GL Student Guide

Oracle General Ledger
Student Guide
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Intelligroup Asia Ltd.
Document Control
Prepared By Designation Signature
Sowjanya Poruri Support Specialist

Reviewed By Designation Signature
Ramesh Pisupati Project Manager

Approved By Designation Signature
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Document History
Version No. Date Modified Modified By Description of the Change
INT/ORA/GL-TRG/VER-1 13-Aug-2001 Sowjanya P Initial Creation
INT/ORA/GL-TRG/VER-1 13-Aug-2001 Indranil Glossary, 11i New Features
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Linkage of General Ledger with Other modules in Oracle Applications
Purchasing
Payables
Costing
Invoices Payments
Standard Costing
Receipts
Receivables
General
Ledger
Payroll
Asset Addition,
Depreciation, Asset Transfer
Employee Expenses
Project Costing
Fixed Assets
Project
Accounting
Legacy
Systems
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Document Flow
1 General Ledger Setup

.2 Journals
.3 Budgeting
4. Multi Currency Transactions
5. Global Intercompany System (GIS)
.6 Financial Statement Generator
.7 Consolidation
.8 Commonly used Interface, Programs and Reports
.9 Glossary
10. New Features in General Ledger Release 11i
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General Ledger Setup
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Document Flow Flow Diagram
Defining Chart of Accounts
What
Chart of Accounts is the account structure used by the organization to record

transactions and maintain account balances. So, before setting up the chart of accounts,
consider the organizational structure and the dimensions of the business. To define
Chart of Accounts, follow the steps –
1. Defining Value Sets

2. Define Accounting Flexfield Structure
3. Defining Segments
4. Freeze & Compile Flexfield Definition
5. Defining the Flexfield Segment values
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Defining Value Set:
Value sets determine the attributes of your account segments such as the segment
length, requirement of a segment value, value alignment, and value security.
(N) Setupà Financialsà Flexfieldsà Validationà Sets
Mandatory Fields for the form are:

• Value Set Name
• Description
• Format Type
• Maximum Size
• Validation Type
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Defining Accounting Flexfield Structure:
(N) Setupà Financialsà Flexfieldsà Keyà Segments
Mandatory Fields for the form are:

• Code
• Title
• Segment Separator
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Defining Segments:
What
Segments are the building blocks of the chart of accounts in Oracle General Ledger.
Each account comprises of multiple segments.
Why
Users choose segments will make up their accounts; commonly–used segments include
company, cost center, account and product.
How
(N) Setupà Financialsà Flexfieldsà Keyà Segmentsà (B) Segments
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Mandatory Fields in this form are:

• Number
• Name
• Window Prompt – defaults from the Name entered
• Column
• Value Set
Attaching Flexfield Qualifiers:
Flexfield Qualifier is an attribute attached to a Segment to identify whether the segment

is a Cost Center Segment or a Natural Account Segment or a Balancing Segment.
(N) Setupà Financialsà Flexfieldsà Keyà Segmentsà (B) Segmentsà (B) Flexfield
Qualifiers
Note: Every Accounting Flexfield Structure should compulsorily have a Natural Account
Segment and a Balancing Segment.
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For the selected Segment, select the Enabled Check Box of the relevant Flexfield
Qualifier and save the data.
Freeze & Compile the Flexfield Definition:
Once all the Segments are defined, go back to the Structures Window and follow the
steps:
1. Check the Segment Separator.
2. Check the ‘Allow Dynamic Inserts’ check box (Optional) – This is a feature that
allows the users to enter and define new combinations of segment values directly
in the Flexfield pop-up window.
3. Check the ‘Cross Validate Segments’ Check Box (Optional) – This allows the
user to define Cross Validation Rules.
4. Check the ‘Freeze Flexfield Definition’ Check Box. Oracle Apps prompts the
following message.
5. Now, Compile the Flexfield Definition.
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(N) Setupà Financialsà Flexfieldsà Keyà Segmentsà (B) Compile
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Oracle Apps submits a request to generate the Flexfield View.
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Defining the Flexfield Segment Values:
User can define the possible values for each segment in this window.
(N) Setupà Financialsà Flexfieldsà Keyà Values
Pick the Application, Title Structure and the Segment name and find the values. Oracle
Apps takes the user to the following window.
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In the ‘Values, Effective Region’ of the window, enter the Value and Description for the
Values. Optionally user can also enter the Enabled From and To dates.
In the ‘Values, Hierarchy, Qualifiers Region’ of the window, enter the Segment
Qualifiers.
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Similarly enter values for all other segments defined in the Accounting Flexfield
Structure.
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Oracle Apps submits a request to compile the Value Set Hierarchies when the user
exits the Segment Values window.
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Defining Calendars: User can define his own period types to use in addition to the
General Ledger standard period types Month, Quarter and Year. These period types can
be used to define the accounting calendar for the organization.
(N) Setupà Financialsà Calendarsà Types
Mandatory Fields:
• Period Type
• Periods per Year
• Year Type (Either Calendar or Fiscal)
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Defining Accounting Calendars: Calendar defines an accounting year and the

periods it contains.
(N) Setupà Financialsà Calendarsà Accounting

• Calendar
• Prefix
• Type (Pick the Calendar Type from the List of Values)
• Year
• Quarter
• Number
• From
• To
• Name (Defaults from the Prefix and the Year Entered)
• Adjusting (select this Check Box in case the Period is an Adjusting Period)
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When the User saves the data entered and closes the window, Oracle Apps prompts
for validation of the Calendar and submits a request for validation.
This request for validation checks for any overlaps in the periods, gaps between periods
etc and validates the calendar.
Navigate to Help>View My Requests to view or print the Calendar Validation Report.
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Defining/Enabling Currencies:
Use the Currencies window to define non-ISO (International Standards Organization)

currencies, and to enable/disable currencies. Check the ‘Enabled Check Box’ in the
Currencies Window to enable and existing currency.
(N) Setupà Currenciesà Define
To define a new currency, enter data in the following fields:

1. Code
2. Name and description
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The following values default, which can be changed as per requirement.

1. Precision
2. Extended Precision
3. Effective Date From
4. Enabled Check Box (Its by default Enabled)
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Defining Set of Books:
What
A set of books determines the functional currency, account structure, and accounting
calendar for each company or group of companies.
Chart of Currency Calendar

Accounts
Set of Book
Prerequisites:
1. Define your period type.
2. Define your accounting calendar.
3. Define or enable your functional currency.
4. Define your account structure.
5. If you want to create Retained Earnings, Suspense, Translation Adjustment, and
Reserve for Encumbrance accounts as you enter them for the set of books, allow
dynamic insertion for your account segments.
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How
(N) Setupà Financialsà Booksà Define

• Set of Books
• Short Name
• Chart of Accounts
• Functional Currency
• Calendar
• Future Periods
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Closing Region of Set of Books Window:
1. Retained Earnings Account: When the user opens the first period of a fiscal year,
General Ledger posts the net balance of all income and expense accounts from
the prior year against your retained earnings account.
Optionally enter the Translation Adjustment Account also. General Ledger automatically
posts any net adjustments resulting from currency translation or revaluation to this
account.
Journaling Region of Set of Books Window:
The user can enable the check boxes in this region as per their business
requirements.
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1. Balance Inter-company Journals: Allows users to post out–of–balance

intercompany journal entries and automatically balance intercompany journals
against an intercompany account you specify. If you enable this option, you must
specify intercompany account(s) in the Intercompany Accounts window.
2. Journal Approval: When Journal Approval is enabled and a journal entry’s journal
source requires approval, the journal must be approved by the appropriate level
of management before any further action can be taken.
3. Journal Entry Tax: Allows users to manually enter taxable journal entries in
General Ledger.
4. Suspense: Allows users to post out-of-balance journal entries (debits do not
equal credits), and automatically balance those journal entries by posting the
offset against a suspense account.
If this option is enabled, suspense account must be entered for the set of books.
5. Rounding Differences: Allows you to track penny differences in currency
conversions.
Enter the Rounding differences account, if this option is enabled.
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Average Balances Region of Set of Books Window:
Checking the ‘Enable Average Balances Check Box’ allows the user to use the set of
books for average balance processing.
If the average balance processing for a set of books is enabled, then there are some
additional options which needs to be set:
1. Consolidation Set of Books
2. Transaction Calendar
3. Translation Rate Type
4. Translate Optional Amount Types
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Budgetary Control Region of Set of Books Window:
1. Using budgetary control requires funds reservation for any transactions the user
enters in General Ledger, Oracle Purchasing or Oracle Payables. The user can
only post journal entries that pass funds reservation. If this option is enabled,
reserve for encumbrance account must be entered.
2. Check Require Budget Journals to allow only those budget journal entry methods
that create journal entries, namely budget journals, budget transfers,
MassBudgets, and consolidation of budget balances.
Multiple Reporting Currencies Region of Set of Books Window:
If there is a need to report your account balances in multiple currencies, define a primary
set of books using your functional currency and additional sets of books using your
reporting currencies.
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Select one of the three options:

1. Primary Set of Books: Choose this option if you are defining a primary set of
books.
2. Reporting Set of Books: Choose this option if you are defining a reporting set of
books.
3. Not Applicable: Choose this option if you are not using Multiple Reporting
Currencies.
4. Save
Note: To use the new Set of Book defined, attach the book to a responsibility.
(Explanation of this is out of scope of this document)
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Other Setups in GL:
Defining & Assigning Security Rules:
What
Security Rules are security rules for ranges of flexfield segment values and report
parameter values.
Why
Security Rules help in restricting the usage of segment values and combinations.
How
Prerequisites
1. Enable the ‘Security Available Check Box’ in the Value Set Window. ((N) Setupà
Financialsà Flexfieldsà Validationà Sets)
2. Enable the ‘Security Enabled Check Box’ in the Segment Window. ((N) Setupà
Financialsà Flexfieldsà Keyà Segmentsà (B) Segmentsà (B) Open)
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(N) SetupàFinancialsàFlexfieldsàKey/ValidationàSecurityà Define OR
Pick the Application Name, Title, Structure and Segment and find the data. The following
window opens.
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Firstly define a Security Rule Name and a message when the rule is violated.

