List of Modules

No. MODULE
MODULE TITLE
CODE

1. The Secretary OP 102-1

2 Personal Effectiveness OP 102-2

3 Standard Secretarial References OP 102-3

4 Use of Outside Sources OP 102-4

5 Job Seeking OP 102-5

6 Job Success OP 102-6

Bulacan Date Developed:

Computer Secretarial July 2020 Page 1 of 10
Polytechnic Date Revised:
Office Practicum (On the College
Job Training)
Document No. Developed by:
OP 102 Lucille M. Serrano
Revision # 00
c/o Admin
USE OF OUTSIDE
SOURCES

Bulacan Date Developed:

Computer Secretarial July 2020 Page 2 of 10
Polytechnic Date Revised:
Office Practicum (On the College
Job Training)
Document No. Developed by:
OP 102 Lucille M. Serrano
Revision # 00
c/o Admin
 MODULE CONTENT

COURSE TITLE: Office Practicum (ON THE JOB TRAINING)

MODULE TITLE Use of Outside Sources

NOMINAL DURATION: 3 HRS (NO. of Hours per topic)

SPECIFIC LEARNING OBJECTIVES:

At the end of this module you MUST be able to:
1. Recognize the various sources of information and the use of library in finding
information
2. Use outside sources:
2.1 University Libraries
2.2 Public Libraries

ASSESSMENT METHOD/S:
Activity
Essay

REFERENCE/S:
n.wikipedia.org/wiki/Public library
http://www.lisbdnet.com/functions-of-university-library/
https://www.slideshare.net/ChrechelleSanJuan/using-the-library-49960813
https://www.britannica.com/topic/library/The-history-of-libraries

Bulacan Date Developed:

Computer Secretarial July 2020 Page 3 of 10
Polytechnic Date Revised:
Office Practicum (On the College
Job Training)
Document No. Developed by:
OP 102 Lucille M. Serrano
Revision # 00
c/o Admin
 Information Sheet OP 102-4
Use of Outside Sources

Learning Objectives:
After reading this INFORMATION SHEET, YOU MUST be able to:
1. Recognize the various sources of information and the use of library in finding
information
2. Use outside sources:
2.1 University Libraries
2.2 Public Libraries

Libraries were involved early in exploiting information technologies. For many

years libraries have participated in cooperative ventures with other libraries.
Different institutions have shared cataloging and information about what each
has in its collection. They have used this shared information to facilitate the
borrowing and lending of materials among libraries. Librarians have also become
expert in finding information from on-line and CD-ROM databases.

Although the development of digital libraries means that people do not have to
go to a building for some kinds of information, users still need help to locate the
information they want. In a traditional library building, a user has access to a
catalog that will help locate a book. Libraries remain responsible for acquiring or
providing access to books, periodicals, and other media that meet the
educational, recreational, and informational needs of their users. They continue
to keep the business, legal, historical, and religious records of a civilization. They
are the place where a toddler can hear his first story and a scholar can carry out
her research.

Bulacan Date Developed:

Computer Secretarial July 2020 Page 4 of 10
Polytechnic Date Revised:
Office Practicum (On the College
Job Training)
Document No. Developed by:
OP 102 Lucille M. Serrano
Revision # 00
c/o Admin
WHAT IS A LIBRARY?

• Collection of books
• Includes digital resources and
films
• Contains collections of audios,
visual and print materials
• Provides a place of silence for
users
• Stockroom of knowledge and
ideas
• Heart of the school

SECTIONS OF THE LIBRARY

1. Circulation – contains the general collection of books, fiction and nonfiction,

which the students can borrow for home use.

2. Reserved Section – books

that may be requested by
some teachers to be made
available for their students
but for a short period of time
only. It cannot be taken out
for home use.

Bulacan Date Developed:

Computer Secretarial July 2020 Page 5 of 10
Polytechnic Date Revised:
Office Practicum (On the College
Job Training)
Document No. Developed by:
OP 102 Lucille M. Serrano
Revision # 00
c/o Admin
3. Periodical – magazines,
newspapers, periodicals and
journals that contain many
interesting and valuable articles on
multifarious including current
issues are place in the Periodical
Section.

4. Reference Section – books containing specific facts and information about

anything in this world

Encyclopedia
Dictionary
Biographical dictionary
Yearbook or annuals
Atlas
Almanac
Gazetteer
Indexes
Bibliography
Directories

5. Filipiniana Section – any book or pamphlet about the Philippines, including

award-winning plays, poems, and novels written by Filipinos can be found in
Filipiniana section

6. Audiovisual Room or Multimedia Center - optional section of the library

where a variety of machines for listening or viewing may be kept such as
videotapes, films, discs, databases, projectors and PowerPoint equipment.

