Document Code PROG-230104-1

WHO Valenzuela Telemedicine System Version No. 1.0.0

3-Day Design Thinking Session (Hackathon)
Page No. Page 1 of 4
Date Effective 20230510

Activity Title

3-Day Valenzuela Telemedicine System Hackathon with Valenzuela City Health Office (VCHO) Process
Owners and Brgy. Health Centers (BHCs)

Objectives:

This program is designed to have a specific focus and clarity on the design requirements and system
specifications of the telemedicine process owners for the establishment of the Valenzuela Telemedicine
System.

In IT terms, this type of collaboration is called a Hackathon, where many people meet to intensively focus,
collaborate, and address a particular challenge, design, or feature of the software.

Workshop Topics:

1. Presentation of proposed System User Interface and System Workflows based on the results of the
Stakeholder Consultation; and,
2. Design and finalize the user requirements, design, and system features from the proposed System User
Interface and design sets inputs.

Expected Output

The key output of the activity is defined and finalized deliverables in terms of system functionalities, means of
verification, assumptions as well as of outputs, and fine-tuning of features and activities.

DPH Project Programs and Activities

 Document Code PROG-230104-1
WHO Valenzuela Telemedicine System Version No. 1.0.0
3-Day Design Thinking Session (Hackathon)
Page No. Page 2 of 4
Date Effective 20230510

Target Participants

The following participants are expected to attend:

Office/Organization Target Participants

Valenzuela City Health Office (15) City Health Officer, Assistant City Health Officer,
Training Officer, IT Head, HEPO Head, doctors,
nurses and staff
Valenzuela Barangay Health Centers Telehealth team, doctors, nurses, IT staff, other
(10) staff
Meraki Consulting and Disket Ph (9)

The Hackathon Participants should have at least the following:

1. Own Working Computer (Laptop or other Mobile Devices)

2. Internet Connection
3. For VCHO and BHC, it would also best to bring sample templates as a reference for system design and
system flow. These include:
• sample prescriptions
• medical certificates
• patient records
• laboratory requests
• medicine refill forms
• list of services offered for Valenzuela Citizens
• other documents or information necessary for Teleconsultation service.

Venue and Equipment Set-up

The room will be arranged classroom-type for 30 people, with space to walk around on the left, right and
center. LCD and LCD screen will be set-up in front. During the sessions, participants will be posting metacards
in the projected slides at the LCD screens, hence, plain white walls would be preferred, if possible. Two
whiteboards will also be set up at the left and right side of the LCD screen.

DPH Project Programs and Activities

 Document Code PROG-230104-1
WHO Valenzuela Telemedicine System Version No. 1.0.0
3-Day Design Thinking Session (Hackathon)
Page No. Page 3 of 4
Date Effective 20230510

A secretariat and documenter’s table will also be set up on the right side, away from the participants but
with a good view of the screen.

Indicative Schedule of Activities

Facilitators: DISKET PH SOLUTIONS INC. & Meraki Consulting Inc.
Date/Time Topic/Activity Key Participants
May 22, 2023 (Monday)
1130 to 1200 H Attendance/Registration - Valenzuela City Health Office
1200 to 1300 H Lunch Time - Brgy Health Centers
1300 to 1330 H Introduction and Objectives - Meraki Consulting Inc.
1330 to 1345 H Introduce Hackathon and Key Output and - DISKET PH SOLUTIONS INC.
Distribution of Materials
1345 to 1545 H Solution Session & Prototyping for Patient
Telemedicine Journey
• Booking an Appointment
• Rescheduling an Appointment
• Cancelling an Appointment
• Requesting Medicine Refill
• Filling up Survey Form
1545 to 1600 H Debrief and Next Steps
1600 to 1700 H Refinement of Design Outputs - DISKET PH SOLUTIONS INC.
- Meraki Consulting Inc.
May 23, 2023 (Tuesday)
1130 to 1200 H Attendance/Registration - Valenzuela City Health Office
1200 to 1300 H Lunch Time - Brgy Health Centers
1300 to 1330 H Preliminaries - Meraki Consulting Inc.
• Opening Remarks by Dr. Marthony “Ato” - DISKET PH SOLUTIONS INC.
Basco
Valenzuela City Health Officer

DPH Project Programs and Activities

 Document Code PROG-230104-1
WHO Valenzuela Telemedicine System Version No. 1.0.0
3-Day Design Thinking Session (Hackathon)
Page No. Page 4 of 4
Date Effective 20230510

Date/Time Topic/Activity Key Participants

• Workshop Background and Norms
1330 to 1345 H Introduce Hackathon and Key Output and
Distribution of Materials
1345 to 1545 H Solution Session & Prototyping for Telemedicine
Doctor Journey
• Setting up an Appointment Schedule
• Viewing of Electronic Medical Records
• Joining a Teleconsultation
• Generating Prescription
• Endorsing a Request (Referral System)
1545 to 1600 H Debrief and Next Steps
1600 to 1700 H Refinement of Design Outputs - DISKET PH SOLUTIONS INC.
- Meraki Consulting Inc.
May 24, 2023 (Wednesday)
1130 to 1200 H Attendance/Registration - Valenzuela City Health Office
1200 to 1300 H Lunch Time - Brgy Health Centers
1300 to 1330 H Introduction and Objectives - Meraki Consulting Inc.
1330 to 1345 H Introduce Hackathon and Key Output and - DISKET PH SOLUTIONS INC.
Distribution of Materials
1345 to 1545 H Solution Session & Prototyping for Brgy. Health
Center Journey
• Generating Health Certificates
• Generating Lab Requests
• Managing Medicine Inventory
1545 to 1600 H Debrief and Next Steps
1600 to 1700 H Refinement of Design Outputs - DISKET PH SOLUTIONS INC.
- Meraki Consulting Inc.
Note: Lunch and light afternoon snacks will be served c/o the workshop team.

DPH Project Programs and Activities