• Name
• Message
• Type
• From
• To
For Instance, the user wants to restrict the usage of department Numbers between 110
and 130. Then,
1. Enter the Security Rule Name as ‘Department Security’.
2. Give the Message as ‘Department Security: Department is restricted to 110 thru
130’.
3. In the Security Rule Elements Region, include all the departments from 000 to
ZZZ.
4. Then exclude the dept numbers from 000 to 109
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5. Then exclude the dept numbers from 131 to ZZZ.

6. Save the data.
This ensures that only department numbers from 110 to 130 are available for usage.
To assign this Security Rule to a particular Responsibility, go to
(N) SetupàFinancialsàFlexfieldsàKey/ValidationàSecurityà Defineà (B) Assign OR
(N) SetupàFinancialsàFlexfieldsàKey/ValidationàSecurityà Assign
Pick the required values for the following fields:

• Application
• Responsibility
• Name (Security Rule Name)
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Cross Validation Rules:
What
Cross–validation (also known as cross–segment validation) controls the combinations of

values you can create when you enter values for key flexfields. A cross–validation rule
defines whether a value of a particular segment can be combined with specific values of
other segments. Cross–validation is different from segment validation, which controls the
values you can enter for a particular segment.
Why
Cross–validation rules to prevent the creation of combinations that should never exist
(combinations with values that should not coexist in the same combination).
How
(N) Setupà Financialsà Flexfieldsà Keyà Rules
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• Name (Name of the Cross-Validation Rule)
• Enabled Check Box
• Error Message
• Error Segment (The Segment against which the Rule is defined)
• Type
• From
• To
1. For Instance, as per the Organisation requirements, Department 730 can be used
only with Company 01.
2. Then include all the possible combinations of the accounting flexfield.
3. And exclude from 02-730-0000-0000-000 to ZZ-730-ZZZZ-ZZZZ-ZZZ (where the first
segment is the Company segment and the second segment is the Department
Segment).
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Journal Sources
What
Journal sources identify the origin of your journal entries.
Why
Journal Sources are used to enter or import journals.
How
(N) Setupà Journalà Sources
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1. Enter a journal Entry Source and description.

2. Check the ‘Import Journal References’ check box from your feeder systems to
maintain a mapping of summarized transactions if you choose to create summary
journals when you run Journal Import.
3. Check the ‘Freeze Journals’ check box to freeze journals imported.
4. The ‘Effective Date Rule, is enabled only when the Average Balance Processing
options is enabled for at least one Set of Books.
- Fail - Journal Import will reject transactions when the effective date is not
a valid business day. No posting takes place.
- Leave Alone - Journal import will accept all transactions regardless of the
effective date.
- Roll Date - Journal Import will accept the transaction, but roll the effective
date back to the nearest valid business day within the same period.
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Journal Categories
What
Journal categories help the user differentiate journal entries by purpose or type, such as
accrual, payments or receipts.
How
(N) Setupà Journalà Categories
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Planning Summary Accounts
What
A summary account is an account whose balance is the sum of balances from multiple
detail accounts.
Why
Summary accounts are used to perform online summary inquiries, as well as speed the
processing of financial reports, Mass Allocations, and recurring journal formulas.
To plan your summary accounts:

1. Determine the organizations summary account needs.
2. Plan the summary account structure to meet the organizations needs.
3. Plan the parent segment values and rollup groups needed for summary
accounts.
4. Plan the summary account templates to generate multiple summary accounts.
Planning Summary Account Templates
Set up templates to define and maintain summary accounts. Controlling the number of
summary accounts created by the summary account template can enhance the speed of
the summarizations. The number of summary accounts this template creates depends
on the template segment values.
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Use the following formula to determine the number of summary accounts any given
template will create:
No. of Summary Accounts created
No of Detail Segment Values

for each Segment with a D Value
No of Parent Segment Values in the Rollup Group

for each Segment with a Rollup Group Name
1
for each Segment with a T Value
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Defining a Summary Account
(N) Setupà Accountsà Summary

• Name
• Template
- D – The template maintains a summary account for every detail segment
value.
- T – The template maintains a summary account that sums balances of all
detail segment values
- Rollup group name – The template maintains a summary account for
every parent segment value assigned to the rollup group.
• Earliest Period
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Setting up Journal Approval
What
Journal Approval ensures that appropriate management personnel approve journal

entries and batches before the journals can be posted to your account balances.
To enable Journal Approval for a Set of Books ensure that

1. The ‘Journal Approval’ check box in the Journaling region of the Set of Books
Window is enabled.
2. On the Journal Sources window, mark the ‘Require Journal Approval, check box
for each journal source that should be subject to approval.
3. Create an Approval hierarchy in Oracle Human Resources.
4. Define Journal authorization limits in General Ledger.
(N) Setupà Employeesà Limits
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• Employee
• Authorization Limit
Document Sequencing
What
Create a document sequence to uniquely number each document generated by an

Oracle application.
How
(N) Setupà Financialsà Sequencesà Define
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Mandatory Fields in this from are:

• Name
• Application
• From
• Type
• Initial Value
Assigning Document Sequences
After defining document sequences, they must be assigned to an application and

category.
Document Region of Sequence Assignment Window
(N) Setupà Financialsà Sequencesà Assign
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• Application
• Category
• Set of Books
• Method
Assignment Region of Sequence Assignment Window

• Start Date
• Sequence
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Journals
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Journals
Manual Reversing Encumbrance

Journals Entries Entries
Recurring Mass
Journals Allocations
Regular Statistical Intercompany Foreign Cur.

Journals Journals Journals Journals
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Manual Journal Entries:
What
A Journal entry that is entered directly in General Ledger is a manual Journal entry.
Why
Prerequisites
1. Open an accounting period.
(N) Setupà Open/Close
Click on Open Next Period Button to open the Current Period.
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How
Journals can be entered either individually or in batches. All the journals in one batch
must belong to the same period. Journal Batches can be created for any open or
Future Enterable Accounting Periods.
(N) JournalsàEnterà (B) New Batch/New Journal

• Batch
• Period
Optionally enter the batch description and Control total.
To enter Journals in this batch, click Journals button.
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(N) JournalsàEnterà (B) New Batchà (B) Journals

• Journal
• Period (Defaults)
• Category (Defaults)
• Currency (Defaults)
In the Journal Worksheet,

1. Enter the line number
2. Pick the accounting flexfield segments (account) which has to be debited
3. Enter the debit amount
4. Similarly enter the second line with the account to be credited and the credit
amount
5. Save the Journal entry. Oracle prompts in case the debit amount is not equal to
the credit amount, but allows the user to save the journal
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Posting the Journal Batch/Entry:
(N) JournalsàEnterà (B) New Batchà (B) Journalsà (B) More Actions
Click ‘Post’ to post the journal batch/entry. GL submits a request to post the journal
batch/entry.
Once the request is completed successfully, the Batch Status changes to ‘Posted’.
Journal Batches can also be posted through the Post Window.
(N) Journalsà Post
Find the Journal Batch that has to be posted.
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Select the Journal Batch by checking the check box on the left side of the work
sheet. Click the Post Button. GL allows the user to post the batch only if the ‘Post
Status is Postable’. A request is submitted to post the journal batch.
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AutoPost Journal Batches
What
Journal batches that meet specific criteria defined in an AutoPost criteria set can be
automatically posted.
Why
AutoPost criteria set helps automatic posting of journal batches based on the priorities
defined. The Priorities can include combinations of journal source, journal category,
balance type, and period.
Prerequisites
1. Define Journal Sources and Categories
2. Define Calendar Periods
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How
(N) Setupà Journalà AutoPost

• Criteria Set
• Enabled Check Box
• Balance Type (Default Value – ALL)
To make the Auto Post Set more specific, enter the following values:
1. Journal Effective Dates – From
2. Journal Effective Dates – To
3. Source
4. Category and
5. Period
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To run the AutoPost program:
1. Navigate to the AutoPost Criteria Set window. Additional Information: Optionally,

you can submit the AutoPost program from the Submit Request window. Enter
the AutoPost criteria set name in the Parameters window.
2. Query the AutoPost criteria set for which you want to run the AutoPost program.
3. Choose the Submit Auto Post Button.
(N) Setupà Journalà AutoPostà (B) Submit AutoPost
4. Review the AutoPost Execution Report after the program completes successfully.
Use this report to review the journal batches selected for posting.
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Scheduling an AutoPost Run
(N) Setupà Journalà AutoPostà (B) Schedule AutoPost

1. Choose the Schedule AutoPost button. The Submit Request window will appear
2. Set the scheduling options on the Submit Request window
3. Save
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Reversal Journal:
What
A Journal Entry that is created by reversing an existing journal entry.
Why
Use reversing journal entries to reverse accruals, estimates, errors or temporary

adjustments and reclassifications.
How
1. Navigate to the Enter Journals window
(N) Journalà Enter
2. Query the batch and journal within the batch for which you want to assign a
reversal period. Note that the reversal effective date is only necessary when you
have average balances enabled for your set of book
3. Click ‘Review Journal’.
4. Select a reversal Method:
Switch Dr/Cr: General Ledger creates your reversing journal by switching the
debit and credit amounts of the original journal entry. This method is often used
when reversing accruals.
Change Sign: General Ledger creates your reversing journal by changing the
sign of your original journal amounts from positive to negative. This reversal
method is often used when reversing journals to correct data entry mistakes.
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5. Click Reverse Journal Button
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6. Enter the Period for the reversing entry
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7. A concurrent request is submitted for reversing the journal entry.
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Automatic Journal Reversal
What
Automatic Journal Reversal helps the user to automatically generate and post journal
reversals.
Why
If there are a large number of journal reversals as part of the month end closing and
opening procedures, automatic journal reversals can be used.
Journal reversal criteria let the user specify the reversal method, period and date. Also
choose to enable automatic generation and posting of journals. When the user creates a
journal entry that has to be automatically reversed, specify a journal category that has
reversal criteria assigned. The journal will be reversed based on the method, period and
date criteria you defined for that journal category.
Prerequisites
Oracle General Ledger generates and posts reversals for journals that satisfy the
following conditions:
1. The journal balance type is Actual.
2. The journal category is enabled to be Autoreversed.
3. The journal is posted but not yet reversed.
4. The journal reversal period is open or future enterable.
Once reversals are generated, General Ledger posts all reversed journals that satisfy
the following conditions:
1. The journal category is enabled to AutoPost reversals.
2. The reversal period is open or future enterable.
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How
(N) Setupà Journalsà AutoReverse
To automatically reverse journals:

1. Define reversal criteria by journal category in the Journal Reversal Criteria
window. See Assigning Journal Reversal Criteria.
2. Enter and post Actual journals with journal categories that have reversal criteria
defined.
3. Choose one of the following to reverse your journals:
− Run the Open Period program to launch the Automatic Reversal program.
− Navigate to the Submit Request window and select the program,
Automatic Reversal.
All reversal journals with AutoReverse and AutoPost enabled will be generated and
posted according to the reversal criteria defined.
Note: The Reversal Date is also dependent on the ‘Effective Date Rule’ that is defined in
the Journal Sources window.
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Statistical Journals:
What
A Statistical Journal deals with non-financial information like head count, production
units.
Why
Statistical journals are used to capture non-financial information into the books of
accounts.
Prerequisites
1. Define the Statistical Accounts (like mileage, sqft…) just like any other account in
the Segment Value window.
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How
(N) Journalà Entry
Enter the Journal Entry like any normal Journal Entry. The only difference is the
Currency, which needs to be taken as ‘STAT’.
Note: Statistical journal entries do not require balanced debits and credits.
Recurring Journal Entries:
What
A recurring Journal Entry is one that is defined once and GL repeats and posts it every
period.
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Why
Recurring journal formulas are defined for transactions that repeat every accounting
period, such as accruals, depreciation charges, and allocations.
Types of Recurring Journal Entries
Recurring journals can be used to create three types of journal entries:
1. Skeleton Journal Entries: Skeleton entries affect the same accounts each
period, but have different posting amounts. After the user generates skeleton
journal entries, he can edit the unposted journal batch using the Enter Journals
form and enter the journal line amounts.
2. Standard Recurring Journal Entries: Standard recurring journal entries use the
same accounts and amounts each period.
3. Recurring Journal Formula Entries: Formula entries use formulas to calculate

journal amounts that vary from period to period.
Defining Recurring Journal Batches:
To define a recurring journal formula entry, you must create a recurring journal formula
batch.
(N) Journalsà Defineà Recurring
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• Batch
• Journal
• Category
• Currency (defaults)
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Creating Recurring Journal Lines:
(N) Journalsà Defineà Recurringà (B) Lines

• Line
• Account
• Formula
1.1 For Standard Recurring Journal, enter the amount in the Line region and
generate the Recurring Journal. (As shown in the above screen shot)
1.2 For Skeleton Recurring Journal Entry, leave the line blank. The user can
enter the amount once the journal is generated
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1.3 For Recurring Journal Formula, a formula can be entered for the calculations.
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2. Save
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Generating Recurring Journal Batches
(N) Journalsà Defineà Recurringà (B) Generate
3. Click Submit
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4. Give the Period for which recurring journal entry has to be generated. And submit
the request.
Recurring Journals can also be generated in the
(N) Journalsà Generateà Recurring Window.
The user can view the journal entry generated in the Journals Window.
(N) Journalsà Entry
Find the Journals with the Source as ‘Recurring’ and Period as ‘Jul-01’.
Select the relevant Journal batch, and click Review Journal Button.
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The user can modify the journal lines, save and post the journal.
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Mass Allocation Entries
What
Mass Allocation is a journal formula that allocates cost pool across a group of cost
centers, departments, and accounts.
Why
Use a Mass Allocation formula to create journals that allocate cost pool across a group
of cost centers, departments, divisions, and so on. By including parent values in
allocation formulas, user can allocate to the child values referenced by the parent
without having to enumerate each child separately. Hence, a single formula can perform
multiple allocations.
Prerequisites
For Instance, the user wants to allocate the entertainment expenditure incurred by
company 01across all companies based on the head count.
1. For this firstly create a Parent Company with the required child values. (Here ‘T’
is the parent company with 01, 02, 03 and 05 as the child companies).
2. To this parent company attach a rollup group (Total Companies). To create a
rollup group navigate to (N) Setupà Financialsà Flexfieldsà Keyà Groups
3. Then create a summary account using the rollup group defined above. To define
a summary account navigate to (N) Setupà Accountsà Summary.
4. Check for the statistical amounts availability for all the relevant companies.
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How
(N) Journalsà Defineà Allocation
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Create Mass Allocation Formula
(N) Journalsà Defineà Allocationà (B) Formulas
Mandatory Fields
• Name
• Category
• Allocate Balances From (‘Full Balance’ considers the account balance in all
the currencies where as ‘Single entered currency’ considers the account
balance in the specified currency only).
• All the Formula lines – Either a standard amount may be entered or an
account can be specified for mass allocation formula.
• All Mass Allocation formulas use the following equation to determine
allocation amounts:
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COST POOL * (USAGE FACTOR / TOTAL USAGE)
General Ledger uses the following format to represent the equation. Each factor in
this equation relates to a separate formula line.
A*B/C
1. Assign a segment Type for each account segment. You can assign one of the
following segment types to each segment:
Looping (L): Assign this type to a parent segment value to include each child
value assigned to the parent value in the formula. The allocation program runs
each formula once for each corresponding child segment value. You can loop
only on parent values.
Summing (S): Assign this type to a parent segment value to sum the account
balances of all the child segment values assigned to a parent. You can sum only
on parent values.
Constant (C): Assign this type to a child segment value to use the detail account
balance associated with the child.
2. Enter an account in the Target line to specify the destination for your allocations.
3. Enter an account in the Offset line to specify the account to use for the offsetting
debit or credit from your allocation. The Offset account is usually the same
account as formula line A to reduce the cost pool by the allocated amount.
4. Save the Mass Allocation Formula defined.
Please check the screen shot in the previous page for the lines and the segment types
given to each segment.
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Generate Mass Allocations
(N) Journalsà Generateà Allocations
Pick the Batch name, From and To periods and click ‘Generate’ button.
Once the request is completed successfully, the user can navigate to the Journals
window and view the Mass Allocation Journal created. A journal batch named as ‘MA:
<request id> <Mass Allocation Batch Name> <Period>’ is created.
(N) Journalà Entry
Query the journal batch based on the above naming convention and click on the review
journal button.
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The journal shows the allocation of the entertainment expenditure of Company 01

allocated across all companies based on head count.
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Budgeting
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Budgeting
Methods
Budget Mass Master /Detail

Formulas Budgeting Budgets
Top-down,Bottom- Upload Budgets

Up, Middle-out from
Budgeting Spreadsheets
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What
Budgeting is used to enter estimated account balances for a specified range of periods.
Why
Budget estimates can be used to compare actual balances with projected results, or to
control actual and anticipated expenditures.
How
(N) Budgets à Defineà Budget
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• Name
• Status (Can be ‘Open’, ‘Current’, ‘Frozen’)
• Budget Periods – First
• Budget Periods – Last
Enable the ‘Require Budget Journals’ check box when user requires budget journals,
budget entry methods that create journals, namely budget journals, budget transfers,
MassBudgets, consolidation of budget balances can be used.
Opening a Budget Year
(N)Budgetsà Defineà Budgetà (B) Open Next Year
The user can enter budget amounts only for those budgets with open periods.
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Budget Organization
What
Budget Organization is an entity responsible for entering and maintaining budget data.
Why
User can review, assign, delete or copy ranges of Accounting Flexfields to the budget
organization. At least one budget organization must be defined before entering budget
amounts.
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How
(N) Budgetsà Defineà Organization

1. Organization
2. Ordering Segment - The Ordering Segment is the account segment General
Ledger uses to sort accounts when you review the budget organization
assignments, and when you use the Enter Budget Amounts and Enter Budget
Journals windows.
3. Display Sequence - this sequence is used to change the order of the account
segments on the Enter Budget Amounts and Enter Budget Journals windows.
4. Effective Dates – From
Setting ‘Password Security’ to ‘Yes’ can protect a Budget Organization.
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Assigning Range of Accounts to the Organization
(N) Budgetsà Defineà Organizationà (B) Ranges
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• Line Number
• Account Low and High - The account ranges cannot overlap other account
ranges with the same currency for any budget organization in that set of
books.
• Type – ‘Entered’, ‘Calculated’
• Currency
Range Assignment:
(N) Budgetsà Defineà Organizationà (B) Rangesà (B) Range Assignment
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1. Assign the account range as described above.

