SB2222.

PROJECT MANAGE

SB2222. PROJECT
MANAGEMENT
ASSIGNMENT 2 GUIDELINE

COURSE FACILITATOR:
Reni Mutiarani Saraswati, BA(Hons)., MBSYS
 SB2222. PROJECT MANAGEMENT – ASSIGNMENT 2

This assignment is in the form of a group project and is worth

25% of the total marks.

Notes:
Assignments are an important part of the learning in this course. As you do the
assignments, please make sure each member in the group actively engages with the
learning material as well.

ASSIGNMENTS
You are required to complete and submit all assignments for this course. There are three
compulsory assignments for the Project Management course. The assignment in this
particular part consists of short answer and long answer questions. Write the assignment
answers and attach the” Assignment Cover Page” and “Assignment Work Distribution
and Grades” (see Appendix 1 and Appendix 2) to your answers before submitting. Only
submit ONE assignment at a time.

SUBMISSION OF ASSIGNMENTS
Please submit your assignment as per the Course Schedule suggested by the faculty in
charge for the course. The deadline for each assignment can be seen in ACIS.
Before submitting any one of your assignments, keep the following in mind:
• Remember to attach the “Assignment Cover Page” to the assignment answers
before submitting to ACIS. The Cover Page should include the student ID, student
name and the correct course number and name (see Appendix 1).
• Remember to attach the Assignment “Work Distribution and Grades” form (see
Appendix 2).
• Always keep a copy of your assignment answers in case your assignment does not
submit in ACIS properly.

GENERAL QUERIES AND RESULT QUERIES

For enquiries regarding account information, contact information changes or about your
assignment results, kindly contact the faculty in charge for the course.

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 SB2222. PROJECT MANAGEMENT – ASSIGNMENT 2

GLOSSARY OF TERMS

The table below contains examples of actions verbs (instructions) with their meanings. You
will find these action verbs throughout your assignments.

Instructions
(Action Verb) Instructions (Action Verb) Meaning
Meaning
Name Compile a list of names or items of information relating to a specific category.
No discussion or explanation is required.
Explain Provide a fairly detailed answer. Write as if you were explaining the matter to a
reader who is unfamiliar with the subject. Concrete examples are useful in this
case.
Indicate Provide proof or evidence in support of a statement or viewpoint.
Characterise Describe the most outstanding or salient feature/s of the matter.
Compare Point out similarities and differences.
Contrast Point out differences.
Distinguish Point out characteristics that will enable the reader to understand the
difference/s between two or more concepts.
Define State concisely and precisely the meaning of a term.
Discuss Consider the matter from various angles and supply supportive evidence for
each point of view.
Describe Conjure an image that will enable your reader to see whatever it is you are
describing. A description requires a systematic, clear and logical explanation.
Evaluate Assess the value on the basis of supplied or self-formulated criteria. This is not
an easy task, since you must clearly stipulate the bases for your value
judgement. An evaluation usually ends with a summary containing your
conclusions.
Classify Arrange information in categories. Sometimes the categories are supplied,
sometimes you are required to supply them.
Identify Recognise a phenomenon or concept and name the particular class to which it
belongs.

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 SB2222. PROJECT MANAGEMENT – ASSIGNMENT 2

ASSIGNMENT PART 2
PROJECT INITIATION AND PLANNING

The questions in this assignment are ALL related to the case study below. You need to image
yourself as the Project Manager and Team Members for the project discussed in the case
study.

You will not find the answers to most of the questions for this assignment in your Textbook.
The questions are application based, which means we are assessing your understanding of the
lecture and the content in Textbook.

Finally, you are expected to use your imagination in answering the questions given. You also
encourage to consult and discuss with someone in your community who has been involved in
a similar type of project.

Case Study - SOCIAL ENTREPRENEURSHIP PROJECT

Social entrepreneurship is growing in popularity due to its objective of improving

public welfare. The emphasis of social entrepreneurship is on addressing social
problems, bringing about social change, enhancing quality of life, and providing
transformational value to society.

Your team has chosen to participate in a project to serve the community by

developing a one-time social entrepreneurship project. The project's concept should
be capable of resolving social issues in the selected neighbourhood. The primary
objective of the project should be to fulfil two distinct social entrepreneurship goals,
namely social and financial.

1st task: develop the social entrepreneurship idea and select the target community.

_____________________________________________________________

This Project Management assignment is aimed at improving your knowledge of

project management within the Social Enterprise sector. In this section of
assignment, it discusses the two phases in the project lifecycle, namely: Initiation
Phase and Planning Phase. Your team now need to apply what you have learnt from
the lecture and textbook to initiate and plan the project.

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 SB2222. PROJECT MANAGEMENT – ASSIGNMENT 2

Task 1 – THE INITIATION PHASE 50 Marks

Question 1 to 14 conclude the activities and information required in the initiation phase.

