GUIDELINES ON HOW TO WRITE SIWES REPORTS

1.0 SIWES Report writing can be described as students order in an objective account of
daily, weekly and monthly presentation of experience gathered during the period of
attachment in the industry. A good SIWES report therefore must obey certain
principles of effective writing. The report must feature some prominent qualities like
clarity, brevity, accuracy simplicity and logically. It must also possess good
grammatical expression, lucidity, coherency and consistency.

1.1 HOW TO WRITE SIWES REPORT

It is necessary for the writer to prepare a simple outline arranged in manner that will
guide the writer in an easy presentation of his/her finding(s) and conclusion. Also it
will give a vivid and accurate account of what actually transpired in the place of
industrial attachment.

1.2 LANGUAGE
SIWES Report must be written in a language that will convey actual report to a
layman and a neutral person who does not have any prior knowledge of the working
system of the organization. The information contained in the report must be clearly
communicated in such a way that will be void of multiple interpretation or ambiguity.
This is because any report writing that lacks clarity of meaning is as good as not
writing any report at all.
(i) It must contain correct and accurate information it must be devoid of
grammatical error.
(ii) The report must be very precise and concise in presentation.
(iii) The writer must have his/her mind concentrated on the subject matter
(iv) Finally, the report is better written using the third person singular in its
grammatical composition.

2.0 FORMAT OF A SIWES REPORT

This is a report that can be classified as formal report and it must contain the
following parts:
(a) Cover page
(b) Title page
(c) Certification
(d) Acknowledgement
(e) Table of content
(f) List of tables
(g) List of figures
(h) Appendices

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2.0.1 COVER PAGE
This is the page where the title of the report, name of writer(s) with matriculation
number, the name of the company where attachment was done, the department of the
report writer, the period and the year of attachment must be clearly stated.
2.0.2 TITLE PAGE
The title page indicates what a particular report is all about. It shows all the identities
that would facilitate easy access and identification of a report e.g. the names of the
writer, the title of the report, the period of the industrial attachment the purpose for
which the report is submitted, and the month and year of submission of the report.

2.0.3 CERTIFICATION
This is the page that contains the statements that endorses author’s report as meeting
the approved standard by the authority. It must be endorsed by the Departmental
coordinator. Students should ensure that the certification page is signed at the point
of submission.

2.0.4 ACKNOWLEDGEMENT
This is used to recognize or express appreciation for the effort support or cooperation
of those who have contributed to the success of the report.

2.0.5 TABLE OF CONTENT

This has to do with the pagination of the whole report as regards showing the
sequential arrangement of the facts or ideas in the report on different pages of the
report. It therefore enables readers know where to find items that really interest them
in the report without going through the whole content.

2.0.6 LIST OF TABLE

Like the table of content, this shows the orderly arrangement of tables and the pages
where it could be found.

2.0.7 LIST OF FIGURE

This also deals with pagination of figures as appeared in the whole report so as to aid
the understanding of the report.

2.0.8 APPENDIX
These are explanatory and statistical supplementary materials or information at the
end of a report which can aid better understanding of some aspects of the report.

2.0.9 SUMMARY
This is a brief analysis of the content of the report which normally comes at the
beginning of a report to give readers insight into the content of the report, thereby,
preparing the mind of readers and also aiding easy-grasp and understanding of the
report.

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3.0 BODY OF THE REPORT
The body of the report discusses the main work done during the four-month SIWES
industrial attachment. It must be analyzed under various headings and subheadings to
make it easy to read.

CHAPTER ONE

Introduction: This must entail note about SIWES and brief description of the organization
where SIWES was carried out with the staff structure of the organization (organogram)

CHAPTER TWO
Sectional activities and work done i.e. what the students learnt from their respective
organizations. In summary, the experience acquired during the SIWES period. Also,
definition of logical terms in their various fields of study (some professional languages) used
during the SIWES period.

CHAPTER THREE
This entails the input/contribution of the students to their respective organizations and the
project(s) carried out during the SIWES period.

CHAPTER FOUR

SUMMARY, RECOMMENDATIONS AND CONCLUSION

NOTE

The Technical Report must be in the following format:

Paper: A4
Font: Times New Roman
Spacing: Double Line
Font Size: 12 Point.

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SAMPLE

A
TECHNICAL REPORT

ON

STUDENTS INDUSTRIAL WORK EXPERIENCE SCHEME

(SIWES)

UNDERTAKEN AT
PLACEMENT/ INDUSTRY NAME

BY

STUDENT’S NAME
STUDENT’S MATRIC NUMBER

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 A
TECHNICAL REPORT

ON

STUDENTS INDUSTRIAL WORK EXPERIENCE SCHEME

(SIWES)

UNDERTAKEN AT
PLACEMENT/ INDUSTRY NAME

BY

STUDENT’S NAME
STUDENT’S MATRIC NUMBER

SUBMITTED TO
THE DEPARTMENT OF STUDENT’S DEPARTMENT,
SCHOOL OF STUDENT’S SCHOOL, FEDERAL POLYTECHNIC ILE-OLUJI,
ONDO STATE, NIGERIA.

IN PARTIAL FULFILMENT OF THE REQUIREMENTS FOR THE AWARD OF

NATIONAL DIPLOMA (ND) IN STUDENT’S DEPARTMENT

FEBRUARY, 2018.

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CERTIFICATION
This is to certify that STUDENT’S NAME with Matriculation Number STUDENT’S
MATRIC NUMBER of the Department of STUDENT’S DEPARTMENT, School of
STUDENT’S SCHOOL. The Federal Polytechnic Ile-Oluji, Ondo State, Nigeria, did his/her
Four(4) months Students Industrial Work Experience Scheme (SIWES) at SIWES
PLACEMENT /INDUSTRY. This is in partial fulfillment of the requirements for the Award
of National Diploma (ND) in STUDENT’S DEPARTMENT

………………………………..……. ………………………………..…….
SIWES SUPERVISOR’S NAME Signature & Date

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ACKNOWLEDGEMENTS

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SUMMARY

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 TABLE OF CONTENTS

Title Page

Certification ??

Acknowledgements ??

Summary ??

Table of Contents ??

List of Tables (if any) ??

List of Figures (if any) ??

CHAPTER ONE

1.0 Introduction ??

1.1 Background of Student Industrial Work Experience Scheme (SIWES) ??

1.2 Aims and Objectives of SIWES ??

1.3 Bodies Involved in the Management of SIWES ??

1.4 Brief History of STUDENT’S SIWES PLACEMENT ??

1.5 Objective(s) of STUDENT’S SIWES PLACEMENT ??

1.6 Organizational Structure of STUDENT’S SIWES PLACEMENT (Organogram) ??

CHAPTER TWO

2.0 Experience Gained (Skills and Knowledge Acquired) ??

2.1 Definition of Terms ??

CHAPTER THREE

3.0 Contribution to STUDENT’S SIWES PLACEMENT ??

3.1 Project Carried Out (If any) ??

CHAPTER FOUR

4.0 Conclusion and Recommendation ??

4.1 Conclusion ??

4.2 Problem(s) Encountered During the Training ??

4.3 Recommendation ??

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BIBLIOGRAPHY/REFERENCES (Where applicable) ??

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