INSTITUTE OF INTEGRATED ELECTRICAL ENGINEERS OF THE PHILIPPINES, INC.

48th Annual National Convention and 3E XPO 2023

November 27 to December 2, 2023
A. EXHIBIT PACKAGE
*All rates are subject to 12% VAT
EXHIBIT BOOTH DETAILS: PRIME BOOTH AREA REGULAR BOOTH AREA
● 9sqm (3mx3m) booth
PAYMENT SCHEME LOCAL FOREIGN LOCAL FOREIGN
with carpet directly laid
EXHIBITORS EXHIBITORS EXHIBITORS EXHIBITORS
to floor
● 2.5-meter side panels and ☐ 1. Full payment should be settled
partitions on or before May 15, 2023 PHP 105,000 USD 2,700 PHP 95,000 USD 2,500
● Two (2) pieces 36 Watts
☐ 2. Full payment should be settled
lamp set
on or before July 15, 2023 PHP 115,000 USD 3,100 PHP 100,000 USD 2,800
● 0.35m wide fascia board
w/ company name ☐ 3. Full payment should be settled
● One (1) utility table & two on or before September 15, 2023 PHP 125,000 USD 3,300 PHP 110,000 USD 3,000
(2) utility chairs
● 500 watts convenience ☐ 4. Full payment should be settled
outlet 3-gang per booth on or before November 15, 2023 PHP 135,000 USD 3,500 PHP 120,000 USD 3,200
Note: SPECIAL DESIGN EXHIBIT BOOTH/S WILL HAVE AN ADDITIONAL CHARGE OF PHP250.00/SQM AS SERVICE RESPONSIBILITY FEE (SRF).
* See Item 4 below on additional charges in case of failure to settle payment.

B. EXHIBITORS INFORMATION

Discount Scheme No.: No. of Booth/s: Booth Number/s: _

Company Name: __________________________________ ___ _
Contact Person: Designation: _
Company Address: _ _
Telephone Number/s: Mobile Number/s: _
E-mail Address: Website: _
Main Product Line: _
Brand Carried: _
Conforme:

_ _ _
PRINTED NAME / SIGNATURE DESIGNATION DATE

EXHIBIT BOOTH CONTRACT : 48TH ANC & 3E XPO 2023

*as of 8 Mar 2023

C. MODE OF PAYMENT
1. Local Account/s:
• METROBANK
Account Name: IIEE
Account Number: 056-3-05651373-7
• BDO
Account Name: Institute of Integrated Electrical Engineers of the Philippines, Inc.
Account Number: 0000-10-2545-01

2. Foreign Account/s:
METROPOLITAN BANK AND TRUST CO.
Account Name: Institute of Integrated Electrical Engineers of the Philippines, Inc.
Account Number: 056-2-056-00312-0
Swift Code: MBTC-PHMM

-------------------------------------------------------DO NOT FILL-OUT BELOW. FOR IIEE USE ONLY------------------------------------------------

D. IIEE CONFIRMATION
Application accepted and confirmed by the Institute of Integrated Electrical Engineers of the Philippines, Inc. (IIEE)

_
ENGR. LYNDON R. BAGUE
National President

_
Date

_
ENGR. ESPERANZA A. COLLADO
Vice-President for External Affairs & Exhibit Bureau Director

_
Date

E. TERMS & CONDITIONS

1. 3E XPO 2023 SCHEDULE OF EVENT

The 3E XPO 2023 official schedule are as follows:
Date/s: November 27 & 28 Ingress Time: to be announced
November 29 - December 2 Event Proper Time: 10am-7pm
December 2 Egress Time 7pm - Onwards

2. EXHIBITOR’S APPLICATION
The Exhibitor hereby submits this application to IIEE as a prerequisite in its intent to utilize the exhibit booth identified on the first page of this document (the
“Subject Booth'') during the 3E XPO 2023. The Exhibitor further recognizes that this application shall be subject for approval by IIEE, which reserves the right to
reject this application and/or disapprove the design, lay-out, and/or configuration submitted by the Exhibitor in accordance with the provisions set forth in Item 3