2. If your funds check level is set to ‘None’, you can assign any Currency and a
budget entry Type of Entered to the account range. If your funds check level is
set to ‘Absolute’ or ‘Advisory’, assign your functional Currency and a budget entry
Type of Entered to the account range.
Entering Budget Amounts
(N) Budgetsà Enterà Amounts

1. Budget Organization
2. Budget
3. Account Periods From
4. To
5. Currency
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6. Choose Worksheet Mode from the poplist to review and enter budget amounts
for several accounts at once.
7. Choose Single Row Mode from the poplist to review and enter budget amounts
for one account.
8. Enter budget amounts for accounts and periods in the designated range (shown
in the above screenshot)
9. Alternatively, the user can use the ‘Budget Rules’ to calculate budget amounts.
(N) Budgetsà Enterà Amountsà (B) Budget Rules
Budget rules are predefined methods for calculating and distributing budget amounts to
all periods for an account.
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1. Choose the Budget Rule based on which the budget needs to be calculate.
S. No Budget Rule Description
1 Divide Evenly Evenly distribute the amount entered across all accounting periods
2 Repeat per Period Repeat the amount entered in each accounting period
3 Prior Year Budget Multiply the amount entered by the prior year budget monetary
Monetary balance of the account entered.
4 Current Year Multiply the amount entered by the current year budget monetary
Budget Monetary balance of the account entered.
5 Prior Year Budget Multiply the amount entered by the prior year budget statistical
Statistical balance of the account entered.
2. Enter the amount / account and apply

3. Save
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Budget Posting
(N) Budgetsà Enterà Amountà (B) Post
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Master-Detail Budget
What
A budget that controls the authority of other budgets is a Master Budget.
A budget whose authority is controlled by another budget is a detail budget.
Why
A hierarchy of budgets can be built for controlling the budgets using the Master-
Detail Budgeting.
How
Company 01 Salary Budget – Master & Departments 110, 120 come under Com 01.
So define a master budget for company 01 and detail budgets for depts. 110,120.
1. Define your master budgets using the Define Budget window. Enter a name and
period range, then open the budget year (Salary Mast).
2. Define your detail budgets using the Define Budget window. Assign the
appropriate master budget to each detail budget by entering its name in the
Master Budget field. You can assign the same master budget to one or more
detail budgets.
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3. Define a budget organization for each master budget. The Master budget
organization should include only the accounts that represent your higher–level
budgeting.
4. Define a Budget Organization for each detail budget. The detail budget
organization should include only accounts that represent lower–level budgeting.
Do not associate the same budget organization with your Master and Detail
budgets.
5. Firstly, enter budget amount for the master budget.
6. And then enter the budget amounts for the detail budgets. The sum of the budget
amounts of the detail budgets cannot exceed the budgeted master amount.
7. Produce reports, or run a Budget Inquiry, to review master and detail budget
information.
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Budget Formula
What
Budget formula is a mathematical expression used to calculate budget amounts based

on actual results, other budget amounts or statistics.
Why
Using Budget Formulae, budgets can be automatically created using complex equations,
calculations and allocations.
Prerequisites
1. Define Budgets
2. Define Budget Organizations and assign the budget entry type ‘Calculated’ to the
accounts for which budget formulae are to be defined.
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How
(N) Budgetsà Defineà Formulas

• Batch
• Journal
• Category
• Currency
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Entering the Budget Formula Lines
(N) Budgetsà Defineà Formulasà (B) Lines

• Line
• Account
• Formula Lines
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Calculating the Budget Formula Lines
(N) Budgetsà Defineà Formulasà (B) Calculate OR
(N) Budgetsà Generateà Formula
1. Query the budget for which the formula is created.

2. Select the recurring batch line.
3. Enter the From and to Periods.
4. Click on the Calculate Button.
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Mass Budgets
What
A feature that allows the user to build budgets using simple formulas based on actual
results, other budget amounts or statistics.
Why
Use a Mass Budgeting formula to create journals that allocate budgets across a group of
cost centers, departments, divisions, and so on.
How
(N) Budgetsà Defineà Mass Budgets
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• Name
Entering Mass Budgeting Formulas
(N) Budgetsà Defineà Mass Budgets

• Name
• Category
• Formula Lines
Enter the Mass Budget Formula Lines as per the requirements.
For detailed explanation of the fields and segment types refer to the topic ‘Mass
Allocation’.
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Top–Down, Bottom–Up, and Middle–Out Budgeting
Top–down, Bottom–Up, and Middle–Out budgeting are methods for allocating and
reporting budget amounts, depending on the level of detail by which you enter budget
amounts.
With top–down budgeting, the user can enter budget amounts to key accounts at the
top level, then distribute those amounts among lower–level accounts. There are two
ways to perform top–down budgeting:
• Use budget formulas and Mass Budgets to calculate budget amounts for lower–
level accounts.
• Create a master budget and link all related division–level budgets to it. You limit
the amount that you can budget to your lower–level budgets based on the
amounts you budget to your master budget.
For bottom–up budgeting, you enter detailed budget information at the lowest level,
then use the Financial Statement Generator to review summarized budget information at
higher levels.
Middle–out budgeting is a combination of the Top–Down and Bottom–Up methods.

You enter budget amounts for each division based on goals established by middle
management. You then use budget formulas and Mass Budgets to calculate budgets for
cost centers within each division. You can also summarize your budgets for all divisions
using the Financial Statement Generator.
Upload Budgets from Spreadsheets
Out of the Scope of this document.
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Multi Currency Transactions
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Multi Currency
Transactions
Foreign Revaluation Translation

Currency Journal
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Foreign Currency Journal Entry
What
A foreign currency journal entry is a journal entry in which the transactions are recorded
in a foreign currency. General Ledger automatically converts foreign currency amounts
into functional currency with the exchange rates specified.
Why
Facilitates journal entry in multiple currencies for organizations globally spread.
Prerequisites
1. Enable a foreign currency in the Currencies window
2. Enter currency rates – daily, periodic or historical
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How
(N) Journalsà Enter
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Enter the journal lines.
(N) Journalsà Enterà (B) Journals
1. Enter a foreign currency journal just like any other journal entry
2. In the Currency field, pick a currency other than the functional currency
3. Also pick a conversion type
4. Enter the journal line in the foreign currency. The user can see the amounts
converted into functional currency also
5. The user can run the following reports to see the foreign currency transactions:
- Account Analysis - Foreign Currency (180 Char)
- Journals - Foreign Currency (180 Char)
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Revaluation
What
Revaluation is a process that allows the user to revalue assets and liabilities
denominated in a foreign currency using a period end exchange rate.
Why
To capture revaluation gains and losses that result from fluctuations in exchange rate
between the transaction date and balance sheet date.
How
(N) Currenciesà Revaluation
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• Period
• Unrealized Gain/Loss Account (defaults from Set of Books)
• Currency Option
• Revaluation Ranges
Click Revalue button. GL launches a concurrent program to revalue the account

balances. The process names the revaluation batch in the following format:
Revalue<Period Name> <Concurrent Request Date> <Concurrent Request Time>.
The Concurrent Process creates a Revaluation batch containing separate journal

entries for each revalued foreign currency. The revaluation journal batch can be
viewed from the journals window.
(N) Journalsà Enter
Pick the journal batch as per naming convention given and click on Review Batch.
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The journal passed can be viewed by clicking Journals button.
Post the revaluation journal batch.
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Translation
What
Translation is a process that allows the user to restate the functional currency
account balances into a reporting currency.
Why
Actual and Budget balances can be translated from functional currency to any other
currency.
Prerequisites
1. Enter historical rates for the target currency.
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How
(N) Currenciesà Translation
1. Balance Type
2. Balancing Segment – All / Value
3. Target Currency
4. Period
Click on the ‘Translate’ button. GL submits a concurrent request for translation.
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Global Intercompany System (GIS)
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What
Global Intercompany System (GIS) provides a controlled, central location for

subsidiaries to conduct intercompany transactions throughout a global organization. GIS
manages intercompany transactions that occur between sets of books.
Why
GIS streamlines the intercompany transaction and reconciliation process by preventing

out of balance intercompany transactions from occurring.
GIS requires both sender and receiver subsidiaries to approve the amount, transaction
date, and currency of an intercompany transaction. When the transaction is approved,
each subsidiary posts the balanced transaction to its operating set of books.
GIS accommodates diverse enterprise structures. GIS subsidiaries with different charts
of accounts, calendars, currencies, and applications instances can exchange
transactions with one another through GIS.
GIS also incorporates Oracle Workflow to send notifications to a defined user or

responsibility when a intercompany transaction is initiated.
GIS Features
1. AutoAccounting rules can be defined that establish chart of account relationships

between GIS senders and receivers.
2. GIS automatically converts the currency of the GIS transaction to the currency of
the target set of books when the transaction is transferred.
3. GIS includes an open interface table to import and validate intercompany

transactions from varied sources into GIS.
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Setting up Global Intercompany System (GIS)
Defining a GIS Subsidiary
(N) Setupà Intercompanyà Subsidiaries

• Subsidiary
• Intercompany Book
• Transaction Currency
• Company
• Local Set of Books
• Conversion Rate Type
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Defining Intercompany Transaction Types
Intercompany transaction types are used for queries and to group similar intercompany
transactions for review and reporting. They can also be used to control which types of
transactions are auto approved.
(N) Setupà Intercompanyà Transaction Types

• Transaction Type
• Enabled Check box for the Transaction Type to be enabled. Unchecking this
checkbox disables the transaction type
There are Options to select the following check boxes,

1. Check the Allow Auto–Approve check box if you want to allow GIS subsidiaries
that have the privileges to automatically approve intercompany transactions that
use this transaction type.
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2. The Allow Interest Accrual, Allow Invoicing, and VAT Taxable options are not yet
available.
Specifying Intercompany Clearing Account
Define multiple clearing accounts for each of the GIS subsidiaries to balance GIS
transactions. The clearing line in a GIS transaction for a subsidiary must contain one of
the accounts defined in this window for that subsidiary.
(N) Setupà Intercompanyà Clearing Accounts
1. Enter the natural account segment value for the clearing account.
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Auto Accounting Rules
What
Chart of Account relationships are defined between sender and receiver subsidiaries
using AutoAccounting rules.
Why
When an intercompany transaction is entered, AutoAccounting rules are used to

automatically generate transaction lines with predictable account code combinations.
In each set of AutoAccounting rules, you can define rules to automatically generate any
or all of the following:
− Sender clearing transaction line
− Receiver distribution transaction lines
− Receiver clearing transaction line
Users can define only one set of AutoAccounting rules per pair of sender/receiver chart
of accounts.
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How
(N) Setupà Intercompanyà AutoAccounting Rules

