Clinic Management System

Clinic Management System

Introduction of Clinic Management Service

Are you looking for Clinic management service project? We are here to help you. You
can contact us. This system is named a Clinic management service. This system is made to keep
records about the patients, doctors, and other staff members working at a clinic or hospital
receptionist. One can log in to the clinic management service using the email id or the user id
and password.
Looking for Clinic Management System Project Proposal. Check Our Online Store.
After signing in into this system there are the options to add new patients, new doctors, and other
new staff members like nurses and ward boys, etc. This system is designed to easily maintain the
data of the patients specifically. Daily many new patients visit the clinic so adding the new
patient’s details and keeping the records using it is very easy.

There is also an option to add and delete doctors and other staff member’s details. New and
unique ids are given to everyone who gets registered over this system. There are also options to
check the patient’s disease and course the patient is going through. Fees paid by any customer or
patient can be saved on it and it is easy to calculate daily that the money is collected.
 Doctors and other staff member like nurses, ward boys, janitor, and maid leaves can be deducted
from their salary, and the rest of the salary can be paid easily using this clinic management
service. It is easy to calculate money and handle accounts on monthly basis also. This system
also has an option to use the backup, which means if we are backing up the database it can never
be lost.

So, overall, this clinic management service is a solution to all the problems that we face in a
clinic or hospital.

You can also check these posts:

 Patient Information Management System
 Clinic Management System Project
 Hospital Management System Project
 Top 18 Database Projects Ideas
 Attendance Management System
 Online Exam Management System
Modules of Clinic Management Service
Our system has only one main interface that is for the receptionist.

Along with these, we have other interfaces which can be discussed as below:
Receptionist:
The receptionist is the user who can register itself on the application or software and after
registering on it other available attributes can be used. These attributes are adding new patients,
adding new staff members and adding new doctors, etc. This user can also calculate the money
expenditures on salaries and the total amount collected from patient fees. Some other interfaces
are also provided.

Login:
After registration one can log in to the system as the operator of the system on the behalf of the
user. After this, he has the other user interfaces available for further actions like adding and
deleting doctors and other staff members, etc.

Adding New Patients:

The first option that is provided in the clinical management system is adding new patients which
are most important. When a new patient goes to a clinic or hospital, first of all, he or she goes to
the receptionist and receptionist write down all the details of the patient and then receptionist
guides the patient to further steps that are going to a particular doctor or a particular test.

So, adding new patient details in the database is most important, and then the receptionist does
the other tasks. In the details person’s address, phone number, disease or problem and some other
things are asked.
 Adding Doctor:
Adding doctors to the database of the hospital or the clinic is important as the clinic must have
all the information of the doctors that are working there in the clinic. When the doctors are added
to the database of the clinic the details that are added are the name, age, address, phone number,
a specialist in the branch, qualification, and some other things.

To have the right, correct and verified information about the doctors is very important because
doctors are the one who takes care of the patients and if the doctors are not genuine then the
patient might lose his or her life. One benefit of using this system is that the information saved
into this cannot be lost because a backup of the data gets created as soon as any change is made
to the data of the clinic management system.

Thus, the data saved in it is safe no unauthentic user can see it and data cannot get lost. This is all
about the module adding doctor. There is also an option to delete the doctor as in case if some
doctor is leaving the clinic and his or her information is no longer required when the information
related to that particular doctor can be deleted any time by using the option delete doctor.

Adding and Deleting Other Staff Members:

The other module that is provided in this system is the clinic management service is that the data
of all the staff members working in the clinic or the hospital can be saved on it. Other staff
members are nurses, ward boys, janitor, and some others like a maid, etc. The benefit of storing
their information is that when any person is on leave and when the salary is calculated then this
system can automatically calculate the salary by deducting the amount according to the leaves
takes

The information that is added to the staff is a name, address, phone number, employee id, the job
of the employee, and the salary of the employee. These details are asked when the new employee
is added and-and the option to delete their details is also given as if the employee or the staff
member wants to leave the job and the information is no longer required by the hospital or clinic.

