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PROCESS DIAGRAM
STANDARD IN BIC –
TRAINING DOCUMENT
01/03/2022
EOS Team
3 QUESTIONS PRIOR TO LAUNCHING THE APPROVAL WORKFLOW
q Are the respective “Process
ss Diagrams” reflecting the process standard ?
q Expectation to you:
q Check compliance with Process Diagram Standard (slide 3) and checkpoints (slide 4)
q Check compliance with your CF process standards
q Feedback to EOS Team if changes are required

q Are the “Input

ut and
d Output Object
ct Attributes” (Description – Alignment Status – Keywords) up-to-date in BIC ?
q Expectation to you:
q Check Input/Output alignment status definition (slide 5 and 6)
q Check alignment status, stakeholders and issue description in Excel file (slide 7)
q Feedback to EOS Team if changes are required

q Are the “Control Object

ct Attributes” (Description – Alignment Status) up-to-date in BIC ?
q Expectation to you:
q Check Control alignment status definition (slide 8 and 9)
q Check alignment status and issue description in Excel file (slide 10)
q Feedback to EOS Team if changes are required

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PROCESS DIAGRAM STANDARD
q The Process Overview Map (process diagram)
provides clarity on:
q Event that starts the process and Event that
ends the process (= scope)
q Inputs which are transformed into outputs
q Responsibility roles (R)
q Used applications/systems
q Proactive Process Metrics
q Input/Process/Output Risks related to this
process
q Preventive/Detective/Respon-sive Controls
Standards for the Risks

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PROCESS DIAGRAM STANDARD & CHECKPOINTS
STANDARD DESIGN CHECKPOINTS
q Is the Start Event indicating the trigger to start the process?

q Is the End Event indicating the completion of the process

q Are the Inputs and Outputs correct/complete?

q Are the inputs resulting/being processed in outputs?
q Are the CF’s providing input/ receiving outputs identified?
q Are the conditions for providing inputs/ receiving outputs agreed and
implemented

q Are the IT Applications indicated?

q Are the Proactive Process Metrics defined?

q Are the Input-, Process- and Output-Risks listed?

q For each Risk, have we identified the important preventive, detective or responsive
control standards?

q Are the control standards linked to EQMS documents or official requirements / tools?

q Are the Responsibility (any CFs responsible for process execution) roles mentioned?

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INPUT/OUTPUT OBJECT ATTRIBUTE STANDARD

Process
cess 1 The Input/Output Object Attribute “Alignment Status” reflects the alignment level with the responsible CF(s):
q Not Aligned – The Input or Output is not agreed with the supplying or receiving CF(s)
Diagramm Input q Partially Aligned – The Input or Output is agreed with the supplying or receiving CF(s), but is not yet fully implemented
q Aligned – The Input or Output is agreed with the supplying or receiving CF(s), and is fully implemented
& Output
Object 2 The Input/Output Object Attribute “Keywords” are used to specify the supplying/receiving CF(s)
Attributes
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INPUT/OUTPUT OBJECT ATTRIBUTE STANDARD

Process
cess Alignment Status:
Diagramm Input - Not Aligned
& Output - Partially Aligned
Object
Attributes

1 1 Core Function for Input/Output

Write in “Description” attribute:

q Description of the Input/Output Expectation
q “Current Issue” & Explanation of the current issue

2 Multiple Core Functions for Input/Output

Write in “Description” attribute:

q Respective CF Name
q Description of the Input/Output Expectation related to the respective CF
q “Current Issue” & Explanation of the current issue for the respective CF

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 INPUT/OUTPUT ALIGNMENT CHECK IN EXCEL FILE

1 2 3
Diagram name Object type Name Description
Issue: Alignment Status Keywords
"Running" this report is an
activity, therefore it shall be
clarified if this activity is part of
the process or whether the result
of that activity is an input for the
2.3 Run net realizable value (NRV) process Document Run " Yco_Nrv_check" report (Input) process. Not Aligned FI
2.3 Run net realizable value (NRV) process Document Evaluated stock risk (Output) Aligned FI

Issue:
This is a business rule definition,
According to the threshold mentioned in accounting manaual but not an input. To be clarified
2.3 Run net realizable value (NRV) process Document (K€ 50) an accrual will be posted (Input) what is meant. Not Aligned FI

1 Select the applicable process

2 Select the Object type “Document”

3 Check if the Name, Description, Alignment Status and Core Functions (Keywords) are correct

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CONTROL OBJECT ATTRIBUTE STANDARD

1 The Control (Standard) Object Attribute “Alignment Status” reflects the document standard status:
Process Diagram q Not Aligned – There is no document standard published in EQMS, or no official requirements/tools for this control
q Partially Aligned – There is a document standard published, but it needs to be updated in EQMS
Control Object q Aligned – There is an up-to-date published document standard in EQMS, or an official requirement/tool for this control

Attributes GENERAL: The Control (Standard) Object is used to capture all Control Standards to prevent/detect/correct the process risks
It links the EQMS document standards to each respective process
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CONTROL OBJECT ATTRIBUTE STANDARD

Process Diagram Alignment Status:

Control Object - Not Aligned
Attributes - Partially Aligned
1 1

1 Not Aligned – Control Standard doesn’t exist

Write in “Description” attribute:

q Description of the Control Standard
q “Current Issue” & Explanation of the current issue

2 Partially Aligned – Control Standard isn’t up-to-date

2 2
Write in “Description” attribute:
q Description of the Control Standard
q “Current Issue” & Explanation of the current issue

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 CONTROL ALIGNMENT CHECK IN EXCEL FILE
1 2 3
Diagram name Object type Name Description Alignment Status
2.3 Run net realizable value (NRV) process Control Accounting rules for inventory Policy available in EQMS
2.3 Run net realizable value (NRV) process Control IAS 2 Aligned
Issue:
2.3 Run net realizable value (NRV) process Control Accounting Manual YEL-FN-M-01 Update Required. Partially Aligned
2.3 Run net realizable value (NRV) process Control Reference document - Incoterms 2010 EA-FI-xx-Y-002-A-06 Aligned
2.3 Run net realizable value (NRV) process Control Reference document - Standard Cost update CSC EA-FI-xx-Y- Aligned
2.3 Run net realizable value (NRV) process Control Training document - Standard Cost 2 EA-FI-xx-Y-002-A-03 Aligned
2.3 Run net realizable value (NRV) process Control Accounting rules for inventory EA-FI-xx-Y-002-A-07 Aligned
2.3 Run net realizable value (NRV) process Control Reference document - Standard Cost update PLANTS EA-FI- Aligned
2.3 Run net realizable value (NRV) process Control Process List - Inventory control policy EA-FI-xx-Y-002-A-08 Aligned
2.3 Run net realizable value (NRV) process Control Training document - Net realizable value EA-FI-xx-Y-002-A-04 Aligned
2.3 Run net realizable value (NRV) process Control Control????
2.3 Run net realizable value (NRV) process Control Accounting rules for D&D and Tooling WiP EA-FI-xx-Y-002-A- Aligned

1 Select the applicable process

2 Select the Object type “Control”

3 Check if the Name, Description, Alignment Status are correct

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DUTIES FOR THE PROCESS OWNER
“ Swimlane Diagram” and the “Activity
q Ensure that the respective “CF “ Object Attributes” are up-to-date in BIC CLOUD

q Ensure that the respective “Process

“ Diagrams” are designed in line with the standard

q Ensure that the respective “Process

“ Diagrams” and the “Diagram
“ Attribute Keywords” is up-to-date in BIC CLOUD

q Ensure that the “Inputs

“ and Outputs” of the respective “Process
“ Diagrams” are reviewed with the responsible CF(s)
resulting in an agreement about the alignment status, and the responsibility for taking actions if required

q Ensure that the “Input

“ and Output Object Attributes” (Identifier – Alignment Status – Keywords) are up-to-date in BIC

ve “Process Diagrams
q Ensure that the ““Control” Standards of the respective Diagrams” aare reviewed against EQ
EQMS, resulting in an
alignment status for each Standard; Ensure that the “Control
“ Object Attribute Alignment Status” is up-to-date in BIC

q Ensure that the process “KPI”

“ Metrics are implemented
emented within Yazaki Europe, that they ar
are part of the OSA, and that
objectives have been cascaded; Ensure that the “KPI
“ Object Attribute Alignment Status” is up-to-date in BIC

q Ensure that thee Continuous Improvement Planning records include all the items that need action

q è Contact EOS Team for any support regarding updates in BIC CLOUD
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PUBLISHING WORKFLOW FOR PROCESS DIAGRAMS
The Diagram Governance Attributes ensure that the publishing workflow in BIC can be started:

1 q “Author” is a mandatory attribute, and can be filled with 1 or multiple names.

q Only maintained authors can edit diagrams
q Only maintained authors can start the publishing workflow
q EOS Dept members will be included by default

2 q “Examiner” is a mandatory attribute, and can be filled with 1 or multiple names.

q Maintained Examiners will be the first ones to review the diagram when the workflow is started
q EOS Dept members will be included by default to check the compliance to our diagram standards

3 q “Second Examiner” is a mandatory attribute, and can be filled with 1 or multiple names.
q Maintained second examiners are requested in the workflow to review the diagram, after the
examiners have accepted it
q CF Responsibles will be mentioned here

4 q “Responsible” is a mandatory attribute, and must be filled with 1 name.

q Maintained responsible finally approved or rejects the publishing of the diagram
q CF Process Owner will be mentioned here
5
5 q “Scope” is a mandatory attribute, and needs to indicate the commodities for which this process is
applicable. There are 3 commodities to be considered:
q EDS
q EI
q Connection Systems

q è BIC Users with “Reader” profiles can only see published diagrams!
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 THANK YOU FOR YOUR ATTENTION

ALL RIGHT
RIGHTS
GHTSS RESE
R
RESERVED
ESERVE
RVED / CONFIDENT
CONFIDENTIAL
ENTIAL
IAL / D
DOO NOT
NOT DIS
DISTRI
DISTRIBUTE
TRIBUTE / © 202
2021 Yazaki Europe Limited. 13