Marcelo Valenzuela Revise Chapter 1 3 A WEB BASED BARANGAY INFORMATION SYSTEM FOR PAMPLONA UNO 2 .D

ABE International Business College
Las Pinas City
A WEB BASED BARANGAY INFORMATION SYSTEM
FOR BARANGAY PAMPLONA UNO
A Capstone/Dissertation
Presented to the Faculty of the School Computer Studies, ABE Las Piñas
RCS Building Alabang-Zapote Road, Las Piñas City
In Partial Fulfillment of the Requirements for the Degree
Bachelor of Science in Information Technology
Marcelo, Justine F.
Valenzuela, John Michael M.
June 2021
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APPROVAL SHEET
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ACKNOWLEDGEMENT
This Capstone project becomes a reality with the kind support and help of many
individuals. We would like to extend our sincere gratitude and appreciation for all the
hard work and dedication they have given us.
To our Adviser Mr. Dexter I. Mercurio, whose valuable guidance has been the ones
that helped us patch this project and make it successful, her suggestions and his
instructions has served as the major contributor towards the completion of the project.
To our families who have helped us with their valuable suggestions and ideas
has been helpful in various phases of the completion of the project.
To our friends and classmates who we have shared our work for the whole
session of completing this project. We are grateful for the constructive cooperation we
have had and for the willingness to compromise that has been show for the purpose of
producing a good project. Thank you for the entire laugh and every stressful day that
brighten up our day.
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ABSTRACT
The purpose of this study is to address a solution to the difficulty that has been
occurring in a barangay. The idea was to introduce information system to help solve the
problem. This paper provides an efficient and effective way to record and manage
information that is needed of every barangay. The Barangay of Pamplona Uno has a
thousand records of resident that they use on settlements, residential issues and for
police reports. According to the secretary of the barangay Pamplona Uno, they used a
manual writing or recording of residents information save in their logbooks and it is used
every time a resident or complainant report an issue. The researchers conducted a
study about Barangay on using manual process. It is time consuming in terms of
recording that may cause inconvenience. The researchers decided to conducted a
study and develop a system, "Computerized Barangay Information System" to provide
an overhaul of the manual system that the barangay is been using. The WEB BASED
BARANGAY INFORMATION SYSTEM FOR BARANGAY PAMPLONA UNO is a
program which contains features that records and manages information specifically a
resident information database, an Residents Page, Blotter Records & Settlement
Schedule dashboard, and a dashboard for Issuing of Barangay Certificate. The
researcher of this system uses an descripted method to make sure that the user is
updated with the system changes and also identify their cases immediately. The
implementation of the system can help the barangay organize their settlements and
resident information in a system with an online storage suitable for keeping credentials
and keeping other unwanted users of interfering with the system. With the help of this, it
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will reduce human errors and processing time, thus it can boost productivity and result
into a high quality of product produce. This can result in a system well integrated
process that can perform much faster and more accurate than the manual system.
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Table of Contents
PRELIMINARIES
 Title Page ……………………………………………………….. 1
 Approval Sheet …………………………………………………. 2
 Acknowledgements …………………………………………….. 3
 Abstract ………………………………………………………….. 4-5
 Table of Contents ………………………………………………. 6-7
 List of Tables ……………………………………………………. 8
 List of Figures …………………………………………………… 9
 List of Appendices ……………………………………………… 10
 Definition of Terms ……………………………………………... 11-12
Chapter 1: PROJECT AND ITS BACKGROUND
1.1 Introduction ……………………………………………………13-14
1.2 Project Context ……………………………………………….14-15
1.3 Purpose and Description ………………………………….…15-18
1.4 Objective of The Study ………………………………...…….18-19
1.5 Significance of the Study ……………………………...…….19-20
1.6 Scope and Limitation ………………………………………...20-22
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Chapter 2: RELATED LITERATURE
2.1 Foreign Literature ………………………………………….. 23-26
2.2 Local Literature ……………………………………………... 26-31
2.3 Foreign Studies …………………………………………….. 31-38
2.4 Local Studies ………………………………………………... 38-45
2.5 Synthesis ………………………………………………......... 46-48
2.6 Technical Background ……………………………………… 48-49
Chapter 3: METHODOLOGY RESULTS AND DISCUSSION
3.1 Software Design, Products and/or Processes ………….. 50-57
3.2 System Architecture ……………………………………….. 58-60
3.3 Conceptual Framework ……………………………………. 61-62
3.4 Use Case Diagram …………………………………………. 63-64
3.5 Cost Benefit Analysis ………………………………………. 64-67
3.6 Requirement Analysis ……………………………………… 67-68
3.7 Data Flow Diagram …………………………………………. 69
3.8 Context Flow Diagram ……………………………………… 70
3.9 Block Diagram.………………………………………………. 71
3.10 Reference ………………………………………………….. 72-73
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LIST OF TABLES
Table 1 – Operational Cost ………………………………….……… 53
Table 2 – Development Cost……………………………...………… 53
Table 3 – Maintenance Cost ……………………………………….. 54
Table 4 – Total Development Cost………….…………...………..... 54
Table 5 – Benefits of the System...………….…………...……….… 55
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LIST OF FIGURES
Figure 1 – Agile Software Development Method………………...… 42
Figure 2 – System Architecture……………………………...………. 46
Figure 3 – Conceptual Framework (IPO)………….…...………....... 49
Figure 4 – Use Case Diagram.........………….…………..……….… 51
Figure 5 – Data Flow Diagram ……………………………….…...… 57
Figure 6 – Context Flow Diagram……………………………...…… 58
Figure 7 – Block Diagram...............………….…………...………......... 59
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LIST OF APPENDICES
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DEFINITION OF TERMS
• Barangay Clerk Position in the barangay that is responsible for issuing of
certificate in the barangay.
• Composer is a dependency manager for a PHP programming language that
manages the dependencies of PHP software and required libraries. ... Composer
runs through the command line. The main purpose of the composer is to install
the dependencies or libraries for an application.
• Desk Officer Position in the barangay that is responsible for Managing the
blotter records and settlement schedule.
• FileZilla software program is a free-to-use (open source) FTP utility, allowing a
user to transfer files from a local computer to a remote computer. FileZilla is
available as a client version and a server version.
• HTTP is a protocol which allows the fetching of resources, such as HTML
documents. It is the foundation of any data exchange on the Web and it is a
client-server protocol, which means requests are initiated by the recipient, usually
the Web browser.
• MySQL is a freely available open source Relational Database Management
System (RDBMS) that uses Structured Query Language (SQL). SQL is the most
popular language for adding, accessing and managing content in a database. It
is most noted for its quick processing, proven reliability, ease and flexibility of
use.
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• Xampp is an abbreviation for cross-platform, Apache, MySQL, PHP and Perl,
and it allows you to build WordPress site offline, on a local web server on your
computer. This simple and lightweight solution works on Windows, Linux, and
Mac – hence the “cross-
platform” part.
• Visual Studio Code is a streamlined code editor with support for development
operations like debugging, task running, and version control. It aims to provide
just the tools a developer needs for a quick code-build-debug cycle and leaves
more complex workflows to fuller featured IDEs, such as Visual Studio ID.
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CHAPTER 1
Project and Its Background
1.1 Introduction
The Barangay Pamplona Uno is a part of Las Piñas that is highly urbanized and
easily located in the borders of the city; the barangay is being popularized by over
18,000 plus residents according to a national census. Common everyday lives of its
residents are based on their lifestyles and livelihoods. The researchers found this
opportunity to offer a web system to their barangay to help with the records of
Pamplona Uno’s resident by giving them a system easily to use and has a security
capability fit for the environment of the barangay.
The Barangay of Pamplona Uno has a thousand records of resident that they use
on settlements, residential issues and for police reports. According to the researchers
the barangay Pamplona Uno uses a manual writing or recording of residents information
save in their logbooks and it is used every time a resident or complainant report an
issue. The researchers decided to conducted a study and develop a system,
"Computerized Barangay Information System" to provide an overhaul of the manual
system that the barangay is been using and also introduce new features such as
security, calendar or etc. According to Victor T. Hernandez (2010) said that nowadays,
during the rising popularity of automation and advancement in technology, one of the
most basic components of our government is unfortunately left behind: the Barangay
unit. Every aspect of the Barangay’s processes and services are still done manually:
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from filing and recording a complaint, checking the records before releasing a barangay
certificate, to filing records of incidents that happen in the barangay. This somehow
obsolete method of filing records and complaints presented several problems.
Once the system has been implemented the manual recording of resident
information can be reduced for a much more convenient way by providing a user profile
which can be used by the residents even they won’t go outside of their homes and also
the system can be used offline To ensure the resident information is well kept and
organize from its database. The feature of the system that can be beneficial is the print
a record from which is directly automated once the Resident decided to print a
settlement from the system, the employees can easily print settlements from a request
of a resident.
1.2 Project Context
The Barangay Pamplona Uno, Las Piñas City, Metro Manila has almost around
18,000 populations according to the census. With the increasing populations, there’s lot
of problems occurring in the barangay most especially in comes of recording data of the
residents, filing a complaints, issuing clearance and etc.
Barangay is aspiring to adopt technological ways in accomplishing
responsibilities to create change in the lives of people. It means replacing human efforts
with machines to keep track of the advances of the technology.
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The proponents conducted a study about Barangay on using manual process. It
is time consuming in terms of recording that may cause inconvenience. This is the
reason why the proponents will develop the WEB BASED BARANGAY INFORMATION
SYSTEM FOR BARANGAY PAMPLONA UNO. This is a program which contains
features that records and manages information specifically a resident information
database, an Residents Page, Blotter Records & Settlement Schedule dashboard, and
a dashboard for Issuing of Barangay Certificate. The implementation of the system can
help the barangay organize their settlements and resident information in a system with
an online storage suitable for keeping credentials and keeping other unwanted users of
interfering with the system. With the help of this, it will reduce human errors and
processing time, thus it can boost productivity and result into a high quality of product
produce. This can result in a system well integrated process that can perform much
faster and more accurate than the manual system
1.3 Purpose and Description
This main purpose of this study is to help the Barangay Pamplona Uno to solve
their main problems in relation to information systems. Conventional processes are still
being utilized in the said barangay that could lead to various problems particularly
unsecured files so this web-based information system could help the community in
easing the IT processes. The researchers decided to conducted a study and develop a
system, "Computerized Barangay Information System" to provide an overhaul of the
manual system that the barangay currently uses.
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Technology gives a way to expand our knowledge, lifestyle and the capability of
being effective in terms of service. To computerized is an innovation that takes a
particular organization to equipped in this digital age some of the advantage of having a
computerize system are: it lessens the process of large volume of data that are need to
be done at a particular time; it will lessen the risk of having errors in creating a
document or report then alternating or recreating a document can avoid; most of the
offices are having hard time to find and keeping the file in their storage room because in
finding a file in a bulk of file in the storage generally a paper based file is expensive in
office space; computerized systems make it easier for different individual to access data
at a less time-consuming and faster way of gathering data or information of a particular
residents.
The Web-Based Barangay Information System for Barangay Pamplona Uno of
the researchers has a four modules: the Residents Page, Barangay Residents
Information Module, Blotter and Records Module and Certificate Issuance Module.
[Barangay Residents Information Management]. This module will record and display
the resident’s information, requested records such as the barangay certificates and if
the resident residing in the barangay has committed any offense before. The secretary
of Barangay Pamplona Uno can edit some information about a resident and can add
resident’s information to the system. The collection and registration of residents’
personal information will include the following: the full name of the resident, the
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nickname, birthday, birthplace, gender, family group, address, contact information,
occupation, and if the person is alive or dead.
[Blotter and Records Management]. This module will contain and show any blotter
records that has been recorded. This module is used to set a schedule when the blotter
must be settled. The desk officer will handle this module. The record contains the
incident type, incident date and time, incident narrative, complainees, complainants,
victims, respondents and settlement schedule. In addition to these details, various
information such as the identity of the individuals involved, statements regarding the
matter and cause of the incident, and agreement between both parties should also be
recorded in the system.
[Certificate Issuance Management]. The barangay clerk is authorized to approve
create, edit and update the information regarding in the release of requested certificate
and to display the list of transaction that the barangay has made. Information needed to
record on this module are personal information such as name, address, age, date of
issuance, and certifications that are being requested. Certifications that could be easily
accessed on this module are barangay certificates, certificates of indigency, good
morale certificate, travel passes certification, and other related permits.
[Resident Approval]. This module will filter the users account and allow the Barangay
Clerk to accept if the user is a resident of the barangay and will approve the account
that being created by the resident. And it will decline if the user is not a resident of the
barangay
[Residents Page]. This module will allow the resident to create there account in the
residents page so that they will easily request a certificate and will also provide the
barangay information that is designed to keep the resident informed about the barangay
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updated announcement. The Barangay Clerk are the ones who can approve the
residents account. The barangay staff are the ones who can add and edit the
announcements. In the record, a barangay official will create a post regarding to the
announcements and they will choose who can see the post. Various announcements
like disaster preparedness, schedule of distribution of goods and monetary assistance,
garbage collection timetable, evacuation protocols and announcements, cancellation of
classes, different barangay programs to be executed, and others, could easily be
viewed by residents after a barangay official has posted any relevant information
regarding these.
Information System is the combination of the software and hardware
infrastructure and well-trained personnel to manage, disseminates data or information.
Collection of data that are organized and stored to create information that can be used
into future use. An Information System is one of the product of the technology, it will
help the organization to cope with the technology we have. We can say that technology
makes our lives easy, making different processes easily done in our desired time –
helping us to avoid time-consuming transactions and keeping important files in a
secured and accessible system.
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1.4 Objective of the study
The general objective of the study is to develop a web based barangay
information system for Pamplona Uno in an innovative way for recording information
and posting announcement in efficient way.
Specific Objectives;
 To Create a Website for the Barangay Staff and Residents Page