System Design of Clinic Management Service:

Now this prison management system is designed in such a way that it takes fewer resources to
work properly.

It has its own sort of minimum requirements that we need to take care of:
 The system needs a minimum of 2 GB of ram to run all the features smoothly and suddenly.
 It needs a minimum 1.3 GHz processor to rum smooth as less than that may create problems.
 The system needs to be operated by some authorized person as wrong hands can make it
irresponsible.
 Rest is all up to the user’s usage will care for hardware.
 For security Antivirus is recommended.
The system is made properly and all the testing is done as per the requirements. So, the rest of
the things depend upon the the-the user and no one can harm the data or the software if the
proper care is done. All the attributes are working perfectly and if any error is found then it can
be removed easily.

Er Diagram of Clinic Management Service:

Entity Receptionist:
Every User detail needs to be stored in a proper manner with very needed attributes. All the other
tasks can be performed only if the the-the user is authenticated. After the receptionist has
registered and is verified by the admin then the user can perform all the tasks on it.

Some of the features of the user are as follows:

Primary key User-id:
The user id is system generated and unique, which can be referenced in any other entity. This
mostly for recognizing it in a unique way anywhere in the program.

Username:
Username is taken from the user and fed into this it is properly validated so that no mistake
happens.

Number:
The phone number is taken here to keep the member updated and the confirmation of the event is
also managed through this method.

Email:
Email is taken to make member aware of new offers new events and for future reference, it is
also relevant.

Address:
Address of the user is required at the time the receptionist is registering itself on the system.

Password:
The password is required to login into the system and the password must contain a special
character, a numeric character, and an uppercase letter.

Entity patient:
The patient is the customer that came to the clinic for his or her treatment and if the patient is
now a unique and new id is given to the patient and if the patient is old then the patient’s entry
with the date is done and the further treatment is started. For the new patient, the information that
is required names, age, address, phone number, and the-the disease for which the patient has
come to the clinic or hospital.

Patient name:
Username is taken from the user and fed into this it is properly validated so that no mistake
happens.

Number:
The phone number is taken here to keep the member updated and the confirmation of the event is
also managed through this method.

Address:
Address of the user is required at the time the receptionist is registering itself on the system.

Disease:
Disease of the patient should be known for which the patient came. So, it must be added in the
database.

Entity Doctor:
The doctor is one who treats the patient and if the doctor is not genuine then it is dangerous for
the patient’s life. The doctor must have knowledge about their specialty and the information that
is required for the doctor is a name, address, phone number, specialty, and salary.

These attributes are explained below:

Doctor name:
Username is taken from the user and fed into this it is properly validated so that no mistake
happens.

Number:
The phone number is taken here to keep the member updated and the confirmation of the event is
also managed through this method.

Address:
Address of the user is required at the time the receptionist is registering itself on the system.
The speciality of doctor:
As all the doctors have a speciality so, the doctor’s speciality must be known to the clinic.

Entity Staff:
Staff members work in the clinic and the job they are doing must be according to their profile or
the study they have done. The information required for registering a staff member on this system
is a name, address, employee id, job, and salary.

Other attributes of entity guard are as follows:

Name:
The user must know the names of the guards who are on duty in the same prison.

Number:
The phone number is taken here to keep the member updated and the confirmation of the event is
also managed through this method.

Address:
If a guard gets hurt on the duty and in case his family needs to be known about that then the
guard’s address and the phone number are required.

Shift:
The user must know about the shift of the guards so that all the guards do their duty well.

Duty Hours:
Duty hours of the guards keep getting changed and it must be updated into the prison
management system.

Use Case Diagram of Clinic Management Service:

In this use case, as you can see, we have our system as a box and the users who use our system
are of the kind of outside the box but related to the system.

There are two kinds of users one is admin and the other is user type:
Users:
There is only a single type of user which is present here in this system. This user has all the
privileges but it cannot register itself on this system as the admin needs to verify the registering
user. After the admin verifies the user only when he is eligible to use the the-the system and after
that, it has all the privileges.
 Attributes given to the user are:
Adding Patient:
The user can add new patient and can save it. The details of the patient can be seen only by the
valid users.

