevant to the content
The poster is self explanatory
The poster displays coherent infor-

mation
90

synthesis beyond available literature.
Message clearly expressed
Impact of the content in clinical

practice
Adequate discussion of literature

with references.
The visual appearance of the poster

Presented relevant summary of the
content of the poster in the slide
presented during discussion
Total Score (Out of 30)
91
GUIDELINES FOR INSTITUTION OF
ENDOWED & NON-ENDOWED AWARDS/
FELLOWSHIPS/ORATIONS/GUEST LECTURES/
SESSIONS OF UAK
General Guidelines
1. The endowed Award/Fellowship/Oration/Guest Lecture sessions
will be included annually in the scientific proceedings of UAKON
from the year next to the acceptance of the same. The Executive
Committee of UAK will scrutinise the proposals and will get the
concurrence of the General Body. The Executive Council has the
power to limit the total duration of such endowed sessions,
during the entire conference, so as to give adequate time for
conducting other academic sessions also.
2. The endowed Award/Fellowship/Oration/Guest Lecture will

carry the name of an individual as desired by the sponsor, or
of a professional Association or organisation that makes the
donation. In the event the donor/sponsor does not indicate
any name, the session will not carry any name, but will be
acknowledged as being supported by an endowment from the
donor/sponsor.
3. No sponsorship will be accepted from pharmaceutical

companies, equipment manufacturers or any other entity
having a business motive in supporting the activity, or is likely
to be in conflict with guidelines issued by the government or
regulatory authorities.
4. Such endowments or sponsorships shall be for a period of five

years; they may be renewed for a similar period with a fresh
endowment of the value decided by the Council of UAK in
consultation with the General Body for such endowments.
5. The endowed amount will be received by the UAK as a donation

to form a corpus to the Association and will be audited. Only
the bank interest accrued will be utilised for conduct of the
session; at the end of the endowment period, the residual
amount with accrued interest will revert to the common corpus
of the Association.
92
6. The Rules and Regulations regarding the implementation,
selection of the sessions and the duration of the sessions will
be framed by the Executive Committee of UAK, in consultation
with the donors. The same will be presented to the General
Body of UAK for ratification.
7. Such endowed events shall begin from the year following the
year of ratification by the general body.
8. The minimum endowment for a newly endowed event is

presently fixed at Rs.5,00,000/- and the duration of such an
event would be for 7 years from the year of inception. The
donation is non-refundable; the amount for renewals will be
revised by the Association from time to time, and the amount
specified at that time shall be applicable for renewals. However
all the already existing Endowed sessions will continue unless
the General Body decides to discontinue the same or renew
them with a different memorandum of understanding with the
sponsor/donor.
9. Involvement of the donor in activities counter to the interests

of the Association or any of its members, contrary to law or
specifically proscribed by the government or regulatory bodies
will lead to discontinuation of the honour. In such an event, the
corpus donation shall not be returned to the sponsor.
10. In the event of such an event being discontinued by the

Association (for reasons specified above) or the donor, the same
shall be open to a fresh endowment from another under the
existing terms and conditions.
11. The Executive Committee of the Association shall be free to seek

additional information, applicable documents or declarations
from donors at the time of application to satisfy itself about the
bona fides of the donor or donation.
12. Where the endowed event carries an individual’s name, the

donor shall furnish a photograph and brief bio-data of the
person after whom the event is named. These shall be carried
on the website of the Association and its directory. It shall be
projected at the commencement of the respective session for
the information of the audience.
13. Application for renewal or new proposals will be invited once

in every five years, or at such time as an event may become
available for support through such endowments.
93
Specific Guidelines
Endowed Orations and Guest Lectures
1. The Orators & Lecturers shall be selected by the Executive

Committee based on the criteria laid down and approved by
the General Body.
2. The topic of the oration or lecture should be relevant and

contemporary and will ordinarily be suggested by the orator/
lecturer based on their experience and expertise.
3. The Orator/Lecturer will be provided complimentary registration

and hospitality by Organising Committee.
4. The Association shall confer a memento and a certificate to the