 To Create a Resident Information List Dashboard
 To Create a Blotter Records & Settlement Schedule Dashboard
 To Create a Certificate Issuance Dashboard and Residents Approval Dashboard
1.5 Significance of the study
The importance of this study is to provide a new way for recording the barangay
information
The results of the study will be of great benefits to the following:
Barangay Staff and Officials
This study will give some insights to the establishment of having a computerized
system. They will be able to understand the advantages of having a computerized
system by having a more secured system, organized database and on the fly printing
with this study, they will be able to improve the effectiveness of their recording of
information also giving them an access to the system specifically the resident
information list which can identify the track records of when this person have
requested a barangay clearance already and in addition if ever that person has any
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records in the blotter the admin can tell revoke that person to have a barangay
clearance and giving access to
improve the situation of the points of interest of the resident blotter in a better
approach and type the information obtained and put it within the barangay website
database lastly giving them an opportunity to enhance the process of issuing of the
barangay certificate for the resident or who wants to get a certificate from the Barangay
and the barangay clerk will easily know if the resident been issued a multiple times.
Residents
This study will benefit the Resident of the barangay and they will have an access
to the Residents Page and to allow them to request a certificate. And also aware in the
everyday announcement of the barangay so that they can participate to the past and in
coming events.
For Future Researchers
The benefits of this study to the researcher are the experience they will get in the
process of developing a system. This study can improve the researcher’s ability and
develop their skill through finding the problem of an organization and developing a
solution. This may also work as their practice to achieving some future goals of
becoming a professional.
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1.6 Scope and Limitation
The Researchers want to provide and develop a Web Based Barangay
Information System for Barangay Pamplona Uno since the Barangay does not have an
official Barangay website and the Barangay Official, Residents need a website that
contains important information and helpful features and functions to lessen the hassle
they are experiencing in accessing and getting various documents and information that
they might need in various personal and professional endeavors.
Information, either personal, contextual, or experiential, are to be gathered and
recorded in four modules that encompass the whole facet of the said program which are
barangay Residents Information Management, Blotter and Records Management,
Certificate Issuance Management and Residents Page.
The proposed Web Based Information System will enable the Secretary and Barangay
Official to post informative announcement about the Barangay in the Residents Page
that can Update, Delete and Create new contents. In the Blotter and Records module,
the desk officers only can record the information needed. The Certificate Issuance
module will manage by the barangay clerk where they are authorized to create, edit and
update the information regarding in the release of requested certificates and to display
the list of transaction that the barangay has made. The Barangay Resident Information
module display and record the resident’s information such as the full name of the
resident, the nickname, birthday, birthplace, gender, family group, address, contact
information, occupation, and if the person is alive or dead. Requested records such as
the barangay certificates and if the resident has any bad records in the barangay. Only
the secretary can handle it.
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This study can be viewed using a computer by accessing the official barangay
website. Resident can also use a mobile browser to access it via cellphone and browse
the Official Barangay website there. The project is expected to complete and meet the
requirements of the system by the first quarter of 2021, which would be in May 2021. It
is also designed to be deployed to the Barangay Pamplona Uno located in Las Pinas
City. This project was carried out through interviews with the Barangay Captain of the
Barangay.
The researchers aim to create functional web base informational system to
Barangay Pamplona Uno, Las Piñas City that will:
 Monitor and save the information of the barangay
 Updating of files or record of the residents
 Printing of (Barangay Clearance, Permits, and Certificates etc.)
 Saving ordinance, residence information, and blotter reports.
The limitation of the project however is that the barangay officials are the only
authorize personnel to access and to input or to manipulate the saving or updating the
information of a specific resident for credentials. The only access of the resident is to
view the Residents Page where they can see the announcement of the barangay in
order for them to be updated.
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CHAPTER 2
Reviews of the Related Literature and Studies
In this chapter, data and information about related topics and articles gathered from
published books and other sources are compiled to justify and give support to the
importance of the proposed Computerized Barangay Resident Information Management
with Issuance System.
2.1 Foreign Literature
2.1.1 Community Management
As IT has become less of choice but more of a requirement for individuals and
computers play a crucial role in assisting people in organizing, storing and retrieval of a
huge amount of information, and making them readily and instantly available. IT as a
tool enables us to do more tasks, thus making it a vital commodity especially in working
environments such as a Barangay.
When firms develop more technologically-oriented processes, they must become
more conscious of security and control issues close to their information systems and
safeguard the resources more strictly than ever before. As our civilization develops and
the domain it entails become contingent on computers and information systems more
and more, firms must put out a better resolve in making their systems not vulnerable
and more reliable. Software is a relatively new industry, less than fifty years old, and it
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has spent much of that time trying to figure out how to create reliable software
applications with minimum errors. While much wonderful work has been done in a
relatively short time, software remains a weak link in our advanced technological society
(Stickyminds.com).
Despite its weaknesses, one primal advantage of software development is its
benefits in data management and information systems processes. The easiness it gives
to communities worldwide is a manifestation of how the technology improves the daily
lives of modern individuals.
But due to increasing population of the world and the convetional practice of
using manual systems, every resident spends a lot of time during filling of personal files.
There are certain cases and circumstances that some of the documents and files in the
community were lost and torn, hence, the staff will have to begin finding or searching
the files in the shelves or cabinets and to produce again a new copy in the computer if
lost or torn and that calls for another effort to comply or prepare (Saayo, 2008). To
answer this dilemma, according to Tinn (2010), the modern computerization
improvements responded to the call of innumerable organizations, offices, or any
workplace, to help and ease their daily operation
Dioso (2011) stated that computer assist careful intelligent planning, organizing,
actuating and controlling .This maybe observed from the past that they monitor
production activities, solve scientific problem and help arrive in tentative answer to a
multitude of involve conditions. Maloloset.al (2012) stated that the study of automation
is important in the sense time that minimizes the time and effort normally exerted in
manual process. Reyes (2015) said that task would be time consuming to accomplish
manually and more practical with the aid of computers field in cabinet. According to
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Flores (2012), the automation is described simply as the substitution of machine control
of human.
Furthermore, according to Conde (2007), posited that the manual process of
inputting records and manual handling of information and reports of the residents is very
laborious one.
According to Saayo (2008), claimed that due to increasing population of the
community and the community currently implementing the manual system, every
resident spends a lot of time during filling of personal files. There are certain cases and
circumstances that some of the documents and files in the Community were lost and
torn, hence, the staff will have to begin finding or searching the files in the shelves or
cabinets and to produce again a new copy in the computer if lost or torn and that calls
for another effort to comply or prepare.
According to Jennifer Rowley (2015), information systems are a tool to support
information management. Information systems are increasingly being used in
organizations with the objective of providing competitive advantage. The information
systems used by organizations can be grouped into different types such as transaction
processing system, management information system, decision support system,
executive information system, expert systems and office information system.
Information Technology has heralded the advent of the information society. The
information society may be a “virtual society”. The concepts of the electronic classroom,
the electronic office and electronic library have been explored.
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According to Forman (2017), continuing innovation in technologies can lead to
organizational changes that range from improvement of day to day operation and for
easy access it provides for the end users
Gold Chager et al (2013) said that computer as a device for processing
information knew web-based system plays a significant role in their lives, but few are
aware of just how pervasive role is that the creation of the computer made the easier to
accomplish task than by doing it manually, to have the direct access on straightforward
answer just monitoring record where in the needs of computer make possible for
everyone to get data in a particular need.
In a nutshell, this has increasingly become a way to distribute data administration
from the government, especially the local government unit. This system uses
administrative data in the creation and distribution of valuable community and social
indicator data to different individuals, social service organizations, community
development professionals, and planners (Culhane& Breuer, 2008).
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2.2 Local Literature
2.2.1 Barangay Management
In this study, the limitation of the proposed system is cannot generate a barangay
clearance to an unregistered requestor because the requestor has no record yet in the
system so the requestor needs to fill up the form. The system cannot serve a multiple
person at a time because the system is only suitable for one person at a time. The
system will not have an online update because it’s a LAN base system. The other users
cannot able to view the information of the citizen because they need to secure the
information of a particular citizen only the barangay officials that are in charge can view
the information of the citizen. The system cannot generate the particular CTC no. for
Barangay Clearance.
According to Victor T. Hernandez (2010) said that nowadays, during the rising
popularity of automation and advancement in technology, one of the most basic
components of our government is unfortunately left behind: the Barangay unit. Every
aspect of the Barangay’s processes and services are still done manually: from filing and
recording a complaint, checking the records before releasing a barangay certificate, to
filing records of incidents that happen in the barangay. This somehow obsolete method
of filing records and complaints presented several problems.
In most barangay, records were kept in logbooks which could either damaged or
get lost. Logbooks also make it difficult to search specific report or record. Skimming
through several logbooks for a certain report can be tedious and takes a lot of time. This
will slowdown proceeding, investigations and inquires that need the production of that
information. Security and integrity of the information also present another set of
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problems. It is difficult to keep track of redundant record or even update the proceeding
of a case.
Also, logbook can be easily taken out of the office or rip off pages without anyone
noticing it. Victor also said that one solution seen to minimize these problem is the
automation of barangay processes. This will improve the efficiency of filing reports and
complaints in the barangay level.
Storing barangay information in a central database allows for easy storing and
updating records. Retrieval of records will also be faster, translating to faster transaction
time. With the records readily available in the server, this will allow concerned
government agencies to gather data for planning and development. Furthermore,
automation reduces the use of paper. (Sweep Barangay Connect)
According to Jose (2010), Technology must be studied first as a separate
subject, and then applied in other learning areas as a tool of learning how to learn. The
application of the computer skills to the other learning areas is a curriculum policy that
stems from the principles that teaching learning must not be textbook-driven, and the
educational process should take advantages of technological development including the
application of ICT in different aspect in our society, where appropriate. A barangay
modernization programmed will equip citizens with facilities in a fast and convenient
way.
The Philippines is generally composed of more than forty two thousand
barangays nationwide. Barangay as the smallest political unit serves as the primary
implementer of developmental programs, projects and policies. The nation's public
service delivery system will falter at the grass roots without the inspired and dedicated
work of the barangays. Barangays at the bottom level of the bureaucracy has more
