Lesson Plan: Module 2, Lesson 1

Overview
In this lesson, you will lead discussions and demonstrate step-by-step how students can find, replace,
and reuse content in a Microsoft Word 2019 document. In the first topic, you will help students learn
to use the Find and Replace options to search for and replace text according to various parameters.
In the second topic, you will explain the concept of the Clipboard and demonstrate how students can
cut, copy, and paste text and objects in the same document and across documents.

Objectives
Topic objectives MOS exam objectives

Find and replace text  OD 1.1.1: Search for text

 OD 2.1.1: Find and replace text

Reuse content using the Clipboard  OD 1.1.1: Search for text

 OD 2.1.1: Find and replace text

Table 1: Topic objectives mapped to Microsoft Office Specialist (MOS) exam objectives

Resources
Student Guide Student_guide_M2.docx
Teaching Guide Teaching_guide_M2.docx
Lesson presentation Presentation_M2_L1.pptx
Warm-up None
Topic 1: Activity Starter and supporting files:
 L1_T1_act_family_day_starter.docx

Topic 1: Try-it 1 Starter and supporting files:

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 L1_T1_try1_September_field_trips_starter.docx

Topic 1: Try-it 2 Starter and supporting files:

 L1_T1_try2_pickle_camp_starter.docx

Topic 2: Activity Starter and supporting files:

 L1_T2_act_family_day_starter.docx

Topic 2: Try-it 1 Starter and supporting files:

 L1_T2_try1_Munsons_featured_staff_profiles_starter.docx

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Topic 2: Try-it 2 Starter and supporting files:

 L1_T2_try2_Munsons_monthly_newsletter_starter.docx
 L1_T2_try2_Munsons_featured_staff_profiles_starter.docx

 L1_T2_try2_pickle_camp_starter.docx

Wrap-up None
Table 2: Resources for this lesson

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Lesson step-by-step instructions

Topic 1: Find and replace text, Activity
Lead a discussion with students about Find and Replace. During the demonstration, ask questions
such as:
 What do you think the Find and Replace options do?

 Can you find these options in the ribbon?

 Does anyone know how you can open these using the keyboard?

 Do you notice some of the options you can use to find and replace text based on specific styles
and formatting?

Demonstration steps
1. Open L1_T1_act_family_day_starter.docx.
2. On the Home tab, in the Editing group, select Replace or use the keyboard shortcut, Ctrl+H to
go to the Replace dialog box.
3. Enter families in the Find what field.
4. Enter volunteers in the Replace with field. Then select the Replace command. The word families
is highlighted. Select Replace again to replace families with volunteers.
5. In the Microsoft Word dialog box, for the prompt We've finished searching this document,
select OK.
6. Enter family in the Find what field. Enter volunteer in the Replace with field. Then select the
Replace All command.
7. A notification displays: All done. We made 2 replacements. Select OK.
8. Select Close to close the dialog box.
9. Place the cursor at the end of the document text. Navigate to the Home ribbon, Editing group,
and select Replace or use the Replace keyboard shortcut, Ctrl+H to go to the Replace dialog box.
10. Enter 6pm in the Find what field. Enter 7pm in the Replace with field. Select the More > >
button. Select Up in the Search drop-down menu. Then select the Replace command.
11. A notification displays: We reached the beginning of the document and couldn't find any
matches. Do you want to try searching from the end?. Select No.
12. Select the Close button to close the Find and Replace dialog box.

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Topic 1: Find and replace text, Try-it 1

1. Open L1_T1_try1_September_field_trips_starter.docx.
1. On the Home tab, go to the Editing group, and select Replace or use the keyboard shortcut,
Ctrl+H to go to the Replace dialog box.
2. Enter Munsons in the Find what field.
3. Enter Munson's in the Replace with field. Then select the Replace All command.
4. A notification displays: All done. We made 3 replacements. Select OK to close the dialog box.

Topic 1: Find and replace text, Try-it 2

1. Open L1_T1_try2_pickle_camp_starter.docx.
2. Place the cursor at the end of the document text. Navigate to the Home tab, Editing group, and
select Replace or use the keyboard shortcut, Ctrl+H to go to the Replace dialog box.
3. Enter MUNSON'S PICKLES AND PRESERVES in the Find what field.
4. Enter Munson's Pickles and Preserves in the Replace with field.
5. Select the More > > button.
6. Select Up in the Search drop-down menu.
7. Check the box for Match Case.
8. Select the Replace command. A notification displays: We've finished searching the document.
9. Select OK to close the dialog box.

