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FATCA

End of Year Procedure


Temenos PACS

Information in this document is subject to change without notice.


No part of this document may be reproduced or transmitted in any form or by any means,
for any purpose, without the express written permission of TEMENOS HEADQUARTERS SA.

© 2019 Temenos Headquarters SA - all rights reserved.


FATCA End of Year Procedure

Table of Contents

Table of Contents...........................................................................................................................................2
Document History ..........................................................................................................................................4
Introduction ....................................................................................................................................................5
Overview of FATCA Year End Processing ....................................................................................................5
Balance aggregation ................................................................................................................................. 5
FATCA TAX BASE formation .................................................................................................................... 5
FATCA.AGGREGATION.PARAMETER ........................................................................................................5
RELATION.LEVEL ................................................................................................................................ 6
RELATION.CODE ................................................................................................................................. 6
EXCLD.FOR.ACCT.AGG ...................................................................................................................... 6
SAM.FIELD ........................................................................................................................................... 7
SAM.OPERAND .................................................................................................................................... 7
SAM.VALUE.......................................................................................................................................... 7
ENT.CUST.FIELD ................................................................................................................................. 7
ENT.CUST.OPERAND .......................................................................................................................... 7
ENT.CUST.VALUE................................................................................................................................ 7
ACCT.AGGR.RTN................................................................................................................................. 7
ROLE.TYPE .......................................................................................................................................... 7
FATCA.REPORTING.PARAMETER .............................................................................................................7
REP.EXTRACT.DATE .......................................................................................................................... 8
REPORTABLE.STATUS ...................................................................................................................... 8
OWN.REP.STATUS .............................................................................................................................. 9
STATUS.TYPE ...................................................................................................................................... 9
FATCA.STATUS ................................................................................................................................... 9
DEFAULT.ADDRESS ........................................................................................................................... 9
ADDRESS.RECORD ............................................................................................................................ 9
REL.IDENTIFIER................................................................................................................................. 10
REL.CODE .......................................................................................................................................... 10
OWNER.ADDRESS ............................................................................................................................ 10
OWNER.ADD.RECORD ..................................................................................................................... 10
COUNTRY.SUB.ENTITY .................................................................................................................... 10
FCY.ACC.REPORT ............................................................................................................................. 10
RECAL.REPORT ................................................................................................................................ 10
NPFFI.REPORT .................................................................................................................................. 11
MIN.BAL.CHECK ................................................................................................................................ 11
AGG.BAL.CHECK .............................................................................................................................. 11

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UPDATE.INC.BASE ............................................................................................................................ 11
AGGRALL – Aggregation to be done for both custody and depository by adding the reporting
balance per tax base record ........................................................................................................................11
NEW.ACCOUNT.ONLY ...................................................................................................................... 11
NEW.ACCOUNT.ENT ......................................................................................................................... 11
NEW.ACC.EXIST ................................................................................................................................ 12
XML.DIR .............................................................................................................................................. 12
PAYMENT.TYPE ................................................................................................................................. 12
TXN.CODE .......................................................................................................................................... 13
CLOSED.ACCTS.BAL ........................................................................................................................ 13
REP.PMT.INCOME.ONLY .................................................................................................................. 13
Report Generation .......................................................................................................................................15
FATCA.XML.REQUEST .......................................................................................................................... 15
YEAR ................................................................................................................................................... 17
ACTION ............................................................................................................................................... 17
REPORT.TYPE ................................................................................................................................... 17
POOL.STATUS.TYPE ......................................................................................................................... 18
POOL.INDICIA .................................................................................................................................... 18
POOL.REPORT.DATE ........................................................................................................................ 18
Report Generating Service ..........................................................................................................................18
Conclusion ...................................................................................................................................................18

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FATCA End of Year Procedure

Document History

Author Version Date

Rithu M.R V1.0 Oct 30 2015

Vijayasundhari. P V2.0 Nov 02 2015

Rithu M R V3.0 Oct 20 2016

A. Saranya V4.0 Oct 15 2019

A. Saranya V5.0 Oct 15 2020

A. Saranya V6.0 Oct 25 2021

Gulsath Banu A V7.0 Oct 28 2022

Comments:

NA

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FATCA End of Year Procedure

Introduction

The financial institutions have an obligation to obtain and exchange information with respect to reportable
accounts. Detailed explanation on parameterization of reporting requirements applicable to US accounts
and procedure for report generation is explained in this document.