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people engagement compared to other government units. Thus, the empowerment of
individual barangay could eventually lead to a stronger, more resilient and more
prosperous society.
According to the Local Government Code of 1991 envisions local government
units to be self- reliant and effective partners in the attainment of national development.
As such they should have programs, project, activities and services for the benefit of
their constituents. To do so, this requires information. Therefore, data is indispensable in
sound decision-making.
To perform effectively, each barangay should maintain database holding different
information about the barangay such as population, records on the disbursement of
funds, grievance cases filed, houses constructed in the community and citizen’s socio-
economic profile. However, these tasks could not be carried out by the Barangay
Chairman alone. Thus, with the power vested on him as the local chief executive, he
appoints the Barangay Secretary and the Barangay Treasurer to serve as his hands in
dealing with administrative and fiscal relations.
The Barangay Secretary performs most of the administrative operations of the
barangay. Though, selected barangays already made use of computers and electronic
devices to carry out official transactions, conversely, most are still caged with the
manual-based operations. Clearances and certifications are prepared with less to no
base-line data to assure reliability. This opens the risk for nonresidents to take due
advantage of this process flaw.
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Most barangays depend on the master list of voters as issued by the
Commission on Elections as basis for issuing certifications. However, at times, foreign
residents are still able to seek these clearances though not officially registered on the
barangay. And having no readily available accurate barangay statistics, programs and
policies tend to discount inclusiveness. In addition, weak barangay data management
and monitoring hinder the implementation of selected local programs as barangays lack
reliable and accurate baseline data.
An information service provides a way to electronically access, retrieve, and
transmit that information. San Carlos City is a third class city in the province of
Pangasinan. It has 86 barangays and one of these barangays is Barangay Turac.
According to the 2010 census, it has a population of 175,103 people, making it the most
populated city in Pangasinan and entire Region 1. It is politically subdivided into eighty-
six (86) barangays.[1] Barangay Management Information System for San Carlos City is
an online and offline system to keep, process, retrieve and update Barangay and City
Hall information through a secure network interface. It is designed to handle a wide-
range of information relating to barangay profile, constituents profile, barangay
clearances, barangay disputes/cases, barangay activities, and barangay legislation and
City Hall’s required reports from the barangay. It covers all the functions, activities and
transactions of the barangay which aims to provide complete and accurate information
for the barangay and city hall management and stakeholders.
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Las Pinas City
According to Nestor (2016), barangay represent the government at the grass root
level. They are considered the epitome of what the government can offer and are the
court of first help of the general populace.
According to Henczel (n.d.) calls this as information audit, focusing on the
information sources, resources, show and how information contributes to the objectives
of an organization like barangay.
The effectiveness is achieved when management style is moving to mutual
participation of employers, and enhances the organization to achieve efficiently and
effectively its services to the people.
This study aims to be solution to the problems stated and to enhance the quality
of service a barangay office offers to its clients. Furthermore, this serves as an
awakening factor for all government offices, from highest to lowest levels, to be in line
with the government's view of globalization and competitiveness in today's information
age.
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Related Studies
2.3 Foreign Studies
2.3.1 Community Management System
According to Dawne Walker (2018), a community-based information system
(CBIS) is a dynamic system that includes information on how data are collected, how
they flow, how to assess and improve data quality, and how the information is used. A
CBIS involves data collection, management, and analysis of health and related services
provided to communities outside of facilities.
According to Bryan (2006), emphasized that information system is a set of
people, procedures and resources that collects, transforms and disseminates
information in an organization to do’s ends rely on many types of information system
(IS). They might include simple manual information system and informal system and
also computer based information system that uses hardware, software
telecommunication and other forms of information technology (IT). In other words,
information system through science and technology will help improved services and
transactions in establishments, barangays, offices and communities.
According to Freeman, A. & Hyland, P. & Freeman, M.B. & Kautz, Karlheinz.
(2013), Community information systems have the power to transform communities.
However, without fully understanding the pre-requisite factors affecting community
information system viability, and the complex relationships between these factors,
communities struggle to manage such projects in a way that leads to viable systems
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Las Pinas City
that deliver real benefits. It represents the generic factors that inform viability (i.e.
leadership,
active membership, funding, awareness, and system design and functionality), and also
considers the impact of community context.
According to Kautz, Karlheinz (2013) Community information systems have the power
to transform communities. However, without fully understanding the pre-requisite factors
affecting community information system viability, and the complex relationships between
these factors, communities struggle to manage such projects in a way that leads to
viable systems that deliver real benefits. This paper develops and presents a Model of
Community Information System Viability Pre-requisite Factors, based on both existing
literature and the study of three community information system projects. This Model
represents the generic factors that inform viability (i.e. leadership, active membership,
funding, awareness, and system design and functionality), and also considers the
impact of community context. This study argues that the viability of a Community
Information System cannot be considered in isolation. All factors are directly impacted
by the value of the Community Information System to the community. Management can
also heavily impact on the success of a Community Information System.
According to Jennifer Rowley (2005), information systems are a tool to support
information management. Information systems are increasingly being used in
organizations with the objective of providing competitive advantage. The information
systems used by organizations can be grouped into different types such as transaction
processing system, management information system, decision support system,
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executive information system, expert systems and office information system.
Information Technology has heralded the advent of the information society.
According to Francesca Tessarollo (2010), a good information system is
significant for the proper functioning of every organization. Nowadays, organizations
have to manage many data and pieces of information and have to meet the needs of
the market in an increasingly precise and fast way. To do all this in the best possible
way, companies need an efficient information system. To organize and manage the data
and information the organization must have a good information system. The data and
information must be accessible timely, and every time the users need it. In this way, the
users or employees in the organization can have access to the information needed in
real time and can make a decision in a fast way. Within the organization and it was
understood with the use of IT information, procedures, peoples, and documents.
Organizations and users should be aware of many things that can information system
can offer. The information system has different jobs that can be completed for the
organization.
According to Dennis Culhane (2013) Community information systems are
becoming an increasingly common way to distribute administrative data from local
governments. These Web-based systems are using these administrative data to create
and distribute valuable community and social indicator data to concerned individuals,
social service organizations, community development professionals, and planners.
Using the infrastructure provided by Geographic Information Systems (GIS) software
and the Internet, these systems distribute important and detailed neighborhood data via
maps, tables, and sometimes downloadable files. Some also provide analysis tools for
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users to manipulate or extract key neighborhood indicator data. Such systems have
become popular in some municipal agencies because they are inexpensive and don't
require desktop GIS software or expertise (Hillier, McKelvey, and Wernecke,
forthcoming).
According to Shima Beigzadeh (2011) a web-based system customized to serve the
need of a community, named Taman Keramat Permai (TKP) in Malaysia. The system is
designed to replace a paper-based process that gradually become unmanageable due
to the increasing large volume of data. Features of the new system include online
recording of forms, database query functions, electronic authorization,update, manage,
and monitor the progress data and activities included in TKP. We describe the design
principles and introduce a functional component diagram for the system. The system is
implemented on Windows platform using open-source software such as PHP4, MySQL,
and Apache. Performance of the developed system is assessed practically and an
efficient, and user friendly operation is demonstrated.
This system facilitates Barangay management by enabling the client Barangay to
maintain their resident records as complete and up-to-date as possible and as easily
accessible for verification, monitoring and reference purposes based on the available
residents’ census data kept by the client Barangay. Data provided by this system in the
form of comprehensive reports are invaluable for planning, program implementation and
related purposes.
According to Liao et. al, (2007), Computerized Resident Information
Management System as of today is changing what people learning upon such as with
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Las Pinas City
the burgeoning of the database and easy access of the information and transactions
that the residents needed. Through this new informative medium, resources of varying
quality and provenance on virtually diverse computerized information matter now
available to the barangay. The strong implication for computerized resident’s information
is that skills in effective coding of information should occupy more value and more
important place within the modern technology wherein the adoption of Computerized
Resident Information
Management System is more valued for prosperous barangay techniques. From the
perspective of the secretary of the barangay, Computerized Resident Information
Management System incorporates enormously increased potential for encoding
information in database. Furthermore, the resident information management systems do
provide greater range of ways through which the barangay can easily access the
resident’s information as well the transactions being done inside the office.
Storage of records has always been a fundamental objective of information
systems. However in the past decade managing sensitive information throughout its
lifecycle from creation to destruction "or archival” has become of significant importance.
She increasing awareness of the impact of technology on privacy has added
momentum to the need to have better enforcement of records retention policies.
Organizations today not only have to comply with regulations but also have to maintain
a balance between operational record keeping requirements minimizing liability of
storing private information and customer privacy preferences. This work will not attempt
to define the term “record” in the broad context. Instead the term will be treated in all its
generality and then applied to the world of relational databases.
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According to James A, O’Brien there is many kinds of information system in the
real world. All of them use hardware, software, network, and people resource to
transform data resources into information products. Some are simple manual
information system where people use thing such a pencil and paper, or even machines
such as calculators and typewriters. Today’s technology influenced by computer,
everywhere you go and everything you do can be manipulated through computer
transaction. Other fields incorporated computer in their processes computerization has
drastically change the appearance of today’s office but with the computer technology
growing rapidly the change
continue every day in office around the world. The use of computer technology is
continuously evolving because technology doesn’t stop unless human kind is satisfied
based on the foreign literature computers are very helpful tool now a day they can make
work easier and efficient.
According to Valer, et.al (2010), the main purpose of creating this system was to
provide an easier and effective way of managing resident’s information using a more
effective computerized information system in order to have faster record transactions in
the barangay, to help keep the records of the barangay tanod (peace and order) and be
prevented from loss and destruction and to be more specific and accurate in viewing the
barangay residential status through the help of the residence locator. The system
served as an instrument for the barangay to increase good governance and better
performance. The system was develop on VB.NET, and used mySQL Database.
The barangay officials will benefit by having a computerized management
information system which can record reports, data and information much easily, store all
information in an accessible database, faster retrieval of any information, eliminate