Topic 2: Reuse content with the Clipboard, Activity

Lead a discussion explaining the purpose of the Office Clipboard and how it works. Engage students
by asking questions such as:
 Do you repeatedly reuse any information?

 How can reusing information from a document to an email or vice versa help you?
 Are similar commands available on a tablet or mobile device?

Demonstrate the process of cutting and pasting text within a document.

If time permits and your tech setup allows, you can demonstrate cut, copy, and paste between
different applications and document types such as Microsoft Outlook mail message, PowerPoint
presentation, Microsoft Excel workbook, Notepad .txt document, and a website. You can demonstrate
how the Clipboard can hold up to 24 items at a time.

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Demonstration steps
1. Open L1_T2_act_family_day_starter.docx.
2. Select the bullet list item: We'll have games the whole family can play and the famous Munson's
sack race!
3. On the Home tab, from the Clipboard group, select Cut.
4. Place the cursor at the end of the bulleted point: Speaking of delicious food, we’ll have Breakfast
and Lunch made from food grown right here at Munson's. Select the Enter key.
5. From the Clipboard group, select Paste. The text copied to the Clipboard is pasted.
6. On the Home tab, from the Clipboard group, select the Clipboard dialog box launcher. The
Clipboard panel displays.
7. Select the entire document text by selecting Ctrl+A on the keyboard.
8. Then on the Home tab, from the Clipboard group, select Copy.
9. Go to the File tab, from the Backstage view, select New, then select Blank Document.
10. From the Clipboard panel, select the arrow next to the copied text (More options). From the
drop-down menu select Paste.

Topic 2: Reuse content with the Clipboard, Try-it 1

1. Open L1_T2_try1_Munsons_featured_staff_profiles_starter.docx.
2. Locate and select the text Munson's Pickles and Preserves featured staff. On the Home tab,
from the Clipboard group, select Cut.
3. Place the cursor at the beginning of the document text.
4. On the Home tab, from the Clipboard group, select Paste.
5. Locate and select the profile text and the illustration for Hilary Brennan. On the Home tab, from
the Clipboard group, select Cut. Position the cursor after Marcos Serna's profile text and
illustration. On the Home tab, from the Clipboard group, select Paste.
6. Locate and select the New Intern profile text. On the Home tab, from the Clipboard group, select
Copy.
7. Position the cursor after the existing intern placeholder text paragraph. On the Home tab, from
the Clipboard group, select Paste.
8. Save your work by selecting the Save button on the Quick Access Toolbar.

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Topic 2: Reuse content with the Clipboard, Try-it 2

1. Open the following documents for this exercise:
 L1_T2_try2_Munsons_monthly_newsletter.starter.docx
 L1_T2_try2_Munsons_featured_staff_profiles_starter.docx
 L1_T2_try2_pickle_camp_starter.docx
2. In the L1_T2_try2_Munsons_featured_staff_profiles_starter.docx, select Fernando Vasquez'
profile text. On the Home tab, in the Clipboard group, select Cut.
3. Go to L1_T2_try2_Munsons_monthly_newsletter_starter.docx. Navigate to the Featured Farm
Partner section, select the paragraph of lorem ipsum placeholder text. Then on the Home tab, in
the Clipboard group, select Paste.
4. Go to L1_T2_try2_Munsons_pickle_camp_starter.docx. Select the contents of the entire
document. On the Home tab, in the Clipboard group, select Copy.
5. Go to L1_T2_try2_Munsons_monthly_newsletter_starter.docx. Navigate to the Pickle Camp
section. Select the lorem ipsum text and delete it.
6. Paste the copied content from the Clipboard in the Pickle Camp section.
7. Save your work by selecting the Save button on the Quick Access Toolbar.

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Lesson Plan: Module 2, Lesson 2

Overview
In this lesson, you will lead discussions and demonstrate step-by-step how students manage
comments and track changes in a Microsoft Word 2019 document. In the first topic, you will help
students use Comments to collaborate in a document with other users. In the second topic, you will
help students use Track Changes to manage edits with other users.