Adding staff:
In this attribute or column, the user can add the details about the staff members.

Adding doctors:
This entity is about the details of the doctors who are on duty and all other details of them.

Admin panel:
There can be only one account of admin. Admin can add the users. When a user tries to register
on the prison management system then the request goes to admin and if the admin verifies only
then the user can register itself on it.

Other privileges that admin has been explained below:

 He can log in through his id and password. The password is made very secure so that no person
can guess and make it difficult for hackers to crack.
 He has access to a profile of his own and he can search for detail of other Users and can see the
detail him.
 This admin is responsible for creating and uploading the Menu card to every User in the
Interface.
 He can add a user to that account and give access to handling the prison on their own.
 He can manipulate the data of any user. In this, we are showing here the interaction of the users
with our system through our use case diagram.
Functional and Non-Functional Requirements of
Clinic Management Service
The functional requirement of a clinic management service is that it does what it is meant for. A
functional requirement describes what a software system should do, while non-functional
requirements place constraints on how the system will do so. Functional requirements specify a
function that a system or system component must be able to perform.

It can be documented in various ways. The most common ones are written descriptions in
documents and use cases.

A few of its functional requirements are as given below: –

 User data should be fed into the system.
 This system is doing that properly in the user entity.
 The user can add the doctors.
 Users are able to add doctors, which is what they are doing with this system.
Non- Functional clinic management service: –
Non-functional clinic management service necessities square measure the other demand than
practical necessities. These square measures the necessities that specify criteria which will be
wont to choose the operation of a system, instead of specific behaviors. Non-functional
necessities square measure within the style of “system shall be “, associate degree overall
property of the system as a full or of a specific facet and not a particular operation.

The system’s overall properties remarkably mark the distinction between whether or not the
event project has succeeded or unsuccessful.

Non-functional of clinic management service necessities – are often divided into 2 main
categories:
 Execution qualities, like security and usefulness, that square measure evident at the runtime.
 Evolution qualities, like liabilities, maintainability, flexibility, and quantifiable, that square
measure embodied within the static structure of the code.
Non-functional necessities place restrictions on the merchandise being developed, the event
method, and specify external constraints that the merchandise should meet. Our project qualifies
all the criteria of functional and non-functional accordingly and the system is up to mark
performance vice.

Here we need to take care of few more things before heading towards the system. The most
important feature of the application world is the application’s ease of usage. The application will
easy to use if made while keeping in mind that the user need not think twice about searching any
feature.

Everything should be made distinctive by using the color combination such that everything
needed most frequently highlighted with focus colors. We can use simple layouts like the card
and grid layout etc. By varying color and other UI combinations, many good intuitive interfaces
can be made. Which ultimately makes the interface easy to use for a long time.

Unlike ancient style wherever the goal is to form the thing or application physically enticing, the
goal of interface style is to form the user’s interaction expertise as straightforward and intuitive
as attainable – what’s typically known as user-centered style. Where smart graphic/industrial
style is daring and eye-catching, smart interface style is commonly delicate and invisible.

Keep things simple and consistent: –

Simple and Harmonic way making UI is very intuitive and needs to followed.

Make good use of typography: –

The typography is taken care very strictly as a need of the system.

Use colour and contrast properly: –

Color combo of lite and dark is good way emphasis and done well in this system.

Consider feedback messages: –

The feedback form is a very good way taking feedback of forms and improving the system.

Simplified forms: –
The form is made simple to fill with the clean user interface.

Conclusion of Clinic Management Service

Finally, in the Clinic management service, the outcome of all the-the hard work done for the
clinic management system is here. It is software that helps the user to work with the clinics
easily. This software reduces the amount of manual data entry and gives greater efficiency. The
User Interface of it is very friendly and can be easily used by anyone.

It also decreases the amount of time taken to write patient details and other modules. In the end,
we can say that this software is performing all the tasks accurately and is doing the work for
which it is made