Bulacan Date Developed:

Computer Secretarial July 2020 Page 6 of 10
Polytechnic Date Revised:
Office Practicum (On the College
Job Training)
Document No. Developed by:
OP 102 Lucille M. Serrano
Revision # 00
c/o Admin
 7. Materials Center – When a student wants to make his class projects and
some special activities not needing books, he can go to this area.

THE CARD CATALOG

• Index to the collection of books in the library

• Used in locating books

• 3 x 5-inch cards arranged alphabetically

• Filed in chest drawers

OUTSIDE SOURCES OF INFORMATION

1. UNIVERSITY LIBRARIES
✓ generally located on the campuses of colleges and universities and serve
primarily the students and faculty of that and other academic institutions.
✓ A university library is a part of a university set up. Therefore, it exists to
serve the objectives of its parent organization. Every library programme
must support universities total programme.
✓ The University Library should aim to advance the functions of that
university.

Bulacan Date Developed:

Computer Secretarial July 2020 Page 7 of 10
Polytechnic Date Revised:
Office Practicum (On the College
Job Training)
Document No. Developed by:
OP 102 Lucille M. Serrano
Revision # 00
c/o Admin
OBJECTIVES OF UNIVERSITY LIBRARY

• To provide facilities for all teaching, learning, educational and research

programmes of the university;
• To cater to the information needs of teachers, students, researchers
associated with the university;
• It provides facilities to its users for intellectual development which is a
power of acquiring ideas through individual efforts;
• Providing latest knowledge to teachers in their field for effective teaching
it makes transmission of knowledge possible.

FUNCTIONS OF UNUVERSITY LIBRARIES:

The universally recognized basic functions performed by a university

library are:
1. By procuring comprehensive range of documents including books,
manuscripts, journals, magazines, newspaper etc. on various subjects;
2. In order to organize huge collection of documents it keeps them in
different sections on the basics of their categorization like text book
section, reference section, journal section, thesis section;
3. It provides facility of inter library loan to its users if document desired
by user is not available in the library;
4. A modern university library interacts with different information
networks to give easy access to e-sources/ date to more users so that they
could access the desired information even from their workplace. For
example, in India university libraries use the facility of INFLIBNET for the
same purpose;
5. It also provides entertainment and healthy leisure to user by providing
different newspapers, magazines, short story books, internet facility etc.;
6. It gives the user orientation training to new enrolled users to make them
fell at home and to acquaint them with the library system so that they
could make maximum use of library services;

Bulacan Date Developed:

Computer Secretarial July 2020 Page 8 of 10
Polytechnic Date Revised:
Office Practicum (On the College
Job Training)
Document No. Developed by:
OP 102 Lucille M. Serrano
Revision # 00
c/o Admin
 7.With the help of display of new arrivals, old book exhibitions, information
bulletins about new library services etc. it keeps the users updated with
the library activities;
8. It provides reference service through reference section to establish a
contact between the right reader and the right document in a personal way
to attract more users.

2. PUBLIC LIBRARIES

UNESCO Public Library Manifesto 1949 – revised -1972, a public library

is-

✓ established under the “clear mandate of law”;

✓ maintained wholly from “public fund”;
✓ levies no “direct charge” (fees) from its users;
✓ open “for free and equal “use by all members of the community.
✓ Agent for the fostering of peace and spiritual welfare through the minds
of men and women.

National Library of the Philippines

✓ provides services to the general public and usually makes at least some of
its book available for borrowing
✓ accessible by the general public and is usually funded from public sources,
such as taxes. It is operated by librarians and who are also civil servants.
There are five fundamental characteristics shared by public libraries:

Bulacan Date Developed:

Computer Secretarial July 2020 Page 9 of 10
Polytechnic Date Revised:
Office Practicum (On the College
Job Training)
Document No. Developed by:
OP 102 Lucille M. Serrano
Revision # 00
c/o Admin
1. they are generally supported by taxes (usually local,
2. though any level of government can and may contribute);
3. they are governed by a board to serve the public interest;
4. they are open to all, and every community member can access the collection;
5. they are entirely voluntary in that no one is ever forced to use the services
provided; and they provide basic services without charge.
OBJECTIVES OF PUBLIC LIBRARIES:
The main objectives are:
1. To provide up-to-date and authentic information
2. To provide services free of cost;
3. To provide a harmless and elevating use of leisure;
4. To be responsible for preservation and development of cultural and
antiquarian heritage of the community.

FUNCTIONS OF PUBLIC LIBRARIES

A modern public library performs different functions in the society to achieve its
objectives and works as:
A. Information Dissemination Centre
B. Life Long Learning Centre
C. Community’s Intellectual Centre
D. Recreation Centre
E. Community’s Culture Preservation Centre
F. Instrument of Social Change

Bulacan Date Developed:

Computer Secretarial July 2020 Page 10 of 10
Polytechnic Date Revised:
Office Practicum (On the College
Job Training)
Document No. Developed by:
OP 102 Lucille M. Serrano
Revision # 00
c/o Admin