M.O.

M – HSE MEETING -QATAR

PROJECTS-TRLC
Project Name: Trans-Regional Logistics Complex, Al Udeid Air Base, State of Qatar
Contract No: W912ER-21-C-0005
Title HSE Corporate Meeting Minutes
Client Reference: Nil
Meeting No: TRLC- HSE Monthly Meeting 006
Date: 15 April, 2023
List of Attendees:
1 Abie Musa CEO (MVL USA INC.) 8 Zafar Asim Auditor (MVL USA INC.)
2 Hani Khawaja COO (MVL USA INC.) 9 Anish Gopinathan HSE(MVL USA INC.)
3 Ziad Jabr VP – Projects (MVL USA 10 Ahmed Abdelfattah HSE (MVL USA INC.)
INC.)
4 Ferdinand Reyneke Projects Director (MVL USA 11 Rolando Nolasco HSE(MVL USA INC.)
INC.)
5 Walid Khaled Projects Director (MVL USA 12 Kul Sharma HSE INC(MVL USA.)
INC.)
6 Engr Ahmed Younes Project Manager, Operations 13 Lawrence Omisakin HSE (MVL USA INC.)
(MVL USA INC.)
7 Richard Gonzales Corporate HSE Manager (MVL
USA INC.)
AGENDA
1. Health & Safety
2. Completed & Planned Preparatory Meetings
3. Weekly Business- Weekly Report, Findings and Recommendation
4. Action Items
1.0 Health & Safety
1.1 MVL HSE MONTHLY ACTIVITIES IN THE PROJECT( ON-GOING)
General

Month of March 2023, In 50-BD we had activities including tile works, wall painting, and masonry repair works,
door works. MEP works inside the 50-BD is progressing. In OVF only MEP works are going on, In CCW ground
repair works and MEP works are going on, all necessary safety precautions are met.

The new scope of the project: Advanced MEP activities in all buildings. 50-BD remaining tile works, door
works, Ceiling works, CCW-MEP works, Pavement works, Fit-outs etc.
Major Concerns

a. FDT tests.
b. Summer concerns for workers.
c. Confined space works for the manhole works.

Suggested Actions

a. No work shall be carried out inside the radius of possible radiography emission (25m), barricades and
proper signs shall be provided, complete supervision by the supervisor.
b. Workers are advised to; wear proper clothing, intake of more fluids & food, reporting of emergency
situations and procedures to follow.
c. Confined space work third party training has been given to 10 workers and supervisor training to 4
foremen. Instructed the sub-contractor to confirm the availability of gas monitoring device and to
maintain required paper works prior, during and after the work.

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1.2 HSE INCIDENT STATISTICS: Project Information

Current Month Current Year Inception to Date

MAN-HOURS
16,416 120,726 669,124
Man-Hour without LTI
(Starting from 1st of June 2021 till 30th April,2023)
669,124
Total Manpower of 631 Monthly Man-Power and 16,416 Man-Hours Monthly, 366 people attended safety Toolbox meeting. 20 people
were Inducted during the Month under review.
Note: These figures in above table are cumulative numbers for man-hours which are recorded starting from March 03 2021 up to date.
1.3 HSE Trainings

Current Month Current Year Inception to Date

No. of No. of
TRAININGS Total Total Total
No. of Attendee Attendee
Man- Man-Hour Man-Hour (from
Attendee in this (from
Hour in this year beginning)
year beginning)
HSE Induction Training 20 20 82 82 492 472

Tool Box Talk (30 min.) 366 183 1,940 970 10,855 5,244.5

Specific HSE Trainings 20 20 127 127 1023 1003

3rd Party HSE Trainings 0 0 0 0 30 118

TOTAL 406 203 2149 1179 12,400 6,837.5

Training Man-Hour / Total Man-
Hour
0.00082 0.0088 0.010
1.4 HSE Activities:
TRAININGS Current Month Current Year Inception to Date
HSE Walkdowns (with. Site Engineers) 2 8 33
Nonconformance Reports (NCR) 0 0 0
Site Inspections (with. Checklists) 23 99 407
Disciplinary Actions 0 0 11
Permits To Work (PTW) 20 125 1,485
Safety Task Analysis Risk Reduction Talk
(STARRT)No.of Pages
154 752 4623
Work Stops (Weather, Safety non-compliance) 0 9 35

1.5 Meetings

MEETINGS Current Month Current Year Inception to Date

Weekly HSE Meeting 4 12 68

Others 2 8 93

IN-HOUSE HSE TRANINGS (Including Induction HSE Training)

