Name: Jessica May M.

Alcuran

Course/Year & Section: BSBA HRM4-A

1. Basic Navigation
Exercise 1.1
Fill each blank with the appropriate words or terminologies that will make the statements correct. 

1. Navigation in Smartbooks is done using the Modules Menu/Main Menu. This menu contains a list of
all modules with their related options. 

2. The Status Bar extends along the entire lower edge of the Smartbooks main window and contains
various fields. 

3. A/an Error message appears on a red background and informs you that the procedure cannot
continue until corrective action is taken. 

4. A/an Confirmation message appears on a green background and confirms the successful execution of
a procedure. 

5. A Document links function is normally linked with the master data and documents. Using it will open
the detailed information.

Exercise 1.2
Identify the terminologies being described by each sentence.

1. This application facilitates data sharing, information flows, and introduction of common business
practices among business units in the organization. It enables an organization to automate and integrate
its key business processes. – Smartbooks.

2. This is also known as Internal Cloud, is a cloud-based infrastructure operated exclusively for a single
organization with all data protected behind an internal firewall. - Private Cloud.

3. This is also known as External Cloud, is available to the public where data are created and stored on
third-party servers.- Public Cloud.

4. This is a key feature of cloud computing where resources can be accessed anywhere (except on
limitations set by company's internal control).- Location Independence.

5. It is one of the major units of Smartbooks that produces the traditional Financial Statements, such as
Income Statement, Balance Sheet, Statement of Cash Flow, Tax Returns, Reports / Schedules, and other
reports mandated by the government.- General Ledger/Financial Reporting.

2. Customer Master Record 

Exercise 2.1
BP Master Record

Go to Customers/Suppliers > Customers

 Add the customer data with the following information:

Header
Customer Type: Individual
Last Name: ALCURAN
First Name: JESSICA MAY
Middle Name: MAYOR
Group: Customers
General
Phone: 12349876
Mobile Phone: 9184678943
E-Mail JMA@gmail.com
Contact Person
Title: MS.
Name: JESSICA MAY MAYOR ALCURAN
Position: Owner
Telephone No: 12349876
Mobile Phone: 9184678943
E-Mail: JMA@gmail.com
Address: Poblacion Bustos Bulacan
Payment Term
Payment Terms: 30 Days
Price List: Regular Sales Price
Accounting
Accounts Receivable G/L: 10210100

Insert the screenshot of your output below:

Exercise 2.2
BP Master Record

Go to Customers/Suppliers > Customers

 Add the customer data with the following information:

Header
Customer Type: Individual
Last Name: JEON
First Name: JUNG
Middle Name: KOOK
Group: Customers
General
Phone: 12349876
Mobile Phone: 98034678943
E-Mail JJK@gmail.com
Contact Person
Title: MR.
Name: JEON JUNG KOOK
Position: Owner
Telephone No: 12349876
Mobile Phone: 98034678943
E-Mail: JJK@gmail.com
Address: Davao City
Payment Term
Payment Terms: 30 Days
Price List: Regular Sales Price
Accounting
 Accounts Receivable G/L: 10210100

Insert the screenshot of your output below:

3. Supplier Master Record 

Exercise 3.1
BP Master Record

Go to Customers/Suppliers > Suppliers

 Add the Supplier data with the following information:

Header
Supplier No. (Manual): SU00025
Supplier Type: Individual
Supplier Name: MIN YOONGI
Group: Suppliers
General
Phone: 8039876
Mobile Phone: 9103478943
E-Mail MYG)@gmail.com
Contact Person
Title: MR.
Name: MIN YOONGI
Position: Owner
Telephone No: 8039876
Mobile Phone: 9103478943
E-Mail: MYG@gmail.com
Address: Daegu City South
 Korea
Payment Term
Payment Terms: 30 Days
Price List: Regular Purchase Price
Accounting
Accounts Payable G/L: 20100100

Insert the screenshot of your output below:

4. Adding of Items
Exercise 4.1
Go to Inventory > Items

Add the following items: 

Regular Price Price
Item Code Item Regular
Item Name Item Class Purchase with with
(Manual) Category Sales Price
Price VAT VAT
[Sales
Merchandise [Purchase
I0025A ARMY BOMB Items 200 price item 280
Inventory price item 1]
1]
[Sales
Merchandise [Purchase
I0025B D-DAY ALBUM Items 250 price item 360
Inventory price item 2]
2]
[Sales
Merchandise [Purchase
I0025C FACE ALBUM Items 300 price item 420
Inventory price item 3]
3]
[Sales
Merchandise [Purchase
I0025D INDIGO ALBUM Items 500 price item 700
Inventory price item 4]
4]
THE [Sales
Merchandise [Purchase
I0025E ASTRONAUT Items 600 price item 840
Inventory price item 5]
ALBUM 5]
Insert the screenshot of your output below:
4. Purchase Process 
Exercise 4.1
Do the WHOLE PURCHASE PROCESS for the following items (Purchase Oder > Receiving > AP Voucher >
Cash Outflow – Supplier):

1. Go to Purchases > Purchase Order

2. Go to Purchases > Receiving
3. Go to Purchases > AP Voucher
4. Go to Treasury > Cash Outflows- Supplier

Supplier: [Supplier in Exercise 3.1]

Item/s: [Item 1 and Item 2 in Exercise 4.1]
Quantity: 65 and 49 respectively
Payment
Cash (Use Cash on Hand)
means:

Insert the screenshot of your output below:

5. Sales Process
Exercise 5.1
Do the WHOLE SALES PROCESS for the following items (Sales Oder > Shipment > Invoice > Cash Inflow –
Customer):

1. Go to Sales > Sales Order

2. Go to Sales > Shipment
3. Go to Sales > Invoice
4. Go to Treasury > Cash Inflows- Customer

Customer: [Customer in Exercise 1.1]

Item/s: [Item 1 and Item 2 in Exercise 4.1]
Quantity: 13 and 11 respectively
Payment
Cash (Use Cash on Hand)
means:
Insert the screenshot of your output below:

Exercise 5.2
Do the WHOLE SALES PROCESS for the following items (Sales Oder > Shipment > Invoice > Cash Inflow –
Customer):

1. Go to Sales > Sales Order

2. Go to Sales > Shipment
3. Go to Sales > Invoice
4. Go to Treasury > Cash Inflows- Customer

Customer: [Customer in Exercise 2.2]

Item/s: [Item 3 and Item 4 in Exercise 4.1]
Quantity 25 and 15 respectively
Payment
Cash (Use Cash on Hand)
means:
Insert the screenshot of your output below: