KAWANA GOLF RESIDENCE Page : 1 of 2

JOB DESCRIPTION Index No. : AC-002

Issued by : Head F&A Effective Date : Jan, 2021

Position : Account Adm Date of Revision :

Department : Accounting

Report : Head of Accounting

Basic Function : Responsible for checking, processing and making timely

payments for all apartment expenses and ensuring that
policies related to payments are in accordance with the
stipulated and filing all business documents.

Account adm will assist in the implementation of an efficient

Account Payable system, keep and carry out current records
of purchase analysis and debt details, preparation of
disbursement to Account Payables, including taxes.
Main Duties
1. Assist in the timely flow of information to Supervisors regarding matters related to
Account Payable, namely compliance with policies related to Purchases and their
movements from the previous month.

2. Disbursement of petty cash requests that have been approved by the Head of F&A &
General Manager

3. To calculate and verify petty cash every day.

4. Arrange payment schedule for apartment supplier

5. Assist in the storage of all debt documents, cash disbursements vouchers, etc. To
facilitate documents required for disbursement, audit objectives and references, etc.

6. Receive all invoices, match them with purchase orders and Receive Slips, verify
prices, extensions and additions to all invoices including back checking of
invoices/invoices received.

7. Keep files for paid and unpaid invoices.

8. Maintain adequate up-to-date files for accounts payable records.

 KAWANA GOLF RESIDENCE Page : 2 of 2
JOB DESCRIPTION Index No. : AC-002

Issued by : Head F&A Effective Date : Jan, 2021

Position : Account Adm Date of Revision :

9. Prepare Tax vouchers article 21, 23 & VAT and submitted on time to the Head of
F&A for follow-up

10. Take & submit proof of bank disbursement accompanied by a check/giro along with
documents/notes related to payments to the Head Office for approval

Prepared by : Head of F&A

Reviewed by : Human Resources Manager

Approved by : General Manager

I, ___________________ have fully understood the contents of the job description above and
agree to abide by it at all the times.

_________________________ _________________________
Employee’s Signature Date

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