Overview of FATCA Year End Processing


Following are the main processes involved in FATCA report generation

Balance aggregation
▪ Balance aggregation is collection of all reportable balances.
▪ Aggregation process is controlled by the parameter
FATCA.AGGREGATION.PARAMETER
▪ Aggregate balances were built using the batches FATCA.BUILD.AGGR.BAL and stored
in the file FATCA.AGGREGATE.BALANCES

FATCA TAX BASE formation


▪ Followed by Aggregation process, customer related info are required for reporting
purpose.
▪ This is controlled by the parameter FATCA.REPORTING.PARAMETER
▪ Customer related info are updated by the batch FATCA.TAX.UPDATE and stored in the
tables FATCA.TAX.BASE & FATCA.AGGR.TAX.BASE

FATCA Report generation


▪ FATCA.AGGREGATE.BALANCES, FATCA.AGGR.TAX.BASE & FATCA.TAX.BASE are
required to generate the reports.
▪ Key parameter for report generation is FATCA.XML.REQUEST.
▪ Reports can be generated through the service FATCA.BASE.XML.GENERATION

FATCA.AGGREGATION.PARAMETER

Banks can define multiple conditions on balance inclusion/exclusion.

Few Conditions can be

1. Inclusion of joint customer or accounts ,


2. Exclusion of account categories & Portfolios
3. Identify Individual/Entity accounts.

FATCA.AGGREGATION.PARAMETER is defined for each company, record ID of this table is COMPANY


ID.

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Sample screenshots attached.

Figure 1: FATCA.AGGREGATION.PARAMETER

RELATION.LEVEL
▪ This field specifies from where joint customers/accounts to be identified from.
▪ Allowed values are CUSTOMER or ACCOUNT.
- CUSTOMER denotes to include balances of all accounts of that joint customer.
- ACCOUNT denotes only the accounts are jointly held are considered in balance
aggregation.

RELATION.CODE
▪ Relation codes, that needs to be considered for balance aggregation can be defined in
this field
▪ Valid input is from RELATION
- Example: RELATION.CODE = 9
- Any customer with relation code ‘9’ to an eligible FATCA client will be reported as
joint holder of that FATCA client.

EXCLD.FOR.ACCT.AGG
▪ Bank can define any CATEGORY here; all accounts with this category will be excluded
from balance aggregation.

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FATCA End of Year Procedure

The fields SAM.FIELD, SAM.OPERAND & SAM.VALUE are associated multi-value fields used to define a
condition, any portfolio satisfying these conditions are exempted from aggregation process. When more
than one condition is defined, each set will be considered with OR condition.

SAM.FIELD
▪ Any valid field from SEC.ACC.MASTER

SAM.OPERAND
▪ Input an operand EQ or NE

SAM.VALUE
▪ Input the value to be compared with field defined in SAM.FIELD using SAM.OPERAND,
resultant records will be exempted.

The fields ENT.CUST.FIELD, ENT.CUST.OPERAND & ENT.CUST.VALUE are associated multi-value


fields used to define conditions to identify legal entities. When more than one condition is defined, each set
will be considered with OR condition.

ENT.CUST.FIELD
▪ Input a field from CUSTOMER table to identify a customer as legal entity.

ENT.CUST.OPERAND
▪ Input EQ or NE

ENT.CUST.VALUE
▪ Input the value to be compared with field defined in ENT.CUST.FIELD using
ENT.CUST.OPERAND to identify as legal entity.

ACCT.AGGR.RTN
▪ In case bank maintains any depository/custodian balances externally and wishes to add
them along with balances extracted by aggregation process, and then they may do it
using a local routine, which takes two input arguments, 1 is Customer number and 2 is
FATCA.AGGREGATE.BALANCE record. Output argument is
FATCA.AGGREGATE.BALANCE record with additional balances. The local routine
should be attached to this field.

ROLE.TYPE
▪ Currently not functional, this is for future use.

FATCA.REPORTING.PARAMETER
This is a high-level parameter table, which provides some flexibility to setup the system to generate FATCA
regulatory reports.
This parameter table can be used to setup values like report extract date, the statuses/account
classifications to be included in the report, the relations of customer to be used for balance aggregation,
minimum or aggregate balance check, the directory into which the generated XML is to be placed and many
more.
Below is a brief description of important fields in FATCA.REPORTING.PARAMETER, which can help you
to setup the table suitably.