Orator/Lecturer.
5. The Orator/Lecturer will also be given up and down economy

air-fare through the shortest route for attending the conference
to deliver the oration/lecture by UAK.
Endowed Fellowships
1. These Fellowships will run for the duration of the endowment
supporting them; if the endowment ceases, these fellowships
shall stand withdrawn.
2. Applications for Fellowships will be invited from all members of

UAK who are eligible to apply for the same as per the guidelines
laid down by the association.
3. Applicants for the Fellowship shall submit the proposals in the

prescribed form, along with supporting documents.
4. Applications should be accompanied by letters of concurrence

from the institution in which the applicant proposes to pursue
the fellowship.
5. The applications will be scrutinised & evaluated against objective

criteria by the Executive Council.
6. The award will be announced in the Annual General Body

meeting.
7. The activity planned for the Fellowship shall be completed
94
within 6 months of the date of announcement of the award;
the awardee shall submit a report attested by the institution at
which the activity was undertaken; the report shall be submitted
within one month of the completion of the activity.
8. On fulfilling the requirements in (7) above, the awardee will

be presented with a certificate and a cheque for the fellowship
amount after completion of the Fellowship.
9. Failure to fulfil conditions in (7) above will entail

cancellation of the award and certificate; the
fellowship amount will be returned to the corpus
Non-Endowed Awards
Non-Endowed Awards/Prizes of UAK will be decided by the
Executive Committee, ratified by the General Body. The guidelines for
the same will be framed by the UAK and will be available in the UAK
Hand-Book.
Awards/Prizes
1. The Endowed Sessions/Fellowships/Awards/Prizes of UAK
are presently available in the following categories:
a. Prof.Roy Chally Oration

b. Best Podium Presentation
c. Best Video Presentation
d. Best Poster Presentation
e. UAK Review Paper Award
f. Komaranchath Prize for Best Published Journal

Article
g. Dr.P.A.Abraham Member Travel Fellowship
h. Dr.P.Subramoniam PG Travel Fellowship
i. UAK Uro-Quiz
2. A panel of referees designated by the Executive Committee
shall rate the submissions for the categories (a) to (c)
95
above, and the requisite number of top submissions in
each category shall be selected for presentation during
the designated session(s). The Executive Committee will
also scrutinize the submissions in categories (d) to (h) with
the aid of a sub-committee appointed for this purpose if
necessary, and select the winner. Guidelines for UAK Uro-
Quiz will be separately available in the UAK Hand-Book.
3. Submissions not figuring in the list for competitive

categories above shall be placed in non-competitive
sessions, if consented by the author
4. The Awards & Prizes shall be determined by a panel of not

less than three judges; such judges shall not be chosen from
among the referees who evaluated the submissions in the
first instances.
5. In the event of a tie on points, the judges for the session

shall moderate among themselves and submit the list of
winners duly signed by all of them. Every effort shall be
made to arrive at a list of clear winners.
6. The names of winners shall be announced and the certificates

& cheques for the prize amount/medal shall be presented at
the Valedictory ceremony of the conference in which the
presentations were made. However the names of winners
in category (f) will be announced in the General Body
and certificate/cheque distributed during the valedictory
function. Names of winners in categories (g) and (h) will
be announced during the General Body meeting and their
certificates/cheques will be issued after the completion of
the Fellowship. The winner of UAK Review Paper Award
will be decided by the Executive Committee and the winner
will be invited to present his paper during the Annual
Conference. The certificate and cheques for Review Paper
winner will be distributed at the end of his presentation
during the conference.
7. If the judges are unable to resolve the tie, prize shall be

jointly awarded, and any cash award shall be shared equally
among such winners.
8. All such awards and prizes shall be subject to the winners

being eligible to participate in the respective category as
per rules framed for the same.
96
Selection of Orators/Quiz Masters
1. Applications/Nominations for Orators/Quiz Masters (for the

conference in the following year) in the prescribed format
shall be submitted to the Hon, Secretary of UAK at least six
months prior to the date of the Annual conference.
2. The Executive Committee shall choose the Orator/Quiz