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redundancy on records and have a locator map that can help for planning purposes and
etc.
As the global environment ages, the emerging trend for Information Technology
has risen above the surface of development initiatives. As a process innovation, it lies at
the center of streamlining processes both in the public and private sectors. It becomes
less of a choice but more of a requirement for individuals, as computers play a crucial
role in assisting people in organizing, storing and retrieving huge amount of information.
It likewise serves as a tool which enables its users to do more tasks, hence making it a
vital commodity especially in working environments. The application of information and
communication technology for improving governance by enhancing government's role in
service delivery, public administration, and the promotion of participatory democracy
has been gaining momentum in many parts of the world.
According to Ong Carpio (2010) Barangay is where the initial planning and
implementation of projects and undertakings in the community take place but ironically it
has the least amount of available information that serves as baseline for planning and
policy implementation. The Barangay Management System or e - barangay is a web -
based management system which shall reinvent barangay management from a
traditional and centrally dependent unit towards a more inclusive and citizens-oriented
scheme. It essentially aims to streamline existing administrative processes in terms of
requesting documents, filing complaints and generating apt and accurate local statistics.
2.4 Local Studies
2.4.1 Barangay Information System
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This study focuses on the records management system of the said Barangay. The
Barangay treasurer/secretary is the one who performs permits, certificates transactions
community tax, business taxes, and other fees. They are also in charge of keeping
tracks of the records, capture and maintain up-to-date records of all issuance
transactions and daily, monthly, yearly reports. These records are sufficient for various
purposes that required an appropriate, consistent and secured storage of files. The
system that they are using until now is a manual based process for all services to its
constituents. They manually handled transactions daily; specially get Barangay
clearance, certification, cedula and permits. Before the accomplishment of the task the
constituents who request must undergo a long process. Same through with storing of
files, updating, accessing of data and recording the expenses, they used folders and log
of papers for its storage. The staff encountered difficulties and long procedure in
retrieving, recording, computing and processing of financial and accounting data.
Thus, the researchers proposed Barangay the records management system that
will give safer storage of financial records, fast retrieval of files, maintains reliability and
accuracy, and faster tracking of files. Proposing software for the records management
system is very useful to the staff, from hand written records and manual issuing of
barangay clearance and certificates, as well as the income and expenses reports into
an automated processing system.
The recommended system will give safer storage of financial records, fast
retrieval of files, maintains reliability and accuracy, and faster tracking of files. Proposing
software for the accounting system is very useful to the staff, from hand written records
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Las Pinas City
and manual issuing of barangay clearance and certificates, as well as the income and
expenses reports into an automated processing system. (“Barangay Resident Record
Management and Certificate Issuance System,” n.d.). The proposed will have a critical
impact on both inhabitants of the Barangay and Barangay representatives who
oversees the framework as well as the Barangay itself. Their usage is to alter the
strategy and handle that the Barangay acclimated in keeping their records. This will too
guarantee that all the records will be intaglio and overhauled (Lado, Maloloy-on, Perez,
Rizaldo, Tacocong, 2017).This system facilitates barangay
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management by enabling the client barangay to maintain their resident records as
complete up to date as possible and as easily accessible for verification’ monitoring and
reference. It consists of Automatic Business Process which facilitates processing of
Barangay Clearances and others such as charges which are sources of Barangay
revenues. It also allows other Barangay related functions such as blotter reports and
other related services. Forms and Reports that prepares and prints Barangay Permits
and Certifications. Standard based conforms with Local Government Code Sec. 394
which provides that each barangay maintains updated record of residents for easy
identification of updated reference on the Local Barangay Statistics (Mirasol, 2015).
The purpose of this study is to maintain complete and up to date. Which is easily
accessible for verification’ monitoring and reference purposes. Also they can automate
record keeping process in order to produce efficient and accurate report and proper
automated file management. The system assurance that the file will be protected and
safe for and it also require authorization before someone can access the system. This
will ensure that the file will securely store in the system and makes back-up data of the
file if technical accidents occur. It can also generate report to the municipality about the
status of the Barangay. The propose study will have a significant effect on both
residents of the Barangay and Barangay employees who manages the system as well
as the Barangay itself. Their implementation is to change the method and process that
the Barangay accustomed in keeping their files. This will also ensure that all the records
will be intact and updated (Lado, Maloloy-on, Perez, Rizaldo, Tacocong, 2017).
In this study Marvin Samiento (2008) stated that the Barangay Clearance
Application System (BCAS) is one of the Barangay Application System that will enable
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the barangay to process, print and store all application for barangay clearance in a fast
and most efficient way.
It was developed originally for Barangay Net Alliance and first implemented in
select pilot barangays in Cebu city. The System is one of the e-Barangay services that
are offered free to print as well as the cost of two day training to help them in the use
and upkeep of the system. The BCAS enables the barangay to process a computerized
barangay clearance in a fast and efficient manner. Printed Certificates, containing
pertinent data and photograph of the applicant will be processed automatically.
In addition, the information is stored in a database for storage and retrieval. The
data base is web enable so the BCAS can be used to cross check whether applicants
have records in other barangay. This feature will be activated once all databases from
barangays are link to internet.
This study focuses on the records management system of the said Barangay.
The Barangay treasurer/secretary is the one who performs permits, certificates
transactions community tax, business taxes, and other fees. They are also in charge of
keeping tracks of the records, capture and maintain up-to-date records of all issuance
transactions and daily, monthly, yearly reports. These records are sufficient for various
purposes that required an appropriate, consistent and secured storage of files. The
system that they are using until now is a manual based process for all services to its
constituents. They manually handled transactions daily; specially get Barangay
clearance, certification, cedula and permits. Before the accomplishment of the task the
constituents who request must undergo a long process. Same through with storing of
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Las Pinas City
files, updating, accessing of data and recording the expenses, they used folders and log
of papers for its storage. The staff encountered difficulties and long procedure in
retrieving, recording, computing and processing of financial and accounting data.
Thus, the researchers proposed Barangay the records management system that
will give safer storage of financial records, fast retrieval of files, maintains reliability and
accuracy, and faster tracking of files. Proposing software for the records management
system is very useful to the staff, from hand written records and manual issuing of
barangay clearance and certificates, as well as the income and expenses reports into
an automated processing system.
The recommended system will give safer storage of financial records, fast
retrieval of files, maintains reliability and accuracy, and faster tracking of files. Proposing
software for the accounting system is very useful to the staff, from hand written records
and manual issuing of barangay clearance and certificates, as well as the income and
expenses reports into an automated processing system. (“Barangay Resident Record
Management and Certificate Issuance System,” n.d.). The propose will have a critical
impact on both inhabitants of the Barangay and Barangay representatives who
oversees the framework as well as the Barangay itself. Their usage is to alter the
strategy and handle that the Barangay acclimated in keeping their records. This will too
guarantee that all the records will be intaglio and overhauled (Lado, Maloloy-on, Perez,
Rizaldo, Tacocong, 2017).
The Barangay Profiling System is appropriate for the use of barangay
employees, who have access to profile information of barangay residents for the direct
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reports and also departmental organizational staffs that have business need for this
information for their business unit. The Barangay Profiling System is responsible for an
effective and efficient approach for barangay employees and residents. It will help them
accomplish task faster and also it eliminates the need of a large staff. It will provide
profile-based information on residents.
The interest of investigating the research topic is a good example of a computer
generated process, this can lessen the workload and provides information needed by a
resident. As a result, it will benefit not only the barangay employee but the
administration as a whole. (“BRGY. Profiling System – Documents,” n.d.)
In his ponder Marvin Samiento (2011) expressed that the Barangay Clearance
Application Framework (BCAS) is one of the Barangay Application Frameworks that will
empower the barangays to prepare, print, and store all applications for barangay
clearance quickly and most effectively. It was created initially for the Barangay Net
Union and to begin with actualized in select pilot barangays in Cebu City.
The framework is one of the e-Barangay administrations that are advertised free
to the barangays. In expansion, the data is put away in a database for capacity and
recovery. The database is web empowered so the BCAS can be utilized to cross-check
whether candidates have records in other barangays. Algara (2015) in a study on
