Operating Expenses Budget Template

How to use this Template

This template helps organize your Budget for your OpEx Spending.

First download the the prior year's monthly actuals from your ERP and copy those into the actualized
periods in the template where you can. You may also input the actuals into this template and pull in
the summarized data via spreadsheet formulas (SUMIFs, VLOOKUP's, etc.)

Secondly, pull in your budget or enter your budget figures and/or update the drivers on each tab to
update the budget figures.

Use the "Year" filter on each tab to update the year you are planning for.

Model Components (aka spreadsheet tabs)

This tab lists the variances between the Actuals for the prior 12
OpEx
1st tab months and "Budget"for the next 12 months by detailed ERP
Variances account and can be toggled by specific department.

This is the high level department forecast template that aggregates

OpEx Plan 2nd tab the ERP accounts that are important to the Company's Budget. The
detailed tabs feed into this tab.

Use the existing headcount roster to plan out Personnel level

Headcount 3rd tab expense lines at a detailed salary, taxes, and benefits level which
will feed into the OpEx Plan tab.

Sales & Marketing expenses are often project based. Use this tab to
Sales &
4th tab plan out in detail what will encompass the Sales & Marketing
Marketing expense line which will feed into the OpEx Plan tab.

Model Legend
These cells are where you'll input/update data (input roster file and
Inputs ABC
new hire assumptions)

These cells are formulas that produce model data, and are used in
Calculations ABC
outputs. Don't modify the formulas in these cells.

These cells remain black, and are linked to the inputs and sub-
Outputs ABC
calculations. The formulas in these cells should remain unchanged.
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Company Name - Rolling Forecast Scenario Variance

Current Plan Year Dept

Budget 2023 Sales

Actuals Budget
Expense Line
2022 2023 $ %

Personnel Expenses S 1,701,175 1,950,382 249,207 13%

Salary & Wages S 1,528,614 1,765,844 237,230 13%
Payroll Taxes S 73,907 79,219 5,312 7%
Benefits S 98,654 105,319 6,665 6%
Personnel Expense - Other S 0 0 0 0%
Sales & Marketing S 1,000,000 996,900 -3,100 0%
Travel & Entertainment S 625,000 609,000 -16,000 -3%
Corporate Expenses S 1,500 2,400 900 38%
Facilities & Rent S 13,250 10,500 -2,750 -26%
Operating Expenses Sa 3,340,925 3,569,182 228,257 6%

Personnel Details Sales

Salary Detail Sa 1,528,614 1,765,844 237,230 13%
Fed Taxes Detail Sa 73,406 78,347 4,940 6%
State Taxes Detail Sa 501 872 371 43%
Benefits Detail Sa 98,654 105,319 6,665 6%
This chart isn't available in your version of Excel.

Editing this shape or saving this workbook into a different file format will permanently break the chart.

For Graph
Actuals 3,340,925
Personnel 249,207
S&M -3,100
T&E -16,000
Corp 900
F&R -2,750
Working Budg3,569,182

Rolling Forecast by Expense

0% 0%
17%

49%

28%

3% 2%

Salary & Wages Payroll Taxes Benefits

Personnel Expense - Other Sales & Marketing Travel & Entertainment
Corporate Expenses Facilities & Rent
break the chart.
Company Name | Sales OpEx Plan - Budget
Department Sales Personnel Other OpEx

Year 2023

Current Plan Budget

1 2 3

Budget Budget Budget

TTM Total Jan-23 Feb-23 Mar-23

Salary & Wages 1,498,641 128,760 135,154 141,548

Payroll Taxes 72,458 9,207 8,462 8,847
Benefits 178,456 7,449 8,112 8,176
Sales & Marketing 1,202,010 79,000 46,900 93,000
Travel & Entertainment 327,844 12,000 12,000 12,000
Corporate Expenses 4,862 200 200 200
Facilities & Rent -

Operating Expenses 1,627,852 236,615 210,828 263,771

FTEs 9 10 10 10
Total Headcount 9 10 10 10

For Graph Above:

Jan-23 Feb-23 Mar-23

Personnel 145,415 151,728 158,571

Other OpEx 91,200 59,100 105,200

 4 5 6 7 8 9 10

Budget Budget Budget Budget Budget Budget Budget

Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23

151,154 151,154 151,154 151,154 151,154 151,154 151,154

9,446 9,433 9,415 7,128 4,234 3,361 3,361

9,065 9,065 9,065 9,065 9,065 9,065 9,065

90,000 90,000 82,000 82,000 81,000 81,000 95,000

32,000 137,000 52,000 72,000 52,000 52,000 72,000

200 200 200 200 200 200 200

1,750 1,750 1,750 1,750

291,864 396,851 303,834 323,296 299,402 298,529 332,529

10 10 10 10 10 10 10

10 10 10 10 10 10 10

Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23

169,664 169,651 169,634 167,346 164,452 163,579 163,579

122,200 227,200 134,200 155,950 134,950 134,950 168,950

 11 12

Budget Budget Budget

Nov-23 Dec-23 12 Month Total

151,154 151,154 1,765,844

3,361 2,964 79,219

9,065 9,065 105,319

90,000 87,000 996,900

52,000 52,000 609,000

200 200 2,400

1,750 1,750 10,500

307,529 304,133 3,569,182

10 10 10

10 10 10

Nov-23 Dec-23

163,579 163,183

143,950 140,950
Company Name | Workforce Planning - Budget

Drivers
Open Plan Status

2023 Plan Year 600 Monthly Benefit Amount

Budget Current Plan 147,000 Soc Sec Cap

6.2% Soc Sec Rate

Employee
Start Date End Date Status Department Employee Name
ID

2/15/2023 12/31/2030 New Hire Sales 051 Rocco Marciano

4/1/2023 12/31/2030 Posted Sales 064 TBH
1/1/2019 12/31/2030 Existing Sales 268 Kay Baker
4/1/2021 12/31/2030 Existing Sales 211 Brandi Hodges
5/12/2018 12/31/2030 Existing Sales 248 Gianna DiStefano
10/1/2021 12/31/2030 Existing Sales 429 Kathleen Franklin
1/3/2022 12/31/2030 Existing Sales 047 Tanya Nelson
3/2/2022 12/31/2030 Existing Sales 240 Jesse Rodriguez
4/5/2022 12/31/2030 Existing Sales 099 Sheida Golbahar
5/15/2022 12/31/2030 Existing Sales 355 Harriet Hayes
Drivers

3.0% Merit Increase Total Salaries

Total Taxes

3.0% 401k Match Total Benefits

Total

1.5% Medicare % FTEs

Annual 401k
Title Level Bonus % Commission Benefits? Work State
Salary %

Account Executive 4 90,292 5% Yes Yes 1% CT

Account Executive 6 67,828 5% Yes Yes 10% CT
VP of Sales 3 144,259 25% Yes Yes 15% NY
Sales Manager 3 135,549 25% Yes No 10% NY
Account Executive 4 80,506 5% Yes Yes 5% NY
Sales Engineer 7 141,234 5% Yes Yes 3% NY
Account Executive 4 118,924 20% Yes Yes 3% NJ
Account Executive 3 67,500 5% Yes Yes 3% CT
Account Executive 4 76,615 5% Yes Yes 3% VA
Account Executive 3 144,574 35% Yes Yes 0% NY
1/31/2023 2/28/2023 3/31/2023 4/30/2023 5/31/2023 6/30/2023 7/31/2023 8/31/2023 9/30/2023

31 28 31 30 31 30 31 31 30

Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23

128,760 135,154 141,548 151,154 151,154 151,154 151,154 151,154 151,154

9,207 8,462 8,847 9,446 9,433 9,415 7,128 4,234 3,361

7,449 8,112 8,176 9,065 9,065 9,065 9,065 9,065 9,065

145,415 151,728 158,571 169,664 169,651 169,634 167,346 164,452 163,579

8 9 9 10 10 10 10 10 10

1 2 3 4 5 6 7 8
Salary Salary Salary Salary Salary Salary Salary Salary Salary
Detail Detail Detail Detail Detail Detail Detail Detail Detail

Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23

- 6,394 12,788 12,788 12,788 12,788 12,788 12,788 12,788
- - - 9,606 9,606 9,606 9,606 9,606 9,606
20,431 20,431 20,431 20,431 20,431 20,431 20,431 20,431 20,431
19,197 19,197 19,197 19,197 19,197 19,197 19,197 19,197 19,197
11,402 11,402 11,402 11,402 11,402 11,402 11,402 11,402 11,402
20,002 20,002 20,002 20,002 20,002 20,002 20,002 20,002 20,002
16,843 16,843 16,843 16,843 16,843 16,843 16,843 16,843 16,843
9,560 9,560 9,560 9,560 9,560 9,560 9,560 9,560 9,560
10,851 10,851 10,851 10,851 10,851 10,851 10,851 10,851 10,851
20,475 20,475 20,475 20,475 20,475 20,475 20,475 20,475 20,475
10/31/2023 11/30/2023 12/31/2023

31 30 31

Oct-23 Nov-23 Dec-23 Total

151,154 151,154 151,154 1,765,844

3,361 3,361 2,964 79,219

9,065 9,065 9,065 105,319

163,579 163,579 163,183 1,950,382

10 10 10 8

9 10 11
Salary Salary Salary Fed Taxes Fed Taxes Fed Taxes Fed Taxes
Detail Detail Detail Salary Total Detail Detail Detail Detail