Objectives
Topic objectives MOS exam objectives

Use comments and track changes to  OD 6.1.1: Add comments

communicate, make edits, and collaborate in a
 OD 6.1.2: Review and reply to comments
document
 OD 6.1.3: Resolve comments

 OD 6.1.4: Delete comments

Track changes as edits are made in a document  OD 6.2.1: Track changes

 OD 6.2.2: Review tracked changes
 OD 6.2.3: Accept and reject tracked changes

 OD 6.2.4: Lock and unlock change tracking

Table 3: Topic objectives mapped to Microsoft Office Specialist (MOS) exam objectives

Resources
Student guide Student_guide_M2.docx
Teaching guide Teaching_guide_M2.docx
Lesson presentation Presentation_M2_L2.pptx

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Warm-up None
Topic 1: Activity Starter and supporting files:
 L2_T1_act_family_day_starter.docx

Topic 1: Try-it 1 Starter and supporting files:

 L2_T1_try1_Munsons_featured_staff_profiles_starter.docx

Topic 1: Ty-it 2 Starter and supporting files:

 L2_T1_try2_Munsons_featured_staff_profiles_starter.docx

Topic 2: Activity Starter and supporting files:

 L2_T2_act_family_day_starter.docx

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Topic 1: Try-it 1 Starter and supporting files:

 L2_T2_try_September_field_trips_starter.docx

Wrap-up None
Table 4: Resources for this lesson

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Lesson step-by-step instructions

Topic 1: Communicate with comments within a document,
Activity
Lead a discussion with students about comments. Explain and demonstrate how the inline notes can
be replaced with a comment, a note about specific document content from Insert and Review tabs,
the context menu (right-click) and keyboard shortcut: Alt+R+C. Explain how these comments can be
formatted, edited, deleted, and if you are working in an Office 365 licensed Word 2019 application,
resolved. Move from one comment to the next and compare the format of the original notes to the
newly inserted comments.
During the demonstration, ask questions such as:
 During the demonstration: What are the pros and cons are of inline notes versus inserted
comments?

 Wrapping up the demonstration: What could be other benefits for using the Comments tool?

Demonstration steps
1. Open L2_T1_act_family_day_starter.docx.
2. Observe the inline notes with various formatting applied to Bullet list items #'s 2 and 5, and last
paragraph - various text color, bold, highlighted text, open and close brackets, open and close
parentheses.
3. Select Bullet list item # 2 text. On the Insert tab, go to the Comments group and select the
Comment command.
4. A comment displays next to Bullet list item #2. Enter Need to describe what U-pick is.
5. Place the cursor in the comment Need to describe what U-pick is. and edit the text to the
following Need to update u-pick to you-pick and describe what it is.
6. Select Bullet list item # 5 text. Right-click or access the context menu and select New Comment.
7. A comment displays next to Bullet list item #5. Enter Can we list a few more games here?
8. Select the last sentence in the document. Use the Insert Comment keyboard shortcut, Alt+R+C.
9. A comment displays next to the selected sentence. Enter Need to verify these are the correct times
for the event.
10. In the Need to verify these are the correct times for the event. comment area, select Resolve.

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11. Go to the Review tab, find the Comments group commands.

12. Select Previous and Next to navigate between comments.
13. Select the Can we list a few more games here? comment, go to the Review tab, Comments
group, select Delete, and from the context menu, select Delete.

Topic 1: Communicate with comments within a document,

Try-it 1
1. Open L2_T1_try1_Munsons_featured_staff_profiles_starter.docx.
2. Locate the comment related to the title, Fen Long: Irrigation Engineer.
3. In the comment area, select Reply. Enter Yes, she is excited about this college student competition
and would love to help! Her article is scheduled for a newsletter.
4. Locate the comment related to Iceland.
5. Right-click or access the context menu and select Delete or go to the Review tab, Comments
group, and select Delete.
6. Locate the comment related to the title, Fernando Vasquez: Beekeeper.
7. In the comment area, select Reply. Enter the following: Scheduled for the next newsletter. From
the comment area, select Resolve.
8. Locate the comment related to the title, Fen Long: Irrigation Engineer.
9. Place the cursor in the last sentence of the comment you added in step 3 and edit this sentence to
read Her article is tentatively scheduled for a newsletter.
10. Save the document.

Topic 1: Communicate with comments, Try-it 2

1. Open L2_T1_try2_Munsons_featured_staff_profiles_starter.docx.
2. Locate and select the Fen Long profile.
3. Go to the Review tab, in Comments group, select New Comment.
4. Observe how your name displays in the comment.
5. Select the Review tab, in the Tracking group, select the dialog box launcher. The Track Changes
Options dialog box displays.
6. Select Change User Name. The Word Options dialog box displays, displaying the General area.
7. Within the Personalize your copy of Microsoft Office section, check the Always use these
values regardless of sign in to Office box and then update the User name and Initials fields.
8. Select Ok for the Word Options dialog box and then select Ok for the Track Changes dialog box.
Note: You can also get to the Word Options dialog box by selecting the File tab.
Then from the Backstage view area, select Options.