Barangay Inhabitant Record Administration and Certificate Issuance Framework
expressed that this ponders centers on the records administration framework of the said
Barangay. The Barangay treasurer/secretary is the one who performs licenses,
certificates exchanges community charges, commerce charges, and other expenses.
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Comes about of the study appeared that the respondents considered their
barangay [villages] venue exceptionally valuable in serving as a setting for gatherings
and as a source of data almost their barangay and its inhabitants. Be that as it may,
they felt that the data accessible within the barangay corridor were not sufficient to be
the premise for arranging and in reacting to the unending demands they get from other
LGUs [neighborhood government units]. Too, the encompassing offices are required to
change to superior serve their clients.
The forms included within the execution of a BIS [barangay information system]
in a region included BIS Group arrangement; data require recognizable proof; collection,
encoding/tabulation, examination and introduction; and capacity and overhauling of data
concerning the barangay's history, topography, demography, and financial circumstance.
Early completion of the BIS exercises was influenced by the instructive fulfillment
and training gone to by the LGU authorities. Authorities Paderes, A.S.; Lazaro, S.C.;
Baltazar, E.G.; Ponce, A.R. (2010)
Concurring to Nestor (2016), barangay speaks to the government at the grass-
root level. They are considered the exemplification of what the government can offer
and are the court, to begin with offer assistance of the common people. Medel (2015)
specified that a manual data framework is one that does not depend on any
computerized frameworks and a computer-based data framework does.
This study supports the proponents’ proposed framework by employing a
database innovation for Barangay Unang Sigaw’s Computerized Barangay Inhabitant
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Data Administration with Issuance Framework; this will offer assistance them to have an
exact data almost their inhabitants which they can utilize for their reports that will offer
assistance them in their up and coming LGU gatherings.
In a study by Martinez (2018) The Computerized Barangay Data Framework is
suitable for utilize of barangay representatives, who have get to profile data of barangay
inhabitants for the coordinate reports. Besides, departmental organizational staffs which
have commerce require for this data for their commerce unit can too advantage. This is
often mindful for a compelling and efficient approach for barangay representatives and
inhabitants. It'll offer assistance them finish errands quicker and would moreover
eliminate the requirement of a huge staff. It'll give profile-based data for inhabitants.
In connection to the proponents’ framework, the proponents’ framework will be
prepared with a module that will keep up resident’s data and a module that will be able
to form commerce grants with ease. It can offer assistance to the barangay to speed up
their handle for issuance of ID, clearance, and grants.
These modules will offer assistance to the barangay in ways of rushing the
Method additionally reduce human mistakes in recording data. Algara (2015) in a think
about on Barangay Inhabitant Record Administration and Certificate Issuance
Framework expressed that this considers centers on the records administration
framework of the said Barangay.
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2.5 Synthesis
The Philippines is generally composed of more than forty two thousand
barangays nationwide. Barangay as the smallest political unit serves as the primary
implementer of developmental programs, projects and policies.
According to Victor T. Hernandez (2010) said that nowadays, during the rising
popularity of automation and advancement in technology, one of the most basic
components of our government is unfortunately left behind: the Barangay unit. Every
aspect of the Barangay’s processes and services are still done manually: from filing and
recording a complaint, checking the records before releasing a barangay certificate, to
filing records of incidents that happen in the barangay. This somehow obsolete method
of filing records and complaints presented several problems.
In accordance with this, the proposed system entitled “WEB BASED BARANGAY
INFORMATION SYSTEM FOR BARANGAY PAMPLONA UNO” will help the barangay
to make their work easier, more convenient and also they will save more time in
updating or saving information.
According to Saayo (2008), claimed that due to increasing population of the
community and the community currently implementing the manual system, every
resident spends a lot of time during filling of personal files. There are certain cases and
circumstances that some of the documents and files in the Community were lost and
torn, hence, the staff will have to begin finding or searching the files in the shelves or
cabinets and to produce again a new copy in the computer if lost or torn and that calls
for another effort to comply or prepare.
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As we are living in a modern era, adapting the changes in our society or
community can help us a lot to fulfill our duties in the best and fast way that we can do.
The proposed study aims to make a web based information system that will aid this kind
of inconvenient way of recording and saving documents and files in the barangay
According to Francesca Tessarollo (2010), a good information system is
significant for the proper functioning of every organization. Nowadays, organizations
have to manage many data and pieces of information and have to meet the needs of
the market in an increasingly precise and fast way. To do all this in the best possible
way, companies need an efficient information system. To organize and manage the data
and information the organization must have a good information system. The data and
information must be accessible timely, and every time the users need it. In this way, the
users or employees in the organization can have access to the information needed in
real time and can make a decision in a fast way.
In conclusion, by creating a web based information system like the proponents
study entitled: “WEB BASED BARANGAY INFORMATION SYSTEM FOR BARANGAY
PAMPLONA UNO”, can help this barangay to adapt in the changes brought by the
technology. The implementation of the system can help the barangay organize their
settlements and resident information in a system with an online storage suitable for
keeping credentials and keeping other unwanted users of interfering with the system.
With the help of this, it will reduce human errors and processing time, thus it can boost
productivity and result into a high quality of product produce. This can result in a system
well integrated process that can perform much faster and more accurate than
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the manual system.
2.6 Technical Background
The researcher addresses in this chapter about the tools and the program
languages that been use and its brief explanation of the process to create this web-
based barangay information system. And the system was create convenient for the
barangay Pamplona Uno. And the main reason to create / finish this information system
is to cater the needs of the barangay and satisfied them.
The Researcher uses the First we use Composer to create a laravel project v8.12
a php framework we use in this project. Composer is an application-level package
Manager for the PHP programming language that provides a standard format for
managing dependencies of PHP software and required libraries. We used it to install
laravel other plugins for this project. Our project is in Laravel v8.12. And Visual Studio
Code after we create a laravel project we use visual studio code to edit the code and
open this project. Is a free source-code editor made by Microsoft for Windows Features
include support for debugging, syntax highlighting, intelligent code completion, snippets,
code refactoring, and embedded Git. And Xampp After creating a laravel project we
need to use a server. So we use xampp (APACHE) as PHP server XAMPP is a free and
open-source cross-platform web server solution stack package developed by Apache
Friends, consisting mainly of the Apache HTTP Server, MariaDB database, and
interpreters for scripts written in the PHP and Perl programming languages. We used it
as PHP server. And MySQL is an open-source relational database management
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system. Its name is a combination of "My", the name of co-founder Michael Widenius's
daughter, and "SQL", the abbreviation for Structured Query Language. Then the
researcher use a FileZilla which is a free software, cross- platform FTP application,
consisting of FileZilla Client and FileZilla Server. FTP software used to upload files from
domain host. It can be opened also in other browsers like Google Chrome, Mozilla
Firefox, Opera Mini, Microsoft Edge and others as it only requires an internet in order to
open and access the system.
Minimum hardware requirements
 Windows 7 to 10 any version (x86/ x64)
 Primary Hard Disk – 120 GB Total
 RAM – 2.00 GB
 Processor – Intel Core i3 (1st Gen)
People ware
 Computer Literate
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CHAPTER 3
Methodology Results and Discussion
3.1 Software Design, Products and/or Processes
The Researchers conduct a procedure for collecting and analyzing the information. In
this study the researchers use informative and Descriptive method to gather
information, to ensure the progress of the project and to gather a useful information that
can help the researcher to identify and solve the problem. In this capstone project the
most important information needed of the researchers is the knowledge of the barangay
captain, barangay officials and the resident. The inspiration behind an errand
circumstance investigation is to recognize issues within the undertaking's concentration
domain, recognize reasons for the issues, and make answers to resolve the current
circumstances.
According to Hossein Nassaji (2020) descriptive research methods have been very
common procedures for conducting research in many disciplines, including education,
psychology, and social sciences. These types of research have also begun to be
increasingly used in the field of second language teaching and learning. The interest in
such methods, particularly in qualitative research, is motivated in part by the recognition
that L2 teaching and learning is complex. To uncover this complexity, we need to not
only examine how learning takes place in general or what factors affect it, but also
provide more in-depth examination and understanding of individual learners and their
behaviors and experiences. This will also help the Barangay to evaluate what is needed
to meet their resident standards and also to improve their barangay in more coming
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years. This is a huge help in identifying the different needs and expectations of the
resident.

