WORKING IN A TEAM

Introduction

Teamwork in a workplace offers the company a chance to learn how to work

together. The importance of teamwork at work is vital to the success of a
project. However teamwork in a workplace offers the company and staff the
capacity to become more familiar with each other and learn how to work in
collaboration. The importance of teamwork is vital for the success of a
company. A well organized team can surpass difficulties and help each other
to put in together innovative ideas.

OVERVIEW OF TEAM

Our group consists of 6 members. Our aim is to promote historical and

cultural tourism in order to provide a wide range of information ,to create
awareness and promote cultural and historical tourism.

TEAM STRUCTURE

Team structure refers to the composition of an individual team or of a multi-

team system. Team structure is an integral part of the teamwork process. A
properly structured patient care team is an enabler for and the result of
effective communication, leadership, situation monitoring, and mutual support.
Proper team structure can promote teamwork by including a clear leader,
involving the patient, and ensuring that all team members commit to their
roles in effective teamwork.

After doing the research on both formal and informal structure and analyse
the pros and cons our team decided to choose the formal team structure. We
had a set of well defined rules and regulations and determined objectives
which we as a team structure also helped us to share our tasks therefore not
making it so heavy. Tasks were done faster and avoid disagreements
between team structures.

ROLES AND RESPONSIBILITIES WITHIN THE TEAM

1. Team leader( Jeshna sohorye)

A team leader is someone who is responsible , provides direction to
members of the group. Highly confident and motivated. Must be
responsible for developing a timetable that the team will use to reach
its goals. And be able to work with all kinds of people.
2. Assistant team leader( Drishti chuttoo)
She must ensures daily responsibilities and a back up records of
meetings and work that are accomplished by team members as an
assigned work shift. She must help to ensure efficiency and productivity
and performs all administrative tasks.
3. Marketing officer (Tulsi bucktawutsing)
She must have the confidence to sell your ideas. Having a creative
thought about designing posters and doing IT works is a must . She
must have the potential to establish a good relationship with the
customers. In addition she must be well aware of a good business
sense and budget and awareness.
4. Finance officer (Sheeksha dintaj)
She must have a good numeracy skill in order to maintain all the
budgeting with an accurate record and responsibility to handle all
money and spend on our purchases very wisely. And calculate
our income and expenditure account to calculate our profit or loss
at the end of the event.

5. Health and safety and security officer ( Drishti chuttoo)

She must carefully work according to the situation given and

attentive to all advice in order to give a forecast about the
preventable dangers .she must be confidence , good
communication skills, active and knowledgeable about first aid so
as to help customers quickly.
6. Public relation officer (Dhashna ghoorun)
She is responsible for handling all aspects of planned publicity
with a good computerized skill. She has to cater for all the
enquiries on sponsorships and deals with the organization hence
a good communication skill. And must maintain a positive image
of the company.

7. Logistic officer (Jasmeeta kistoo)

I am good in monitoring use of purchased good such as food and

beverages. Moreover I am more at ease to design and implement
new plans and procedures needed to deal with different transports
and food facilities in order to get a cost effectiveness budget. An
involvement of good communication skill is needed. And I am
held responsible to bring all equipment required for the event.

Formal organization
Formal organization  is basically goal-oriented entity that exist to
accurate the efforts of individuals and it refers to the structure of jobs
and positions with clearly defined functions, responsibilities and
authorities.

Advantages of formal organization

1. Systematic Working:
Formal organization structure results in systematic and smooth
functioning of an organization.

2. Achievement of Organizational Objectives:

Formal organizational structure is established to achieve organizational
objectives.

3. No Overlapping of Work:
ADVERTISEMENTS:
 In formal organization structure work is systematically divided among
various departments and employees. So there is no chance of
duplication or overlapping of work.

4. Co-ordination:
Formal organizational structure results in coordinating the activities of
various departments.

5. Creation of Chain of Command:

Formal organizational structure clearly defines superior subordinate
relationship, i.e., who reports to whom.

aFormal organizational structure lays more emphasis on work than

.interpersonal relations

Disadvantages of formal organization

1.Delay in Action:
While following scalar chain and chain of command actions get delayed
in formal structure.

2. Ignores Social Needs of Employees:

Formal organizational structure does not give importance to
psychological and social need of employees which may lead to
demotivation of employees.

3. Emphasis on Work Only:

Formal organizational structure gives importance to work only; it ignores
human relations, creativity, talents.

Purpose of teamwork

Delegation of Responsibility

A team that works well together understands the strengths and

weaknesses of each team member. One of the benefits of strong
teamwork in the workplace is that team leaders and members become
proficient at dividing up tasks. Without strong teamwork, it can be
difficult for managers and executives to determine which staff members
can best accomplish job tasks.

Team Efficiency

Work groups and teams develop systems that allow them to complete
tasks efficiently and quickly. When a task is handed to a the team it
assures that the task will be completed quickly and accurately.
Teamwork becomes helpful when efficient teams from different
departments work together. Each team is well aware of its own abilities
and the groups can work together effectively as opposed to disjointed
groups of students who may not be familiar with how to work together.
Ideas Flourish

When a team works well together, it allows staff members to feel more
comfortable in offering suggestions. Team members become
accustomed to processing brainstorming information, and the company
benefits from the variety of suggestions that come from effective teams.

Support Each Other

A strong team environment can act as a support mechanism for staff

members. Work group members can help each other improve their
performance and work together toward improving their professional
development. Team members also come to rely on each other and trust
each other. These bonds can be important when the team faces a
particularly difficult challenge or if the group is forced to deal with the
loss of a team member while still trying to maintain productivity.

Factors affecting roles allocated

 Communication
 Personal disturbances
 Leadership
 Patience

1. Team leader-(Jeshna sohorye)

 She is a hard worker and a confident one.
  She always determinate toward our goal aim.
 She is very talented and creative.
 She has the potential to co ordinate within the team.
2. Assistant team leader-(Drushti chuttoo)
 She has the quick response and control over the work
submitted to her.
 She has the potential to establish any problems or difficulties
arise in our team.
 She ensure that everyone in the team is working to make a
successful one.
3. Marketing officer-(Tulsi bucktawutsing)
 She has the quick ability to convince customers to buy our
products and services.
 She has a great marketing strategy since long.
 She has the creativity to be able to attract mass customers
through posters and presentations.
4. Finance officer-(Sheeksha dintaj)
 She has the knowledge and can master easily the accounting
part and has a good numeracy skills.
 She is good in handling huge sums of money as a responsible
person and she is money concious hence spend wisely.
5. Public relation officer-(Dhashna ghoorun)
  She has a good English-speaker and writer and hence she
writes our formal letters for sponsorship.
 She has the confidence within and has a fascinating
communication skill with public , customers and among the
team.
 She has the knowledge of e-mailings .
6. Health and safety and security-(Drishti chuttoo)
 She is knowledgeable about health and curing minor injuries as
she forms part in faculty since long.
 She is very calm and attentive and patient to customers.
 She has the facility of a portable first aid kit.
7. Logistic officer-(Jasmeeta kistoo)
 I have a good negotiating skills as I have cracked deal with
different organizations needed.
 I am good in cooking as since childhood it is my passion and
practice almost everyday.
 I know different organizations linked to our project.

Factors affecting likely the success of the event

 Lack of money.
 Unpredictable bad weather hence affecting to do activities to
entertain our customers.
 Time limit ultimately we cannot reach till perfection as limited time
to prepare and on the day of the event.
 Absenteeism among team hence missed out previous meetings
and don't have a proper record.