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9. Locate the New Intern Placeholder title comment.

10. Select Reply and enter: A request has been made to our graphics team.
11. Ask students to observe how the updated name displays in the comment. Within the comment
area select Resolve.
12. Save the document.

Topic 2: Track changes, Activity

1. Open L2_T2_act_family_day_starter.docx.
2. Go to the Review tab, from the Tracking group, select the Track Changes command, from the
context menu, select Track Changes.
3. In the Tracking group, in the Display for Review drop-down list, ensure that Simple Markup is
selected.
4. Locate Bullet list item #2 and delete U-pick and enter You-pick.
5. A red vertical line displays in the left margin of the same text paragraph row.
6. Hover the pointer over this, a ScreenTip displays: Show tracked changes. Select this to see the
track changes markup inline.
7. The line now displays with the gray color. Select this to hide the Track Changes.
8. Go to the Review tab, Tracking group, and select the Display for Review field. Change this to All
Markup.
9. Go to Bullet list item #4. At the end of the second sentence, enter and lake.
10. Go to the Review tab, Tracking group, select Show Markup, select Balloons, and then select
Show Revisions in Balloons.
11. Go to the Review tab, Changes group, select Previous Change and Next Change to move from
change-to-change within the document.
12. Go to the Review tab, Changes group, select Accept, Accept and Move to Next.
13. Go to the Review tab, Changes group, select Reject, Reject All Changes.
14. Go to the Review tab, in the Tracking group, select the Track Changes command, and from the
context menu, select Track Changes.
15. Save your work.

Topic 2: Track changes, Try-it

1. Open L2_T2_try_September_field_trips_starter.docx.
2. Go to the Review tab, from the Tracking group, select the Track Changes command or from the
context menu select Track Changes.
3. Ask students to switch to the next device.

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4. In the second paragraph of the document change Maple Elementary to the name of your school.
Then, in the same sentence change Shelbyville to the name of your town.
5. Ask students to switch to the next device and change the user name for tracked changes to their
own name or nickname.
a. Select the Review tab, in Tracking group, select the dialog box launcher.
b. The Track Changes Options dialog box displays. Select Change User Name.
c. The Word Options dialog box displays, displaying the General area. Within the Personalize your
copy of Microsoft Office section, select the Always use these values regardless of sign in to Office
check box, and then update the User name and Initials fields.
6. Select OK in the Word Options dialog box and then select OK in the Track Changes dialog box.
Note: You can also get to the Word Options dialog box by selecting the File tab.
Then from the Backstage view area, select Options.

7. In the second paragraph, change the date to a date your school will visit Munson’s.
8. Ask students to switch again to the next device and change the username for tracked changes to
their own name or nickname.
d. Select the Review tab, in the Tracking group, select the dialog box launcher.
e. The Track Changes Options dialog box displays. Select Change User Name.
f. The Word Options dialog box displays, displaying the General area. Within the Personalize your
copy of Microsoft Office section, select the Always use these values regardless of sign in to Office
check box, and then update the User name and Initials fields.
9. Make the beginning of the document, Munson’s Pickles and Preserves Farm Field trips in
September bold by selecting the Home tab and selecting Bold in the Font group.
10. Ask students to switch back to their own computers.
11. Change the user name for tracked changes back to your name or nickname.
g. Select the Review tab, in Tracking group, select the dialog box launcher.
h. The Track Changes Options dialog box displays. Select Change User Name.
i. The Word Options dialog box displays, displaying the General area. Within the Personalize your
copy of Microsoft Office section, select the Always use these values regardless of sign in to Office
check box, and then update the User name and Initials fields.
12. Go to the Review tab, in the Tracking group, select Track Changes, and select Lock Tracking.
Enter the same password in both fields, and select OK.
13. Observe which tracked changes commands are available. The Track Changes command is
unavailable.