• Sender
• Receiver
• Check any of the rules check boxes to define clearing and distribution rules
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Sender Clearing Rules
Define rules for automatically generating the sender clearing transaction line for an
intercompany transaction.
(N) Setupà Intercompanyà AutoAccounting Rulesà (B) Clearing Rules
Pick any of the following Actions for each segment:
Not Assigned: Select if you want the user to manually enter a segment value when the
transaction line is generated.
Inherit From Sender Company: The balancing segment is assigned to the Inherit From
Sender Company action and cannot be changed. No other segment can use this action.
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Inherit From Receiver Company: The intercompany segment, if any, is assigned the
Inherit From Receiver Company action, but can be changed. No other segment can use
this action.
Assign Single Value: Use this action to assign a specific segment value to the sender’s
account code combination for that segment. You cannot select this action for the natural
account segment.
Use Rules: This action lets you define specific rules for a segment value based on the
transaction type in the Rules region below.
Receiver Distribution Rules
Define mapping rules to automatically generate the receiver distribution transaction

line(s) for an intercompany transaction.
(N) Setupà Intercompanyà AutoAccounting Rulesà (B) Distribution Rules
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Similarly enter the Receiver Clearing Rules.
Entering Intercompany Transactions
Manual Entry of Intercompany Transactions
Enter Intercompany Transactions window can be used to manually enter, update,

approve, or reject intercompany transactions.
(N) Transactionsà Enter
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1. Sender (Defaults)
2. Receiver
3. GL Date
4. Period
5. Type
6. Currency
7. Sender Transaction Line
8. Receiver Transaction Line
9. Intercompany Clearing Account
Choose Approve button to send the intercompany transaction to the GIS system for
approval.
Automatic Generation of Intercompany Transactions
Define AutoAccounting rules that establish chart of account relationships between GIS
senders and receivers. When an intercompany transaction is entered and the Generate
or Submit button is chosen, GIS refers to the AutoAccounting rules. Based on the rules
you defined and enabled, GIS automatically generates account code combinations and
amounts for any combination of the following: the sender clearing, receiver distribution,
and receiver clearing transaction lines.
Prerequisites
1. Define GIS subsidiaries.
2. Define a responsibility for each of the GIS subsidiaries
3. Define subsidiaries’ intercompany clearing accounts.
4. Define transaction types.
5. Define AutoAccounting Rules for the corresponding Sender and Receiver.
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How
(N) Transactionsà Enter
Enter the Intercompany Transaction just Manual Intercompany Transactions. Except

that the Intercompany Clearing Account will not be manually entered.
Click ‘Generate’ button to generate the Intercompany clearing accounts.
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Oracle General Ledger automatically generates Intercompany-clearing accounts based

on the AutoAccounting Rules defined.
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Click Submit button for submitting the journal.
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Recurring Intercompany Transactions
Define Intercompany Recurring Transaction Batch
(N) Transactionsà Define Recurring
• Batch
To enter Recurring Transactions, click Transactions button.
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(N) Transactionsà Define Recurringà (B) Transactions Document Flow

• Transaction
• Type
• Receiver
• Sender and Receiver Lines
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Generating Recurring Intercompany Transactions
(N) Transactionsà Generate Recurring
Enter the GL Date and click ‘Generate’ Button to generate the Recurring Intercompany
Transactions.
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Financial Statement Generator
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What
Financial Statement Generator is a flexible and powerful tool that can be used to build
custom reports with out programming.
Why
Reports can be defined online with complete control over the rows, columns and
contents of the report.
Define Row Set
Define Rows
Define Column
Set
Build Column Define Columns

Set
Define Report
Run Report
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Define Row Set
(N) Reportsà Defineà Row Set
Give a row name and description and click ‘Define Rows’.
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(N) Reportsà Defineà Row Setà (B) Define Rows
• Line Number
Optionally, give the Line Item description.
Then to enter the account assignment, click ‘Account Assignment’ button. Or click the
‘Calculations’ button to enter calculated rows. Both are mutually exclusive.
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(N) Reportsà Defineà Row Setà (B) Define Rowsà (B) Account Assignment

• Sign
• Accounts – Low
• Accounts – High
• Display
• Activity
• Set of Books
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Entering Calculations
(N) Reportsà Defineà Row Setà (B) Define Rowsà (B) Calculations

• Seq.
• Operator
• Constant / Sequence Low – High
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Define Column Set
(N) Reportsà Defineà Column Set
• Name
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(N) Reportsà Defineà Column Setà (B) Define Columns

• Position
• Sequence
Optionally pick the Amount type, or enter Account Assignments or the Calculations.
The user can manually edit the column layout by going in to the ‘Column Set Builder’
Window.
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(N) Reportsà Defineà Column Setà (B) Build Column Set
The user can manually change any of the fields in this window and apply them. The
changes are saved.
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Defining Reports
(N) Reportsà Defineà Reports

• Name
• Title
• Row Set
• Column Set
• Rounding Option
• Output Option
Save the Report Defined.
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Running the Report built through FSG
(N) Reportsà Defineà Reportsà (B) Run Report OR
(N) Reportsà Requestà Financial
1. Pick the Report Name

2. Select the Period
3. Submit the Report. A concurrent request is submitted
4. The output file of the concurrent request shows the report defined
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Consolidation
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What
Consolidation is the period–end process of combining the financial results of separate

subsidiaries with the parent company to form a single, combined statement of financial
results.
Why
Allows combining the financial results of multiple companies, even if they are in different
sets of books with different currencies, calendars and charts of account.
How
Consolidation Process Steps:

1. Define Set of Books: Each subsidiary and the parent company require their own
set of books to meet their operational or local accounting needs.
(N) Setupà Financialsà Booksà Define
2. Map Data: A consolidation mapping is a set of instructions for mapping accounts

or entire account segments from a subsidiary set of books to the parent set of
books. When you subsequently transfer amounts from a subsidiary to your
parent, General Ledger creates an unposted consolidation journal batch in your
parent set of books based on the subsidiary’s mapping information.
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(N) Consolidationà Define à Mapping

• Mapping
• Method
• Set of Books – Subsidiary
• Set of Books – Parent
• Currency
• Usage
• Run Journal Import
• Create Summary Journals
Segment Rules
Map subsidiary account segments to parent account segments. For example, you can
map your subsidiary’s Department segment to your parent’s Cost Center segment.
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(N) Consolidationà Define à Mappingà (B) Segment Rules
Similarly Account Rules can also be defined.
1. Prepare Subsidiary Data: Revalue and translate foreign subsidiaries account

balances to the parents’ functional currency before transferring the balances to
the parent.
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Transferring Subsidiary Data to the Parent
Transfer the balances or transactions to be consolidated from your subsidiary set of

books to your parent. General Ledger accumulates the subsidiary information based on
the mapping rules defined.
(N) Consolidationà Transferà Data

• Mapping
• Balance Type
• Period
• Standard Period
Click the ‘Transfer’ Button. A concurrent request is submitted for consolidation.
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To check Consolidation Journals in the parent Set of Books, login to the

responsibility to which the parent set of books are attached.
Navigate to Journals window, and query for the Consolidation Batch.
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The consolidation journals can also be viewed. Post the consolidation journals.
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Commonly used Interface, Programs and Reports
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List of Open Interface:
1. Budget Upload
2. Importing Journals
3. Loading Daily Rates
List of concurrent Programs that Interfacing with Other Module:
1. Account Analysis Report with Payables Detail.

2. Foreign Account Analysis Report with Payables Detail
3. Journal Import Execution Report
List of Frequently Used Reports:
1. Account Analysis Report with Sub ledger Detail.

2. Average Balance Audit Report
3. Foreign Account Analysis Report
4. Budget Reports and Listings
5. Budget Hierarchy Listing
6. Budget Journals by Flexfield Report
7. Funds Available Analysis Report
8. Master/Detail Budget Report
9. Chart of Accounts Listing
10. Rollup Detail Listing
11. Consolidation Audit Report
12. Consolidation Journals Report
13. Intercompany Transactions Detail Report
14. Daily Conversion Rates Listing
15. Foreign Currency General Ledger Report
16. Foreign Currency Journals Report
17. General Journals Reports
18. Journal Batch Summary Report
19. Journal Entry Report
20. Journal Line Report
21. Journals – Day Book
22. Journals – Voucher
23. Average Balance Trial Balance Report
24. Budget Trial Balance Report
25. Budget Trial Balance Report
26. Encumbrance Trial Balance Report
27. Summary 1 Trial Balance Report
28. Summary 2Trial Balance Report
29. MassAllocations/MassBudgeting Validation Report
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Glossary
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Account hierarchy An Oracle Financials feature you use to perform summary level
funds checking. An account hierarchy lets Oracle Purchasing and General Ledger
quickly determine the summary accounts into which your detail accounts roll up.
Account segment One of up to 30 different sections of your Accounting Flexfield, which

together make up your general ledger account code. Each segment is separated from
the other segments by a symbol you choose (such as –, /, or \). Each segment typically
represents an element of your business structure, such as Company, Cost Center or
Account.
Account segment value A series of characters and a description that define a unique
value for a particular value set.
Accounting calendar The calendar that defines your accounting periods and fiscal
years in Oracle General Ledger. The user can define accounting calendars using the
Accounting Calendar window.
Accounting Flexfield The code used to identify a general ledger account in an Oracle
Financials application. Each Accounting Flexfield segment value corresponds to a
summary or rollup account within the chart of accounts.
Accounting Flexfield structure The account structure defined to fit the specific needs
of the organization. The user can choose the number of segments, as well as the length,
name, and order of each segment in your Accounting Flexfield structure.
Accounting Flexfield Value Set A group of values and attributes of the values. For
example, the value length and value type that users assign to their account segment to
identify a particular element of the business, such as Company, Division, Region, or
Product.
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Balancing segment An Accounting Flexfield segment that is defined so that General