Master based on objective criteria.
3. The names of selected Orator/Quiz Master for the next

conference shall be announced during the Annual General
Body meeting.
4. In the event of an Orator/Quiz Master so selected being

unable to discharge the responsibility, the Executive
Committee shall name a replacement from the list of
applicants/nominees considered earlier using the same
criteria as earlier.
97
SCIENTIFIC PAPERS FOR ANNUAL
CONFERENCE OF UAK (UAKON) ABSTRACT
SUBMISSION PROCESS AND INSTRUCTIONS
TO AUTHORS
Abstracts (in prescribed format) are invited for the Annual Conferences
of UAK for presentation in one of the following sessions
Podium session
Video session
Poster session
Ideas and Innovations (Optional)
Black Pearls (Optional)
Clinico Pathological Conference (CPC) (Optional)
GENERAL INSTRUCTIONS
The scientific paper should fit into any one of the following
categories that most closely describes the material for presentation
which should be indicated at the appropriate column in the Abstract
Submission Template.
1. Basic Sciences
2. Adrenal Diseases
3. Congenital Diseases
4. Infections
5. Urolithiasis
6. Benign Prostatic Hyperplasia
7. Uro-Oncology
8. Andrology
9. Neuro-Urology
10. Renal Transplantation
98
11. Paediatric Urology
12. Female Urology
13. Reconstructive Urology
14. Endo-Urology
15. Laparoscopic Urology
16. Miscellaneous
All abstracts should be original, unpublished work of the authors, with
all listed authors (maximum six) having significant contribution to the
completion of work. The scientific material included in the paper should
not have been presented in any other conferences and an undertaking
in this regard should be signed and submitted along with the abstract.
Abstracts for any type of presentation must follow the prescribed
guidelines and should be submitted in the prescribed format available in
UAK website, www.uakonline.com. The Abstract Submission Template
can also be downloaded from this website
Submission of an abstract constitutes the author’s commitment to

present the work if accepted. All expenses associated with preparation
and presentation of scientific matter should be borne by the author/
presenter.
Video presentation should be on a particular technique or method.
All case reports should be presented as Posters.
The first author should be the presenter, he/she should have registered
for the Conference and should be a member of UAK/applied for
membership before 30th June.
Abstracts of the accepted paper will be printed in the Abstract Book by

photo-prints. Therefore, authors must ensure error free text.
Abstracts not following the guidelines will be rejected.
The last date of submission of abstracts is 30th June.
The results of the acceptance of the papers will be intimated by 31st

July.
Scientific papers will not be shifted from one presentation type to

another.
99
One first author can submit and present a maximum of two scientific
papers only for the entire conference.
Members who fail to present paper after accepting, will be debarred

from presentation for the next one year. Papers should not be repeated
in different formats like Podium/Poster /Video.
All papers will be reviewed by a panel of reviewers before being accepted.
Notification of acceptance/rejection of abstracts and further details on

presentation will be intimated to the corresponding authors sufficiently
ahead of Conference.
FILLING UP OF ABSTRACT FORMS AND SUBMISSION

Scientific papers for presentation during UAKON should be submitted
through Microsoft Conference Management Tool (CMT) program or
any similar online program intimated by the Hon. Secretary prior to
invitation for scientific papers. Alternately the scientific committee may
adopt any form of abstract submission, notified in the website and the
authors are requested to follow the guidelines mentioned for the same.
Please fill up the necessary details in respective fields in the Abstract

Submission Page.
Abstracts generally should have the following style
Title
The title should be brief and explanatory.
The title should be entered in capital letters, 12 point size in Times New
Roman type. Abbreviations should not be used and the title should not
be center aligned.
Authors
Details of authors should be entered in the respective columns.
Capital letters should not be used for listing author’s names.
The first author should be the presenter, he/she should have registered
for the Conference and should be a member of UAK/applied for
membership before 30th June.
Institution, City, State, Country
100
This should be typed in the respective columns.
The main institution where the work has been conducted, should
be listed. In case of multi centre involvement, name of the primary
institution, where work was conducted should be entered.
Structured Abstract
The structured abstract should not exceed 400 words (approx. 25 lines).
The abstract should be informative and specific.
The body must contain four separate paragraphs each preceded by the
heading namely
a) Introduction and Objective b) Methods c) Results d) Conclusions.
Standard abbreviations may be used but must be written in full at first

use. Proprietary names of drugs are not allowed.
Justification style of paragraph design should be used.
Only Times New Roman font of 10 point type size should be used.
The text should be typed in single space without indenting paragraphs.
One line should be left between paragraphs and abstract headings.
ADDITIONAL INFORMATIONS FOR PRESENTATION OF PAPERS IN