Training Topics No of Atendees Total Training Mn-Hours

HSE induction training 20 20

Good Housekeeping Techniques 5 5

Radiation safety hazards 10 10

Mental health and workplace 5 5

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1.6 Observation Figures
3rd PARTY TRAININGS
Total No. of Observation No of Outstanding -Severity
Observation & Hazard Category
High Medium Low
Access/Egress 3 0 0 0
Cable Management 11 0 0 0
Chemical Storage, Handling, 0
0 0 0
Transportation
Documentation 0
0 0 0
(STARRT,TBT,PTW..)
Driving/Traffic Management 19 0 0 0

Edge Protection/Barriers/Floor Openings 1 0 0 0

Electricity 10 0 0 0

Excavations 2 0 0 0

Fire 19 0 0 0

Hand Tools/Power Hand Tools 15 0 0 0

Housekeeping 60 0 0 0

Illumination 0 0 0 0

Lifting & Rigging Operation 1 0 0 0

Material Storage 4 0 0 0

Plant & Heavy Equipment 15 0 0 0

PPE 11 0 0 0
84
Safe Observation 0 0 0

Scaffolding/Work 8
0 0 0
Platforms/Ladders/Stairs
Slip, Trip & Falls 18 0 0 0

Supervision 10 0 0 0

Training / Competency 0 0 0 0

Waste Management 4 0 0 0

Welfare Facilities/Health Hazard 0 0 0 0

Other 0 0 0 0
2.0
2.1 Completed Preparatory Meetings (as of April, 2023)
DFOW Scheduled Date Actual Date Remarks
PCCP and Sidewalks 05 April 2023 05 April 2023 Closed
Installation of Skylights 11 April 2023 11 April 2023 closed
Installation of Steel Doors and 10 April 2023 10 April 2023 Closed
Preparatory Meetings Hardwires (Wood, Steel,
Aluminum)
Installation of UPS To be scheduled Open

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Planned Preparatory Meetings
DFOW Scheduled Date Remarks
Preparatory
Meetings Wall and Door Protection To be scheduled Open

3.0 Weekly Business- Weekly Report, Findings and Recommendation:

S. Action Items Action By Status Target Date
No
1  Weekly Meeting: Cooperate Meeting, Progress Meeting.
 Discuss weekly report by each HSE officer.
 Close out observation.
 Weekly Reports
 Preparation of AHA for different activities. HSEM OPEN Weekly
 Weekly joint walkthrough(MVL & ANCD)
 Monthly Walkthrough (Corps Engineers/MVL)

4.0 Inspections & Observations

4.1 Site Safety Inspection/Observations MVL & ANCD
N0 Action Taken/Recommendation/Preventive Date closed
Correction
Action Required
Observation / Deficiency Action(s) Taken
1 Unsafe Condition: EM385-1-1 Sec. 09B  Proper housekeeping must be done On-going Open
18.A and stacking of materials must be
done
 All scattered materials must be
During routine site Observation the arranged and label where possible.
following issues were identified:

 General poor Housekeeping in

50D, CCWH, OVE external area
 Pilate, scaffolding materials,
Mechanical and Electrical
materials were scattered all over
the site and lay-down area.
 Scattered Materials from plastic,
wood, concrete waste both at
fence area and the lay-down area.
Pending

2 Poor Waste and Materials Management: Sub-Contractor was adviced severally to removed On-going OPEN
EM385-1-1 Sec. 14 F. 01. 02. D 01a. b. c. the waste as it begin to turn into Enviromental
harzard
14. C 01. A

 Poor stacking of materials and

inappropriate disposal of
accumulated waste.
 Waste generated from foreign
materials must be removed from
site as it is due to avoid
Environmental and Health
Hazard Pending

4.2 Additional Safety Items:

Monthly HSE Walkthrough: MVL & Corps of Engineer (28-02-2023)
S/N Action items Action by Status Target Date
1 Next walk- through will be 28th April, 2023 MVL OPEN 28-05-2023

2  KTR must improved the Housekeeping in Housekeeping is a continue, On-going Open

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the site as Observed by the RE. that will run through-out
the Project.

NEXT MEETING

15th May, 2023

PREPARED BY: LAWRENCE A. OMISAKIN
HSE MANAGER – TRLC. AUAB QATAR
MVL USA Inc.

DATE: 15th May, 2023.

Meeting Signoff:

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