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FATCA End of Year Procedure

Figure 2: FATCA.REPORTING.PARAMETER

REP.EXTRACT.DATE
▪ It is standard date/frequency field to denote the date on which the base data for reporting
will be extracted and consolidated in the FATCA TAX BASE file.
▪ The COB will run on this date to update the base file with the ‘base’ data for all clients.
▪ It is recommended that this date is always set to 31st December of the year.
▪ If the date happens to be a holiday, the extraction will be on the previous working day.
The account balances will always be updated on the last working day of the calendar
year.
▪ It will be recycled to the next date when the base update for a year is done.

REPORTABLE.STATUS
▪ FATCA.TAX.BASE records will be built only for these status.
▪ Allowed input is from FATCA.TAX.STATUS.
▪ The statuses to be reported are
- Specified US person, Passive NFFEs with US substantial owners, Owner
documented FFIs, etc.
- i.e. FATCA.STATUS for a client in FCSI can be any status as per the documents
received or manually set. FATCA.STATUS can be ACTIVE.NFFE,
PASSIVE.NFFE, US.ACCOUNT, NON.US.ACCOUNT, etc...

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OWN.REP.STATUS
▪ A FATCA client can have owners like JOINT, SUBSTANTIAL or BENEFICIAL owner. As
there is a FATCA.STATUS for a FATCA client, each owner also holds his own status.
▪ When owner details needs to be reported based on statuses, such statues can be
defined here.
▪ JOINT/BENEFICIAL/SUBSTATIAL owner status can be found in JO.BO.STATUS field in
FCSI.
▪ As per Form 8966 reporting, this will be required for OD FFIs and Passive NFFEs with
identified US owners.

STATUS.TYPE
▪ As you may know, FATCA.TAX.STATUS is flexible in T24. Therefore, Banks can define a
status with a name of their convenience through the table FATCA.STATUS.
▪ While reporting, system looks for clients with standard statues like
RECALCITRANT/NONPARTICIPATING/ DORMANT
/INACTIVE/PASSIVE_NFFE/OD_FFI/SPEC_US_PERSON.
▪ In order to map the actual status type used in the system against each standard type,
field STATUS.TYPE and FATCA.STATUS are used in conjunction, where STATUS.TYPE
holds standard type and FATCA.STATUS holds actual type used.

FATCA.STATUS
▪ As explained in above field. STATUS.TYPE and FATCA.STATUS works in conjunction,
please refer explanation for field STATUS.TYPE for more clarity.
▪ It takes any valid ID from FATCA.TAX.STATUS.

DEFAULT.ADDRESS
▪ The field is used to specify the application from which the client’s address needs to be
picked up for
▪ Reporting. It can either be ‘CUSTOMER’ or ‘DE ADDRESS’.

ADDRESS.RECORD
▪ When DEFAULT.ADDRESS is specified as DE.ADDRESS, then this field is used to
identify the record ID from where the address of the customer will be picked up for
reporting.
▪ For example, if the ADDRESS.RECORD is set as PRINT.1, for customer ID (100807) in
Company 1 (US0010001), the system will read the DE ADDRESS record US0010001.C-
100807.PRINT.1 and get the address

The fields OWNER.TYPE, REL.IDENTIFIER, REL.CODE, OWNER.ADDRESS &


OWNER.ADD.RECORD are associated fields, where you can define relation & address details for a
specific owner given in OWNER.TYPE.

OWNER.TYPE
▪ Input any owner such as JOINT/ BENEFICIAL/SUBSTANTIAL.

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REL.IDENTIFIER
▪ This field holds the application name from which joint customer/owners of a FATCA client
can be identified from, either CUSTOMER or FCSI is allowed.
▪ In T24 joint customers may be defined in FCSI record or CUSTOMER record, so enter
FCSI or CUSTOMER in this field according to the practice.
▪ If left blank, the related customers will be from Customer or Account as defined in FATCA
AGGREGATION PARAMETER based on Relation level.
Note: For beneficial and substantial ownership, the relationships will be only from FCSI. So, if the
OWNER TYPE is Beneficial or substantial, only FCSI is allowed.