THE IDEAS/INNOVATIONS, CPC AND BLACK PEARLS SESSIONS
The above format should be followed in general. However the style may
be altered in the body of the text, to suit the paper.
Only one Idea/Innovation should be included in one paper. The paper

should be specific and generalisation should be avoided. Scientific results
of studies after implementation of these Ideas/Innovations should also
be presented. The Ideas/Innovations should be genuine and should not
be just minor modifications of existing systems.
For CPC, the detailed case history, physical findings and relevant
investigations may be separately sent to the Hon. Secretary before the
specified date as per the guidelines given elsewhere. Once accepted,
detailed investigation reports may also have to be submitted to be
forwarded by the Hon. Secretary to the Discussant of the case during
Conference.
101
INSTRUCTIONS FOR PRESENTATION OF
SCIENTIFIC PAPERS DURING UAKON
GENERAL INSTRUCTIONS
The papers submitted for UAKON will be peer reviewed and the
referees’ comments/marks will be available in the Author’s Console of
CMT or similar online paper submission system. Alternately the scientific
committee may adopt any form of abstract submission, notified in
the website; the marks and comments obtained by the authors after
evaluation in such situations will be not be intimated to all. Based on
the marks, papers will be selected for presentation in the respective
categories. The best six papers in the Podium and Video category will be
included in the Prize Session. The presenting author (first author) should
be a member of UAK and should have registered for the Conference.
Papers submitted by non-members will be rejected. Any change of
presenter/session/sequence of presentation will not be permissible
during the conference. A maximum of only two papers are allowed
per presenter during the entire proceedings of the conference – any
additional papers submitted by the same presenter will be rejected. The
duration of presentation will vary slightly each year and will be notified
separately by the Secretary.
The detailed scientific program and the abstracts of papers accepted

for presentation will be available in the UAK website. The papers can be
tracked by the original ID number the author would have received when
he/she submitted the paper through CMT or similar submission system.
SPECIFIC INSTRUCTIONS
PODIUM SESSION PRESENTATION
The scientific material should be as power-point presentation.

Presentation should be prepared in Microsoft PowerPoint
There will be provision only for single projection.
Only CDs and Pen Drives (preferably CDs) will be allowed for submission
for presentation. Video tapes will not be accepted.
It is ideal not to have video clippings embedded in the presentations

in Podium Sessions. For Video clippings to run from Powerpoint
presentation, it should be made sure that the Video clipping is linked
to the same CD.
102
There will be three timer lights shown on the projection screens. Green
light will be on for upto one minute from the maximum stipulated time
for presentation. This will be followed by yellow light for one more
minute. After this, the red light will come on. 15 seconds later, the
microphone will stop functioning.
The duration for Podium Presentation is 6 minutes (5 minutes of green

light and 1 minute of yellow light duration) + 2 minutes of discussion.
Personal Laptops of the presenter will not be allowed for presentation

since this causes unnecessary wastage of time for setting up the
laptops. The material should be transferred from personal Laptops to
the computers in the preview room before presentation and assured
that the presentation runs well.
All materials should be submitted to the Preview Room on the previous

day between 10 AM and 4 PM. Only materials submitted at the Preview
Room will be permitted to be presented in the hall.
Practicing or rehearsing of presentation during submission of material

at the Preview Room will not be allowed.
VIDEO SESSION PRESENTATION
The instructions for presentation of papers in Video Sessions are the

same as above. The duration of presentation is 6 minutes (5 minutes
of green light and 1 minute of yellow light duration) + 2 minutes of
discussion. Video tapes will not be accepted.
PRIZE PAPER SESSION PRESENTATION (PODIUM & VIDEO)
The instructions are the same as given in the respective session

presentations. However please note that the duration of presentation is
usually 8 minutes (7 minutes of green light and 1 minute of yellow light
duration) + 4 minutes of discussion for both categories. The full paper
of the presentations should be the sent to Hon. Secretary of UAK by
email before 15 August, which also carries marks in the final judgement
of the paper. Any comments made by any member of the institution
from where the paper has been submitted during discussion will lead to
disqualification of the paper for considering for prize.
POSTER SESSION PRESENTATION
The Poster Sessions can be Moderated Poster Session or Unmoderated