EXHIBIT BOOTH CONTRACT : 48TH ANC & 3E XPO 2023

*as of 8 Mar 2023

3. EXHIBIT BOOTH SETUP

a. The Exhibitor shall submit to IIEE its proposed design for the Subject Booth no later than October 15, 2023. The Exhibitor understands that the proposed
design may be approved, denied, or amended by IIEE, which approval, denial, or amendment shall be communicated to the Exhibitor within 10 days
after such decision is made. If denied or amended, the Exhibitor may submit a new or amended design of the Subject Booth to IIEE which shall decide
on the new design as if a new application was submitted.

b. Should the Exhibitor wish to alter a previously approved design, the Exhibitor may submit a proposal of the revised design to IIEE. The revised design
shall be subject to approval, denial, or amendment by the IIEE in the same tenor as in Par.a. above. However, regardless of the decision of IIEE regarding
the proposed revised design, the Exhibitor may choose to proceed setting up the Subject Booth in accordance with the previously approved design.

c. A special design booth will be subjected to a special rate as decided by IIEE, unless otherwise the rate shall be Php 250.00/sq. meter, which shall be on
top of the rate for the Subject Booth as indicated in the preceding page of this document.

d. Once the application and design/configuration of the Subject Booth is approved by IIEE and corresponding payments have been settled in accordance
with the terms of payment indicated in Item 4 of this document, the Exhibitor shall officially occupy and utilize the Subject Booth within the duration of
3E XPO 2023 from November 27 - December 2, 2023, in which case this application document shall be the official contract between the parties.

4. TERMS OF PAYMENT

a. Exhibit booth payments are due based on the selected Exhibit Package under Item A above. A deposit equivalent to at least fifty percent (50%) of the
rate under the availed Exhibit Package must be settled within fifteen (15) calendar days upon signing of the contract. The deposit shall be deductible
from the total amount of the contract. Full payment of the balance shall be settled on or before the deadline provided under the chosen payment
scheme.
b. With respect to the 4th scheme, a one percent (1%) per day finance charge shall be collected against the exhibitor/s with unpaid invoices between
November 16, 2023 and November 27, 2023.
c. Except in cases of fortuitous events or force majeure, failure of an Exhibitor to fully settle within the deadlines indicated in the chosen Exhibit Package
shall be considered a breach and terminates this agreement, subject to any obligations that may survive the termination. An official notice in writing will
be issued by IIEE to formalize the termination of the agreement.
d. The Exhibitor understands that in case of termination due to failure to settle payments, IIEE shall not refund any payment previously made. The
Exhibitor agrees to forfeit to IIEE any and all such previous payments as a penalty. The Exhibitor likewise recognizes and agrees to IIEE’s right to
entertain other interested exhibitor applicants to occupy or use the Subject Booth, without further notice to the exhibitor who remised its obligation to
pay.
e. IIEE reserves its right to refuse Exhibitor’s participation in the exposition should the latter be proven in arrears of any payment due to IIEE.

