MEETING AND

CONFERENCE

Nguyen Tran Duyen Phu, MBA

 LEARNING
1. Differenciates Meeting and Conferences
OBJECTIVES
2. How to prepare and organize Meeting
and Conference.
TABLE OF CONTENTS

MEETING DEFINITION ORGANIZING

01 AND MEANINGS
02 MEETING

CONFERENCE ORGANIZING
03 DEFINITION 04 CONFERENCE
WHAT
WHATIS IS
MEETING?
MEETING?
 BUSINESS MEETINGS

Quantity Purpose Place

2 or more people Discussing or making Company office
decisions company Outside
objectives, operation,
problems.
 TYPES OF MEETING

DEPARTMENT
MEETING

ORGANIZATION DISTANCE
MEETING MEETING
 THE PURPOSE OF MEETING

PLAN PROBLEM
Develop a plan Sorting it out and
solving

INFORMATION DECISION
Collect and Convey Discuss and make Decision
ORGANIZING
MEETING

- SEAT ARRANGEMENT
- PREPARTION
- ORGANIZING
SEATING ARRANGEMENT
PRESIDE:
• Sitting at the head of table

• Opposite with the door

PARTICIPANTs:
• Sitting on the left and

right side of Preside

BEFORE THE MEETING
1 Book a room

2 Invite Participant

3 Prepare
Documents
4 Prepare
equipments and
drinks
-Attend the Meeting
-Take note and make
a record
IT’S A CONFERENCE
It’s a meeting of CONFERENCE Taking place in an
many people to order following a
discuss an process or
important topic procedure
 CONFERENCE ORGANIZING

PLAN
1
P 01
R PREPARATION
O 02 2

C 03
ES ORGANIZING
3
S 04
AFTER CONFERENCE
4
 DEVELOP PLAN
NAME PURPOSE PARTICIPANTS PLACE DATE TIME BUDGET TASKS
 PREPARATION
STEP 4
Prepare
Document

STEP 2
Personnel
Assignment STEP 5
Estimate
Budget

STEP 1 STEP 3
Develop Design the
Conference agenda Invitation Card
 CONFERENCE ORGANIZING

WELCOME ATTENDANCE OPERATING

RECORD LOGISTICS
AFTER CONFERENCE

● Edit and make the FINAL

record
● Feedback
● Provide the results