Ledger automatically balances all journals entries for each value of this segment. For
example, if the company segment is a balancing segment, General Ledger ensures that,
within every journal entry, the total debits to company 01 equal the total credits to
company 01.
Budget Estimated cost, revenue, labor hours or other quantities for a project or task.
Each budget may optionally be categorized by resource. Different budget types may be
set up to classify budgets for different purposes. In addition, different versions can exist
for each user–defined budget type: current, original, revised original, and historical
versions. The current version of a budget is the most recently baselined version.
Business Group The highest level of organization and the largest grouping of
employees across which a company can report. A business group can correspond to an
entire company, or to a specific division within the company.
Budgetary Account An account segment value (such as 6110) that is assigned one of
the two budgetary account types. The user can use budgetary accounts to record the
movement of funds through the budget process from appropriation to expended
appropriation.
Child Segment Value A detail–level segment value that is part of a parent segment
value.
Chart of Accounts The account structure the organization uses to record transactions
and maintain account balances.
Chart of Accounts Structure A classification of account segment values that assigns a

particular range of values a common characteristic. For example, 1000 to 1999 might be
the range of segment values for assets in the account segment of your accounting
flexfield.
Column set A Financial Statement Generator report component a user builds within
General Ledger by defining all of the columns in a report. Users can control the format
and content of each column, including column headings, spacing and size, calculations,
units of measure, and precision. A typical column set includes a header column for
headings and subheadings, currency assignments, amount types, and calculation
columns totals. Users can also define a column set with each column representing a
different company to enhance consolidation reporting.
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Concurrent Process A non–interactive task that you request Oracle Applications to

complete. Each time users submit a non–interactive task, GL creates a new concurrent
process. A concurrent process runs simultaneously with other concurrent processes
(and other interactive activities on your computer) to help users complete multiple tasks
at once.
Concurrent Request A request to Oracle Applications to complete a non–interactive

task for you. Users issue a request whenever you submit a non–interactive task, such as
releasing a shipment, posting.
Consolidation A General Ledger feature that allows to combine the results of multiple
companies, even if they are in different sets of books with different currencies,
calendars, and charts of account. The Consolidated Billing Invoice program prints a
single, monthly invoice that includes all customers’ transactions for the period. This
creates one consolidated billing invoice instead of a separate invoice for each
transaction.
Context Field Value A response to the context field prompt. The response is composed
of a series of characters and a description. The response and description together
provide a unique value for your context prompt, such as 1500, Journal Batch ID, or2000,
Budget Formula Batch ID. The context field value determines which additional
descriptive flexfield segments appear.
Cross–validation rules In Oracle General Ledger, rules that define valid combinations
of segment values a user can enter in an account. Cross–validation rules restrict users
from entering invalid.
Dependent segment An account segment in which the available values depend on

values entered in a previous segment, called the independent segment. For example,
the dependent segment Sub–Account 0001 might mean Bank of Alaska when combined
with the independent segment Account 1100, Cash, but the same Sub–Account 0001
might mean Building #3 when combined with Account 1700, Fixed Assets.
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Financial Statement Generator A powerful and flexible tool you can use to build your
own custom reports without programming. You can define reports online with complete
control over the rows, columns and contents of your report.
Fiscal year Any yearly accounting period without regard to its relationship to a calendar
year. Transactions in a currency other than your functional currency. See also exchange
rate, functional currency.
Foreign currency In Oracle Assets, a currency that you define for your set of books to
record and conduct accounting transactions in a currency other than your functional
currency.
Flexfield An Oracle Applications field made up of segments. Each segment has an

assigned name and a set of valid values. Oracle Applications uses flexfields to capture
information about your organization. There are two types of flexfields: key flexfields and
descriptive flexfields.
Functional Currency the principal currency you use to maintain accounting data in your
General Ledger.
Funding Budget A budget against which accounting transactions are checked for
available funds when budgetary control is enabled for your set of books.
Import Journal Entry A journal entry from a non–Oracle application, such as accounts
payable, accounts receivable, and fixed assets. You use Journal Import to import these
journal entries from your feeder systems.
Journal Entry A debit or credit to a general ledger account. See also manual journal
entry.
Journal Entry Category In Oracle General Ledger, a category in which General Ledger
describes the purpose or type of journal entry. Standard journal entry categories include
accruals, payments, and vouchers.
Intercompany Journal Entry A journal entry that records transactions between

affiliates.
General Ledger keeps your accounting records in balance for each company by
automatically creating offsetting entries to an intercompany account you define.
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Key Flexfield In Oracle General Ledger, an Oracle Applications feature you use to build
custom fields in which you can enter and display information relating to your business.
The General Ledger Accounting Flexfield is a key flexfield.
Manual Journal Entry A journal entry you enter at a computer terminal. Manual journal
entries can include regular, statistical, intercompany and foreign currency entries.
Master Budget A budget that controls the authority of other budgets.
Natural Account Segment In Oracle General Ledger, the segment that determines
whether an account is an asset, liability, owners’ equity, revenue, or expense account.
When you define your chart of accounts, you must define one segment as the natural
account segment. Each value for this segment is assigned one of the five account types.
Recurring Journal Entry A journal entry you define once; then, at your request,
General Ledger repeats the journal entry for you each accounting period. You use
recurring journal entries to define automatic consolidating and eliminating entries. Also
known as Recurring Formula.
Reporting Currency The currency you use for financial reporting. If your reporting
currency is not the same as your functional currency, you can use foreign currency
translation to restate your account balances in your reporting currency.
Reversing Journal Entry A journal entry General Ledger creates by reversing an

existing journal entry. You can reverse any journal entry and post it to any open
accounting period
Set of Books A financial reporting entity that uses a particular chart of accounts,
functional currency and accounting calendar. You must define at least one set of books
for each business location.
Summary Account An account whose balance represents the sum of other account
balances. You can use summary accounts for faster reporting and inquiry as well as in
formulas and allocations.
Value Set A group of values and related attributes you assign to an account segment
or to a descriptive flexfield segment. Values in each value set have the same maximum
length, validation type, alphanumeric option, and so on.
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New Features in General Ledger Release 11i
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Auto Allocation Workbench/Step-Down Allocations
General Ledger Release 11i enables you to automatically allocate any financial amount
throughout your organization using the new AutoAllocation Workbench.
General Ledger also provides the AutoAllocation Workbench to Oracle Projects users.
Projects accountants can access the AutoAllocation Workbench directly from Oracle
Projects to create step-down and parallel allocation sets. You can even combine
Projects allocations with General Ledger allocations. This tight integration allows for
more effective financial management, because you can leverage the most current
financial data from both applications as the basis for your allocations.
You create allocation sets with the AutoAllocation Workbench by grouping allocation
journals in an intuitive form. AutoAllocation supports any combination of Mass Allocation,
Mass Budget, or Recurring Journal batches. The AutoAllocation Workbench supports
both step-down and parallel allocation sets.
Step-Down Allocation Sets:
Distribute revenues, expenses, and other financial amounts through multiple levels in the
organization by creating step-down allocation sets. In a step-down allocation, each
allocation journal included in your set is dependent upon the results of the prior
allocation journal. Use the AutoAllocation Workbench to specify the sequence of the
allocation journals you want to include in your step-down allocation set.
Oracle Workflow is integrated with General Ledger's step-down allocation feature.

Workflow monitors each journal batch through each process; including journal batch
validation, generation, and posting. Workflow also allows you to tailor the allocation
procedures to meet the specific business requirements of your company.
You can also assign users to monitor the allocation process; you can specify one or
more contact persons to monitor the entire process or a different contact person for each
allocation journal included in your set. Workflow sends the contact person a notification
as each journal successfully completes processing or if an error occurs. You have
multiple notification delivery choices: web, e-mail, or Oracle Applications notifications.
If an error occurs during the step-down allocation process, Workflow can rollback the
result of all the previously completed allocation steps. You can start the allocation
process from the beginning after correcting the error. Alternatively, you can require
Workflow to discontinue processing when the error is located.
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Parallel Allocation Sets:
Each allocation journal in a parallel allocation set is independent of the other allocation
journals in a set. The AutoAllocation Workbench groups MassAllocation, MassBudget,
Recurring Journal, or Project Allocation journals to run simultaneously. This feature
completes your allocation processes more quickly.
Once you have finished creating your allocation set, you can submit it immediately or
schedule the allocation set to run on the specific date and time you choose.
Automatic Journal Reversal

General Ledger lets you automatically reverse journals by journal category. For each
journal category, you can choose the reversal method (Switch Debit/Credit or Change
Sign). You can also select the rules, which General Ledger uses to determine the
effective date or period of the reversal.
General Ledger maximizes journal reversal automation with several options:
General Ledger can generate reversals when a new period is opened.
You can manually launch a separate reversal program, which finds and generates all
journals marked for reversal for a specific period, including any journals which were
manually selected for reversal.
General Ledger can automatically post any reversal journal, including those reversals,
which were not automatically generated.
Automatic reversal is provided for journals in both standard and average daily balance
sets of books.
Automatic Journal Scheduling
The automatic journal-scheduling feature lets you automatically generate journals for:
• Recurring Journals
• MassAllocations/MassBudgets
• Step-Down Allocation Sets
• Parallel Allocation Sets
The journal scheduling mechanism enables you to schedule and submit the generation
process once or for each period. For periodic submissions, General Ledger increments
the period and date parameters based upon user-defined resubmission intervals. Your
resubmission intervals may be based upon the standard calendar or the fiscal calendar
for your set of books.
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Due To / Due From Intercompany Balancing
To ease the intercompany reconciliation process, General Ledger expands the current
intercompany balancing functionality to allow users to automatically group intercompany
balances by trading partner. General Ledger allows you to balance intercompany
journals based upon multiple parameters, including:
• Journal Source
• Journal Category
• Balancing Segment Value
For each combination of these three parameters, you can specify a unique intercompany
account or template, which General Ledger uses to automatically balance intercompany
journal entries. Based upon the rules you define, General Ledger inserts additional
journal lines to offset journal lines, which cross balancing segments. Your intercompany
accounting rules may also include different accounts based upon whether the balancing
amount should be posted to a Credit account (Due To) or Debit account (Due From).
At the journal source and category level, you can choose a default "hub" company
against which all-trading partners balance. You can also specify whether intercompany
journals balancing are performed at a summarized level for each trading partner, or at a
journal line level.
Additionally, General Ledger supports an intercompany account segment, which can be
automatically populated with the appropriate trading partner's segment value when
balancing intercompany journals.
Segment Value Inheritance
General Ledger eases chart of accounts maintenance by automatically replicating