REL.CODE
▪ If REL.IDENTIFIER is left blank, this field can be used to specify the relation codes for
identifying the joint owners.
▪ This will only be used for defining relation codes for joint owners if the relationships are
not defined in FATCA CUSTOMER SUPPLEMENTARY INFO or in FATCA
AGGREGATION PARAMETER

OWNER.ADDRESS
▪ It is used to identify the application from which owner’s address is to be taken for
reporting.
Note: Beneficial and Substantial owners will be only from FATCA CUSTOMER
SUPPLEMENTARY INFO and for JOINT owner it can be from CUSTOMER or
DE.ADDRESS as defined in this field.

OWNER.ADD.RECORD
▪ This is same as ADDRESS.RECORD field but this one acts for owners
▪ If the OWNER ADDRESS is set to DE.ADDRESS (for joint owners), the field is used to
identify the record from where the address of the customer will be picked up and updated
in FATCA TAX BASE.

COUNTRY.SUB.ENTITY
▪ This field must hold a valid field name from the application entered in
DEFAULT.ADDRESS.
▪ Country Sub entity is generally a state or province as part of client address, so enter an
appropriate field from default address application.

FCY.ACC.REPORT
▪ Account balances can either be in reported in account currency itself or USD.
▪ When non US accounts’ are to be reported in its own currency then specify it as ACCOUNT
▪ Alternatively, if they are to be reported in USD, this field has to be set as USD. By default,
all accounts will be reported in USD.
▪ For portfolios, reporting currency will be USD by default.

RECAL.REPORT
▪ This field should be set to YES when POOL report is required. When it is set to YES,
FATCA.POOL.BALANCE table will be updated with aggregate balance of
Recalcitrant/Dormant accounts facilitating generation of POOL report.

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Figure 3: FATCA.REPORTING.PARAMETER

NPFFI.REPORT
▪ When Non-Participating Foreign Financial Institution (NPFFI) payments are to be reported
in POOL report, then set this field to YES.

MIN.BAL.CHECK
▪ When depository accounts with balance below $50000 is not to be reported, then you can
set this field to YES.

AGG.BAL.CHECK
▪ If this field is set to YES, the minimum balance check (based on MIN BAL CHECK field)
will be based on aggregate balances (total of custody and depository accounts). The
depository accounts will be reported only if the aggregate balance is above $50000.
▪ If this field is left blank, then the minimum balance check will be based on individual account
balances.

UPDATE.INC.BASE
▪ Account balances can be aggregated in different ways. Allowed values and its explanation
is as below
AGGRALL – Aggregation to be done for both custody and depository by adding the
reporting balance per tax base record
AGGRCUSDEP – aggregation by custody and depository done separately and reported
AGGRCUST – aggregation by custody and depository not aggregated it is reported
individually
Blank – Non aggregation, all accounts reported individually.

NEW.ACCOUNT.ONLY
▪ If this is set to YES, individual accounts opened after 1st July 2014 will be reported provided
the field NEW.ACC.EXIST is left blank. Default is NO.

NEW.ACCOUNT.ENT
▪ This is same as NEW.ACCOUNT.ONLY but entities. Default is NO.

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NEW.ACC.EXIST
▪ If this is set to YES, new accounts for an existing client who already has accounts will be
treated as pre-existing.

XML.DIR
▪ The directory into which the generated XML should be updated is specified here.

Figure 4: FATCA.REPORTING.PARAMETER

PAYMENT.TYPE

▪ As per FATCA design, it is possible to identify and report balances of specific TXN.CODE
under required PAYMENT.TYPE.
▪ Such transactions considered may be custody or depository with interest or dividend or
gross proceeds/redemption or other incomes.
▪ It can take values like DEP.INTEREST or CUS.DIVIDEND or CUS.INTEREST or
CUS.GROSSPROCEEDS/REDEMPTION or CUS.OTHER.INCOME.

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TXN.CODE
▪ It is used to define the transaction code of the income to be reported.
▪ As explained in above field. PAYMENT.TYPE and TXN.CODE works in conjunction, please
refer explanation for field PAYMENT.TYPE for more clarity.
▪ It takes any valid ID from TRANSACTION table.