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14. Go to the Review tab, in the Tracking group, select Track Changes, and select Lock Tracking. In
the Unlock Tracking dialog box, enter the password, and select OK. The Track Changes
command can be enabled now.
15. Observe each of the changes made by going to the Review tab, and in the Changes group,
selecting Previous Change or Next Change.
16. Go to Review tab, in the Tracking group, change the Display for Review field. Select Simple
Markup, All Markup, No Markup, or Original and then observe the tracked changes in this view.
17. Go to the Review tab, Changes group, select Accept, and select one of the Accept choices from
the context menu or Reject, and select one of the Reject choices from the context menu.
18. Turn Track Changes off by going to the Review tab, and in the Tracking group, selecting Track
Changes.
19. Save your work.

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Lesson Plan: Module 2, Lesson 3

Overview
In this lesson, you will lead discussions and demonstrate step-by-step how students will manage the
display of paragraph marks and other symbols, formatting columns and managing section and page
breaks within a document. In the first topic, you will help students use the Show/Hide command to
display hidden paragraph marks, formatting symbols and text within a document. In the second topic,
you will help students format text into multiple columns with the Columns command. In the third
topic, students will insert and manage column, section, and page breaks and manage page setup
options.

Objectives
Topic objectives MOS exam objectives

Show and hide hidden characters and text  OD 1.1.4: Show and hide formatting symbols
and hidden text

Format text into multiple columns  OD 2.3.1: Format text in multiple columns

Apply and manage section breaks, page breaks  OD 1.2.1: Set up document pages
and page setup options
 OD 2.3.2: Insert page, section, and column
breaks

 OD 2.3.3: Change page setup options for a

section

Table 5: Topic objectives mapped to Microsoft Office Specialist (MOS) exam objectives

Resources
Student guide Student_guide_M2.docx

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Teaching guide Teaching_guide_M2.docx

Lesson Presentation_M2_L3.pptx
presentation
Warm-up None
Topic 1: Activity Starter and supporting files:
 L3_T1_act_family_day_starter.docx

Topic 1: Try-it 1 Starter and supporting files:

 L3_T1_try_Munsons_Pickle_and_Preserves_Cookbook_recipes_starter.do
cx

Topic 2: Activity Starter and supporting files:

 L3_T2_act_cookbook_recipes_starter.docx

Topic 2: Try-it 1 Starter and supporting files:

 L3_T2_try1_Munsons_monthly_newsletter_starter.docx

Topic 2: Try-it 2 Starter and supporting files:

 L3_T2_try2_Munsons_monthly_newsletter_starter.docx

Topic 3: Activity Starter and supporting files:

 L3_T3_act_cookbook_recipes_starter.docx

Topic 3: Try-it 1 Starter and supporting files:

 L3_T3_try1_blueberries_and_balloons_festival_volunteers_starter.docx

Topic 3: Try-it 2 Starter and supporting files:

 L3_T3_try1_blueberries_and_balloon_festival_volunteers_starter.docx

Wrap-up None

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Table 6: Resources for this lesson

Lesson step-by-step instructions

Topic 1: Show/hide hidden characters, Activity
Lead a demonstration with students about how the Show/Hide command can display formatting
characters. During the demonstration ask questions such as:
 Can you think of examples of when showing hidden paragraph and other formatting symbols is
useful?

 When would you turn this on? When would you turn this off?
 Can you think of examples of when hidden text in a document is useful?

Demonstration steps
1. Open L3_T1_act_family_day_starter.docx.
2. Go to the Home tab and in the Paragraph group, select the Show/Hide command to show the
formatting characters. Alternatively, use the Ctrl+Asterisk (*) keyboard shortcut.
3. Explain that the space symbols, carriage returns (Enter key) and extra carriage return formatting
(symbols) not needed in the document.
4. Go to the Home tab and in the Paragraph group, select the Show/Hide command to hide the
formatting characters. Alternatively, use the Ctrl+Asterisk (*) keyboard shortcut.

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Topic 1: Show/hide hidden characters, Try-it

1. Open L3_T1_try_Munsons_Pickle_and_Preserves_Cookbook_recipes_starter.docx.
2. Go to the Home tab and in the Paragraph group, select the Show/Hide command to show the
formatting characters. Alternatively, use the Ctrl+Asterisk (*) keyboard shortcut.
3. Answer the question: Which is your favorite recipe? Answer in the solution file is shortbread.
4. Place the cursor above or below the two paragraph symbols between Store leftovers in
refrigerator and Carrot cake. Select the paragraph symbols and press the Delete key.
5. Go to the Home tab and in the Paragraph group, select the Show/Hide command to hide the
formatting characters. Alternatively, use the Ctrl+Asterisk (*) keyboard shortcut.
6. Save your work.