Answer the following questions:

1. One of the components of the feasibility study in the initiation phase is to 5 marks
establish the client’s needs. In the process of establishing your client’s or
target community’s needs for the above-mentioned project, prepare a list
of questions that you want to ask the client/target community to clarify the
problem to be solved or the opportunities to be pursued. Use the
information in the case study to guide you when preparing this list of
questions.

2 Referring to the information in the case study above, list three (3) possible 3 marks
benefits this project may have for the community.

3. Provide two (2) other project options and alternatives that the community 2 marks
leaders may consider to address the community’s social problems.

4. The next step in the process is for the community leaders to specify the 2 marks
quality requirements. The community leaders must be encouraged to
explain the requirements of this project in terms of performance, reliability
and aesthetics of form. In your opinion, what are two (2) of the quality
requirements for this project? Elaborate your answer.

5. Referring to the case study above, what in your opinion is the purpose, 6 marks
goals and objectives of this specific project?
a) Purpose
b) Goal(s))
c) Objective(s)

6. Briefly highlights and explain the purpose of a Project Sponsor in a 2 marks

project.

7. Referring to the project you are initiating and planning, who will be the 1 marks
Project Sponsor(s) for this project? Elaborate your answer.

8. The Course discusses the topic ‘managing of stakeholder’s expectations’. 9 marks

It further, discusses the fact that stakeholders have different contributions
to make to the project and each in their own way will expect something
out of the project.

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 SB2222. PROJECT MANAGEMENT – ASSIGNMENT 2

Required:
Identify the stakeholders to your social entrepreneurship project. Copy the
table below into your answer page and then complete the table with the
stakeholders involved in the project, their individual roles (contributions)
in the project and their expectations.

Stakeholders Contribution to project Expectations

Stakeholder 1
Stakeholder 2
Continue……

9. Project management is subject to three constraints. Referring to the 4 marks

examples of constraints in the lecture and Textbook and thinking of your
social entrepreneurship project, list four (4) possible constraints within
your project and explain the reasons.

10. Apart from the internal project constraints mentioned in question 9, the 4 marks
project may also be influenced by outside factors called constraints from
the external environment. List four (4) more common external
environmental constraints and explain the reasons.

11. Referring to the case study (social entrepreneurship project): 2 marks

a) who will provide the funding (money) for your project? Explain.
b) who will make the financial decisions in the project? Explain.

12. Referring to the case study (social entrepreneurship), identify at least: 2 marks
a) two customers (target communities/clients) of this project
b) two people and/or groups (beneficiaries) benefiting from your
project.

13. The Course discusses the project scope statement. According to the lecture 6 marks
and Textbook the Project Manager and Project Sponsor during the
feasibility study will have built a structure for the project known as the
Project Scope Statement. List six (6) items of information that must be
included in the Project Scope Statement. Provide reasons for each item.

14. Reflect to your answer questions 1-12, do you think you have adequately 2 marks
collected all the information that is contained in the Project Scope
Statement? Give a reason(s) for your answer.

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 SB2222. PROJECT MANAGEMENT – ASSIGNMENT 2

Task 2 – THE PLANNING PHASE 50 Marks

Question 15 to 23 focusses the activities and information required on the planning phase.

Answer the following questions:

15. A well-structured Work Breakdown Structure (WBS) is an important 5 marks

tool in project planning, it serves to identify all the work that is required
in the project and allows for the estimation (rough calculation) of the
time required and the cost of each work package. Study the example
of a WBS before answering this question.

Required:
Copy the table below into your answer page. Then prepare a Work
Breakdown Structure (WBS) for the project in the case study by
completing each of the columns in the table below.

Task No Tasks to Time estimates for List resources Cost estimate

complete each task in days for each task for each task
1.
2.
and so on…

16. The Work Breakdown Structure (WBS) is also used as a means to 5 marks
delegate responsibility for each work package to an individual or group.

Required:
Copy the table into your answer page. Referring to your answer in
Question 15 (project’s WBS) delegate the tasks you listed in Question
15 to team members.

Task No Work Package (task) Delegated to Cost estimate

1.
2.
and so
on..

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 SB2222. PROJECT MANAGEMENT – ASSIGNMENT 2

17. Before you attempt to answer this question, first study your Course 6 marks
Textbook. Focus on understanding variable and fixed costs in projects.
In order to develop a project budget, the Project Manager needs an
understanding of these two types of costs.

Required:
Identify which of the following project costs is a variable project cost
and which is a fixed project cost. Indicate the appropriate file type by
placing a (X) after the project cost name listed in the first column.

Example to complete the table below, put an X on the correct selection.

No Type of cost Variable Cost Fixed Cost
a. Purchasing equipment (write down X
the name of the equipment)

Copy this table into your answer page.

