AUDITOR FUNDAMENTALS AGILE TRAINING

PARTICIPANT NOTES 2022

 Module Preparing and distributing
05 the audit report
Auditing
Fundamentals

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Audit Reporting BRCGS Audit report

• The purpose of the audit The report must be written in

A full report must be prepared English. Another language may
report is to communicate in the agreed format be used dependent on user
needs
the results of the audit. Full report Language

• The report should provide

correct and clear Audit
Performance
summary
information that will help Must provide the site and
customers with a company profile
management in addressing The audit summary sections must be
in English and an accurate summary of the
performance against the
issues identified. requirements of the Standard

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Audit report preparation and distribution Audit report format

• It is important that audit reports do not become

tick box lists.
• They are a narrative view of actual operating
Detailed
conditions with objective evidence. Audit
Audit
• Explains the site controls in a simple way to Details
Report
someone who hasn’t visited the site.
• The Audit report needs to be specific to a
company’s products, processes and company
Non-Conformity
facilities. and Corrective
Action Summary
Sheets

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Auditor Fundamentals - Participant Notes Performance Enhancement Training

AUD-AGILE-ENG-M05 – Preparing and distributing the audit report
Version: September 2022
Copyright © BRCGS 2022 protected under UK and international law 1
 Audit reports Writing style

Meaningful Sufficiently detailed

Writing style should:

Without Positive
• Be clear
consultation or
suggestion
and
Negative
• Be concise
• Use active voice (facts)
• Use proper grammar and
Descriptive
of
Posted on BRCGS spelling
exclusions Directory

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Which do you prefer?

Q
Example 1
All potential biological, chemical and physical hazards that were
reasonably expected to occur at each step in relation to product, process
Which description of and facilities were identified and an analysis to identify hazards which need
to be prevented, eliminated or reduced to acceptable levels was observed
conformity do you to have been completed for each food safety plan.

prefer? Example 2
The site identifies pathogens (Salmonella, L. mono), allergens (dairy, soy),
cleaning/ maintenance chemicals, glass, and metal as potential hazards.
Each were analysed according to severity and likelihood of occurrence and
detection.

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Audit report errors Audit report errors

• Need to focus on key GMP areas

• Lots of detail written, however
such as fabrication, cleaning and
fundamental details missing.
hygiene and pest control – to give
• Lack of detail on product and process
the reader the understanding of
steps
how good these are
• Lack of key details such as seasonality
and company structure / relationship
• Reading a report which suggests
to other sites
everything is fine, but sections make
• Cut and paste errors
no mention of the nonconformities
• Date errors
raised

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Auditor Fundamentals - Participant Notes Performance Enhancement Training

AUD-AGILE-ENG-M05 – Preparing and distributing the audit report
Version: September 2022
Copyright © BRCGS 2022 protected under UK and international law 2
 Completing the audit Module Recap

You should now have an

understanding of:

• Preparing the audit report

The audit is completed when all
• Distributing the audit report
planned audit activities have been
• Completing the audit
carried out, or as otherwise agreed
with the audit client

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Any questions? Next Session

• Conducting audit follow-up

• Auditing non-conformances
• Reporting follow-up

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Auditor Fundamentals - Participant Notes Performance Enhancement Training

AUD-AGILE-ENG-M05 – Preparing and distributing the audit report
Version: September 2022
Copyright © BRCGS 2022 protected under UK and international law 3