Conference Participant Guideline

PREPARATION :
1. Check your session schedule. This information is available in the schedule provided by
email.
2. Please ensure you have a good Internet connection.
3. Please ensure your computer can access the Zoom application. It is recommended for
you to install the latest updated Zoom application. It is better than using Zoom in
your browser.
4. Please ensure your audio and video are working properly.

JOINING A MEETING ROOM

1. Participants start joining the meeting from 15 minutes before the session onwards.
2. Please rename your Zoom ID using the format below.
Keynote Speakers: Keynote_First Name_Last Name
Presenter: Presenter_First Name_Last Name
Participant (not presenter): Participant_ First Name_Last Name
Committee: Committee_First Name_Last Name
Moderator: Moderator_First Name_Last Name
3. The official link is valid for one device and one author name only.
4. When joining a session, you first need to wait in the waiting room until the technical
moderator provides you access.
5. Please set your virtual background using ICAMIMIA’s official virtual background.
6. Please prepare your presentation file before your schedule. This will prevent others
from waiting for you to search your presentation.
DURING THE SESSION
1. The session chair will indicate when it is your turn to present. At that moment, you
can start sharing your screen and give your presentation. Make sure that your
webcam is enabled and your microphone is not muted.
2. All participants will be muted but can submit questions through the chat or use the
raise-hand option. Questions submitted in that form will be asked by the session
chair.
3. When asking a question, please turn on your camera.
4. The session chair will have the ability to unmute participants to elaborate on their
questions. Please note that due to the limited time for discussion, participants may
want to continue the discussion outside the session.
5. Please adjust your audio volume to a suitable level for you.
6. Please ensure your presentation is available for everyone in the room before starting
your session.
7. Presentations should not exceed 12 minutes and 3 minutes for Q & A session,
otherwise the other talks will have less time. We recommend you to take this
limitation into account when preparing and giving your talk.