Poster Session. Only E-Posters are permitted during the Conference.
Each Poster should be prepared as Landscape in PDF format or as power
103
point and displayed on the respectiv Plasma Screen (42 inches) between
9.00 AM to 5.00 PM on the respective day of presentation during
the conference. In case of Moderated Posters, two Slides containing
relevant findings should also be presented in the respective session for
a duration of 2 minutes, which will be followed by another 2 minutes
of discussion. The best Poster evaluation will be done based on the
contents and preparation of E-Posters and the discussion during the
respective session.
If may be decided by the Scientific Committee to pre-upload the E

Poster to be presented in UAKON, in the electronic screen arranged at
the venue, ahead of the date of conference, to ensure smooth running
of the E Posters in sequence. This will be intimated to the presenters
and the deadline for submission of the material will be notified. The
presenters will be requested to send the prepared poster alone as a
single slide (as Powerpoint presentation or as PDF format) before 15
August to the UAK secretariat. The material will also be sent from the
secretariat to the judges of the respective sessions for evaluation. The
fool-proof display of materials submitted after 15 August cannot be
guaranteed and any consequences arising due to late submission of
display materials shall not be binding to the scientific committee of
UAK.
Guidelines for preparation of E-Posters
1. E Poster should be submitted in a single Powerpoint slide.
2. Slide should be prepared in Microsoft Powerpoint 2007/2010/2013

format only.
3. Content should be clear and concise.
4. Don’t overcrowd the slide.
5. Slide size and page setup should be 16:9 and landscape orientation.
6. Avoid fonts smaller than 14 size.
7. Use contrast for better visualization.
8. Do not embed audio or video in the slides.
9. Avoid using hyperlinks as internet access will not be available during

presentation.
10. 42 Inch Plasma screen will be used for presentation at the venue.
11. If slide is created in Mac, OSX kindly send it in compatible format
104
PROTOCOL FOR OFFICIAL
FUNCTIONS OF UAK
INAUGURATION CEREMONY OF UAKON/MIDTERM
CONFERENCE OF UAK
(Duration not to exceed 1 hour)
Persons on the Dais

In the centre: President – UAK
To the right of President: Chief Guest
To the left of President: President – ASU, Hon. Secretary – UAK, Guest (#

2), and Secretary – Organising Committee, in that order
To the right of the Chief Guest: Guest (# 1) Hon. Secretary – ASU,

Chairperson of Organising Committee, in that order
Order of Events
1. Invocation
2. Welcome by the Chairperson of Organising committee
3. Lighting of the lamp: President – UAK, Chief guest, other
dignitaries on the dais
4. Presidential address: President – UAK

5. Release of Souvenir (if any) by Chief Guest, Address by Chief
Guest
6. Presentation of UAK Awards: President – UAK (Awards to be

announced by Hon. Secretary – UAK)
7. Messages/Felicitations: President – ASU, Guest (# 1), Guest (#

2) in that order
8. Vote of Thanks: Secretary – Organising Committee

9. National Anthem
105
VALEDECTORY FUNCTION OF UAKON
(Duration not to exceed 30 min)
Persons on the Dais

In the centre: President – UAK
To the right of President: An empty chair for installation of new President
To the left of President: Hon. Secretary – UAK, Secretary – Organising

Committee, in that order
To the right of the empty chair: Chairperson, Organising Committee,

Empty chairs on either side for the incoming office-bearers
Order of Events
1. Calling the meeting to order & brief remarks: President – UAK
2. Welcome: Chairperson – Organising Committee
3. Announcement of Awards: Hon. Secretary – UAK (to be
presented to winners by the President – UAK)
4. Other announcements by Hon. Secretary – UAK