CLOSED.ACCTS.BAL
▪ As per FATCA design, any FATCA client may be marked as INACTIVE. For such
INACTIVE Customers the balances can be reported as of closure date or as of previous
month end of closure date.
▪ It can take two values CLOSE.DAY & MONTH.END. Option CLOSE.DAY is to report as of
closure date and option MONTH.END is to report as of previous month end of closure date.
▪ Closure date of the account/client is entered in the field STATUS.CHANGE.DATE in FCSI
record.
▪ When nothing is selected then the Close Day will be considered as default.

REP.PMT.INCOME.ONLY
▪ Whenever the Payment related information alone has to be reported for specific
FATCA.STATUS then this field can be used.
▪ Example: For Non-Participating Financial Institutions bank may choose to report only
payment information while its account balance to be updated as 0.00, then this field can be
used by specifying the relevant FATCA.STATUS.
▪ It can take any valid ID from FATCA.TAX.STATUS table.

Batch records for FATCA


Balance Aggregation and TAX BASE formation is carried out using the following batch process.

▪ BNK/FATCA.BUILD.AGGR.BAL
- Jobs running under this batch collects, collates and forms the final file
FATCA.AGGREGATE.BALANCES for each customer.
- This runs daily.

▪ BNK/FATCA.TAX.UPDATE
- Jobs running this batch produce the files FATCA.TAX.BASE,
FATCA.POOL.BALANCES and FATCA.AGGR.TAX.BASE
- FATCA.TAX.BASE holds information by customer including addresses, balances,
etc.
- FATCA.AGGR.TAX.BASE holds information by reportable status.
- FATCA.POOL.BALANCES holds information for each type of pool report.

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FATCA End of Year Procedure

A brief description of each job under these batches is given below.


Batch - BNK/FATCA.BUILD.AGGR.BAL

Figure 5: BATCH-BNK/FATCA.BUILD.AGGR.BAL

▪ FATCA.BUILD.CUS.POSITION - This job is used to build CUSTOMER.POSITION


records, which consists Assets & Liability of customer.
▪ FATCA.BUILD.AGGR.BAL.CONCAT- This job forms the intermediary file
FATCA.AGGR.BAL.CONCAT from CUSTOMER.POSITION. Since a customer can have
many related customers and accounts and the job runs in multi-threaded design, an
intermediary file is required to ensure balance integrity.
▪ FATCA.BUILD.AGGR.BALANCE- This job writes the final balance file
FATCA.AGGREGATE.BALANCES from FATCA.AGGR.BAL.CONCAT.
▪ All jobs under this BATCH should be marked with frequency ‘D’ i.e. daily.
Batch - BNK/FATCA.TAX.UPDATE

Figure 6: BATCH-BNK/FATCA.TAX.UPDATE

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▪ FATCA.REPORTING.SERVICE- This job is used to build FATCA.TAX.BASE for each


client, it holds all details of the client including Name, Address, TIN, accounts, deposits,
portfolios and its balance.
▪ FATCA.TAX.POOL.UPDATE- This job updates FATCA.POOL.BALANCE with
session.no.
▪ FATCA.TAX.POOL.UPDATE.POST- This job consolidates all the
FATCA.POOL.BALANCE records with SESSION.NO and writes the final record into
FATCA.POOL.BALANCE.
▪ FATCA.BUILD.AGGR.TAX.BASE- this job will build the FATCA.AGGR.TAX.BASE
record, one record for each reportable STATUS is created. As it is aggregated from
various FATCA.TAX.BASE it is created with unique session number.
▪ FATCA.BUILD.AGGR.TAX.BASE.POST- This job consolidates all the
FATCA.AGGR.TAX.BASE records with SESSION.NO into one record.
▪ All jobs in this batch should be run with ‘D’ frequency ‘D’ i.e. daily.

Report Generation
After setting up above defined FATCA.REPORTING.PARAMETER table, in COB the system builds all
necessary data for report generation into base files FATCA.TAX.BASE & FATCA.AGGR.TAX.BASE.

The report generation is a two-step process, which is shown below.

FATCA.XML.REQUEST

FATCA.XML.REQUEST should be set to generate/regenerate FATCA reports. Reports can be individual


Clients’ report or Aggregate report or Pool report.