Topic 2: Format text in multiple columns, Activity

Lead a discussion and demonstration with students about formatting text into multiple columns.
Demonstrate how formatting the number of columns can change the flow of the content in a
document, giving newspapers and cookbooks as examples where this works well. Explain how the
Columns command and the More Columns menu (width, spacing, line between, apply to) work.

Demonstration Steps
1. Open L3_T2_act_cookbook_recipe_starter.docx.
2. With the cursor placed anywhere in the document, go to the Layout tab, from the Page Setup
group select the Columns command. From the context menu explain the number of columns
choices and then select Two.
3. Explain how the one column document changed to two columns. Go to the Layout tab, from the
Page Setup group select the Columns command. From the context menu select More columns.
4. Highlight the Presets section and how it is set to Two.
5. Highlight the Number of columns and how it is set to 2.
6. Explain that you can add a line between the columns and check the Line between box.
7. Highlight that the Equal column width can be unchecked. Demonstrate unchecking this and how
you can update the columns' width and spacing in the provided fields.
8. Explain how where column formatting applies depends on the Apply to field being set to Whole
document and how from the context menu this can changed to This point forward.
9. Select OK to close the Columns dialog box.
10. Demonstrate to students how the vertical line between the two columns throughout the entire
document except for title page, page 1.

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11. Go to the Home tab and in the Paragraph group, select the Show/Hide command to show the
formatting characters. Alternatively, use the Ctrl+Asterisk (*) keyboard shortcut.
12. Highlight the page break added previously to this document. The page break prevents the vertical
line from appearing on Page 1.
13. Go to the Home tab and in the Paragraph group, select the Show/Hide command to hide the
formatting characters. Alternatively, use the Ctrl+Asterisk (*) keyboard shortcut.
14. Save your work.

Topic 2: Format text in multiple columns, Try-it 1

1. Open L3_T2_try1_Munsons_monthly_newsletter_starter.docx.
2. Go to the Home tab and in the Paragraph group, select the Show/Hide command to show the
formatting characters. Alternatively, use the Ctrl+Asterisk (*) keyboard shortcut.
3. Observe the hidden paragraph symbols at the end of the Seasonal Produce section.
4. Select the Seasonal Produce title and two paragraphs of Lorem Ipsum placeholder text.
5. Go to the Layout tab, from the Page Setup group select the Columns command. From the
context menu select Two.
6. Observe the Section break added at the end of the two-column formatted Seasonal Produce
section.
7. Go to the Home tab and in the Paragraph group, select the Show/Hide command to hide the
formatting characters. Alternatively, use the Ctrl+Asterisk (*) keyboard shortcut.
8. Save your work.

Topic 2: Format text in multiple columns, Try-it 2

1. Open L3_T2_Try2_Munsons_Monthly_Newsletter_starter.docx.
2. Go to page 2 and select the CSA title and associated section paragraphs.
3. Go to the Layout tab, from the Page Setup group, select the Columns command. From the
context menu select More columns.
4. In the Presets section select Two or in the Number of columns select 2.
5. Check the Line between box.
6. In Width and spacing section for Column 1 set the Spacing field to .75.
7. Select OK to close the Columns dialog box.
8. Observe the CSA section two column format and spacing.
9. Save your work.

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Topic 3: Insert and manage breaks, Activity

Lead a discussion and demonstration with students about inserting and managing page breaks and
section breaks.
Explain that breaks in a document can help manage where the content ends and begins again from
page-to-page or column-to-column of a document. Breaks can also manage formatting of content
from section to section. Where and when you use breaks depends on the document content and
required layout. Demonstrate how to insert and manage page and section breaks.