changes to segment value attributes to the accounts, which contain that segment value.
For example, if you disable a particular cost center in your chart of accounts, you can
optionally require that all accounts, which contain that cost center, are automatically
disabled. You can also prevent selected accounts from being affected by segment value
attribute changes.
The Segment Value Inheritance report lists each account changed by the program.
Original attributes and current attributes assigned by the program are listed together for
easy comparison.
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Calendar Auditing
The calendar audit program produces a report clearly outlining calendar definition
violations, such as date omissions, overlapping non-adjusting periods, and non-
sequential period. The report is produced automatically each time you exit the
Accounting Calendar window.
Global Intercompany System (GIS) Enhancements (Formerly CENTRA)
All of the enhancements made to GIS Release 11i have also been back ported to
Release 11.
The Global Intercompany System (GIS) streamlines the intercompany trading and
reconciliation process by preventing intercompany accounts from becoming out of
balance. GIS is designed to facilitate balanced intercompany transactions for the global
enterprise even across multiple applications instances because it provides a central
location in which trading partners can exchange intercompany transactions in a
controlled manner.
In GIS, a sender entity enters and submits an intercompany transaction to a receiver

entity for review. Once the receiver reviews and approves the transaction, both entities
may post the intercompany journal. You can also allow certain entities to automatically
approve selected intercompany transactions for the receiver, which reduces cycle time.
The GIS functionality accommodates diverse enterprise structures. If your enterprise

uses a standard chart of accounts for intercompany transactions, GIS is ideally suited to
your intercompany processing requirements. You can even use GIS if your trading
partners do not use a standard chart of accounts, since GIS allows you to exchange
intercompany transactions over different charts of accounts within a single system.
With Release 11i, GIS is expanded to include automatic transaction generation,

intercompany transactions notifications, and an intercompany transactions import
interface.
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AutoAccounting
After a sender has entered an intercompany transaction in GIS, the application can
optionally generate the receiver's side of the transaction.
GIS uses account generation rules defined by the company to determine which accounts
the receiver will want to use for the transaction. After account generation completes, GIS
sends the transaction to the receiver for review and approval.
Intercompany Transaction Notifications
GIS now incorporates Oracle Workflow technology to notify senders and receiver about
the status of their intercompany transactions.
Notifications contain complete information about the intercompany transaction; including

the sender's name, transaction description, amount, currency, approval status, and any
notes the trading partner has entered about the transaction. Each trading partner can
also specify a monetary threshold amount for notifications, which helps to streamline the
notification process for both large and small entities. Notifications can be sent via the
web, e-mail, or through Oracle Applications forms.
Intercompany Transaction Import Interface
GIS enhances the ability of the enterprise to process high volumes of intercompany
transactions and to integrate external transaction sources by providing an open interface
for those transactions. The open interface lets users upload multiple intercompany
transactions in the system. GIS can optionally summarize transactions, which contain
similar information. Transactions, which enter GIS through this interface, can also
leverage the automatic transaction generation feature. The combination of these
functions optimizes the intercompany transaction benefits provided by GIS.
Global Consolidation System (GCS) Enhancements
The Global Consolidation System (GCS) is the only financial consolidation solution in the
market, which addresses every phase of the consolidation process and is also integrated
with operational accounting systems. In Release 11i, GCS has enhanced the
intercompany eliminations process and improved the Consolidation Hierarchy Viewer.
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Automatic Intercompany Eliminations
GCS streamlines the consolidation process by further automating intercompany

eliminations.
You define elimination sets by specifying an elimination company and grouping your
subsidiary's intercompany accounts. Elimination companies enable you to logically group
your intercompany eliminations for a set of subsidiaries, such as all subsidiaries, which
belong to a particular line of business. You can define full elimination sets for
intercompany accounts, which should offset completely. You can also define formula-
based journals for intercompany profit eliminations, minority interest eliminations, cross-
ownerships, and intercompany transactions, which fall across partially owned
subsidiaries.
The intercompany accounts you specify in the elimination set may include both parent
and detail values for each segment of your chart of accounts. Using parent values eases
maintenance because the elimination set automatically accommodates changes in the
child values associated with a particular parent value. This feature also reduces the
amount of time it takes to define elimination sets, because you can specify one
elimination line, which includes the parent value, instead of multiple lines for each child
value. If you use parent values, the elimination functionality automatically loops through
each of the child values for those segments and creates an offsetting journal line in your
elimination journal. This feature enables you to take advantage of processing efficiencies
already built into your chart of accounts.
The automatic eliminations feature accommodates a variety of consolidation practices.

For periodic or quarterly consolidation, you can create an elimination set which
eliminates period-to-date or quarter-to-date balances. Likewise, to consolidate annual
balances you can eliminate year-to-date balances.
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GCS also provides balancing options for your elimination set. Balancing options consist
of guidelines to resolve out of balance elimination journals. If an elimination journal is out
of balance, you can require that GCS create an unbalanced journal or to post the net
difference to an alternative account. You can specify separate accounts for net debit or
net credit differences. You can also use threshold rules, which determine if the net
difference is acceptable according to the limits you define. GCS can compare the net
difference against a single threshold rule or a combination of threshold rules. Threshold
rules include comparisons against an absolute amount, a percentage of a particular
account, and a percentage of the total journal. If the net difference violates the threshold,
the elimination journal is not created.
Once the elimination journal is created, GCS provides an option to automatically post the
journal or you can wait until after you have reviewed it.
The Consolidation Workbench also tracks the elimination status if your elimination set
has this option selected.
Multi Currency Enhancements
Rounding Differences
When you enter a foreign currency journal, the entered amounts may be in balance, but
the converted amounts may be out of balance due to rounding errors that occur during
conversion. You can specify a separate Rounding Differences account in the Set of
Books form to track the imbalances that occur during the conversion of foreign currency
journals.
Daily Rates Enhancements
The Daily Rates form has been improved to let you enter a date range for and
conversion rate to span multiple days or periods - for up to one year. You no longer have
to enter separate records to account for individual days that share the same conversion
rate.
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Revaluation Enhancements
Reusable Revaluation Ranges
Whenever you run your revaluation, the Revalue Balances form can automatically reuse
the account ranges from your last revaluation. Simply set the profile option GL:
Revaluation Auto Query Last Run Range to Yes to have the Revalue Balances form
repopulate the account ranges for you every time you open the form.
PTD Revaluation for Income Statement Accounts
Using a new profile option, you can now specify whether you want to revalue income
statement accounts using the period-to-date (PTD) or year-to-date (YTD) balances. If
you choose to revalue PTD balances for income statement accounts, the program will
continue to appropriately revalue YTD balances for balance sheet accounts. Revaluing
the PTD balances of your income statement accounts creates weighted average YTD
balances with average period rates, and produces more accurate results in compliance
with SFAS No. 52 standards.
When you select the PTD option for revaluing your income statement accounts,
revaluation produces two separate journal entries - one that revalues your balance sheet
accounts and another for your income statement account. You will not need to reverse
the PTD revaluation journal entry for your income statement accounts in the subsequent
period since that revaluation only applied last period's activity.
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MRC Enhancements
Expanded SFAS No. 52 Support
Revaluation of foreign currency gains or losses for companies using Multiple Reporting
Currencies (MRC) has been enhanced to meet the SFAS No. 52 remeasurement
standards. During SFAS No. 52 remeasurement (the temporal method translation), it is
necessary to remeasure foreign currency gains or losses recorded in your local
bookkeeping currency (primary set of books), and record them in the functional currency
of your group (reporting set of books currency).
To facilitate this process, MRC now automatically converts the revaluation journal entries
in your primary set of books to each set of your reporting sets of books. Although
revaluation must still be separately run in your reporting books to record any exchange
differences in the cumulative translation adjustment account, this enhancement speeds
the consolidation process for companies using the MRC functionality, and provides for
consistent accounting treatment across multiple sets of books.
Drilling Down to Reporting Balances from Primary Balances
You can choose to drill down to your Reporting Set of Books balances from balances
contained in your Primary Set of Books.
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Account Hierarchy Editor Enhancements
The Account Hierarchy Editor can only be accessed from the Applications Desktop
ntegrator (ADI).
Full Hierarchy Copy
The full hierarchy copy feature allows you to create independent new hierarchies based
on existing hierarchies for each period. Full hierarchy copy creates new parent nodes at
all levels while using the same children, which preserves the uniqueness of the old
structure.
General Ledger provides an intuitive new form in which you select any level of your
existing hierarchy and enter a new top-level parent node. Using "search and replace"
functionality, you can find existing parent values in your hierarchy and specify the new
values to replace them. You can even use wildcards in your search and replace fields.
For example, this functionality allows you to quickly create new parent value containing
"1999" based upon all occurrences of "1998" in your existing parents. New parents can
be created throughout your entire new hierarchy, or you can limit new parent creation to
a particular level. You can specify multiple "search and replace" rules at once. If you
accidentally omit a rule, create it and use drag-and-drop functionality to insert it among
the rules you've already defined.
Once you have specified all your search and replace rules, the Account Hierarchy Editor
allows you to preview your new hierarchy. This feature helps assure that the new
structure is changed according to your needs. If you find an error, you can change the
search and replace rules you specified and preview the hierarchy again. When your new
hierarchy is complete, you can save your changes and begin using it right away.
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Mass Modify Descriptions
After you have changed your hierarchies with the full hierarchy copy feature, you can
also use search and replace functionality to modify groups of similar segment value
descriptions. For example, this functionality accelerates the process of changing all
occurrences of "1998" in our segment value descriptions to "1999".
With the mass modify functionality you can modify descriptions for all levels in your
hierarchy or choose a single level. You can also choose to modify only parent values,
only child values, or both. This feature also provides matching options to use during your
search: match the case of the description and match whole words only.
After the search is completed, you can preview your changes in the mass modify
descriptions form. It displays complete information about all of the matching segment
values and descriptions it located. You can even prevent certain descriptions from being
modified.
Query Find / Segment Values
You can now find segment values and descriptions more quickly in the Account
Hierarchy Editor segment value list. This functionality allows you to find whole or partial
segment values or descriptions. You can also include both parent and child values in
your search, or limit the search to only one type of value. This feature also provides two
matching options to use during your search: match the case entered and match whole
words only.
Enhanced Sub-ledger Inquiry and Drilldown Support
In Release 11i, General Ledger supports enhanced inquiry and drilldown functionality.
Supported features include the expanded subledger drilldown and flexible account entry
analysis.
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Expanded Subledger Drilldown
In addition to drilling into Oracle Receivables and Oracle Payables, you will be able to
drilldown from account balances and journals to transaction details within Oracle
Projects, Oracle Assets, Oracle Purchasing, Oracle Inventory, and Oracle Work in
Process.
View Accounting Lines Window
To drilldown to subledger detail, you can bypass the Inquiry form and drill directly from
the Journal Entry form into the View Accounting Lines forms. This form expresses all
subledger transactions as complete accounting entries, similar to General Ledger journal
entries. You can view the account, debit or credit amount, currency information, and
transaction reference information for your subledgers.
T-Accounts Window
The T-Account window contains a view of the accounting entry in a graphical T-Account
layout. You can view both summary and detail financial information using the T-Account
format.
Summary Activity Format Window
The Summary Activity Format window contains a view of the accounting entry,
summarized by account. This columnar layout groups debit and credit amounts by
account to provide a high level view of the transaction.
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Reporting Enhancements: Financial Statement Generator (FSG)
Remove Page Size Limitation
General Ledger now allows you to create FSG reports with an unlimited number of
columns. FSG picks the widest of the column set header or the total width of all the
columns to determine the width of the report. This feature enables broader reporting and
analysis capabilities across multiple business dimensions such as companies, accounts,
and accounting periods.
Absolute Value Function in Reports
To ease report definition, you can now use the absolute value function in row set
definitions. Use the absolute value function to display financial amounts in a particular
row as positive numbers, regardless of whether the amounts represent debit or credit
balances. This function is helpful for defining income statements, balance sheets, and
other financial reports in which amounts are generally displayed as positive numbers.
Reporting Enhancements: Standard Reports and Listings
Inactive Accounts Listing
General Ledger provides an Inactive Accounts Listing, which lists disabled and expired
accounts as of a certain date.
Expanded Segment Value Security in Standard Reports and