5. Call for feedback from the floor: President – UAK
6. Installation of Incoming President by the outgoing President &
change of chairs
7. Installation of new office-bearers by the new President

8. Vote of Thanks by the Secretary - Organising Committee
9. Closing remarks by the new President
10. National Anthem
106
GUIDELINES FOR SELECTION OF ORATORS/
GUEST SPEAKERS/FACULTY/CHAIRPERSONS
FOR CONFERENCES OF UAK
Selection of Orator
The presenter for oration (Currently Prof. Roy Chally Oration is the only
existing oration in UAK) will be selected by the Executive Committee of
UAK and approved by the General Body one year prior to the conference
during which the orations is proposed to be held. The Orator selected
should be a Urologist having distinguished and outstanding career in
the field of Urology from India or Abroad. The corpus for conduct of
Prof. Roy Chally Oration of UAK (the currently endowed oration in UAK)
is Rs. 5,00,000.00.
The duration of Oration (including introduction) is 20 min. and the

session will be chaired by the President and Hon. Secretary of UAK.
The President will briefly speak on Prof. Roy Chally and the Oration,
while the Hon. Secretary will briefly introduce the Orator. The UAK shall
reimburse the economy class air-fare by the shortest route (subject to
budget allocations of the society for the session) to the Orator and will
also give a memento and a certificate.
The local organising committee shall provide complimentary registration

for the orator at the conference. They will also provide accommodation
at the venue or in a suitable hotel/guesthouse and also arrange for the
orator to be picked-up from and dropped back to the airport/railway
station, and local transport.
Selection of Faculty
The Association, through the Hon. Secretary and based on inputs from
members, will maintain a database of subject experts on different
topics in Urology. Faculty for workshops & conference sessions shall be
chosen from this database, taking into consideration their availability,
their willingness to participate and feedback (if any) on their past track
record. Ordinarily, the faculty for these programmes shall be a mix of
expertise, experience and youth.
107
In addition, the Hon. Secretary shall seek information on prospective
faculty in other fields related to Urology, for e.g. Uropathology,
Uroradiology, etc., and maintain a separate database of such experts.
Wherever their expertise is required, they shall be utilised.
For events like Symposia & CPC, the convenors for the events shall
fix the faculty in consultation with the Hon. Secretary of the UAK. All
selections shall be ratified by the Executive Committee – either at a
formal meeting, or by circulation.
Selection of Orators & Speakers for Endowed Lectures
The Hon. Secretary shall invite nominations from the members for
the same, in the prescribed form available on the UAK website. An
objective assessment of relative merits shall be made by the scientific
committee, which shall recommend a maximum of three named for
each event. The Executive Committee of the UAK shall make the final
choice. Prior to announcing the choice during the General Body, the
President – UAK, or the Hon. Secretary – UAK shall formally confirm
the willingness of the selected individual to accept the assignment.
In the event members have put no suggestions forth within the

prescribed time, the UAK Executive Committee shall make the choice
based on similar objective criteria.
No person shall be selected twice for the same oration/lecture/event.
Selection of Chairpersons for Non-protocol Scientific Sessions
The Hon. Secretary – UAK shall seek inputs from the local associations
and nominations shall be submitted in the prescribed form available
on the UAK website. Chairpersons shall be selected based on expertise,
track record and experience. The selected set shall be a mix of seniors
and upcoming juniors.
No person who has failed to chair the session allotted in any previous
conference, without intimating the Hon. Secretary, shall be selected
for a period of 3 years beginning with the conference immediately
following the one where the infraction took place.
108
GUIDELINES FOR CHAIRPERSONS DURING THE CONFERENCE
PROCEEDINGS
1. The room/hall where the session will be held has to be checked
in advance & located in time
2. The Chairperson should be present in the room at least 15

minutes prior to start of the session.
3. All the presenters should be requested to be seated in the first

row, to save time.
4. The session should be started on time, even if only one of the