5. OPERATION OF EXHIBITS IN THE NEW NORMAL

a. Exhibit Booths will be open to all trade visitors and must be manned at all times within the duration of the 3E XPO 2023 official dates and hours.
b. The Exhibitor shall strictly adhere to the minimum standards of health and safety protocols promulgated by the national and local governments and
those of the official venue’s policies and regulations. The Exhibitor understands and agrees that any violation and consequent liability therefore shall
not pose, give rise to, or be assigned as a liability of IIEE.
c. IIEE ensures thorough disinfection will be implemented within the premises of the 3E XPO 2023. The Exhibitor guarantees provision and availability of
sanitizers, alcohols and/or other disinfectants, and air purifiers at their respective Subject Booth/s.
d. IIEE and the Exhibitor shall declare any suspected and/or confirmed cases of Covid-19 among its employees/manpower within the duration of the event.
Both parties agree to waive any liability against each other for such unforeseen event.
e. All contests, promotions, demonstrations, and literature distributions must be confined to the Exhibitor’s contracted booth space.
f. Exhibits shall include descriptive and educational brochures. Demonstrations are to be straightforward, professional, and non-combative in nature.
Equipment for demonstrations must not pose a safety hazard.
g. The activities of the Exhibitors and the attire and demeanor of its models and demonstrators shall be consistent with the professional atmosphere of
the exposition.
h. Demonstrations, lectures, or presentations must be conducted by full-time employees of the Exhibitor. Active licensed practitioners who will be
assigned to man the booth/s as company representatives can gain CPD Credit Units. Details of the company representatives, such as Full Name, PRC
Number, copy of the PRC ID and Email Address must be provided by the exhibitor for registration and monitoring purposes.
i. It is the responsibility of the Exhibitor to secure prior approval from the management of IIEE for any product demonstration or presentation that is not
within standard industry procedures/practices and/or may be questionable in nature.
j. IIEE reserves the right to terminate objectionable presentations that violate laws or rights of other Exhibitors and may disrupt the 3E XPO 2022 until
such time as a mutually agreeable presentation may be developed. The Exhibitor waives any rights or claims of damages arising out of enforcement of
this rule.

EXHIBIT BOOTH CONTRACT : 48TH ANC & 3E XPO 2023

*as of 8 Mar 2023

 7. ENDORSEMENTS
For any products or services marketed as IIEE approved, endorsed, or recommended, IIEE’s prior approval in writing must be secured at all costs and at all
times. Without such prior approval from IIEE, the Exhibitor may not state or imply, whether verbally or in printed literature, that his or her product or service is
approved, endorsed, or recommended by IIEE.
It is further understood that the Exhibitor is not and shall not be considered as an agent of IIEE. The Exhibitor likewise affirms that no employer-employee
relationship, contract of partnership or joint venture, or any other juridical tie shall arise or be created between the Exhibitor and IIEE by reason of this
application or agreement.

8. TERMINATION
Any intent to downsize the area of the Subject Booth or cancel availment of a Subject Booth from 3E XPO 2023 must be requested in writing. The request must
be duly submitted and officially received by the IIEE Marketing Department. Upon approval of the downsizing of space, or withdrawal or cancellation, the
Exhibitor loses any and all rights to the exhibit space, and IIEE reserves the right to reassign the space to another exhibitor.
a. Any intent to reduce booth space must be submitted on or before August 1, 2023. Reduction of booth space will be treated as cancellation of the original
contract. The Exhibitor shall be relocated to a new booth location. A downsizing penalty of 25% of the difference in rates between the original contract
and the downsized booth space will be charged to the exhibitor.
b. The intent to cancel the application shall not extinguish the Exhibitor’s obligation to pay. The notification date of booth cancellation shall determine the
payment liability, viz:
1. On or before August 1 , 2023 – 50% of the contract price
2. On or before September 1, 2023 – 75% of the contract price
3. On or before October 1, 2023 – 100% of the contract price
c. In case termination is due to a fortuitous event, force majeure, or government pronouncements, the Exhibitor will be entitled to the following options:
1. The reservation fee or the payment settled may be reimbursed to the Exhibitor; or,
2. The Exhibitor may opt to not withdraw its payment. Instead, such payment shall be applied to the next 3E XPO event of IIEE. Availment of this option
must be communicated in writing and duly accepted by IIEE.

