Republic of the Philippines

DEPARTMENT OF EDUCATION
REGION 1
SCHOOLS DIVISION OF PANGASINAN II
Binalonan, Pangasinan

Requirements (Checklist): MOOE Liquidation

Account Name Documents ⁄ or X REMARKS

Seminar/Training/Meeting:
Tickets for plane, bus, ship (actual fare)
Reimbursement Expense Receipt-------(trcicyle/jeep/van) (actual fare)
Approved Authority to Travel- (per travel)
Certificate of Appearance (Original) -(per travel)
DepEd Order/Memo
Certificate of Travel Completed
Approved Itinerary of Travel

School/ District to Division:

Travel Expense
Approved Itinerary of Travel
Approved Authority to Travel- (per travel)
Certificate of Appearance (Original) -(per travel)
Certificate of Travel Completed

Purchase of Supplies/ Payment of utilities

Approved Itinerary of Travel
Approved Authority to Travel- (per travel)
Photocopy of receipt

Seminar/Training:
Official Receipt / General Form 51
DepEd Order/Memo (chargeable to local fund; mooe)
Certificate of Appearance (Original)

In Conducting Training
Training/Seminar
Approved Training Course Design -(Division Approved)
Approve budget Proposal
Original Attendance Sheet
Payroll of Meal Allowance or Official Receipt
Official Receipt for usual supporting documents for supplies and related expenses
Pictures (during seminar)
Program

Electronic Receipt and less than 500 manual receipt

Official Receipt/Cash Invoice
Purchase Request
Purchase Order
Inspection and Acceptance Report
Requisition and issuance slip (RIS) (consumable)
Property Acknowledgement Receipt (PAR) (non-consumable)
Picture with inspectorate team with signature over printed name (atleast 2 signature)

P500 above- manual receipt

Official Receipt/Cash Invoice
Office Supplies Exp.
Purchase Request
Purchase Order
Inspection and Acceptance Report
Requisition and issuance slip (RIS) (consumable)
Property Acknowledgement Receipt (PAR) (non-consumable)
Picture with inspectorate team with signature over printed name (atleast 2 signature)
Quotation form (3 suppliers)
Abstract of Sealed Canvass

Add'l Req. if no Inspectorate Team in the picture:

Acknowledgement letter from BAC committee

Electronic Receipt and less than 500 manual receipt

Official Receipt/Cash Invoice
Purchase Request
Purchase Order
Inspection and Acceptance Report
Requisition and issuance slip (RIS) (consumable)
Property Acknowledgement Receipt (PAR) (non-consumable)
Picture with inspectorate team with signature over printed name (atleast 2 signature)

P500 above- manual receipt

Drugs, Medicines & Lab Supplies
Official Receipt/Cash Invoice
Purchase Request
Purchase Order
Inspection and Acceptance Report
Requisition and issuance slip (RIS) (consumable)
Property Acknowledgement Receipt (PAR) (non-consumable)
Picture with inspectorate team with signature over printed name (atleast 2 signature)
Quotation form (3 suppliers)
Abstract of Sealed Canvass

Add'l Req. if no Inspectorate Team in the picture:

Account Name Documents ⁄ or X REMARKS
Acknowledgement letter from BAC committee
 Account Name Documents ⁄ or X REMARKS

Electronic Receipt and less than 500 manual receipt

Official Receipt/Cash Invoice
Purchase Request
Purchase Order
Inspection and Acceptance Report
Requisition and issuance slip (RIS) (consumable)
Property Acknowledgement Receipt (PAR) (non-consumable)
Picture with inspectorate team with signature over printed name (atleast 2 signature)

P500 above- manual receipt

Other Supplies Expenses
Official Receipt/Cash Invoice
Purchase Request
Purchase Order
Inspection and Acceptance Report
Requisition and issuance slip (RIS) (consumable)
Property Acknowledgement Receipt (PAR) (non-consumable)
Picture with inspectorate team with signature over printed name (atleast 2 signature)
Quotation form (3 suppliers)
Abstract of Sealed Canvass

Add'l Req. if no Inspectorate Team in the picture:

Acknowledgement letter from BAC committee
Electricity Expense (excluding
Official Receipt/Cash Invoice
penalties)
Billing Statement

Water Expense (excluding penalties) Official Receipt/Cash Invoice

Billing Statement
(FOR POST-PAID PLAN)
Official Receipt/Cash Invoice
Complete Billing Statement
Property Acknowledgement Receipt (PAR)
Cert. of the Agency Head or Authorized Representative, or recipient that
call was official in nature
(FOR PREPAID CARD)
Cert. of the Agency Head or Authorized Representative, or recipient that
Telephone Expense call was official in nature
Purchase Request
Purchase Order
Inspection and Acceptance Report
Requisition and issuance slip (RIS)
Picture with inspectorate team with signature over printed name (atleast 2 signature)

2,500 and below

Official Receipt/Cash Invoice
Complete Statement of Account/ Billing Statement
Internet Expense
Above2,500
Official Receipt/Cash Invoice
Complete Statement of Account/ Billing Statement
Justification Letter

>Photocopy
1.00 and below
Official Receipt/Cash Invoice
Job Order (Detailed Breakdown of Photocopy)
Picture with inspectorate team with signature over printed name (atleast 2 signature)

