Procurement

& Installation
Of Multi-Ton hot forging Machine

G R O U P 8
Introduction

Fusing
orging is a manufacturing process involving the shaping of metal
localized compressive forces. The blows are delivered with a
power hammer in an open or closed die. Forging is often classified
according to the temperature at which it is performed: cold forging,
warm forging, or hot forging.

Procuring and installing a multi-ton hot forging machine requires

effective project management to meet technical specifications,
safety requirements, and budget constraints. This methodology
outlines the necessary steps to manage the procurement and
installation phases, from defining technical specifications to final
project closure. By following this methodology, project managers
can ensure a successful project completion.
 Team Structure

Parikshit Mahajan Soham Shelke Kaushik Shinde Kedar Sonarikar

Technical Head Schedule head Control Head Overview Head

Swapnil Shinde Chinmay Patil Atharva Ailawar

Finance Head Risk Analyst Risk Manager

Yash Shelke
Project Manager
 Scope Statement

Project Description Assumptions

Project Objectives
1. Procure a hot forging machine
that meets the requirements and
specifications of the project.
2. Install and test the hot forging
machine to ensure that it operates
effectively and efficiently.
In Scope
1. Obtaining all necessary certifications and approvals
required for the machine
2. Any modifications required to the machine for meeting
the project requirements
3. Providing relevant documentation including user
manuals, maintenance schedules, and warranties
1. Availability of suitable suppliers, skilled labour, and
space
2. Access to power supply, necessary permits, and
transportatiobn
3. Good existing infrastructure, compliance with standard
and regulation, & budget

3. Train the staff on how to operate

and maintain the hot forging
machine.
4. Ensure that the hot forging
machine meets all safety and
regulatory requirements.
5. Complete the project within the
allocated budget and timeline
Project Description Constraints
Out of Scope
1. Budget constraints 5. Safety and regulatory
1. Obtaining all necessary certifications and approvals constraints
required for the machine
2. Time constraints
6. Technical constraints
2. Any modifications required to the machine for meeting
3. Resource constraints
the project requirements 7. Quality constraints
4. Space constraints
3. Providing relevant documentation including user 8. Availability constraints
manuals, maintenance schedules, and warranties
 Problem
Overview

01 02 03 04

Sourcing Budget Logistics Infrastructure

05 06 07

Compliance Training Saftey

 Solution
Methodology

Waterfall

Intiation

Procurement

Installation

Monitor & control

Closing
WBS

ake holders

Documents

learned
Gantt Chart
Gantt Chart
GROUP 8

125

Risk &
Management
100

75

Procurement and installation of hot forging

50 machines involve a significant amount of risk,
which must be managed effectively to ensure
a successful project outcome. Here are some
25
potential risks and management strategies to
consider:
0
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 Risks
Involved
Procurement Risk:
The supplier may not be able
to deliver the hot forging
machine on time or may
deliver a machine that does
not meet the required
specifications.
Cost Risk:
The cost of the hot forging
machine may exceed the
budget, or unexpected
expenses may arise during
installation.
Technical Risk:
The hot forging machine
may not be compatible with
existing equipment or may
require significant
modifications to the facility.
Safety Risk:
Hot forging machines pose
significant safety risks to
operators and maintenance
personnel.
Maintenance Risk:
Hot forging machines require
regular maintenance to
ensure optimal performance
and prevent breakdowns.
 Risks Involved in this process
Procurement Risk:
01 The supplier may not be able to deliver the hot
forging machine on time or may deliver a machine
that does not meet the required specifications.
Technical Risk:
03 The hot forging machine may not be compatible
with existing equipment or may require significant
modifications to the facility.
Maintenance Risk:
05 Hot forging machines require regular maintenance
to ensure optimal performance and prevent
breakdowns.
Cost Risk:
02 The cost of the hot forging machine may exceed the
budget, or unexpected expenses may arise during
installation.
Safety Risk:
04 Hot forging machines pose significant safety risks
to operators and maintenance personnel.
Select a reputable supplier:
06 Choosing a reputable supplier who has experience in the
design, manufacture, and installation of hot forging
machines can help minimize risks associated with quality,
delivery time, and cost. Check the supplier's track record
and reputation in the industry and verify their credentials.
GROUP 8
Risks Involved in this process