The Barangay Pamplona Uno is located at Las Pinas City that provides an environment
of sustainable growth through the provision of effective and efficient services and good
local governance that will improve the quality of life of the people in the barangay. This
project can help the Barangay Captain of the Barangay and its Secretary by providing
their needs and make a better website for their resident.
Project Design
Descriptive method is used because we aim to create a system that the people in the
barangay can use and will truly help them in their daily lives as it gives them information
and features that they can access through it though some features are only authorize to
the barangay officials since it has a log in page that provides security to the data
inputted in the system and also the officers or staff in charge of the system can
manipulate those accounts in the log in page on what data or information in the system
that they can access.


Researchers utilized the main advantage of descriptive research on this process in
order to help ascertain the research context’s prevailing conditions and underlying
patterns. Due to the conversational research method and the use of interview and some
aspects of qualitative observation, researchers observe variables involved and
conducted an in-depth analysis about this matter. Through this, the researchers also
validated any existing conditions that may be prevalent in this community regarding their
information system and data management processes.


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 Through online conversations, researchers were able interpret discussions and
exchanges that describe, evaluate, or document behaviors and information with
regards
to the thesis topic. Ultimately, respondents were also able to portray everything from
reactions, understanding, and feelings regarding this project.
3.1.1 Data Gathering Procedures