Demonstration steps
1. Open L3_T3_act_cookbook_recipes_starter.docx.
2. Go to the Home tab and in the Paragraph group, select the Show/Hide command to show the
formatting characters. Alternatively, use the Ctrl+Asterisk (*) keyboard shortcut.
3. Highlight the formatting throughout the document including the paragraph symbols in between
each recipe sections, section break (continuous) after each recipe title.
4. Remove the paragraph symbol between page 2 text Cool to room temperature before
handling. and the section title, Simple Strawberry Preserves.
5. With the cursor at the end of the page 2 text Cool to room temperature before handling. go to
the Layout tab, Page Setup group, and select Insert Page and Section Breaks command. From
the context menu, in the Page Breaks section, select Page. You can also insert a page break from
the Insert tab, Pages command, and then from the context menu select Page Break.
6. A page break appears after Cool to room temperature before handling text. The title Simple
Strawberry Preserves moved to page 3. This recipe will always start on a separate page. If an
extra paragraph formatting symbol appears at the start of page 3, delete this by selecting the
paragraph symbol and then press the Delete key.
7. On page 2 in the Pickled Beets recipe section, select the Directions subtitle and two paragraphs
within this section.
8. Go to the Layout tab, Page Setup group, and select Insert Page and Section Breaks command.
From the context menu, in the Section Breaks section select Continuous. Section Break
(Continuous) displays between the two column ingredients and the Directions subtitle. This stops
the formatting of one section from the next but keeps the sections together on the same page.
9. Go to page 1, find and select the Page Break. Press the Delete key. This deletes the page break.
Remove the extra paragraph symbol by selecting it and then pressing the Delete key.
10. Save your work.

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Topic 3: Insert and manage breaks, Try-it 1

1. Open L3_T3_try1_blueberries_and_balloons_festival_volunteers_starter.docx.
2. Go to the Home tab and in the Paragraph group, select the Show/Hide command to show the
formatting characters. Alternatively, use the Ctrl+Asterisk (*) keyboard shortcut.
3. Observe formatting character symbols throughout the document.
4. Place the cursor after the sentence, Let's work together to make this year's Blueberry and
Balloons Festival the best yet!. Go to the Insert tab, Pages command and from the context
menu select Page Break.
5. Observe the page break after the sentence, Let's work together to make this year's Blueberry
and Balloons Festival the best yet!.
6. Go to page two. Remove the paragraph character symbol before the Blueberry basket image by
selecting the symbol and then pressing the Delete key.
7. Go to the Home tab and in the Paragraph group, select the Show/Hide command to hide the
formatting characters. Alternatively, use the Ctrl+Asterisk (*) keyboard shortcut.
8. Save your work.

Topic 3: Insert and manage breaks, Try-it 2

1. Open L3_T3_try2_blueberries_and_balloons_festival_volunteers_starter.docx.
2. Go to the Home tab and in the Paragraph group, select the Show/Hide command to show the
formatting characters. Alternatively, use the Ctrl+Asterisk (*) keyboard shortcut.
3. Observe formatting character symbols throughout the document.
4. Place the cursor before the Blueberry basket image on page 2. Go to the Layout tab, Page Setup
group, and select Insert Page and Section Breaks command. From the context menu, in the
Section Breaks section select Continuous.
5. Observe the Section Break (Continuous) inserted at the start of section.
6. Place the cursor before the Hot Air Balloon image on page 3. Go to the Layout tab, Page Setup
group, and select Insert Page and Section Breaks command. From the context menu, in the
Section Breaks section select Next Page.
7. Observe where the Next Page section break was added at the bottom of the previous page.
8. With the cursor placed on page 2 or 3, go to the Layout tab, Page Setup group and select the
Orientation command. From the context menu select Landscape.

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9. Observe the page layout orientation for all pages of the document. The page preceding the
section break has Portrait orientation formatting. Only the pages with the section break applied
have the Landscape orientation. With the width available in this section, the page layout is ready
for the SmartArt diagrams can be resized as some point later to fit the page width.
10. Go to the Home tab and in the Paragraph group, select the Show/Hide command to hide the
formatting characters. Alternatively, use the Ctrl+Asterisk (*) keyboard shortcut.
11. Save your work.

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Lesson Plan: Module 2, Lesson 4

Overview
In this lesson, you will lead discussions and demonstrate step-by-step how students will manage the
style of headings, titles, and body text of a document by applying style-sets and themes. In the first
topic, you will help students will choose a Style Set from the gallery and apply a Quick Style set. In
the second topic, you will help students will select a theme from the gallery to apply a set of colors,
fonts, and effects to a document.