Please note, ID of FATCA.XML.REQUEST identifies the type of report. ID can be:

1. ALL: To generate individual client report create a record with ID – “ALL”


2. AGGR-STATUS.TYPE: To generate aggregate report for a specific FATCA status createa record
with ID – AGGR-<STATUS.TYPE> Example AGGR-SPEC.US.PERSON to generate only for
clients identified as US persons.
3. AGGR: To generate Aggregate report create a record with ID – “AGGR”. A single report is
generated with details of all clients satisfying REPORTABLE.STATUS mentioned in
FATCA.REPORTING.PARAMETER.

Figure 7:FATCA.XML.REQUEST-AGGR

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FATCA End of Year Procedure

Figure 8:FATCA.XML.REQUEST-AGGR-SPEC.US.PERSON

4. POOL: To generate a Pool report create a record with ID – POOL and enter Account Holder Type
in filed POOL.STATUS.TYPE.

Figure 9:FATCA.XML.REQUEST-POOL

To regenerate the reports, following options can be used

5. POOL-(Message Reference): This is same as POOL report using which you can re-generate a
report after making necessary corrections in FATCA.POOL.BALANCE, where Message Reference
is reference of already generate XML report, same can be found in MSG.REF.IF field of
FATCA.POOL.BALANCE
6. A-(Message Reference): This is same as AGGR but facilitates report re-generation when
correction is done to an existing FATCA.AGGR.TAX.BASE, where Message Reference is
reference of already generated XML report, same can be found in MSG.REF.ID field of
FATCA.AGGR.TAX.BASE

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FATCA End of Year Procedure

Brief Description of FATCA.XML.REQUEST fields

YEAR
▪ The field identifies the year to which XML report is being generated.

ACTION
▪ This fields will accept values like NEW, CORRECTION, VOID & AMEND.
▪ The default value will be NEW means the message is being generated for the first time.
▪ When a XML that has been generated needs to be corrected then Corrected Data is used
for records being re-transmitted after the IRS has notified the sender of a problem with the
file or underlying data. Corrected Data should ONLY be used when responding to an IRS
request to correct the data. (not used for Decryption, XML or other file-level errors).
▪ Void Data is used to erase previously-filed records when data needs to be re-transmitted.
▪ Amended Data is used to amend a record(s) previously transmitted to, received and
processed by the IRS, but is later found to contain erroneous information.

REPORT.TYPE
▪ It is a system updated field, based on ACTION following will be populated in it.
- FATCA1 = New Data
- FATCA2 = Corrected Data
- FATCA3 = Void Data
- FATCA4 = Amended Data

Following three fields are used for POOL report generation.

Different type of POOL reports can be generated and they are:

FATCA201 – Recalcitrant account holders with US Indicia


FATCA202 – Recalcitrant account holders without US Indicia
FATCA203 – Dormant Accounts
FATCA204 – Non-Participating Foreign Financial Institutions
FATCA205 – Recalcitrant account holders that are US persons

With use of POOL.STATUS.TYPE and POOL.INDICIA you can generate these reports.

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FATCA End of Year Procedure

POOL.STATUS.TYPE
▪ Mention the status RECALCITRANT / DORMANT / NON-PARTICIPATING) for which the
pool report is needed.
▪ If the field is left blank, all types of POOL reports will be generated as per the availability.

POOL.INDICIA
▪ This field indicates whether pool report is to be generated for clients with indicia or
without indicia.
▪ To generate FATCA201 or FATCA202, set POOL.STATUS.TYPE as RECALCILTRANT
and POOL.INDICIA as YES or NO correspondingly.
▪ If the field is left blank, two reports will be generated for specified POOL.STATUS.TYPE,
one with INDICIA and another without INDICIA

POOL.REPORT.DATE

▪ The field identifies the date on which the pool report is extracted.
▪ It is input able only for POOL report, if left blank REP.EXTRACT.DATE of
FATCA.REPORTING.PARAMETER is defaulted.

Report Generating Service

Set the SERVICE.CONTROL of the Batch BNK/FATCA.BASE.XML.GENERATION to ‘START’ and run


the service.
This will generate the xml reports in the folder defined in the FATCA.REPORTING.PARAMETER field
XML.DIR.

Figure 10: BNK/FATCA.BASE.XML.GENERATION Service record

Conclusion

Additional care to be taken to setup FATCA.REPORTING.PARAMETER to generate reports as per Bank’s


requirement. Test the procedure thoroughly before generating reports in LIVE, please reach us for any
assistance required

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