An interview consists of a researcher talking with another person in order to gathers
data about a phenomenon of interest and exchange of ideas about the subject.
The individual responding to the researcher’s questions, often referred to as the study
participant, may be asked to share experiences, ideas, interpretations, perceptions, and
suggestions, known as data, to assist the researcher about the system Being made for
the client. The following entry provides information about preparing for, conducting, and
following up an interview.
3.1.2 Interview
Interview is generally a qualitative research technique which involves asking open-
ended questions to converse with respondents and collect elicit data about a
subject involving the needs that they want to put in the system.
Interview Process
Interview is the key component in the development of the system, as it gives us an idea
and information that we need to create the system that the client needs. One of the
researcher went to the Barangay Hall of Pamplona Uno and talked to the barangay
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captain about the primary and main problem that they are facing day-to-day and what
will the researcher needs to create for the Barangay to help them for the new improving
way of methods that can use so that the work flows easily and functionally. The other
researcher went back to the Barangay and interviewed the secretary Mr. Romeo
Soriano Jr. They talked about the modules that the researchers will going to make for
the system.
3.1.3 Direct Observation
Direct Observation Process
It is exceptionally vital to investigate the activity each day for the subject of the study.
The activities of the clients and the organization can be recorded by this handle. The
researcher does not intermingle with the people being observed, but or maybe analyzes
and archives the circumstance and response. The researcher will see the Issue
particularly within the barangay. It gives a closer understanding at the concern and lets
the researcher distinguish the issue to the proper arrangement. The observation
process involved a week-long daily schedule of visiting the barangay office and learning
more about their daily processes and transactions in serving their constituents. Other
services were also observed such as barangay hall meetings, discussions with
individuals residing in their barangay, and getting to know more about the
documentation processes of the staff.
The researchers also noted the daily situations in the barangay. It is observed that the
barangay office only uses logbooks to record all the information which is relatively time-
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consuming and does lack security. The barangay spends a lot of money to buy logbooks
and there are no space for a lot of logbooks in their barangay that results to
inconveniences on their daily undertakings.
Group Discussions
The researchers had a group discussion together with the barangay captain, secretary
and barangay clerk. It happened on February 18, 2021 at 7 o’clock in the morning. The
discussion last for almost 2 hours.
The discussions are all about the modules that are going to input in the system and
about the security of the system because it is confidential that contains the resident and
barangay information. The barangay told the researchers to input all the logos and
backgrounds of the barangay. They discussed also on how long the system will be finish
and how long they can use the system. As per the discussion, the barangay can use the
system if they pay one thousand and five hundred pesos per year for the domain.
Agile Methodology
The researchers presents this methodology on how the system integrated in
terms of System Design, Testing and User Evaluation. According to research the agile
method is a people-focused, results-focused approach to software development that
respects our rapidly changing world. It’s centered on adaptive planning, self-
organization, and short delivery times.
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3.1.4 Agile Software Development Method
FEEDBACK
PRESENTATION STRUCTURE PLANNING
BUG AND TESTING WEB DESIGNING
DEVELOPMENT
Figure 1 – Agile Software Development method
The methodology starts from the planning phase and ends with user
feedback, user feedbacks identifies the system results if the researchers needed to
improve or fix any future developments of the system.
Agile Process
Agile methodology is a type of project management process, mainly used for
software development, where demands and solutions evolve through the collaborative
effort of self-organizing and cross-functional teams and their users. The researchers
Intention of using this methodology is to commit to the users the proper information
saved on the system, researchers conducted tests and re-runs to ensure the
capabilities of the system is met well by the barangay standards

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Phase 1. Structure Planning
This phase of the method, the researchers conceptualize and create a blueprint
about the barangay needs in terms of system adaptation and enhancements by the
proposed system.
Phase 2. Web Designing
Based on the barangay confirmation of the system’s development, the researcher
proposed the overall web design of the system from the barangay, the design consists
of system functionalities in front and back end technologies and also the main system
structure based on the manual process that the barangay usually used.
Phase 3. Development
The development of the system is conceptualize in the form CMS (Content
Management System), the researchers use this approach to quickly developed the
system on time and also apply changes upon the users feedback with the CMS user
friendly functionalities.
Phase 4. Bug and Testing
The researchers conducted several test and fixes to improve the system for the
user’s needs, with the system design and development environment. Researchers use
several tools and IDE’s to fix bugs and errors in this phase. The researchers also
conducted testing on few several testers who are capable of using the system and
understand the flow of the system.
Phase 5. Presentation
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This phase concludes several testing of the system’s capabilities in the outcome
of several testing the researchers present an operation ready system even though
future updates are possible upon the barangay’s request.
Phase 6. Feedback
Upon the successful testing and presentation of the system, the researchers will
answer to any user feedbacks and the barangay’s needs to completely improve the
system functions.
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3.2 System Architecture
Figure 2 – System Architecture
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3.2.1 System Architecture
[Barangay Residents Information Management]. This module will record and display
the resident’s information, requested records such as the barangay certificates and if
the resident residing in the barangay has committed any offense before. The secretary
of Barangay Pamplona Uno can edit some information about a resident and can add
resident’s information to the system. The collection and registration of residents’
personal information will include the following: the full name of the resident, the
nickname, birthday, birthplace, gender, family group, address, contact information,
occupation, and if the person is alive or dead.
[Blotter and Records Management]. This module will contain and show any blotter
records that has been recorded. This module is used to set a schedule when the blotter
must be settled. The desk officer will handle this module. The record contains the
incident type, incident date and time, incident narrative, complainees, complainants,
victims, respondents and settlement schedule. In addition to these details, various
information such as the identity of the individuals involved, statements regarding the
matter and cause of the incident, and agreement between both parties should also be
recorded in the system.
[Certificate Issuance Management]. The barangay clerk is authorized to approve
create, edit and update the information regarding in the release of requested certificate
and to display the list of transaction that the barangay has made. Information needed to
record on this module are personal information such as name, address, age, date of
issuance, and certifications that are being requested. Certifications that could be easily
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accessed on this module are barangay certificates, certificates of indigency, good
morale certificate, travel passes certification, and other related permits.
[Resident Approval]. This module will filter the users account and allow the Barangay
Clerk to accept if the user is a resident of the barangay and will approve the account
that being created by the resident. And it will decline if the user is not a resident of the
barangay
[Residents Page]. This module will allow the resident to create there account in the
residents page so that they will easily request a certificate and will also provide the
barangay information that is designed to keep the resident informed about the barangay
updated announcement. The Barangay Clerk are the ones who can approve the
residents account. The barangay staff are the ones who can add and edit the
announcements. In the record, a barangay official will create a post regarding to the
announcements and they will choose who can see the post. Various announcements
like disaster preparedness, schedule of distribution of goods and monetary assistance,
garbage collection timetable, evacuation protocols and announcements, cancellation of
classes, different barangay programs to be executed, and others, could easily be
viewed by residents after a barangay official has posted any relevant information
regarding these.
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3.3 Conceptual Framework
The Researchers made the graph system of the think about, it appears in the
diagram on how the framework streams. This system will illustrate the Input, Handle and
Yield of the Clients and Admin.
Figure 3 – Conceptual Framework (IPO)
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To create a system, there are input requirements to consider. For knowledge
requirements, the researchers have a web development skills and programming skills. In
software requirements, they used Composer, Visual Studio Code, XAMPP and FileZilla. For
hardware requirements, the researchers used mobile phones, laptop and desktop.
In the process of creating the system, the researchers used the Agile Software
Development Method. The first phase of the Agile Method is the Structure Planning –
Investigation of the Study, the second is the Web Designing – Screen Layout, the third is the
Development – Programming/Coding, the fourth is the Bug and Testing – Testing of the System,
the fifth is the Presentation – Presentation of the System and the last is the Feedback –
Gathering Feedback for the Improvement.
After all these process, the output is the Web Based Barangay Information System and
will go under evaluation.
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3.4 Use Case Diagrams
Use Case Diagram the utilization of the proposed system and to visualize the framework on
how the actor will interact in the usage of the system.
Figure 4 – Use Case Diagram
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This part will discuss the figure 4 shown above:
Barangay Clerk. The Barangay Clerk can only access the Residents Approval
Dashboard, Clearance Issuance Dashboard, list of transaction and the printing of
records.
Barangay Official. They can only access the Dashboard. They are the one who can
post any announcements.
Desk Officer. They can access the Blotter and Records Modules. They are the one who
can add blotter complains records and they monitor the settlement schedules.
Residents. They can Request a Certificate and view the News/Announcements and
Events in the Residents Page.
Secretary. They can access the resident information. They are the one who can add
and edit some information of the residents. They can handle the accounts of barangay
official and they can limit what the barangay official can access.
3.5 Cost Benefit Analysis
The Cost benefits analysis is the assessed fetched and whole of the sum
taken a toll and benefits of the System.
OPERATIONAL COST
Operational costs are the costs related with the operation of the barangay or
the operation of a gadget, component or piece of hardware. They are the taken a toll of
an organization's assets utilized fair to preserve its presence.
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Operational Cost Duration Cost Total Amount
Maintenance Fee 12 Months 500 6,000
Electricity 12 Months 800 9,600
Computer 12 Months 15,000 15,000
TOTAL ₱ 30,000
Table 1 – Operational Cost
DEVELOPMENT COST
Development cost are the costs brought about by a company to inquire about,
develop and present unused item or benefit. Costs for advancement are commonly
alluded to as costs for investigate and improvement.
Development Cost Duration Cost Total Amount
Programmer 6 Months 10,000 60,000
Computer or Laptop 15,000 15,000
TOTAL 75,000
Table 2 – Development Cost
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MAINTENANCE COST
The maintenance cost is the cost that is going to pay for the maintenance of the
system. It includes the website domain.
Maintenance Cost Duration Cost Total Amount
Website Domain 3 Years 1,500 4,500
TOTAL ₱ 4,500
Table 3 – Maintenance Cost
TOTAL DEVELOPMENT COST
TOTAL AMOUNT
Total Development Cost 75,000
Total Maintenance Cost 4,500
Total Operational Cost 30,600
TOTAL 110,100
Table 4 – Total Development Cost
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BENEFITS OF THE SYSTEM
Benefits of the Systems Amount/Value
Efficiency of work 13,750
Ink 1,700
Pad Paper 2,900
TOTAL ₱ 18,350
Table 5 – Benefits of the System
3.6 Requirement Analysis
Requirement Analysis may be a software designing handle that parts the contrast
between framework level engineering requirements and program plan. Prerequisite
Examination may be a handle that characterizes client desires for modern program or
framework being built or adjusted. In program designing, names such as collecting
prerequisites or capturing prerequisites are very regularly alluded to freely.
Barangay Pamplona Uno used a manual process in keeping the records of
barangay information such as the resident information, barangay certificates and blotter
records which is a time consuming and will face some difficulties in terms of the retrieval
of information and the manual procedure for the issuance of requested information that
is done manually in the Microsoft word which is become inefficient and through the
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distributions of information and barangay announcement that is done outdoor wherein
its prior to increase the exposure of individual and probably not advisable in this kind of
situation.
Functional Requirements
The system must provide information for the secretary and resident about the
updated announcement of the barangay. The system must allow the barangay official is
to post, edit and update the content of the barangay information.
Non-Functional Requirements
The system must guarantee that a few pages will not available to view by the
unauthorized user and resident. The system must be a responsive website for the
resident. The system must support the different web browser such as chrome, Mozilla
Firefox and Microsoft edge. The system must be able to access in different devices
such as smartphone, laptop and computer.
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3.7 Data Flow Diagram
The data flow diagram is a perceptible representation of how the information
proceed through the data framework modeling and its process. Data Flow Diagram
is additionally utilized as a preparatory step to set up a rundown of the system
without going into profundity, which can be further, improve.
Residents
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Barangay Staff
Figure 5 – Data Flow Diagram
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3.8 Context Flow Diagram
The context flow diagram is a representation of the system structure and on how the
users and entities will interact.
Figure 6 – Context Flow Diagram of Barangay Website for Barangay Pamplona Uno
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3.9 Block Diagram
The Block Diagram may be a visual representation of the system, it will provide
the usage of the system. A block diagram is specialized flowchart that able to show the
utilization of the system and used by the developer to visualized the interaction.
Figure 7 – Block Diagram for Users
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3.10.1 Unit Testing Plan
The projected outcome matches the actual outcome, according to unit testing.
The entire test must be completed, else the unit test will fail. Unit testing is an important
tool in the toolkit of any competent software developer, according to Kolodiy (2014).
However, writing an effective unit test for a specific piece of code can be challenging at
times.
Unit testing is a step forward from stand-alone testing that takes place in the
middle of unit testing. Each study focused on a single element that is new or has been
changed. A unit test is sometimes known as a module test since it examines the many
code components that make up the program. Unit tests likewise emphasize
effectiveness and consistent high quality, and the passing and exit criteria for each
module or specific module may be the same. Prior to the framework combination, unit
testing is performed in the test domain.
3.10.2 User Acceptance Testing
User Acceptance is the process of clients addressing the framework and
agreeing to adhere to the acceptable conditions. User acceptability testing is a word that
is similar to beta testing. A consumer will always find an arrangement of charges that
will trigger a mistake someplace, regardless matter how secure an application is once it
enters UAT (Unstructured Testing).
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3.11 System Software Evaluation
Over time, the importance of quality in software development has grown. To
remain competitive, the software industry has delegated system development
throughout time in order to minimize costs and speed up software development.
These are five other software attributes that define the utility of the software in a
given context:
Reliability: The system will equip the Barangay Pamplona Uno administrators and
barangay staff with the necessary tools. The reliability characteristic establishes the
system's capacity to maintain service provision under set terms and conditions for a
defined amount of time once it has been configured and delivered.
Usability: It's a simple system to utilize. Learnability (the ability to learn how to utilize a
system or program) is an important sub-characteristic of usability.
Efficiency: This feature is about the resources utilized by the system to achieve the
required functionality.
Maintainability: The system in question is easy to maintain and update. The
maintenance characteristic concerns the ability to detect and remedy a malfunction
inside a software component.
Portability: The program's ability to respond to changes in its environment or to its
specifications is measured by this function.
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ABE International Business College