No Type of cost Variable Fixed Cost
Cost
a. Purchasing equipment related to your
social entrepreneurship project
b. Purchasing raw material related to
your social entrepreneurship project
c. Transportation cost
d. Rent (building/property)
e. Electricity/water cost
f. Technological usage cost
g. Marketing cost
h. Bookkeepers’ monthly salary
i. Labour costs
j. Others: (list 1 other cost)
k. Others: (list 1 other cost)
l. Others: (list 1 other cost)

18. Referring to the case study’s community social entrepreneurship: 2 marks

• what is the start date and end date of your project? (Hint: write
your answer in the following format: Start Date
DD/MM/YYYY to End Date DD/MM/YYYY)
• Referring to the dates you provided in Question above, how long
will the project be in months?

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 SB2222. PROJECT MANAGEMENT – ASSIGNMENT 2

19. Read the Case Study below and answer the questions: 6 marks

The project team wants to launch the project/show case/idea in 5 June

2023 in selected location.

• List down all of costs related to this activity (check the lowest
current price in your neighborhood, and use the data)
• List down all of costs that expected to have an increase in terms
of quantity or price during the project preparation.

Required:
Compile an estimated project cost budget using the information in the
case study above. First copy the table below into your answer page, then
complete the necessary amounts.
Item Calculations Cost for full
duration of project
E.g. E.g. E.g.
1. renting equipment (sound 2 days x Rp. 500.000 Rp. 1.000.0000
system)
2. …… Rp.
3. ……
4. ……
5. ……
Total Estimated Project Cost Rp.

20. Read the Case Study below and answer the questions: 4 marks

Now that you have calculated the estimated project budget, you need
to establish if the project is financially feasible.
For example, how many product/services need to be sold during the
event in order for the business to be profitable.

Required:
Referring to your answer for Question 19 (project cost budget) and
taking into consideration the case study above, how much money
product/service would you sell in rupiah? will you suggest the project
continues? Motivate your answer using the above information and
project cost budget figures from Question 19.

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 SB2222. PROJECT MANAGEMENT – ASSIGNMENT 2

21. Next task is to implement the calculation of start and finish dates for 6 marks
each activity/task in the network diagram. Study this section of work
first before attempting this question.

Required:
First copy the activity schedule (table below) into your answer page,
complete the activity schedule, then create the Network Diagram. (Hint:
refer to the Network Diagram example in the lecture).
Activity/Task Duration Start Date End Date
Duration example Date example is Date example is
Task example is given below is given below given below given below
Project Initiation 7 days 13 Feb 2023 20 Feb 2023
Project Scope Statement 1 day
Project approval 1 day
Purchase equipment 3 days
Hire staff 2 days
………….. 2 days
………….. 3 days
………….. 1 day
………….. 5 days
………….. 5 days
………….. 90 days
………….. 10 days
Product/service launching 1 day

22. Taken from the above activity schedule and Network Diagram, 10 marks
calculate the start and finish dates for each project activity, and show
the critical path. (Hint: refer to the CPM exercise in the lecture).

23. Procurement management includes the processes required to obtain 3 marks

goods and services from outside the performing project team or
business. In order to deal with procurement in projects PMBOK® or
other Textbook defines a procurement process with specific steps. List
the six (6) steps that form part of the procurement process in
projects.

24. Next task is to discuss the outsourcing of project work to contractors 3 marks
and the development of a contract for project work. Identify and briefly
discuss the three (3) types of contracts used in project management

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 SB2222. PROJECT MANAGEMENT – ASSIGNMENT 2

APPENDIX 1. ASSIGNMENT COVER PAGE FORMAT

COURSE CODE: SB2222

COURSE NAME: PROJECT MANAGEMENT
TERM: EVEN SEMESTER 2022

ASSIGNMENT PART 2

Group Member:

No Position Student ID Student Name Study

Program
1 Leader

2 Member

3 Member

4 Member

5 Member

6 Member

INDONESIA INTERNATIONAL INSTITUTE FOR LIFE SCIENCES

I3L SCHOOLF OF BUSINESS

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 SB2222. PROJECT MANAGEMENT – ASSIGNMENT 2

APPENDIX 2. ASSIGNMENT WORK DISTRIBUTION AND GRADES

Complete the following tables and submit them together with your answer.

Task 1 – THE INITIATION PHASE

Question Mark Name of the student(s) per group Mark Graded (Fill in by
No. answering each particular question the lecturer in charge)
Example:
1 5 Susan, Brian, Linda
2 3 Susan, Debbie
1 5
2 3
3 2
4 2
5 6
6 2
7 1
8 9
9 4
10 4
11 2
12 2
13 6
14 2
Total 50 Total Marks

Task 2 – THE PLANNING PHASE

Question Mark Name of the student(s) per group Mark Graded (Fill in by
No. answering each particular question the lecturer in charge)
15 5
16 5
17 6
18 2
19 6
20 4
21 6
22 10
23 3
24 3
Total 50 Total Marks

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