9. LIABILITY AND INDEMNIFICATION

The Exhibitor shall be fully responsible for and hereby release IIEE from any claims, liabilities, losses, damages, and/or expense relating to or arising from any injury
to any person and/or any loss or damage to property where such injury, loss, or damage is incidental to, arises out of, or is in any way connected with the
Exhibitor’s participation in the 3E XPO 2023. The Exhibitor shall protect, indemnify, hold harmless, and defend IIEE, its officers, directors, agents, and employees
against all claims, liabilities, losses, damages and expenses, including reasonable attorney’s fees and costs of litigation arising in any manner, directly or indirectly,
from exhibitor’s participation in the 3E XPO 2023; provided that the foregoing indemnification shall not apply to injury, loss, or damage solely caused by or
resulting from negligence of the IIEE, its officers, directors, agents or employees. It is the exhibitor’s sole responsibility to obtain, at its own expense, any and all
licenses and/or permits to comply with the laws and city ordinances for any activities conducted in association with or as part of the 3E XPO 2023.

10. ENFORCEMENT OF TERMS & CONDITIONS

Violations of the Terms & Conditions and/or Rules & Regulations by the Exhibitor, its employees or agents shall entitle IIEE the imposition of penalty and terminate
the Exhibitor’s right to occupy a booth at the 3E XPO 2023. In the case of such termination, IIEE may retain all monies paid or due by the Exhibitor. Upon evidence of
violation, IIEE may terminate the Contract.

11. GENERAL INFORMATION

Any violation of the Terms & Conditions and/or Rules & Regulations committed by the Exhibitor, its employees, and/or agents shall result to the imposition of
respective penalties, including but not limited to, the termination of the Exhibitor’s right to occupy a booth at the 3E XPO 2023 and the termination of this
agreement as a whole. In the case of such termination, IIEE shall retain all monies previously paid by the Exhibitor and the Exhibitor agrees to such forfeiture.
Further, any obligation, including unsettled payments and damages, that the Exhibitor has incurred previous to, during, or arising from such termination shall
survive the termination and shall be collectible against the Exhibitor.

12. OTHER MISCELLANEOUS PROVISIONS

a. Notices: Any notice required or desired to be given under this Agreement shall be in writing and shall be deemed given when personally delivered or via
courier service to the registered address reflected in this Agreement. Each Party shall notify in writing the other Party on any changes to their registered
address within five (5) days of such change
b. Severalty: The invalidity, interpretation and performance of this Agreement shall be controlled
c. Laws and Jurisdictions: – This Agreement shall be governed by and construed in accordance with the laws of the Republic of the Philippines. Any and all
disputes, controversies or claims arising out of or relating to this Agreement. The Parties hereto submit to the exclusive jurisdiction of the proper courts
of Quezon City, Philippines, to the exclusion of all other courts.
d. Entire Agreement: This Agreement contains the entire understanding of the Parties with respect to its subject matter. It may not be changed orally but
only by an agreement in writing signed by the Party against whom enforcement of any waiver, change, modification, extension or discharge is sought.
e. Waiver of Breach: The waiver by any Party of a breach of any provision of this Agreement by the other shall not operate or be construed as a waiver of
any subsequent breach by such Party. No waiver shall be valid unless in writing and signed by an authorized officer of the other Party.
f. Counterparts: This Agreement may be executed in counterparts each of which shall constitute an original document, and both which together shall
constitute the same document. The date of this Agreement shall be the date on which the last Party signed the Agreement. Any Party may enter this
Agreement by signing any such counterpart.

EXHIBIT BOOTH CONTRACT : 48TH ANC & 3E XPO 2023

*as of 8 Mar 2023

 ACKNOWLEDGMENT

REPUBLIC OF THE PHILIPPINES )

City of ________________ ) S.s.

BEFORE ME, personally appeared:

NAME ID Type and Number Date of Validity and Place of

Issuance

For IIEE:

ENGR. LYNDON R. BAGUE

For_____________________:

known to me through their competent evidence of identity indicated above to be the same persons who executed the foregoing instrument
consisting of five (5) pages including the page on which this Acknowledgment is found, and they acknowledged to me that the same is their free
and voluntary act and deed, and that they are duly authorized to represent the respective entities who are parties to this Contract.

Doc. No:

Page No.:

Book No.:

Series of 2023

EXHIBIT BOOTH CONTRACT : 48TH ANC & 3E XPO 2023

*as of 8 Mar 2023