Oct-23 Nov-23 Dec-23 Jan-23 Feb-23 Mar-23 Apr-23

12,788 12,788 12,788 134,270 - 396 793 793
9,606 9,606 9,606 86,455 - - - 596
20,431 20,431 20,431 245,168 1,389 1,267 1,267 1,267
19,197 19,197 19,197 230,366 1,305 1,190 1,190 1,190
11,402 11,402 11,402 136,820 775 707 707 707
20,002 20,002 20,002 240,027 1,360 1,240 1,240 1,240
16,843 16,843 16,843 202,111 1,145 1,044 1,044 1,044
9,560 9,560 9,560 114,716 650 593 593 593
10,851 10,851 10,851 130,207 738 673 673 673
20,475 20,475 20,475 245,703 1,392 1,269 1,269 1,269
Fed Taxes Fed Taxes Fed Taxes Fed Taxes Fed Taxes Fed Taxes Fed Taxes Fed Taxes
Detail Detail Detail Detail Detail Detail Detail Detail

May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23

793 793 793 793 793 793 793 708
596 596 596 596 596 596 596 596
1,267 1,267 517 - - - - -
1,190 1,190 983 - - - - -
707 707 707 707 707 707 707 395
1,240 1,240 679 - - - - -
1,044 1,044 1,044 829 - - - -
593 593 593 593 593 593 593 593
673 673 673 673 673 673 673 673
1,269 1,269 500 - - - - -
Fed Taxes State Taxes Benefits FTE FTE FTE FTE FTE FTE
Total Total Total Detail Detail Detail Detail Detail Detail

Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23

8,240 48 7,943 - 1 1 1 1 1
5,360 48 7,994 - - - 1 1 1
8,240 37 14,555 1 1 1 1 1 1
8,240 37 6,911 1 1 1 1 1 1
8,240 37 11,305 1 1 1 1 1 1
8,240 37 14,401 1 1 1 1 1 1
8,240 351 13,263 1 1 1 1 1 1
7,170 48 10,641 1 1 1 1 1 1
8,138 192 11,106 1 1 1 1 1 1
8,240 37 7,200 1 1 1 1 1 1
 FTE FTE FTE FTE FTE FTE Headcount Headcount Headcount
Detail Detail Detail Detail Detail Detail Detail Detail Detail

Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-23 Feb-23 Mar-23

1 1 1 1 1 1 - 1 1
1 1 1 1 1 1 - - -
1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1
Headcount Headcount Headcount Headcount Headcount Headcount Headcount
Detail Detail Detail Detail Detail Detail Detail

Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23

1 1 1 1 1 1 1
1 1 1 1 1 1 1
1 1 1 1 1 1 1
1 1 1 1 1 1 1
1 1 1 1 1 1 1
1 1 1 1 1 1 1
1 1 1 1 1 1 1
1 1 1 1 1 1 1
1 1 1 1 1 1 1
1 1 1 1 1 1 1
Headcount Headcount
Detail Detail

Nov-23 Dec-23
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
Company Name | Sales - Sales and Marketing - Budget

Department Current Plan Year

Sales Budget 2023

Account Product Project Vendor Purchase Order

S&M - Digital Marketing Product 1 Project 2 iProspect PO# 001221

S&M - Market Research Product 2 Project 6 Havas PO# 001091
S&M - Strategy/Tactics Product 1 Project 7 Boomi PO# 001675
S&M - Strategy/Tactics Product 4 Project 3 Facebook PO# 002022
S&M - Strategy/Tactics No Product No Project No Vendor TBD
S&M - Strategy/Tactics No Product No Project No Vendor TBD
S&M - Digital Marketing No Product No Project No Vendor TBD
S&M - Digital Marketing No Product No Project No Vendor TBD
S&M - Market Research No Product No Project No Vendor TBD
S&M - Market Research No Product No Project No Vendor TBD
S&M - Digital Marketing No Product No Project No Vendor TBD
 1 2 3
1 2
Budget Budget Budget

Descriptions/Assumptions Comments
Jan-22 Feb-22 Mar-22

For new SEO implementation N/A - - -

New prospect tools Meet every week 39,500 46,900 31,000
Implementation support N/A 19,750 - 31,000
Push advertising Get accrual for next month 19,750 - 31,000
TBD TBD - - -
TBD TBD - - -
TBD TBD - - -
TBD TBD - - -
TBD TBD - - -
TBD TBD - - -
TBD TBD - - -

79,000 46,900 93,000

 4 5 6 7 8 9 10 11
3 4 5 6 7 8 9 10
Budget Budget Budget Budget Budget Budget Budget Budget

Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22

20,000 - - 20,000 10,000 10,000 20,000 -

70,000 45,000 41,000 60,000 5,000 5,000 70,000 45,000
- - 21,560 2,000 10,000 10,000 2,500 -
- 45,000 19,440 - 56,000 56,000 2,500 45,000
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -

90,000 90,000 82,000 82,000 81,000 81,000 95,000 90,000

 12
11
Budget
Budget

Dec-22 12 Month Total

87,000 167,000
- 458,400
- 96,810
- 274,690
- -
- -
- -
- -
- -
- -
- -

87,000 996,900