Listings
You can now expand the ability to use the standard Trial Balance and Account Analysis
reports throughout your organization while increasing operational autonomy between
diverse groups. The same security rules you define for other General Ledger functions is
now shared by these standard reports. Segment value security rules increases
autonomy between groups in your company, because they can use the same General
Ledger functions while security rules filter out financial information they may not view.
Therefore, you can expand access to the key data and functions in your application
while simultaneously protecting against unauthorized viewing.
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Globalization Enhancements
Closing Journals
This feature has been back-ported to Release 11.
General Ledger provides closing journal so you can predetermine the effect of the close
(a "soft close") and produce pro forma reports.
During the soft close process, General Ledger can create two optional closing journals.
The first journal closes all of the income statement accounts to the retained earning
account. General Ledger can also generate a balance sheet closing journal (for
globalization requirements), which posts all asset and liability balances to a closing
account you specify.
General Ledger's closing journals address global audit and statutory reporting
requirements for Greece, Italy, Portugal, Spain, Columbia, Mexico, etc.
User Interface Enhancements
Post Journals to Enter Journals Task Flow
From the Post Journals form, you can navigate to the Enter Journals form and view a
complete journal batch.
Generation / Definition Multiple Task Flows
From both the Generate MassAllocation and Generate Recurring Journals forms, you
can navigate directly to the definition form for the batch. You can also navigate directly
from the definition form to the generation form.
Extended Row Copy Support
To simplify implementation and maintenance, General Ledger has extended the row
copy function to the segment values and cross-validation rules forms. You can now
create new segment values and cross-validation rules by duplicating the prior row, then
modifying the new row accordingly.
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Oracle Financial Analyzer Integration Enhancements
Drilldown from Financial Analyzer

Users of Oracle Financial Analyzer (OFA) can perform analysis more effectively by
drilling from financial data items in OFA to balances and transactions in General Ledger
(GL). Drilldown supports both summary and detail financial data items in OFA, so you
can drill to summary account balances, detail account balances, and journals in GL.
Drilling is performed in real time, assuring that your financial information is the most
accurate and up-to-date available.
During OFA to GL drilldown, you can analyze your data using a drag and drop interface
which allows your to pivot business dimensions and view financial information according
to your preferences. The user interface also provides dynamic filtering capabilities, so
you can limit the information you use in your analysis. The functionality also guards
against unauthorized access to specific balances and transactions based upon the
security rules you apply.
The versatility the OFA to GL drilldown functionality helps increase productivity by

enabling users to quickly detect trends and exceptions in their financial data,
simultaneously expands your organization's knowledge of the relationships between
financial information.
Budget Writeback Redirect

After you have automatically uploaded budget data from Oracle General Ledger into
Oracle Financial Analyzer for analysis and editing, you can use the Budget Writeback
feature to automatically write the new budget data back to the original GL budget or to a
separate budget defined in General Ledger.
This feature allows you to budget at a summary level in Financial Analyzer, while
maintaining several versions of a budget in General Ledger for comparative reporting
purposes and maintaining the integrity of the original budget.
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The following features have been modified for Release 11i:
Consolidation Hierarchy Viewer: GCS has enhanced the Consolidation Hierarchy

Viewer by improving the user interface and including more information about the entities
in your consolidation structure.
The user interface has been modified to display the consolidation structure in a clear and
easy-to-use manner. Improvements include larger fonts, larger icons, and the use of
colors to distinctly highlight entity nodes.
The Consolidation Hierarchy Viewer also displays additional useful information about
each entity, such as the chart of accounts, calendar, and currency each entity uses. This
information is particularly useful to enterprises that must allow regional entities to use the
accounting methods best suited to their operational needs but must also consolidate
across those diverse methods.
Enhanced Chart of Accounts Listing: General Ledger provides greater flexibility in the
method in which accounts are displayed in the Chart of Accounts Detail Listing. When
submitting the report, you may enter an account range for all segments in your chart of
accounts and choose a particular segment by which to group the accounts.
Parallel Journal Purge: The Purge utility has been improved to more efficiently handle
a high volume of transactions. Instead of waiting for one time-consuming process to
complete, General Ledger splits the workload among many sub processes, which run
simultaneously.
Parallel Summary Template Deletion: General Ledger now deletes multiple summary
templates more efficiently by splitting the workload among many smaller sub processes,
which run simultaneously. You can specify the number of allowed deletion processes to
optimize database performance while reducing the amount of time required deleting
summary templates.
Parallel Summary Template Creation: Summary templates can be created more

efficiently in average balance sets of books using an enhanced summary template
creation program. The creation program can simultaneously generate both standard and
average summary balances from a single summary template.
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Oracle General Ledger

Prepared By Designation Signature

Sowjanya Poruri Support Specialist

Ramesh Pisupati Project Manager

Version No. Date Modified Modified By Description of the Change

INT/ORA/GL-TRG/VER-1 13-Aug-2001 Sowjanya P Initial Creation

INT/ORA/GL-TRG/VER-1 13-Aug-2001 Indranil Glossary, 11i New Features

1 General Ledger Setup

General Ledger Setup

Defining Chart of Accounts

Chart of Accounts is the account structure used by the organization to record

1. Defining Value Sets

Defining Value Set:

(N) Setupà Financialsà Flexfieldsà Validationà Sets

Mandatory Fields for the form are:

Defining Accounting Flexfield Structure:

(N) Setupà Financialsà Flexfieldsà Keyà Segments

Mandatory Fields for the form are:

(N) Setupà Financialsà Flexfieldsà Keyà Segmentsà (B) Segments

Mandatory Fields in this form are:

Attaching Flexfield Qualifiers:

Flexfield Qualifier is an attribute attached to a Segment to identify whether the segment

Freeze & Compile the Flexfield Definition:

5. Now, Compile the Flexfield Definition.

(N) Setupà Financialsà Flexfieldsà Keyà Segmentsà (B) Compile

Oracle Apps submits a request to generate the Flexfield View.

Defining the Flexfield Segment Values:

(N) Setupà Financialsà Flexfieldsà Keyà Values

(N) Setupà Financialsà Calendarsà Types

Defining Accounting Calendars: Calendar defines an accounting year and the

(N) Setupà Financialsà Calendarsà Accounting

Mandatory Fields in this form are:

Navigate to Help>View My Requests to view or print the Calendar Validation Report.

Use the Currencies window to define non-ISO (International Standards Organization)

(N) Setupà Currenciesà Define

To define a new currency, enter data in the following fields:

The following values default, which can be changed as per requirement.

Defining Set of Books:

Chart of Currency Calendar

(N) Setupà Financialsà Booksà Define

Mandatory Fields in this form are:

Closing Region of Set of Books Window:

Mandatory Fields in this form are:

Journaling Region of Set of Books Window:

1. Balance Inter-company Journals: Allows users to post out–of–balance

Enter the Rounding differences account, if this option is enabled.

Average Balances Region of Set of Books Window:

Budgetary Control Region of Set of Books Window:

Multiple Reporting Currencies Region of Set of Books Window:

Select one of the three options:

Other Setups in GL:

Defining & Assigning Security Rules:

(N) SetupàFinancialsàFlexfieldsàKey/ValidationàSecurityà Define OR

Mandatory Fields in this form are:

5. Then exclude the dept numbers from 131 to ZZZ.

To assign this Security Rule to a particular Responsibility, go to

(N) SetupàFinancialsàFlexfieldsàKey/ValidationàSecurityà Defineà (B) Assign OR

(N) SetupàFinancialsàFlexfieldsàKey/ValidationàSecurityà Assign

Mandatory Fields in this form are:

Pick the required values for the following fields:

Cross Validation Rules:

Cross–validation (also known as cross–segment validation) controls the combinations of

(N) Setupà Financialsà Flexfieldsà Keyà Rules