Objectives
Topic objectives MOS exam objectives

Apply document style sets to change the style  OD 1.2.2: Apply style sets
of headings, titles, and body text in a document

Apply a different theme to a document to  OD 1.2.2: Apply style sets

change colors, fonts, and effects

Table 7: Topic objectives mapped to Microsoft Office Specialist (MOS) exam objectives

Resources
Student Guide Student_guide_M2.docx
Teaching Guide Teaching_guide_M2.docx
Lesson presentation Presentation_M2_L4.pptx
Warm-up None
Topic 1: Activity Starter and supporting files:
 L4_T1_act_cookbook_recipes_starter.docx

Topic 1: Try-it 1 Starter and supporting files:

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 L4_T1_try_Munsons_featured_staff_profiles_starter.docx

Topic 2: Activity Starter and supporting files:

 L4_T2_act_cookbook_recipes_starter.docx

Topic 2: Try-it 1 Starter and supporting files:

 L4_T2_try_Munsons_featured_staff_profiles_starter.docx

Wrap-up None

Table 8: Resources for this lesson

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Lesson step-by-step instructions

Topic 1: Apply a Style Set, Activity
Start the Style Set discussion by asking students:
 What do you think a Style Set does?
 Have you used a Style Set from the gallery before and does anyone know where to find them on
the interface?
 Before demonstrating style sets, discuss and observe where styles have been applied throughout
the document. Then demonstrate and discuss where to find and how to use style sets. Be sure to
select more than one style set to demonstrate how the document updates with fresh style set
formatting.

During or after the demonstration, you can check for learning by asking students questions such as:
 Why are there so many choices in the Style Set gallery?

 What differences do you notice between each gallery choice?

 Do the Style Sets have names? Follow up with, why do they have names?

If time permits, you can discuss how to save a new Style Set.

Demonstration steps
1. Open L4_T1_act_cookbook_recipes_starter.docx.
2. Explain where Styles have been applied in the document by selecting Page 1 of 4 from the status
bar. Then select the Headings tab from the Navigation panel. Each recipe title listed has a
Heading 1 style applied. Close the Navigation panel by selecting the close button within the panel
area.
3. Place the cursor in the Pickled Beets title on page 2. Go to the Home tab and expand the Styles
gallery by selecting the More button. Highlight that the style selected is Heading 1.
4. Place the cursor in the Directions subtitle of the Pickled Beets recipe on page 2. Go to the Home
tab and expand the Styles gallery by selecting the More button. Highlight that the style selected
is Subtitle.
5. Go to the Design tab and select the More button in the Style Set gallery.
6. Place the pointer over each choice and explain that Word applies a live preview of this Style Set to
the document.

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7. Select the Black & White (Word) style set.

8. Highlight the updates to the Title and Subtitle styles throughout the document.
9. Save your work.

Topic 1: Apply a Style Set, Try-it

1. Open L4_T1_try_Munsons_featured_staff_profiles_starter.docx.
2. Go to the Design tab and select the More button in the Style Set gallery.
3. Place the pointer over each Style Set gallery choice and demonstrate the ScreenTip that displays
with the name of the Style Set. Locate and select the Minimalist style set.
4. Save your work.

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Topic 2: Apply themes, Activity

Start the Themes discussion by asking students:
 What do you think Themes do?
 Have you used Themes from the gallery before?

 Does anyone know where to find these on the interface?

Lead a demonstration with students about how to find and how to use Themes. Be sure to select
more than one Theme to demonstrate how the document (cover page and later pages) updates with
a unique set of colors, fonts, and effects. You can ask students questions such as:
 How do different fonts convey information to you?
 How do different colors convey information to you?

 Why does each theme have a name?

If time permits, you can discuss how to save a new Theme.

Demonstration steps
1. Open L4_T2_act_cookbook_recipes_starter.docx.
2. Highlight the formatting applied to text throughout the document including the heading, subtitle,
and paragraph text formatting.
3. Go to the Design tab and select the Themes command. Place the pointer over each Gallery choice
and explain how live preview applied to the document. With the ScreenTip theme name that
displays, find and select the Slice theme.
4. Highlight the formatting changes made to the text throughout the document.
5. Go to the Design tab and within the Document Formatting group, discuss the Colors, Fonts,
Paragraph Spacing, Effects, and Set as Default commands to customize specific elements.

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Topic 2: Apply themes, Try-it

1. Open L4_T2_try_Munsons_featured_staff_profiles_starter.docx.
2. Observe the Style Set applied by going to the Design tab, select the More button for the Style
Set gallery and observe the Minimalist style set selected.
3. Observe the Theme applied by going to the Design tab, select the Themes command, and
observe the Office theme selected.
4. To change the paragraph spacing for the document go to the Design tab, and select Paragraph
Spacing command. In the context menu, observe the Style Set listed at the top of the list. To
make the spacing greater in the document, select Relaxed.
5. Observe the updated spacing throughout the document.

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