Chairpersons is available.
5. It should be ensured that the speakers strictly observe the time

allotted to them.
6. If one presenter is not available on time, the next presenter

should be invited. `Late presentations’ should not be
accommodated.
7. Discussion from the floor should be encouraged, within the

allotted time.
8. Discussants should be instructed to first clearly state their

name, institution and place; they should not speak without
prior permission of the chairperson.
9. The questions from the floor participants should be specifically

on the subject of presentation – the experience, opinions and
personal comments of the floor participants should not be
entertained, especially during Prize Paper Sessions.
10. The requests of the Chief Hall Co-ordinator should be

honoured.
11. At the end of the session, the feedback form should be signed
and handed over to the Hon. Secretary – UAK.
109
OFFICE DOCUMENTS
OF UAK
110
111
112
113
114
115
116
FOUNDING OFFICE BEARERS OF UAK
Dr. Sunderlal Babu Dr. Aniyan K M Dr. Antony Kavalam
Dr. Augustine Dr. David Joseph DR. K. R. Vikraman

Kumaranchath
Dr. P.A. Abraham Dr. P. Subramanian Dr. Roy Chally
Dr. J. Samual Dr. K. Sasidharan Dr. Thomas Thachil
Dr. V.N. Bhat Dr. V.N. Mom
117
PRE REGISTRATION
ERA
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
ACADEMIC MEETINGS,
142
UAKON OF YESTER YEARS
143
144

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UROLOGICAL ASSOCIATION

From the Editor’s Desk - 05

Officers, Venues, Orators, Winners - 32

Conduct of Conferences, Workshops - 50

Conduct of UAK Quiz - 74

Conduct of UAK – PG Academic Programs - 79

Endowed Awards & Prizes of UAK - 80

Evaluation of Papers for Prizes - 88

Institution of Endowed Awards, Sessions - 92

Preparation of Scientific Papers for Conferences - 98

Presentation of Papers in Conferences - 102

Protocol for Official Functions of UAK - 105

Selection of Faculty, Guest Speakers - 107

Office Documents - 110

Founding Office Bearers

The Pre-Registration Era

UAKON at Exotic Venues

UAKON of yester years

UAK Collage 1983 - 2017

Though UAK was formed in

I profusely thank all the members H.Krishna Moorthy

1. Name of society: The name shall be “Urological Association

(f) To carry out any other activities which are identical

(g) To promote and organize charitable activities in Urology.

5. The names, addresses, occupations and destinations of the

20. Dr. Shyam K . Ramesh, 27. Dr. Augustine Komaranchath,

34. Dr. Cyriac Varghese, FRCS, 42. Dr. Kamalakar L. Achrekar ,

64. Dr E. Sulaiman, MS 4. Honarary Treasurer:

6. The first General Body 6. Hon: Editorial Secretary :

8. Member, Executive 2. Vice President:

1. Dr. (Sr) Jose Mary

The name shall be “Urological Association of Kerala.”

2 Office and address:

The society shall be operative within the state of Kerala.

• To promote high standards in the practice and education of Urology

• To bring together all scientific personnel who are actively interested

• To facilitate exchange of experiences so as to improve the standard

• To endeavour to establish and maintain liaison with other

• To carry out any other activities which are identical or conductive to

• To promote and organize charitable activities in Urology.

5. Membership: Members shall be any registered medical practitioner

The nominees shall be nominated by two members of the

7. Rights of the members:

• Members shall be eligible to vote at any Annual or Special General

• Members will be eligible to vote for the election of the Office

• Any member who has no dues outstanding shall be eligible to

• Any member may resign his or her membership at any time by

• Any member whose subscription is in arrears for one complete year

• The Executive Committee shall have the right to terminate the

• The executive committee shall have the powers to terminate

The Annual subscription shall be Rs.50/-(Rupees Fifty only).

10. Financial year:

The financial year of the Association shall end on 31st December in

11. Bank Account:

Shall be operated by the Hon. Treasurer. All cheques shall be signed

12. Officers of the association:

(a) The Officers of the Association shall be the President, Vice-

(d) The President, Vice-President, Hon: Secretary, Hon: Joint Secretary,

13: Duties of the Officers:

14. Executive Committee:

The Executive Committee of the Association shall consist of:

(b) Of the four elected members, there shall be a regional