Las Pinas City

A WEB BASED BARANGAY INFORMATION SYSTEM

FOR BARANGAY PAMPLONA UNO

RCS Building Alabang-Zapote Road, Las Piñas City

In Partial Fulfillment of the Requirements for the Degree

Bachelor of Science in Information Technology

Valenzuela, John Michael M.

hard work and dedication they have given us.

has been helpful in various phases of the completion of the project.

brighten up our day.

every time a resident or complainant report an issue. The researchers conducted a

study about Barangay on using manual process. It is time consuming in terms of

recording that may cause inconvenience. The researchers decided to conducted a

study and develop a system, "Computerized Barangay Information System" to provide

BARANGAY INFORMATION SYSTEM FOR BARANGAY PAMPLONA UNO is a

resident information database, an Residents Page, Blotter Records & Settlement

Schedule dashboard, and a dashboard for Issuing of Barangay Certificate. The

 Title Page ……………………………………………………….. 1

 Approval Sheet …………………………………………………. 2

 Abstract ………………………………………………………….. 4-5

 Table of Contents ………………………………………………. 6-7

 List of Tables ……………………………………………………. 8

 List of Figures …………………………………………………… 9

 List of Appendices ……………………………………………… 10

 Definition of Terms ……………………………………………... 11-12

Chapter 1: PROJECT AND ITS BACKGROUND

1.1 Introduction ……………………………………………………13-14

1.2 Project Context ……………………………………………….14-15

1.3 Purpose and Description ………………………………….…15-18

1.4 Objective of The Study ………………………………...…….18-19

1.5 Significance of the Study ……………………………...…….19-20

1.6 Scope and Limitation ………………………………………...20-22

Chapter 2: RELATED LITERATURE

2.1 Foreign Literature ………………………………………….. 23-26

2.2 Local Literature ……………………………………………... 26-31

2.3 Foreign Studies …………………………………………….. 31-38

2.4 Local Studies ………………………………………………... 38-45

2.5 Synthesis ………………………………………………......... 46-48

2.6 Technical Background ……………………………………… 48-49

Chapter 3: METHODOLOGY RESULTS AND DISCUSSION

3.1 Software Design, Products and/or Processes ………….. 50-57

3.2 System Architecture ……………………………………….. 58-60

3.3 Conceptual Framework ……………………………………. 61-62

3.4 Use Case Diagram …………………………………………. 63-64

3.5 Cost Benefit Analysis ………………………………………. 64-67

3.6 Requirement Analysis ……………………………………… 67-68

3.7 Data Flow Diagram …………………………………………. 69

3.8 Context Flow Diagram ……………………………………… 70

3.9 Block Diagram.………………………………………………. 71

3.10 Reference ………………………………………………….. 72-73

Table 1 – Operational Cost ………………………………….……… 53

Table 2 – Development Cost……………………………...………… 53

Table 3 – Maintenance Cost ……………………………………….. 54

Table 4 – Total Development Cost………….…………...………..... 54

Table 5 – Benefits of the System...………….…………...……….… 55

Figure 1 – Agile Software Development Method………………...… 42

Figure 2 – System Architecture……………………………...………. 46

Figure 3 – Conceptual Framework (IPO)………….…...………....... 49

Figure 4 – Use Case Diagram.........………….…………..……….… 51

Figure 5 – Data Flow Diagram ……………………………….…...… 57

Figure 6 – Context Flow Diagram……………………………...…… 58