Above 1.00
Official Receipt/Cash Invoice
Job Order (Detailed Breakdown of Photocopy)
Quotation form (3 suppliers)
Abstract of Sealed Canvass
Picture with inspectorate team with signature over printed name (atleast 3 signature)

Note: 1st periodic test: Canvass

Printing and Publication Expense
2nd Periodic Test: Cert. of repeat order
> Tarpaulin
Official Receipt/Cash Invoice
Job Order (Detailed Breakdown of Tarpaulin)
Picture with inspectorate team with signature over printed name (atleast 3 signature)

Add'l Req. for above 500pesos

Quotation form (3 suppliers)
Abstract of Sealed Canvass

> Book Binding

Official Receipt/Cash Invoice
Job Order (Detailed Breakdown of Book Binding)
Picture with inspectorate team with signature over printed name (atleast 3 signature)

Add'l. Req. for above 500pesos:

Quotation form (3 suppliers)
Abstract of Sealed Canvass
 Account Name Documents ⁄ or X REMARKS

Job Order:
Payroll
Janitorial Services DTR
Security Notarized Contract/memorandum of agreement (6months contract)
Services Accomplishment Report
Other General Services
by Agency:
Official Receipt
Notarized Contract/memorandum of agreement (6months contract)

Legal Service: Official Receipt

Notarized Document (photocopy)

Electronic Receipt and less than 500 manual receipt

Repairs and Main.-Sch. Bldg.
Repair and Main-ICT Equpt
Repair and Main-Ofc.
Equipt.
Official Receipt/Cash Invoice
Purchase Request
Purchase Order
Inspection and Acceptance Report
Picture with inspectorate team with signature over printed name (atleast 2 signature)
of purchase materials
Pre and Post Inspection Report
Plans and Program
Picture with inspectorate team with signature over printed name (atleast 2 signature)
of the subject area before repair
P500 above- manual receipt
Official Receipt/Cash Invoice
Purchase Request
Purchase Order
Inspection and Acceptance Report
Picture with inspectorate team with signature over printed name (atleast 2 signature)
of purchase materials
Pre and Post Inspection Report
Plans and Program
Picture with inspectorate team with signature over printed name (atleast 2
signature) of the subject area before repair
Quotation form (3 suppliers)
Abstract of Sealed Canvass

Add'l Req. if no Inspectorate Team in the picture:

Acknowledgement letter from BAC committee

1,000 and below

RER (for 1day only)
Official Receipt (if applicable)
DTR or Time Book and Payroll (for 2days or more)
Pre and Post Inspection Report
Plans and Program
Picture with inspectorate team with signature over printed name (atleast 2 signature)
of the subject area before, during and after

1,000 above
LABOR AND WAGES RER (for 1day only)
Official Receipt (if applicable)
DTR or Time Book and Payroll (for 2days or more)
Pakyaw Contract ( NOTARIZED)
- Letter of Award
- Certificate of Completion / Certificate of Acceptance
- Scope of work to be done
- Notice to Proceed
Pre and Post Inspection Report
Plans and Program
Picture with inspectorate team with signature over printed name (atleast 2 signature)
of the subject area before, during and after

Official Receipt / Trip Ticket/Certificate of Appearance/ Authority to Travel

for Government Vehicle only

For Grass Cutter:

Gasoline Expenses Official Receipt
Purchase Request
Purchase Order
Inspection and Acceptance Report
Requisition and issuance slip (RIS)
Picture of the area (Before, During and After)

PURCHASED &1ST PAYMENT:

Rent Expense (installment)
Official Receipt/Cash Invoice
Purchase Request
Purchase Order
Inspection and Acceptance Report
Picture with inspectorate team with signature over printed name (atleast 2 signature)
of purchase Equipment
Property Acknowledgement Receipt (PAR) (non-consumable)
Contract

FOR 2ND INSTALLMENT (PAYMENT)

Collection Receipt
Purchase Request (photocopy)
Purchase Order (photocopy)
Inspection and Acceptance Report (photocopy)
Contract/ Ledger (photocopy)
 Account Name Documents ⁄ or X REMARKS

Official Receipt
Picture with inspectorate team with signature over printed name (atleast 2 signature)
Program
Contract with Notarized

Confirmation Letter (if Available)

Fidelity Bond Depository Slip / Authority to Accept Payment
List of Bonded Officials

Electronic Receipt
Official Receipt/Cash Invoice
Purchase Request
Purchase Order
Inspection and Acceptance Report
Requisition and issuance slip (RIS) (consumable)
Property Acknowledgement Receipt (PAR) (non-consumable)
Picture with inspectorate team with signature over printed name (atleast 3 signature)

Semi-Expandable Machinery Manual Receipt

Equipments / Official Receipt/Cash Invoice
Semi-Expandable Purchase Request
Furniture & Fixture Purchase Order
Inspection and Acceptance Report
Requisition and issuance slip (RIS) (consumable)
Property Acknowledgement Receipt (PAR) (non-consumable)
Picture with inspectorate team with signature over printed name (atleast 3 signature)
Quotation form (3 suppliers)
Abstract of Sealed Canvass

Add'l Req. if no Inspectorate Team in the picture:

Acknowledgement letter from BAC committee

Checked by: Verified by: Certified Correct:

MAY ANN M. ERIVE HILDA DOMONDON MAUREEN M. TORRES

(DISTRICT/ CLUSTERED ADAS) DIVISION SENIOR BOOKKEEPER ACCOUNTANT III