Risk Description / Exlpanation Probablity Impact Severity

Procurement Risk Medium High High

1

2 Cost Risk Medium Medium High

3 Technical Risk Low High Low

4 Safety Risk Medium High Medium

5 Maintenance Risk Low Medium Low

6 Supplier Risk Medium High High

 Management & Solutions
Procurement Risk Management:
01 Conduct thorough due diligence before selecting a
supplier. Evaluate their previous projects, reputation
in the industry, and financial stability. Develop a
comprehensive contract that outlines delivery
timelines, quality standards, and dispute resolution
mechanisms
Technical Risk Management :
Conduct a thorough analysis of the facility and
03 equipment to ensure that the hot forging machine is
compatible. Work with the supplier to identify any
necessary modifications to the facility or equipment
and develop a plan to implement them. Conduct
comprehensive testing and commissioning before
putting the machine into operation.
Maintenance Risk Management :
05 Management strategy: Develop a comprehensive
maintenance plan that includes regular inspections,
cleaning, and lubrication. Conduct regular training for
maintenance personnel and ensure that they have
access to all necessary documentation and spare parts.
Cost Risk:
02 Develop a detailed budget that accounts for all expenses,
including the cost of the machine, installation, maintenance,
and training. Ensure that the budget includes a contingency
fund to cover unexpected costs. Conduct regular cost reviews
throughout the project to identify any potential cost overruns
and take corrective action as necessary.
Safety Risk:
04 Develop a comprehensive safety plan that includes
training for all personnel who will work with the machine.
Ensure that all safety equipment, including guards and
interlocks, is installed and functioning correctly. Conduct
regular safety audits and take corrective action as
necessary.
Select a reputable supplier:
06 Choosing a reputable supplier who has experience in the
design, manufacture, and installation of hot forging
machines can help minimize risks associated with quality,
delivery time, and cost. Check the supplier's track record
and reputation in the industry and verify their credentials.
 POSITIVE RISKS
1.Early delivery of the hot forging
machine, which could result in cost
savings due to reduced project time.
2.The supplier may offer a discount or
other incentives for early payment,
resulting in cost savings.
3.The hot forging machine may be more
technologically advanced than initially
anticipated, resulting in improved
production capabilities.
4.The supplier may offer additional
training or support, resulting in improved
employee skills and productivity.
NEGATIVE RISKS
1. The supplier may experience delays in
manufacturing or delivering the hot forging
machine, which could result in project
delays and increased costs.
2. The hot forging machine may not meet the
required technical specifications, resulting
in reduced production capabilities.
3. The installation process may be more
complex than anticipated, resulting in
project delays and increased costs.
4. Safety issues may arise during the
installation process, resulting in potential
injury or damage to equipment.
Project Cost
List of machinery
required
 Key Challenges
Procurement Challenges
01 Identifying and selecting the right vendor who can supply
the required machine and equipment at a competitive price
and within the required timeline can be challenging. Project
managers must evaluate vendor capabilities, financial
stability, delivery history, and other factors before selecting
a vendor.
Site Preperation
03
Preparing the site for installation can be a complex and
time-consuming process. This may involve constructing
new facilities, modifying existing ones, or installing new
infrastructure such as electrical and plumbing systems.
Any delays or complications during site preparation can
cause delays to the overall project timeline.
Installation & commissioning
05 Installation of a multi-ton hot forging machine is a complex process
that requires specialized skills and equipment. Any delays or issues
during installation can impact the project timeline and may result
in additional costs. Similarly, commissioning the machine and
ensuring that it is functioning correctly can be a time-consuming
and challenging process.
Budget constraints
02 Procuring and installing a multi-ton hot forging machine
can be a significant investment, and cost overruns can be a
major challenge. Project managers must carefully estimate
costs and develop a detailed budget to ensure that the
project is completed within the available resources.
Technical complexity
04
Multi-ton hot forging machines are complex pieces of equipment
that require specialized technical knowledge and expertise.
Project managers may face challenges in understanding the
technical requirements of the machine and ensuring that the
installation and commissioning are done correctly. Any technical
issues that arise during the project can cause delays and
additional costs, so project managers must ensure that they have
the necessary technical expertise on hand to manage the project
effectively.
Saftey & quality
06 Safety and quality are critical considerations when installing a
multi-ton hot forging machine. Any safety issues can pose a risk to
workers and the surrounding environment, while any quality
issues can impact the performance of the machine and the quality
of the forged products. Project managers must ensure that safety
and quality standards are met throughout the project lifecycle.
 Conclusion
In conclusion, effective project management is essential for the procurement and
installation of a multi-ton hot forging machine. This methodology outlines the
critical steps necessary to manage the project, from defining technical
specifications to final project closure. By following this methodology, project
managers can ensure that the project meets its objectives, budget, and timeline
while maintaining safety standards and technical requirements. The successful
completion of the project will result in a fully operational multi-ton hot forging
machine, which can significantly improve manufacturing capabilities and
increase productivity.
Thank You